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HomeMy WebLinkAbout2012-04-12 - Agendas - Final Director Ray Boudreaux TayelCe Chairman Bob Nickle Financial Coordinator lames Nicholson S Vice Chair Janice Stanesic , 'Senior'Secretary Louise Powers Secretary Mike Gibbs Member Rick Bailey Member Joshua Mahony Member Bill Corley Member Ken Haxel AGENDA Fayetteville Executive Airport Board Meeting 1 :30 p.m., Thursday. April 12, 2012 Terminal Conference Room, 4500 S. School Avenue Hyl l City.of Fayetteville, Arkansas As a courtesy please turn off all cell phones and pagers. 1. Welcome. Chairman CtJ�'Q 2. Approval of the Airport Board Minutes of the March 8th meeting. 2 � Q 3. Receiving of Reports. A. Director Boudreaux, Aviation Director. B. Financial Coordinator James Nicholson, Budget Report. C. Senior Secretary Louise Powers, T Hangar Report. D. Wayne Jones, McClelland Engineers, Construction Report. E. Museum Executive Director Warren Jones, Museum report. 4. Old Business. A. Update: Airport Accounts B. Update: Runway Inspection and the Iron Pig Race. C. Visibility for Instrument Approach. D. Update: Security Badge process. E. SkyVenture request/renewal. 5. New Business. A. Phase II of Pavement Rejuavation Project, McClelland Engineers' Task Order #8. Action Requested: Approval and submit to City Council B. Office addition to hangar at 4580 S. School Ave. for new tenant, McClelland Engineers' Task Order #9. Action Requested: Approval and submit to City Council C. Purchase of remote entry transmitter and receiver. D. Security Operations Plan. Action Reauested: Approval. 6. Other Business. A. Items from the Public. B. Items from the Airport Board. 7. Meeting adjourned. NOTE: Next Airport Board Meeting: May 10, 2012 Strategic Planning Meeting: 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701 479.718.7642 • 479.718.7646 FAX • www.aocessfayetteville.org/govemment/aviabon airport—economic development@ci.fayeffeville.ar.us J MINUTES FAYETTEVILLE EXECUTIVE AIRPORT BOARD March 8, 2012 MEMBER PRESENT: Bob Nickle, Janice Stanesic, Mike Gibbs, Rick Bailey, Bill Corley, Josh Mahony MEMBERS ABSENT: Ken Haxel STAFF PRESENT: Ray Boudreaux, James Nicholson, Louise Powers OTHERS PRESENT: Neal Bilble-City Government Channel, John (Pat) Ross-Ross Executive Aviation, Russell Smith-Flying Investments, Mauro Campo-Fayetteville Fire Department, Adam Jones-SkyVenture Aviation, Ellis Melton-citizen, Bruce Dunn-All Sports Productions, Peter Mastroianni-Million Air, Michael Sergeant-Devol Aviation, Rick McKinney-tenant, Terry Gulley-City of FayettevilletTransportation, Wayne Jones- McClelland Engineering, Warren Jones-Ark. Air Museum ITEM #1 : Welcome. Chairman Nickle. ITEM #2 : Approval of the Airport Board Minutes of the March 8, 2012 Meeting. A motion to approve the minutes was made by Rick Bailey and seconded by Bill Corley. The motion carried. ITEM #3 : Receiving of Reports. A. Director Boudreaux, Aviation Director. Reported the first two months were the best in two years. The Alarmtec people were here yesterday for the final inspection and there were some problems. The City Council approved Pick It Construction for the hangar rehab and said he will go to the State Aeronautics meeting on March 14a' requesting a grant for the project. Mitch Nugent, FAA Approach Designer, said we should be able to get the landing minimums down to 264 ft. Had a great merger meeting with the two museums, the lease will be combined for the two museums. B. Financial Coordinator, James Nicholson, Budget Report. The aircraft operations are looking up. We have military operations almost daily. Fuel sales are up. Most local airports increased