HomeMy WebLinkAbout2013-11-14 - Agendas - Final •
Director Ray Boudreaux Taye evl e Chairman Bob Nickle
am
Financial Coordinator les Nicholson .nKawsas Vice Chair Mike Gibbs
Administrative Assistant Lauren Treat Secretary Joshua Mahony
Member Rick Bailey
Member Bill Corley
Member Ken Haxel
Member Marty Burggraf
AGENDA
Fayetteville Executive Airport Board Meeting
1 :30 p.m., Thursday. November 14, 2013
Terminal Conference Room, 4500 S. School Avenue
City of Fayetteville, Arkansas
As a courtesy please turn off all cel!phones and pagers
1. Welcome. Chairman.
2. Approval of the Airport Board Minutes of the October 10, 2013 meeting.
3. Receiving of Reports.
A. Director Boudreaux, Aviation Director.
B. Financial Coordinator James Nicholson, Budget Report.
C. Administrative Assistant Lauren Treat, T Hangar Report.
D. Wayne Jones, McClelland Engineers, Construction Report.
E. Museum Executive Director Warren Jones, Museum report.
F. Marketing Committee Report, Bill Corley. .
4. Old Business.
A. T Hangar Rent Increase.
5. New Business.
6. Other Business.
A. Items from the Public.
B. Items from the Airport Board. _
7. Meeting adjourned.
NOTE: Next Airport Board Meeting: December 12, 2013
Strategic Planning Meeting:
. . . 4500 SOUTH SCHOOL AVENUE, SUITE F • 'AIRPORT TERMINAL BUILDING • FAYETTEMLLE AR 72701
.. _479.718.7642 • 479.718.7646 FAX • www.accessfayetteville.org/govemment/aviabon
. .. . . . .. _ _ . airyort_economic_development@ci.fayetteville.acus
FAYETTEVILLE EXECUTIVE AIRPORT BOARD MINUTES
October 10, 2013
MEMBERS PRESENT: Bob Nickle, Josh Mahony, Bill Corley, Mike Gibbs,
Rick Bailey, Marty Burggraf
MEMBERS ABSENT: Ken Haxel
OTHERS PRESENT: Rick McKinney-tenant; Jeffry Gates-Arkansas A&M Museum,
Wayne Jones-MCE; Joel Walsh-NWA Times; Warren Jones-Arkansas A&M Museum;
James Nicholson-Financial Coordinator; Lauren Treat-Administrative Assistant; Mike
Bowman-Tower; Craig Young-Tenant
ITEM #1 : Welcome. Chairman Nickle.
ITEM #2: Approval of the Airport Board Minutes of the October 10, 2013 meeting.
Gibbs pointed out that a sentence in the minutes should be changed from "a Board
Members" to "Board Members". A motion to approve the minutes with the proposed
change was made by Josh Mahony, and seconded by Bill Corley. The motion
carried.
ITEM #3 : Receiving of Reports.
A. Director Boudreaux, Aviation Director.
Boudreaux said the contract tower program is good through the month of October.
The Sequester Law adds another percentage cut for FY2014, so the money available for
contract tower program may be reduced. He said no one knows what will happen yet.
Regarding the Million Air DLA contract transfer, Boudreaux said the airport still
has not received any money from DFAS or Million Air. Nicholson is in contact with a
representative at MA and he was informed that a check should be in the mail . Gibbs
commented that this will be an auditing nightmare. Bailey commended Nicholson for
putting up with this accounting mess. Boudreaux said the government shut down could
potentially affect things, as well — the airport administration is just waiting to see what
will happen.
Boudreaux reported this has been a good quarter for airport activity. He said
during the A&M game weekend, the FBO sold every drop of AvGas & Jet Fuel. He said
luckily the FBO did not have to turn anyone down for fuel, though it came close.
Boudreaux said Loomacres responded to Richard Middleton's answers regarding
our Wildlife Hazard Assessment inspection which were deemed unsatisfactory. The
correct answers should be to the FAA soon.
