HomeMy WebLinkAbout2012-11-08 - Agendas - Final Director Ray Boudreaux aye evl e Chairman Bob Nickle
Financial Coordinator James Nicholson
ARKANSAS Vice Chair Janice Stanesic
Senior Secretary Louise Powers Secretary Mike Gibbs
Member Rick Bailey
Member Joshua Mahony
Member Bill Corley
Member Ken Haxel
AGENDA
Fayetteville Executive Airport Board Meeting
1:30 P.m., Thursday, November 8, 2012
Terminal Conference Room, 4500 S. School Avenue
City of Fayetteville, Arkansas
As a courtesy please turn off all cell phones and pagers
1. Welcome. Chairman
2. Approval of the Airport Board Minutes of the October 11, 2012 meeting.
3. Receiving of Reports.
A. Director Boudreaux, Aviation Director.
B. Financial Coordinator lames Nicholson, Budget Report.
C. Senior Secretary Louise Powers, T Hangar Report.
D. Wayne Jones, McClelland Engineers, Construction Report.
E. Museum Executive Director Warren Jones, Museum report.
4. Old Business. None.
5. New Business. None.
6. Other Business.
A. Items from the Public.
B. Items from the Airport Board.
7. Meeting adjourned.
NOTE: Next Airport Board Meeting: December 13. 2012
Strategic Planning Meeting:
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701
479.718.7642 • 479.718.7646 FAX • v .accessfayetteville.orglgovemmentlaviation
airport_economic_development@ci.fayetteAlle.ar.us
MINUTES
FAYETTEVILLE EXECUTIVE AIRPORT BOARD MEETING
October 11, 2012
MEMBERS PRESENT: Bob Nickle, Mike Gibbs, Janice Stanesic, Rick Bailey, Josh Mahony, Ken Haxel, Bill
Corley
STAFF PRESENT: Ray Boudreaux, James Nicholson, Louise Powers
OTHERS PRESENT: Peter Mastroianni-Million Air,Tyron Rogers-City's Government Channel; Mike Bowman-
FYV Tower; Patrick Carter-NFlight Technology; Mark Frankum-SkyVenture Aviation; Craig Young and Rick
McKinney-tenants; Wayne Jones-McClelland Engineers; Terry Gulley-City's Transportation Dept.; John P. Ross-
Ross Executive Aviation; Nathan Odgen and Chad Childress-Pick-It Construction; Mauro Campos-City's Fire Dept
ITEM #1 : Welcome. Chairman Nickle
ITEM #2: Approval of the Minutes of the September 13, 2012 meeting.
A motion to approve the minutes was made by Josh Mahony and was seconded by Rick Bailey. The motion
carried.
ITEM #3: Receiving of Reports.
A. Director Boudreaux, Aviation Director. The aircraft operations are up 18% over last yr, and fuel sales are up
8%. A lot of credit can be given to Pete Mastromm working and inviting the military to practice here. The B-29
visited the museum, the Razorbacks flew out on a 757, South Delta has six planes here they are working on selling,
bids were due in this morning for the NFlight hangar construction. The bids are good for sixty days. We hope to get
a state grant to assist in the cost of the construction. The FAA decertified the check point saying it wasn't right,
and it was the same crew that set it the last time. The AAOA Conference was successful, the FAA gave great
presentations. The 3'd Annual Aviator's Ball is next weekend. Chairman Nickle expressed his thanks to staff for
getting the U of A charter flying out of Drake.