their fuel price this last week. Peter Mastroianni said Million Air will be starting a new campaign next week visiting military bases, and with Southern Landing opening for lunch at the airport, that will be a huge benefit. The military can call in on their final and have their meals ready when they get here. They won't have to leave the airport to eat. Said they had been working with Southern Landing on catering requests for charters and the military. James reported the Alarmtec's check is being held until the problems are corrected on the security system. The Airport received $ 15,008 from the State for the Wildlife Accessment Project. The grant matches and hangar rehab will take the Cash Balance down to about $493,256. C. Senior Secretary, Louise Powers, T-Hangar Report. Two small hangars are available and one twin. Also, there will be several smaller ones coming open next month. The last hangar we rented was for storage, not for an aircraft. 1 D. Wayne Jones, McClelland Engineers, Construction Report. Alarmtec was here working on the security system yesterday, there were some problems and we will check all again. There were five bidders for the hangar rehab project. The pre-construction conference is scheduled for next Thursday. Director Boudreaux said the low bidder, Pick It Construction is from Greenland and they have a plane based here. Pat Ross is a pilot for them. Rick McKinney expressed concerns that with the new security system, the level of service for the hangar tenants was going down, the new system will be an inconvenience, that nobody had asked the tenants, and their clickers won't work. Director Boudreau explained it was a Five Year Project and had been discussed at many meetings, saying it was a FAA recommended project, but would be a requirement in the future. E. Museum Executive Director Warren Jones, Museum Report. Explained they were working on the merger of the two museums. Within the next sixty days we will have two planes on loan to the Air Museum until October. The same person is also going to donate a plane. It is small, but breath-taking. The Aviators Ball has been moved to October, a date not to conflict with any of the U of A ballgames. No events will be scheduled in the Museum during June, July, or August, it is too hot. The EAA Young Eagles program will be in Rogers in May and here in October. Director Boudreaux thanked Rick McKinney. Rick had put them in touch with the group from the U of A Law School that helps non-profit organizations. The U of A group is helping with the museum merger. ITEM 94 : Old Business. A. Update: Strategic Planning Meeting on February 16'h. Chairman Nickle thanked all that had attended the Strategic Planning Meeting. Many things were discussed, particularly a tenant request, but a vote can not be taken at the Planning Meetings. B. Visibility for Instrument Approach. Item was already discussed. C. SkyVenture Request. Their rent reduction request was discussed at the Planning Meeting. They pay rent on their office space, and rent on their hangar. Discussion followed; SkyVenture didn't request a specific amount for rent reduction, of possibly reducing office rent by $500 for six months, fairness of granting a reduction of rent-as the Board just turned down Million Air's rent reduction request, looking at each request individually-Million Air' s had already been reduced as they had just given up one of their hangars reducing their rent payments, rent on Million Air and SkyVenture's hangar had been reduced when the Airport refinanced the loan on two hangars, of not wanting to lose SkyVenture as a tenant, they are a benefit the airport in many ways, they