Boudreaux noted the great success of Bikes, Blues, and Barbeque — the Museum
made over $ 12,000 ( 1/3 of the overall profit.) The Commemorative Air Force took home
$24,000.
The British Acrobatic Team trained at Drake Field this month. They were
invited by the Walton family to practice at Bentonville, but they received too many
complaints, so they went to Fayetteville. Boudreaux said the team really enjoyed
practicing at Drake Field.
Boudreaux quickly discussed the U of A charter and details regarding the
upcoming home football game.
He briefly reported on the apron rehab project. Boudreaux said he is in touch
with Paul Burns and he is currently amassing entitlement funds to get the apron
repaired/rebuilt in the 2015 AIP funding cycle. There are other projects listed on Drake
Field' s 5 Year Plan such as widening taxiways, straightening out Bravo on the end, a
runway extension project, etc.
Boudreaux said that Morgan Lomax (CSR) put in her resignation, but she agreed
to stay through the last home game day. He continued to briefly discuss a few other
employee changes.
He mentioned that everyone should consider getting an AvFuel credit card. That
saves the airport administration office from having to pay the credit card fee, as well as
saving cardholders 10 cents a gallon.
B. Financial Coordinator James Nicholson, Budget Report.
September was a good month. The football games made a big difference with
40,000 gallons of fuel sold in the last month. Operations are slightly ahead. Nicholson
said he predicts we might end up just above 36,000 in operations. Overall, fuel sales are
slightly behind but we are pretty close (he predicts 365,000 gallons by end of year.)
Nicholson said we aren't quite meeting our target margins but we did a little
better than last month. This is in part because retail sales, military sales, contract fuel
sales, etc. are all calculated slightly differently. The FBO sold so much contract fuel in
September which made a significant difference in the calculations.
Nicholson said our fuel price is only a few cents higher than other FBO' s prices.
Gibbs asked about market adjustments. Boudreaux said the airport administration
previously tried to do that but the other FBO's in the area are determined to have lower
prices than us. So, no matter what we set our price at, they set it a little bit lower.
Nickle pointed out that the City of Springdale approved a million dollar
renovation to their airport. Boudreaux said the renovation at Drake Field came from the
airport's own savings account. Nickle said to remember that unlike Drake Field, some
airports have subsidies from the City. Boudreaux said it is good thing that we are self-
sufficient when applying for grants, especially from the State Aeronautics Commission.
Discussion of pricing followed.
Nickle said the two lowest fuel prices on the list of airports are not really in our
ballpark — they are a completely different kind of operation. Corley said even though we
are a different kind of operation, they are still our competitors. Bailey, Mahony, and
Corley agreed that Drake Field' s tenants do fill up their tanks at those other airports and
bring it back.
Corley said a regression analysis on T Hangar rentals would be beneficial. Gibbs
said we need to find items that we could put together a list and monitor such as economic
situation, T Hangar prices, etc. anything that affects fuel prices.
Nicholson said the cash balance is a little below the 500K mark due to the hangar
project. He pointed out that if we take out our startup costs and compare our expenses to
revenues, we are about a thousand dollars ahead, so we are actually making it okay.
Gibbs requested that Huntsville is added to the fuel pricing sheet.
Gibbs asked if McKinney had any ideas to help with our fuel pricing. McKinney
said if we stay in the competitive arena for price, more people will fly in here. Drake
Field already has the tower for safety so if we had the low fuel prices too, we would see
more traffic. McKinney agreed that it would be a good idea to do the regression analysis.
Boudreaux said the Board should hold a strategic planning meeting before he and Nickle
leave their positions.
C. Administrative Assistant, Lauren Treat, T-Hangar Report.
Reported all hangars are full with four rented for storage.
D. Wayne Jones, McClelland Engineers, Construction Report.
Wayne said the contractor has not been on site for the last few days because the
team is waiting on the door frames. The architect was on vacation the last week, too.