B. Financial Coordinator, James Nicholson, Budget Report. He reviewed the charts and graphs in the agenda,
saying September was the best month for aircraft operations in five years and the fuel sales were over 40,000
gallons. Pete Mastroianni said Million Air has been breaking records for the last five months. Fuel sales for the B-
29 and the football team charters had helped, and military flights. James reported Million Air had lowered their fuel
price, but was still above the regional average. Speaking of the Financial Report, mentioned the Airport would be
paying a Washington County Tax of $27,000. Director Boudreaux reported the Airport had been appraised and
taxed on empty ground this year. The City's Accounting Office said it has to be paid this year and next year the
City will request an exemption. Chairman Nickle asked that staff put that on their calendar for next year to appeal
to the County's Board of Equalization. He explained that sometimes you could explain to the appraiser, and the
appraiser could make a change. He stated the value to the Airport is income and empty ground does not bring
income. James said one piece of land taxed was purchased from Cooper Industries for our Runway Safety Area
Project with the stipulation that nothing could be built on that land. It will never be a revenue generator for the
Airport, so the value should be zero. This is the third year the Airport has had to pay county taxes. The Airport
Fund Balance is still above the $500,000, but if you subtract the Airport's liabilities, the balance will be
$422,435.00.
C. Senior Secretary Louie Powers, T-hangar Report. There are two T-Hangars available to rent.
D. Wayne Jones, McClelland Engineers, Construction Report. Construction has been completed on the
Pavement Rehab Project and all paperwork has been sent to the FAA.
E. Museum Executive Director Warren Jones, Museum Report. Rick McKinney reported the B-29 flew once
with several passengers.
ITEM #4: Old Business.
1
A.. Discussion: Acrobatic Box at Drake Field Airport. Director Boudreaux said the public had been invited to
give comments. Patrick Carter said the newspaper had run an article and he had received positive comments. The
box will be controlled by the ATCT.
A motion was made by Josh Mahony to approve the Acrobatic Box over Drake Field and for the application
to be sent to the FAA. The motion was seconded by Mike Gibbs. The motion carried.
Patrick Carter said announcing the practice is not allowed, because then it would become an Air Show. The
practice will not interfere with flights in or out of Drake.
B. NFlight Hangar Construction (officelstorage area within existing hangar). Wayne Jones explained nine
contactors had plans and four bids were received. One bidder showed up three minutes late, so his bid wasn't
allowed. The engineer recommended Pick-It Construction's bid of $343,900. The high bid was $535,546 and the
two lowest bids were $31 ,000 apart. One item in the project was fire protection at $38,250, which will be
reimbursed to the City by NFlight. The bid was over the project budget and staff will work with the contractor and
engineer to see if what can be eliminated from the project.
A motion was made by Rick Bailey and seconded by Ken Haxel to approve the bid contingent on a successful
negotiation with staff, the current low bidder, and the tenant, meeting the City's regulations and forward to
the City Council. The motion carried.
ITEM # 5: New Business.
A. Procurement of Belt Loader for U of A's B-757 flights. The plane was loaded manually by throwing items
into the cargo hold. The plane's crew said that was unsatisfactory, the cargo hold is pressurized and could be
damaged. Pete's crew worked hard to load and unload the plane. The plane's crew directed us to have a belt
loader or they would go to the XNA Airport. The Airport doesn't have the money, and will go before the City
Council for a Budget Adjustment. Staff found one that you would walk behind to move it. The cost, including
shipment and rehab, is approximately $15,000, and must order within the next two days for arrival for the next
charter. Terry Gulley suggested buying it this year out of the equipment account and next year putting the amount
back in the budget and then move it to the equipment account. Pete Mastroianni said they are leasing the air stairs
for each flight. They will budget to buy a set next year. The belt loader could be used for all kinds of planes with
an overhead cargo bay. The large charters coming in will help with the formula used for keeping the tower at no
cost. There was discussion of having a financial analysis or not, others saying no, it is a minor cost. It is an
investment in safety and insures the charter will come in, and possibly others.. There isn't one that can be rented,
or borrowed. It was mentioned the City and the University had formed a partnership. The University prefers
leaving out of Drake, as it is only a five minute drive, rather than 45 minutes to XNA.
A motion to move ahead with the purchase of belt loader was made by Ken Haxel and seconded by Janice
Stanesic. The motion carried.
ITEM #6: Other Business.