are a service to the community, buying fuel, aircraft operations, their students sometimes buy a plane from SkyVenture and base it here, having SkyVentue repay the amount the reduced amount, reduction is not a loan-rent will increase in the future, would like the owners to meet with the Airport Board. A motion to reduce the rent by $500 for six months died for lack of a second. Director Boudreaux said he had talked to Mark of SkyVenture yesterday and was told their situation in Jonesboro may have changed. A hangar has become available in Jonesboro so they may not be closing the Jonesboro location. He said there have been 2 some changes and that Mark be back and will be more involved with SkyVenture again. Director Boudreaux introduced Adam Jones, an instructor, who is the manager for SkyVenture. Janice Stanesic said doing something today would show good faith in negotiating and keep the line of communication open. The Board appreciated the report SkyVenture had provided, but would like to have had the owners attend the meeting. A new motion was made by Mike Gibbs to reduce the rent for the office by $500 per month for six months, and expect it to be paid back within the current lease period, contingent on City Staff and City Council's approval. Bill Corley seconded the motion. Discussion followed: Terry Gulley suggested changing the lease with a Lease Amendment, and others thinking some action today would show good faith; asked for lease information on lease term - the current term began in September 2010 and would be coming up for renewal in August 2012; it was suggested that perhaps SkyVenture wanted to negotiate new terms then; what is the market value of the lease and rental space and that the market value may have changed since the lease began; then it was decided to go ahead with the motion and if needed, to look at it again next month. The motion carried. D. Update: Five Year CIP to the FAA. Director Boudreaux said a five year CIP plan must be submitted to the FAA, but we don't expect any money from them for three years, except entitlement money. The most important project would be to improve Taxiway Bravo north; increasing it to 50 ft. wide and have it properly aligned. The Airport could bank the entitlement funds for several years and save for a large project. A motion was made by Rick Bailey to approve the FAA CIP plan and was seconded by Josh Mahony. The motion carried. E. Two Year Capital Projects to the City. Discussion followed about the items on the list, whether the list actually committed the Airport to those projects, the Airport budget is reviewed and approved each year, and CIP list is looked at every two years, and if there would be a time to catch up on deferred maintenance. A motion to approve the list was made by Mike Gibbs. Mr. Gibbs withdrew his motion. Projects were re-arranged by year, the obstruction removal planned for 2015 was moved to 2014, constructing a hangar planned for 2014 was moved to 2015. A motion made by Josh Mahony to approve the revised list and submit the list to the City. Janice Stanesic seconded the motion. The motion carried. ITEM #5: New Business. A. Presentation: Bruce Dunn, Iron Pig Festival, April 7, 2012. Bruce Dunn explained he owned All Sports Productions and it sponsors the Iron Pig Festival which is a timed walk, run and bike (bicycle) race. Registration sets up in the parking lot in front 3 of the terminal. The runway that is closed for about one hour is used for the walk/run part of the race. This is the fourth year of the event at the airport and the second year of the (current Lease) Agreement. There were 375 participants last year and the event has