The door frames are welded door frames so they must all be in before the drywall can go
up. Wayne said there are several other submittals they are waiting on, as well.
E. Museum Executive Director Warren Jones, Museum Report.
Dave Powell from Summit Aviation visited the Museum and paid to get the
ErCoupe running. He flew it up to Bentonville for their "house warming" event last
Saturday. Warren hoped to take the Stinson as well, but the weather was unfavorable.
Warren said Patrick Carter (NFlight Technology) is currently in Connecticut
doing water survival training. Next year, he will participate in . a world-wide flight
sponsored by Pilatus and the Amelia Earhart foundation. Carter will fly with Amelia
Earhart's granddaughter.
Air Traffic Controllers were at the Museum on Monday night for a fundraiser
called "Vector for the Cure." Warren said he is still booking events at the museum and
there are a few weddings coming up.
Warren said nearly 3,000 people visited the Museum during the three days of
BB&BBQ, which is a third of the annual visitor count. The guys from the
Commemorative Air Force verbally committed to returning next year. Warren said he
hopes the event name will be officially changed to "Bikes, Blues, Barbeque & Bombers."
Nicholson added that just before the event, he posted a picture on the BB&BBQ
Facebook page. They shared the photo, which resulted in many new shares as well as
over 90 new likes to the Museum's Facebook page.
F. Marketing Committee Chairman Bill Corley, Marketing Report.
Corley said he put together a list of things that he think are issues to get us to a
place to where we can do some more tactical/results driven marketing. He said the
marketing committee needs to meet soon; everyone who is interested may attend.
Lindsley Smith should also attend, if possible. Treat will coordinate the marketing
meeting along with the strategic planning meeting.
ITEM t14: Old Business,
A. T Hangar Rent Increase
Mahony said most of the feedback he received regarding a rent increase has been
negative. Discussion followed about when the Board typically considers raising the rent.
THE CITY OF FAYETTEVILLE, ARKANSAS
Fay e rLvl le AVIATION DIVISION
4500 5 School Ave, Ste F
Fayetteville, A0. 72701
P (479) 718-7642
NSA
DIRECTOR' S MONTHLY REPORT
OCTOBER, 2013
FAYETTEVILLE EXECUTIVE AIRPORT, DRAKE FIELD
November 4, 2013
• NEW CSR ON THE JOB: We hired Janessa Hamm as the new Customer Service
Representative for the airport. Janessa recently moved to Fayetteville from Phoenix
where she worked as a CSR for Cutter Aviation at Sky Harbor Airport. Cutter
Aviation is a very large FBO that serves airports all over the country. She comes to us
with all the skills and experience so we expect her to get up to speed quickly. She will
work the front desk from 11 : 00 until 7 :00 daily.
• AIRPORT ACTIVITY: Flight operations were up year over year with the most
significant increase in military operations. We believe this to be due to the new
Federal fiscal year beginning October 1St. Fuel sales were strong for the month. We
are now just 1 .6% below last year at 308,497 gallons sold. If we finish strong, we will
match last year' s sales as there are just 5 ,000 gallons to make up.
• FY 2013 TOWER OPERATIONS : The Contract Tower Association published the
FY 2013 Tower Count and ranked them by State. Fiscal Year numbers are used by the
FAA for the record when computing the tower funding cost benefit analysis. Our
Tower is the third busiest in the State of Arkansas behind Little Rock and XNA. We
were fourth in FY 2012 behind Fort Smith. Fort Smith had a decrease year over year
while we had an 8% increase. Of the four NWA airports, Springdale and Drake Field
recorded growth, Rogers and XNA recorded a decrease. In the nation we are 409 out
of 515 airports. (See the attached report)
• FAA ANNOUNCES CONTRACT TOWERS TO REMAIN OPEN THROUGH
FY2013 : There is nothing but uncertainty looming after the end of the year. Many
factors will come into play as the FAA determines where to get savings to comply
with the Sequestration Law. There is still no budget and the CR ends mid January so
even if the Sequestration Law is overturned, without a budget, there are no guarantees.