A. Items from the Public. Mike Bowman, ATCT, said it had been a good month, with over 1 ,300 operations.
B. Items from the Airport Board. A Strategic Planning Meeting was set for Tuesday, October 16'", at 11 :30,
noting there are several things that will be affecting the Airport during the first quarter of next year and need to
have some plan in place. Josh thanked staff for the marker where the gate opens. Mike Gibbs asked about the
Accounts Receivables. One T-Hangar has been padlocked because of late payments, and Southern Hospitality's
account was turned over for collection, $3,000 was written off. One corporate tenant's rent wasn't in by the due
date but they provided a copy of the written check from their corporate office. We have not received the check.
Mike asked that James put an Accounts Receivable item in his report, saying he thought it was important for the
Board to know if there were any problem tenants.
Meeting Adjourned at 2:46 p.m.
Mike Gibbs, Secretary Date
2
THE CITY OF FAYETTEVILLE, ARKANSAS
a erLl le AVIATION DIVISION
Y4500 S School Ave, Ste F
Fayetteville, AR 72701
IF
lite
P (479) 71&7642
DIRECTOR' S MONTHLY REPORT
OCTOBER, 2012
FAYETTEVILLE EXECUTIVE AIRPORT, DRAKE FIELD
November 5, 2012
• . AIRPORT ACTIVITY: October was another good month. Operations remain 18%
above last year and are already within 150 operations of the total for last year. If the
trend continues we will have the best year since 2007. Sky Venture has been flying a lot
of students and is contributing significantly to the total. Fuel sales for the month of
October are the third highest of the year but well below last month. They were well
above last October. The total for the year is still 8% ahead of last year. An increase year
over year in fuel sales could be an indication that sales are again on the rise as sales
volume has fallen each year since 2007 when sales toped 500,000 gallons for the year.
• CORPORATE HANGAR IMPROVEMENT PROJECT FOR NFLIGHT
TECHNOLOGY: Bids were received October 11 , 2012 and the low bidder was Pick It
Construction, the same contractor that did the work for the South Delta Aviation project.
Unfortunately, Director John Knight of the Department of Aeronautics has said that there
are no funds available for the project at this time so we will not be considered on the
November 14`' agenda of the Commission. Hopefully we will be considered in January.
The bids are only good for 60 days so will expire before the January meeting. Once we
receive the grant, we will re-bid the project. I have talked with NFlight and they are fine
for the present working out of the Terminal Building.
• FAA WILDLIFE HAZARD ASSESSMENT: FAA has not yet received the
corrections to the WHA as requested from Loomacres. Richard Middleton, our Program
Manager believes that the corrections were mis-directed since the Environmental
Coordinator, Peggy Wade, left the FAA for a new job. Loomacres has agreed to resend
the information to our Program Manager and he will evaluate and close the project out.
We will then be able to produce a Wildlife Management Plan.
• HANGARS FOR RENT: We now have 3 T Hangars for rent. Fortunately, all of the
large Corporate Hangars are full. Spread the word that there are hangars available at
Drake.
• ARKANSAS AIR AND MILITARY MUSEUM: The Aviator Ball was fun and the
food was excellent. The crowd was small but I think everyone had a good time. The
Museum has offered two helicopters for assignment to other museums. We will release
the UH- 1 Huey and the Cobra since we already possess like models in the Military side
of the museum. Tulsa has already asked for the Huey and is completing the paperwork
Telecommunications Device for the Deaf TDD (479) 521 -1316 113 West Mountain - Fayetteville, AR 72701
THE CITY OF FAYETTEVILLE, ARKANSAS
for acquisition with the Federal government. The aircraft restoration volunteers have
cleaned up the aircraft in anticipation of the transfer. Money is tight and we are working
up a budget for next year for the Museum.
• VOR CHECKPOINT DECERTIFIED: FAA Check Flight has not yet recertified the
check point. We are on the schedule but the schedule continues to change. We will keep
you informed.
• U of A CHARTER: The U of A is now using Drake for football charters. The B-757
requires a belt loader which we were able to find used/reconditioned. It is not what we
ordered so we are working with the vendor to get the right one but with some
modification the one we received will work until we get the right one.