been featured in national publications because the runway is used as part of the event. Stated they have participants that fly in for the race. Wayne Jones explained the airport is required by the FAA to have a pavement maintenance plan so the race uses the runway for part of their race during the time we have the runway closed for inspection. It is closed for about one hour while he and the airport staff walk the runway looking for cracks and any deterioration of the runway. B. Renewal: McClelland Consulting Engineer's Contract Amendment #1 for two years. Wayne Jones explained that in 2009 McClelland Engineers was selected by the City to be the airport engineers for five years, with the initial period of three years. McClelland is asking for the extension of two years. Chairman Nickle explained the City put out an RFP for engineering services for the airport and McClelland Engineers was selected. Discussion followed. Mike Gibbs revised his motion to request approval of a contract amendment for a one year extension and forward on to the City Council for approval. The motion was seconded by Josh Mahony. The motion carried. ITEM #6: Other Business. A. Items from the Public. Director Boudreaux announced that Southern Landing will begin serving lunch next week. B. Items from the Airport Board. Mike Gibbs asked the status of Million Air's payments. James Nicholson said, as of yesterday, Million Air had paid their lease invoices through March, about $ 18,000. They still owe for their flowage fees for December, January, and February, which is less than $ 10,000. Discussion followed with Mike Gibbs suggesting that if they don't have a zero balance by the next meeting that the airport seek other action for the FBO. He also asked for a list, at the next meeting, of everyone that is behind in rent. James said that Sky Venture is also running behind in rent payments. Mauro Campos reported he was sending some firemen to a live mobile fire training at XNA Airport, saying this is a good thing, less expensive by not having to send firemen out of town for the training. Director Boudreaux said Mark Mellenger, Assistant Manager at XNA, had offered to let our firemen attend. Mauro Campos stated the ARFF group would need new silvers (firemen safety suits) next year. MEETING ADJOURNED. Mike Gibbs, Secretary Date 4 J iile• aeev ARKANSAS Airport Progress Report TO: Fayetteville Executive Airport Board T14RU: Ray M. Boudreaux, Director FROM: James Nicholson, Financial Coordinator DATE: April 12, 2012 Tower rations Cumulative MONTH 2008 2009 2010 2011 2012 MONTH 2008 2009 2010 2011 2012 JAN 2180 2492 1,932 1-,917 2,552 JAN 2,180 2,492 1,932 1917 2552 FEB 2,629 2,902 2,214 1,320 2,138 FEB 4,809 5,394 4,146 3,237 4,690 MAR 2,333 2,807 2,418 2,818 2,161 MAR 7,142 8,201 6,564 6,055 6,851 APR 2,747 2,629 2,775 2,254 APR 9,889 10,830 9,339 8,309 MAY 3032 2,722 3,015 2,627 MAY 12921 13,552 12,354 10,938 JUN 2,727 2,876 2,531 2,859 JUN 15,648 16,428 14,885 13,795 JUL 3,657 3,100 2,895 2,758 JUL 19,305 19,528 17,780 16,553 AUG 3,358 2,868 1 2,513 1 2,6761 JAUG 22,663 1 22,396 20,293 1 19,229 SEP 3,559 3,577 2,684 3,503 SEP 28,222 25,973 22,977 22,732 OCT 3350 2,677 3,125 2,998 OCT 29,512 28,650 28,102 25,730 NOV 2,739 1 2,588 1 1,964 1 2,379 1 INUV 1 32,311 1 31,2351 28,056 1 28,109 DEC 2,015 1 1,842 1 1,841 1 2,164 1 IDEC 1 34,3261 33,076 1 29,9071 30,273 Month Ayg 1 2,861 1 2,757 1 2,492 1 2,523 1 2,284 lAnnualChg 1 -6.73% -3.64% -9.59%1 1.22%1 13.15% OpnOan•t2fampaAm -aaN2 -amu mo,io �2 AwrapxMdOWoOanParftT onertionxeveaa Axo 2aa2omza 226 aet - - - 2Wa epi --� g 2p0 r°-® zmo 20 o uoo zaoo ^ tsn ram ; I= rano ND am rr Art u AUG IF m ra ac axru rAx 101, ama 010 mmm a" wa anac MI, aim" mi¢ �a0 h t �.b Abud Opwad mTmda • ate' • a.. AkCfA0WWbA7mrW Mor • Ma, • " 2Y WAk Jl2WWlaeA -aia*w -arer 2TSNYbM1y12WiA/am1 _Mars - w -r,r mo � afl :10 m s` etoo � tm amo m `a ro a � +'I''J'+'.