We visited with Congressman Womack' s staff and asked them to watch out for the
contract towers during budget negotiations. The Congressman is in support of the
Contract Tower program. All of the Aviation affiliated professional associations are
supporting the Contract Tower Program but they also support the AIP program and do
not want AIP reduced to pay for Contract Towers. FAA may have very little choice in
the matter. Continue to stand by for news.
• CORPORATE HANGAR IMPROVEMENT PROJECT FOR NFLIGHT
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
THE CITY OF FAYETTEVILLE, ARKANSAS
TECHNOLOGY: The contractor is back to work and making good progress. Two
days to hang the sheetrock. Mudding and taping next.
• CITY IT DEPARTMENT PROJECT: The project is complete including the fiber
optic line under the runway from the east side to the Terminal Building.
• FAA WILDLIFE HAZARD ASSESSMENT: Loomacres has provide the required
changes to Roger Middleton, our FAA inspector. Roger has said that he will review
as soon as he can get to it.
• HANGARS FOR RENT: We are full with 3 rented for storage and working with a
new tenant for a hangar.
• ARKANSAS AIR AND MILITARY MUSEUM: I rented the White Hangar for my
70th birthday party in October. Warren has several receptions booked for the fall.
The annual meeting will be held December 8, 2013 from 1 :00 until 3 :00pm. The
annual meeting is required by the By Laws for the election of Board Members. The
Board Members then elect their officers at the annual meeting or as soon thereafter as
a meeting of the Board can be held.
• FBO CHANGEOVER UPDATE : We are now receiving payments from Million Air
as soon as they are able to confirm the sales. We confirm the sales then they confirm
the sales, then they send us the payment. Million Air still owes us approximately
$30,000.00. Since the first payments were made to Million Air in error, Defense
Finance and Accounting Service (DFAS) has held all payments until the system is
able to make payments to the City of Fayetteville. I have talked with the DLA POC
and she tells me that she is working the problem hard and expects a fix soon. DFAS is
currently holding approximately $30,000.00 due to the City. We recently found out
after receiving the first few payment reports that we must apply for the FET from the
IRS as the DLA does not repay the tax that we have already paid on the delivery of the
fuel because the military does not pay FET. FET is $ .244 per gallon so it is a big
number. We have applied to the IRS for permission to file for the rebate.
• U OF A CHARTER SEASON UPDATE : We have served the 757 for four away
football games and everyone is satisfied with the service and professionalism of our
crew. We have one more to go. Home games this season did not generate the traffic
we were hoping for. May be next year the team will have matured and will have more
wins than losses. The better the Razorbacks do, the better we do during home game
weekends.
Respectfully Submitted,
Ray M. Boudreaux, Director
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
1
JUrport- Progreim Report
TO: . . Board
T14RU: Boudreaux, Director
FROM: James Nicholson, Financial Coordinator
DATE: November -14, 2013,
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ROG Beaver Lake Aviation 5.91 6.32 NC NC
XNA RequdJetCerftr 5.95 6.90 NC NG
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Fuel Prices: National 11/13/13 Source: GlobalAir.com
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FAYETTEVILLE EXECUTIVE AIRPORT
OPERATING SUMMARY
MONTH ENDING 10/31/2013 AIRPORT BOARD