• FAA SAFETY AREA PROJECT: The FAA has designed and bid a project to replace
the mounts for the ODALS lights on both ends of the runway with frangible mounts. The
project may require that we close the runway during the construction due to changes to
the regulations which require the runway to be closed for construction in the safety area.
lly Submitted,
ay . Boudreaux, Dire or
Telecommunications Device for the Deaf TDD (479) 521-1316 - 113 West Mountain - Fayetteville AR 72701
•
Taeevle
ARKANSAS
Airport Pro--- -- Report
TO: Fayetteville Executive Airport Board
THRU: Ray M. Boudreaux, Director
FROM: James Nicholson, Financial Coordinator
DATE: November 8, 2012
Tower rations Cumulative
MONTH 2008 2009 2010 2011 2012 MONTH 2006 2009 2010 2011 2012
JAN 2,180 2,492 1,932 1917 2,552 JAN 2,180 2,492 1932 1,917 2,552
FEB 2,629 2,902 2,214 1,320 2,138 FEB 4,809 5,394 4,146 3,237 4,690
MAR 2,333 2,807 2,418 2,818 2,161 MAR 7,142 8,201 6,560 6,055 6,851
APR 2747 2,629 2,775 2,254 2,763 APR 9,889 10,830 9339 8509 9,614
MAY 3 032 2,722 3,015 2 627 3,180 MAY 12,921 13,552 12354 10,936 12,794
7UH 2,727 2,878 2,531 2,859 3,195 JUN 15,648 16,428 14,885 13,795 15,989
JUL 3657 3100 2,895 20758 3,050 JUL 19,305 19,528 17.780 16,553 19,039
AUG 3,358 2,868 2,513 2,676 2,951 AUG 22,663 22,396 20,293 19,229 21,990
SEP 3,559 3,577 2,684 3,5034,664 SEP 26222 25,973 22,977 22,732 26,654
OCT 3 350 2 877 3125 2,998 3 320 OCT 29,572 28,650 26,102 25,730 30174
NOV 2,739 2,588 1,964 2,379 INOV 1 32,311 31,236 28,066 28,109
DEC 2,015 1,842 1,841 2,164 IDEC 1 34,326 33,078 29,907 30,273
IMonthlyAvg 1 2,8611 2,7571 2,492 1 21523 1 3,017 lAnnual Ch -6.73% -3.64% -9.59%1 1 .22%1 17.27%
YE Estimate: 35,027
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FBO Fuel Sales Cumulative
MONTH 2008 2009 2010 2011 2012 MONTH 2008 2009 2010 2011 2012
JAN 41 ,058 36,062 35,528 35,936 27,865 JAN F35
36,062 35,528 35,936 27,865
FEB 50,320 43497 35,466 20,909 29,824 FEB 79,559 70,994 56845 57,689
MAR 39,089 46,608 41,809 37,333 28,827 MAR 126,167 112,603 94,178 86,516
APR 41,265 31,705 30,763 27,611 27,085 APR 157,872 143,566 121,789 113,601
MAY 37,587 33,136 31,018 26,206 29,481 MAY 191,008 174,584 147,995 143,082
JUN 30,837 28,218 27,218 31,677 32,961 JUN 219,226 201 ,800 179672 1761043
JUL 32,114 26,021 26,628 23,892 28,068 JUL 245,247 228,428 203,564 204,111
AUG 35,827 25,018 25,011 23,585 31,835 AUG 270,265 253,439 227,149 235,946
SEP 47,059 39,025 39,845 31,878 44,937 SEP 309,290 293,284 259,028 280,883
OCT 52,329 44,578 48,581 28,676 32,537 OCT 401,485 353,668 341,865 288,704 313,420
NOV 1 37,892 1 30,4691 33,716 1 32503 1 INOV 1 445,3771 384,3371 375,583 1 321,307
DEC 1 30,143 1 28,732 1 24,470 1 23,103 1 IDEC 1 475,520 1 413,0691 400,053 1 344,410
IMonthlyAvg 1 39,627 1 34,4221 33,338 1 28,701 1 31,342 lAnnual Ch -5.99% -13.13% -3.15% -13.91%1 8.567%