�•°.�+�.v°o".I'J.+'e.:fl+.lsd%.T,�J:+°f'.i'I''1' ,.'.r'J+•✓'f'r's's'i.�i.�s�l+'f°fs�'.�'J.+°.%+°s°T L FBO Fuel Sales Cumulative MONTH 2008 2009 2010 2011 2012 MONTH 2008 2009 2010 2011 2012 JAN 41058 36062 35,528 35,936 27,865 JAN 41,058 36,062 35,528 35,936 27,865 FEB 50,320 43,497 35,466 20,909 29,824 FEB 91,378 79,559 70,994 56,845 57,689 MAR 39,089 46,608 41,809 37,333 28,827 MAR 130,467 126,167 112,803 94,178 86,516 APR 41,265 31,705 30,763 27,611 APR 171,732 157,872 143,566 121,789 MAY 37,587 33,136 31,018 26,206 MAY 209,319 191,008 174,584 147,995 JUN 30,837 28,218 27216 31,677 JUN 240,156 219,226 201800 179,672 JUL 32,114 26,021 26,628 23,892 JUL 272,270 245,247 228,428 203,564 AUG 1 35,627 1 25,018 25,011 23,585 AUG 308,097 270,265 253,439 1 227,149 SEP 1 47,059 39,025 39,645 31,879 SEP 355,156 309,290 293,284 259,028 OCT 52,329 44,578 48,581 29,676 OCT 407,485 353,868 341,865 288,704 NOV 37,892 30,469 33,718 32,603 NOV 445,371 384337 375583 321,307 DEC 30,143 1 28,732 1 24,470 1 23,103 1 IDEC 1 475,5201 413,069 1 400,053 344,410 IMonth]yAvg 1 39,627 1 34,4221 33,338 1 28,701 1 28,839 lAnnualChg 1 -5.99% -13.13% -3.15% -13.91% -8.14% FIW SdNS•@NmW O>mpdNn -IDI4Q -ID4H =:ID F18340 Q11flYElOalAY611Q IoW AAgvp Arrlta�A4m al $ � aC ONE e aID7 03Ar z 45 MITI �Twt a : aaa 2w ams L : an JD a aim 50 m Aai NT AN AL AIG UP OCF NN QI AN IB IM aIQaO ZmN E" amm ama EOlO Amm A1DA10 amll 7000 NA* ro Ap Nr T• wls: FW Y4F W CWTFI Type T,OW: RIIbtlJW 9Mbtl,FA NOtl1 • aJW WF�FFe14� 3YV HYbrbll SYk�,e,FwFeF1 iG YaN HbbY. 3 YOM faov M.16eW0.re,YL1Y'�F __ _ �T�GAM°,e WFve,FA1YeJ �T�J'A,•Oi W MM,IYSI 30 aD 1m IS 9 � le'20 +a to 0 15 • d f03 Y O 10 5 a O A c ° e4o op 44A0 iii Il A•f > vd -4Ri' J�I' rf 0,0 cpf 6,y: of 4p 3o id YP 0V cfd6� a' a► F,/' 1' 2012 Cumulative Avg Fuel Sept by Percent of Type Peel Gales by renin 2013 cm I-Eig b m 31 m'BA,AM10m 10 e.tx a+aantau.eax ° er,em.er. ulx Y1H M wrt •rq MY AN K AW SEP A)CI 1100 � Local Fuel Prices: Fuel prices within 50 miles of FYV as of 03/07/12 Ident FBO Name Jet FS 100LL FS 10OLL SS 91 MoGas A $ Jet A $ tact A $ loris TQH City of Tahlequah both selfsery 4.99 4.99 NC NC SLG City of Siloam S rin s 5.06 5.34 4.84 0.09 0.25 0.25 VBT SummitAviedon 5.90 5.91 5.71 NC 0.17 0.21 ASG Pinnacle Air Services 6.05 6.05 5.35 0.02 0.20 NC XNA Regional Jet Center 6.11 6.25 NC NC ROG Beaver Lake Avietion 6.11 5.80 NC 0.17 FSM TAC Air 6.24 6.65 6.11 NC 0.28 0.28 FW Million Air Fayetteville / Ci SS 6.55 6.49 5.75 3.92 0.08 0.04 NC Fuel Prices : National April 2012 Aviation Fuel! Full Service Current US Fuel Prices WIN Current Fuel Prices & Averages by Region �E 0 Northwest'.Nbuntain No, ; England - _ GreaBLakes ! - ` '� 8 5 , 9 1 - 85 . 78 IBM 85 . 88 me 01 Eastern Central. Wosternd?acnce GRIMM - Sou`hern\ 5 6 , 0 1 Southwest a Alaska )� i 86 , 31 COME t� Faye ARKANSAS FAYETTEVILLE EXECUTIVE AIRPORT OPERATING SUMMARY MONTH ENDING 3/41/2012 AIRPORT BOARD OPERATING ACTIVITIES 2010 2011 2011 2012 2012 2012 Actual Budget Actual YTD Budget Budget YTD Actual YTD REVENUE Rents & Leases 448,383 452,900 444,147 440,900 110,225 106,948 Aviation Fuel 128,208 117,900 114,865 119,500 29,875 35,546 Contract FBO 110,764 110,500 83,815 70,900 17,725 17,736 Miscellaneous 14,745 7,100 11,869 11,900 2,975 2,797 Operational Transfers - FEMA Reimbursement - - 15,857 - - - NON-OPERATING INCOME Sales Tu Revenue 27,110 24,200 29,733 26,000 4,333 400 Non-Op Miscellaneous - - (100) - - - INCOME RECEIVED FROM OPERATING ACTIVITIES 729,210 712,600 700,187 669,200 165,133 163,428 EXPENSES Personnel 315,079 329,849 331,465 332,273 79,607 77,660 Materials B Supplies 12,335 17,741 12,990 22,545 5,636 7,397 AviaWn Fuel Purchases 76,631 75,810 81,584 90,328 22,582 15.269 Services B Charges 185,161 234,128 200,230 231,896 57,974 38,276 Cost Allocation to General Fund 7,915 7,915 7,915 7,915 1,979 1,984 Maintenance 36,335 55,123 48,137 64,490 16.123 15,990 Interest on West GA Hangars Loan (accnred) 30,333 16,800 13,237 6,328 1,582 1,582 INCOME USED FOR OPERATING ACTIVITIES 663,791 737,366 695,557 755,775 185,483 158,158 NET INCOME FROM OPERATING ACTIVITIES - GAIN I (LOSS) 65,419 (24,766) 4,629 (86,575) (20,349) 5,270 INVESTING ACTIVITIES 2010 2011 2011 2012 2012 2012 Actual Budget Actual YTD Budget Budget YTD Actual YTD NON-OPERATING INCOME Interest on Investments 17,595 12,000 5.098 7,800 1,950 710 Other- Gain (Loss) on sale of assets 1,786 - - - - - CAPITAL IMPROVEMENTS EXPENSE 07039 AIP #37 Correct RumHay 16 Safety Area Deficiency Phase II 6,907 - - - - 07039 AIP #38 Correct Rumvay 16 Safety Area Deficiency Phase III 2,772,052 491,901 391,775 - m - 10022AIP #39 Wildlife Hazard Assessment 24,904 33,205 33,205 - a - 10028 Airport Fuel Farm Repair 20,119 - (512) - e - 11017 Airport Security Improvements - 179,788 728,693 51,095 ,01- 47,595 11019 Airport Stonnwater Protection Plan Update - 2,500 2,500 - m - 11023 AIP #40 Pavement Rehab & Re-Marking - 252,102 252,069 - - 12002Hangar Rehab - 4248 S School - - - 263,250 " 25,168 USED FOR INVESTING ACTIVITIES 2,804,600 947,496 802,631 306,545 72,052 FINANCING ACTIVITIES 2010 2011 2011 2012 2012 2012 Actual Budget Actual YTD Budget Budget YTD Actual YTD LOANS Payments on Loan Principal (accrued) 46,667 37,334 28,030 15,530 3,882 3,882 One-time Paydown on Hangar Loan 305,626 - GRANTSSTATE / FEDERAL Due/Reielved from State Grants on Fed Projects - 206,154 195,779 15.305 _ 15,508 Due/Received from AIP #38 Correct RW16 RSA Phase III 2,633,449 272,238 372,186 - - m Due/Received from AIP #39 Wildlife Harerd Assessment 23.741 31,463 51,343 - - DueRtacelved from Dept Aero - Fuel Farm Repair 19,027 - - - 5 - Dua/Receivedfrom Dept Aero - Airport Security Improvements - 144,000 - 144,000 ,z 144,000 Due/Recelved from AIP #40 Pavement Rehab & Re-marking - 239,497 239,465 - as - Due/Received from Dept Aero - 80/20 Hangar Rehab - - - 210.600 20,134 , NET INCOME FROM FINANCING ACTIVITIES 2,629,550 856,018 525,118 354,375 175,760 AIRPORT CASH BALANCE 889.106 908,504 616,223 577,478 725,200 CURRENT ENCUMBRANCES (CAPITAL) MICE TASK ORDER #2 - Design Security Improv 3,500 3,500 Alarmtec Systems - Security Improvements 47,595 - MCETASK ORDER #7 - Design Hangar Rehab 27,150 2,363 Pick-It Construction Hangar Rehab Construction 251,850 235,100 LONG TERM LIABILITIES Hangar Loan Principal 217,416 213,534 APPROVED GRANTS (Not yet accrued) - CAPITAL PROJECTS State Grants on Fedeml Projects (15.305) - SAAG - Security Improvements (144,000) - SAAG - Hangar Rehab - 4248S School (210,600) (190,466) AIRPORT CASH MINUS LIABILITIES 399,872 @YE 461,169 2/16/2012 RayBoudreaux - Letter to Fayetteville Airport Commission.docx Seite 1 RECEIVED FEB 16 2011 Thursday, February 9, 2012 AIRPORT Mr. Ray Boudreaux Fayetteville Municipal Airport, Drake Field 4500 South School Avenue Fayetteville, Arkansas 72701 Ray: After much thought, discussion and prayer, SkyVenture Aviation, Inc. has made a very difficult decision. We announced the closing of SkyVenture Aviation of Jonesboro, Inc. effective February 28, 2012. This was based on many factors and was not an easy decision. With the decline of new