OPERATING ACTIVITIES - ADMIN 6 MAINT 2011 2012 2012 2013 2013 2013
Actual Budget Actual Budget Budget YTD Actual YTD
REVENUE
Rents & Leases 527,962 511,800 536,243 508,492 423,743 414,148
Aviation Fuel 114,865 119,500 157,525 18,091 18,091 18,091
Miscellaneous 11,869 11,900 8,586 2,900 2,417 7,447
Operational Transfers - FEMA Reimbursement 15,857 - - - - -
NON-OPERATING INCOME
Sales Tax Revenue 29,733 26,000 25,449 25,600 21,333 17,279
Non-Op Miscellaneous (100) - - - 2,673
INCOME RECEIVED FROM OPERATING ACTIVITIES 700,186 669,200 727,803 555,083 465,584 459,638
EXPENSES
Personnel 331,465 341,673 319,057 348,876 285,648 254,025
Materials 8 Supplies 12,990 22.545 21,315 22,155 18,463 13,116
Aviation Fuel Purchases 81,584 90,328 105,924 93,888 25,424 25.424
Services 8 Charges 200,230 231,896 225,510 226.122 188,435 186,339
Cost Allocation to General Fund 7,915 7,915 7,915 7,915 6,596 6,597
Maintenance 48,137 64,490 50,859 66,057 55,048 46,766
Interest on West GA Hangars Loan (accrued monthly) 13,237 - 6,328 6,328 5.862 4,985 4,885
INCOME USED FOR OPERATING ACTIVITIES 695,557 765.175 736,909 770.875 584,498 537,152
NET INCOME FROM OPERATING ACTIVITIES - GAIN I (LOSS) 4,629 (95,975) (9,105) (215,792) (118,914) (77,514)
OPERATING 6 CAPITAL - FBO OPS 2011 2012 2012 2013 2013 2013
Actual Budget Actual Budget Budget YTD Actual YTD
REVENUE
Rents 8 Lasses 25,000 20.833 14,523
Aviation Fuel 1,643,867 1,369.889 1 ,037,944
DLA Fuel Sales - Liability to MA (8,768)
FBO Accessory Revenue (sales) 6,083 5.069 25,935
INCOME RECEIVED FROM OPERATING ACTIVITIES - - - 1,674,950 1,395,792 1,069,633
EXPENSES
Personnel 180,901 150,751 123,824
Materials 8 Supplies 8,923 7,436 10,599
Aviation Fuel Purchases 1,321,296 1 ,101,080 756,956
Services 8 Charges 139,451 116.209 44,008
Cost Albcation to General Fund 16,667 13,889 -
Mcintenance 13,541 11.284 11,380
Capital Investment Proj 51301 (FBO Startup costs) 98,437 98,437 90,637
INCOME USED FOR OPERATING ACTIVITIES - - - 1,779,216 1,499,086 1,037,404
NET INCOME FROM FBO ACTIVITIES - GAIN I (LOSS) - - - (104,266) (103,295) 32,229
INVESTING ACTIVITIES 2011 2012 2012 2013 2013 2013
Actual Budget Actual Budget Budget YTD Actual YTD
NON-OPERATING INCOME
Interest on Investments 5,098 7,800 4,041 4,200 3,500 1,656
Other - Unrealized Gain (Loss) on investments - - (753) - - -
CAPITAL IMPROVEMENTS EXPENSE
07039 AND #38 Correct Runway 16 Safety Area Deficiency Phase III 391,775 - - - -
10022 AIP #39 Wildlife Hazard Assessment 33,205 -
10028 Airport Fuel Farm Repair (512)
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11017 Airport Security Improvements 128.693 51,095 51,078 - � -
11019 Airport Slomiwater Protection Plan Update 2,500 - - - u -
11023 AIP #40 Pavement Rehab 8 Re-Marking 252,069 -
12002 Hangar Rehab - 4248 S School - 263,250 262,623 - m -
12011 Executive Hangar Once Addition 32,504 26,473 274,870 x 160,769
12012 AIP #41 Pavement Rehab 8 Re-Marking Phase II - 147,252 117,176 - -
13024 Airport Ground Service Equipment Acquisition - - 18,025 17,273
USED FOR INVESTING ACTIVITIES 802,631 486,301 454,061 288,695 176,386
FINANCING ACTIVITIES 2011 2012 2012 2013 2013 2013
Actual Budget Actual Budget Budget YTD Actual YTD
LOANS
Payments on Loan Principal (accrued) 28,030 15,530 15,530 15,530 12,941 12,941
One-time Paydown on Hangar Loan 305,626 - -
GRANTS STATE / FEDERAL
Due/Recelved from State Grants on Fed Projects 195,779 34,417 27,156 - -
Due/Received from AIP #38 Correct RW 16 RSA Phase Ill 372,186 - - - -
Due/Received from AIP #39 Wildlife Hazard Assessment 51 ,343 - - -
Due/Recelved from Dept Aero - Fuel Farm Repair - -