YE Estimate: 367,582
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Local Fuel Prices : Fuel prices within 50 miles of FYV as of 11 /7/12
Ident FBO Name Jet FS 10OLL FS 10OLL SS 91 MoGas A $ Jet IML4A $ Imss
MH City of Tahlequah both selfsery 4.99 5.50 NC NC
SLG City of Siloam S rin s 5.50 5.89 5.39 NC NC NC
FSM TAC Air 5.91 6.54 6.00 0.26 0.15 0.14
VBT Summit Avietion 6.10 6.09 5.95 NC NC NC
XNA Regional Jet Center 6.15 6.64 0.10 NC
ASG Pinnacle Air Services 6.15 6.20 5.65 NC NC 0.10
ROG Beaver Lake Aviation 6.16 6.30 NC NC
FW Million Air Fayetteville / Ci SS 6.64 6.82 5.95 4.22 0.18 NC NC
Fuel Prices : National November 2012 Source: GlobalAlr.com
Aviation Fuel'
Current US Fuel Prices
Current Fuel Prices & Averages by Region
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ARKANSAS
FAYETTEVILLE EXECUTIVE AIRPORT
OPERATING SUMMARY
MONTH ENDING 10131/2012 AIRPORT BOARD
OPERATING ACTIVITIES 2010 2011 2011 2012 2012 2012
Actual Budget Actual Budget Budget YTD Actual YTD
REVENUE
Rents 8 Leases 448,383 452,900 444,147 440.900 367,417 382,959
Aviation Fuel 128,208 117,900 114,865 119.500 99.583 139,964
Contract FBO 110,764 110,500 83,815 70.900 59,083 60,280
Miscellaneous 14,745 7,100 11,869 11,900 9,917 8,456
Operational Transfers - FEMA Reimbursement - - 15,857 - -
NON-OPERATING INCOME
Sales Tait Revenue 27,110 24,200 29,733 26,000 21,667 15,666
No Op Miscellaneous - - (100) - - -
INCOME RECEIVED FROM OPERATING ACTIVITIES 729,210 712.600 700,187 669,200 557,667 607,326
EXPENSES
Perscrvlel 315,079 329,849 331,465 341,673 279,005 259,836
Materials 8 Supplies 12.335 17,741 12,990 22,545 18.788 17,895
Aviation Fuel Purchases 76,631 75,810 81,584 90,328 75.273 89,491
Services B Charges 185,161 234,128 200.230 231,896 193,247 182,905
Cast Allocation to General Fund 7.915 7,915 7,915 7,915 6.596 6,597
Maintenance 36.335 55,123 48,137 64,490 53,742 42,117
Interest on West GA Harrigan; Loan (accrued monthly) 30,333 16,800 13,237 6,328 5.274 5,274
INCOME USED FOR OPERATING ACTIVITIES 663,791 737,366 695,557 765,175 631.924 604,116
NET INCOME FROM OPERATING ACTIVITIES - GAIN / (LOSS) 65,419 (24,766) 4,629 (95,975) (74,257) 3,210
INVESTING ACTIVITIES 2010 2011 2011 2012 2012 2012
Actual Budget Actual Budget Budget YTD Actual YTD
NON-OPERATING INCOME
Interest on lmestmerrs 17,595 12,000 5,098 7,800 6,500 3,076
Other - Gaul (Loss) on sale of assets 1,786 - - - - -
CAPITAL IMPROVEMENTS EXPENSE
07039 AIP 037 Correct Rumvay 16 Safety Area Deficiency Phase II 6,907 - - - -
07039 AIP NW Correct Runvray 16 Safety Area Deficiency Phase III 2,772,052 491,901 391,775 - -
10022 AIP #39 Wildlife Hazard Assessment 24,904 33,205 33,205 - ' -
10028 Airport Fuel Fame Repair 20,119 - (512) - -
11017 Airport Security Improvements - 179.788 128.693 51,095 051,078
11019 Airport Stonnwater Protection Plan Update - 2,500 2,500 -