pilot start-ups, Mark and I both chose to seek outside employment last year. Mark is now full-time with the Washington County Sheriffs Department and currently in their rigorous 12-week Academy Program. I am continuing to develop and manage Commercial Real Estate in Jonesboro which also takes a large portion of my time. We need to simplify our operation if we are going to succeed. The decision between Jonesboro and Fayetteville was tough from both business and personal perspectives. Pros for Jonesboro: 1 . Jonesboro is where SkyVenture began and it is my home which proved to be a tough emotional issue to overcome. 2. Our operating expenses in Jonesboro are much lower than Fayetteville which in this economy is a huge factor. The numbers speak for themselves. Our rent is $4.00 per square foot and the quality of office space is comparable. However, we have less square footage in Jonesboro. The rationale behind the rent was due to the nature of our business. They realized that we were contributing to other services on the field. 3. We both have homes in Jonesboro. 4. The revenue/number of students flying in Jonesboro is comparable to our Fayetteville location. Pros for Fayetteville: 1 . We do not have a maintenance facility in Jonesboro and outsourcing maintenance is not a viable option due to cost. 2. Mark is both co-owner and Chief Flight Instructor. With the majority of his time spent in Fayetteville, there was not proper management in Jonesboro over the flight instructors leaving a huge liability for flight operations. 3. We have an excellent manager — Adam Jones — in Fayetteville who understands all aspects of the business and keeps things running in our absence. 4. We are approved for SEVIS in Fayetteville and not in Jonesboro. There were many other factors but you can see that we were weighing every option. The one thing that was not an option was to keep both operations functioning. The cost of ferrying aircraft for maintenance was getting expensive and with revenue continuing to decline in both locations, we have to get lean to survive. (2/1612012 Ray Boudreaux - Letter to Fayetteville Airport Commission.docx Seite 3 Here are some of the numbers from our Fayetteville location last year: 1 . Aircraft Rental Income declined $35,000 from 2010 to 2011 . 2. Our Testing Center saw a decline by $2,000. 3. Our Pilot Supplies were down $9,000. Much of this is attributed to the automated charts pilots are now using as opposed to paper charts. Paper charts are quickly becoming obsolete. 4. Our hope to build our outside maintenance business did not happen and at this point we have few regular outside customers. 5. Our International Business seems to have slowed over the past 3 months. We currently have no customers from out of the country. The reason for this letter is to ask for your help. Although it is not the City of Fayetteville's responsibility to help with our profitability issues, we very much want to make a success of this business at Drake Field. We are coming to you requesting a reduction in our rent. After having our accountant and an outside consultant look at our books the first thing they saw was that rent was disproportionate to our business. Between the hangar and office rent we are paying $5,000 a month - $2,000 for office space and $3,000 for the hangar. Ideally a $1 ,000 reduction per month per facility would be our request. However, we also understand that the city has to be profitable as well. We do not want to be unfair in our request but ask that any consideration you can give as we reorganize our company would be a huge help. Here are some of the measures we are taking to reduce our expenses as we wait for the economy to improve and hopefully for general aviation to surge again! 