Due/Recelved from Dept Aero - Airport Security Improvements - 144,000 143,816 - 0 -
Oue/Recelved from AIP #40 Pavement Rehab 8 Re-marking 239,465 - - - -
Due/Recelved from Dept Aero - 80/20 Hangar Rehab - 210,600 210,098 - to -
Due/Recelved from AIP #41 Pavement Rehab 8 Re-marking Phase II - 105.741 104,828 - x
Due/Received from Dept Aero - 80/20 Executive Hangar Office Addition - - - 254,224 128,615
NET INCOME FROM FINANCING ACTIVITIES 525,118 479,228 470,368 238,694 115,674
AIRPORT CASH BALANCE 616,222 513,174 623,423 253,364 517,426
CURRENT ENCUMBRANCES (CAPITAL)
NICE TASK ORDER #9 - Plans, Specs, Proj Admin, Exec Hangar Office Addition 6,031 5,983
Centerpoinl Contractors Inc - Construction, Exec Hangar Office Addition 256,675 134,590
Hangar Loan Principal 201,886 188,945
APPROVED GRANTS (Not yet accrued) - CAPITAL PROJECTS
State Grants on Federal Projects - -
State Grant - Exec Hangar Office Addition 254,224 112,207
AIRPORT CASH MINUS LIABILITIES 42,995 300.114
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Fayetteville's Airport Board To Continue Hangar Rent Discussion
By Joel Walsh
Friday, October 11 , 2013
FAYETTEVILLE — Airport Board members will wait until next month to decide whether to raise T-hangar rent for 81
tenants a Drake Field.
Pilots who store airplanes in a 1 ,050-square-foot hangar have paid the city $160 per month since 2009. Rates for 1 ,392-
square-foot and 1 ,440-square-foot hangars have been $190 and $195 per month, respectively, for four years, according
to Ray Boudreaux, airport director.
All rates would increase by $15 next year if the board uses a formula based on changes to the Consumer Price Index.
Three of the Airport Board's seven members said Thursday they think an increase is justified.
"I don't want to have to pay any more for a hangar here than absolutely necessary," said Rex Bailey, one of several pilots
on the board. "But that hangar I've got here right now is still less than half of what I was paying in Chicago when I had my
airplane up there."
Mike Gibbs said the airport helped tenants by not raising rates in a down economy two years ago. "Now we need you
guys to help out," Gibbs said.
A $15 increase would give the airport's $771 ,000 operating budget a nearly $15,000 boost next year.
"That's nothing to sneeze at; Gibbs said. "That would help us out in a lot of different ways."
Boudreaux said personnel costs and the price of fuel and routine maintenance have increased in the past four years. Last
month, the airport's fund balance dropped below $500,000 — a threshold board members have tried not to cross.
Boudreaux reported at Thursday's meeting the Federal Aviation Administration's budget for air traffic control towers will
likely be cut in 2014. The FAA has traditionally paid 100 percent of the cost of operating Drake Field's tower.
Two tenants who spoke at Thursday's meeting said they understood the cost of running the airport has increased.
"Our costs have gone up as aircraft operators and owners," said Craig Young, who has rented a hangar at Drake Field for
eight years. Young said rent — and fuel prices, especially — make a difference in people's ability to own an airplane.
According to a report submitted Thursday, the price of jet fuel in Fayetteville, at $6. 18 per gallon, was at least 23 cents
per gallon more than seven other airports in Northwest Arkansas. Full-service, 100-octane, low-lead gasoline, at $6.53
per gallon, was the third most expensive, behind the Fort Smith Regional and Northwest Arkansas Regional airports.
Board members agreed to meet later this year to discuss fuel prices.