11023 AIP #40 Pavement Rehab 8 Re-Marking - 252,102 252,069 -
12002 Hangar Rehab - 4248 S School - - - 263.250 262,623
12011 Executive Hangar Office Addition 32,504 '° 25,930
12012 AIP #41 Pavement Rehab & Re-Marking Phase II - - - 147,252 117,176
USED FOR INVESTING ACTIVITIES 2,(504,600 947,496 802,631 486,301 453,731
FINANCING ACTIVITIES 2010 2011 2011 2012 2012 2012
Actual Budget Achal Budget Budget YTD Actual YTD
LOANS
Payments on Loan Principal (accrued) 46,667 37,334 28,030 15,530 12,941 12.941
Ore-time Paydown on Hangar Loan 305,626 -
GRANTSSTATE / FEDERAL
Due/Reoeived from State Grants on Fed Projects - 206,154 195,779 34,417 27,156
DuafRecelved from AIP #38 Correct RW76 RSA Phase III 2,633,449 272,238 372,186 - -
Due/Received from AIP #39 Wildlife Hazard Assessment 23.741 31,463 51,343 - ° -
Due/Received from Dept Aero - Fuel Farm Repair 19.027 - - - c -
Due/Received from Dept AW0 - Airport Security Improvements - 144,000 - 144,000 0 163.816
Due/Received from AIP #40 Pavement Rehab 8 Re-marking - 239,497 239,465 - = -
Due/Received from Dept Aero - 8020 Hangar Rehab - - - 210,600 m 210,098
Due/Received from AIP #41 Pavement Rehab 8 Re-rnarkulg Phase II - - - 105,741 I 104,828
Due/Received from Dept Aare - 8020 Executive Hangar Office Addition - - - - x -
NET INCOME FROM FINANCING ACTIVITIES 2,629,550 856,018 525,118 479,228 472,957
AIRPORT CASH BALANCE 889,106 908,504 616,223 513,175 638,659
CURRENT ENCUMBRANCES (CAPITAL)
MICE TASK ORDER #8 - Design Pavement Rehab II 18,000 -
MCE TASK ORDER #9 - Pae. Specs, Prot Admin, Exec Hangar Office Addition 32,504 6,574
Contractor - Executive Hangar Office Addition (Bid date: 10/11/12) -
LONG TERM LIABILITIES
Hangar Loan Principal 217,416 204.475
APPROVED GRANTS (Not yet accrued) - CAPITAL PROJECTS
Slate Grants on Federal Projects -
AIP 41 - Pavement Rehab 8 Re-marking Phase II -
State Grant - Exec Hangar Office Addition (In Development) -
AIRPORT CASH MINUS LIABILITIES ' ' . " 1 1 . . . ' r , ' 245,255 CYE . 427,610 - ; .
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Wells Fargo Advisors, LLC
217 East Dickson Street, Suite 101
M
M
Fayetteville, AR 72701
Tel: 479-521-2200
Fax: 479-5210855
Toll Free: 800-521-5762
November 2, 2012
City of Fayetteville
Mr. Ray Boudreaux
Airport Board members
rboudreaux@,ci.fayetteville.ar.us
Dear Ray and Airport Board:
For personal reasons, I am tendering my resignation from Fayetteville Executive Airport
Board effective December 31 , 2012.
I have SO enjoyed my board participation and working with Ray, Lou, James, and all the
Board members. The City is fortunate to have such good leaders and staff running our
wonderful airport. But all good things end and its time for me to resign. Please keep in
touch and let me know if I can ever help you in any way.
Sincerely,
Janice Stanesic
Together we'll go far
Member FINRkSIPC . 4I _ .. ..._ _ - _