1 . Neither Mark nor I are taking a salary from the company. We did not in 2011 and will not in 2012. 2. We are closing our Jonesboro location which will reduce many of the networking expenses with our servers. 3. We have 3 aircraft for sale at this time to become more efficient. There are other items we are closely reviewing but want you to know we are doing our part and not just asking for your help. We appreciate your consideration and support as we consolidate and move toward a leaner and hopefully more successful and profitable company in 2012. Warm Regards, Kathy Stallings Moore SkyVenture Aviation, Inc. 870-219-6656 kat anskyventureinc.com www.skyventureinc.com i r TASK ORDER NO. 8 PHASE II AIRFIELD PAVEMENT REHABILITATION & RE-STRIPING STATE OF ARKANSAS COUNTY OF WASHINGTON This .Task Order is written pursuant to the basic agreement entitled CITY OF FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES, executed on May 5, 2009. The referenced basic agreement pertains to proposed improvements to Drake Field, Fayetteville Executive Airport. This Task Order entered into and executed on the date indicated below the signature block, by and between the City of Fayetteville and McClelland Consulting Engineers (MCE), sets forth the project description, project schedule, and engineering fees related to the preparation of Phase II Airfield Taxiway and Apron Asphalt Pavement Rehabilitation at Drake Field. SECTION I - PROJECT DESCRIPTION The overall project is to consist of the rehabilitation and re-striping of the Airfield Pavement including, Asphalt Pavement Rejuvenation and re-striping of the Taxiway "B" the East T-hangar Apron, the West GA Apron areas. The services to be performed include: Detailed Plans and Specifications, Bidding Services and Construction Administration/Construction Observation Services. SECTION II - PROJECT SCHEDULE From the time the City of Fayetteville issues the Notice To Proceed (NTP) , McClelland Consulting Engineers, Inc. will endeavor to execute the project within the following time periods: JADRAKE FIELMONTRACTS72009-2013\Task Order 8.doc 1 Task Completion After NTP A. Prepare Airfield Pavement Striping Plan and Specifications 20 calendar days SECTION III - SCOPE OF SERVICES McClelland Consulting Engineers, Inc. shall, generally, provide those services listed in the basic agreement which are applicable to this specific Task Order. Specifically, the project is likely to include : A. Prepare the Phase II Airfield Pavement Rehabilitation Plan, specifications, and Bid Documents. B. Prepare Bidding Document and recommendations for award of construction contract. C. Construction Administration and Inspection . D. Providing three sets of "Record Drawings". SECTION IV - FEES AND PAYMENTS The following fees are to be paid to McClelland Consulting Engineers, Inc. as compensation for his services: A. Detailed Airfield Striping Plans and Specifications lump sum of $ 8,000.00 B. Bidding Service lump sum of $ 2,500.00 C. Construction, Administration & Inspection hourly rates estimated to be $7,500.00 Appendix A presents hourly rates for personnel anticipated to be assigned to this project by McClelland Consulting Engineers, Inc. JADRAKE FIELD\CONTRACTS\2009-2013\Task Order 8.doc 2 SECTION V - BASIC AGREEMENT IN EFFECT: Except as amended specifically herein, the basic AGREEMENT FOR ENGINEERING SERVICES shall remain in full force as originally approved and executed. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly executed as of the date and year first herein written . FOR THE CITY OF FAYETTEVILLE : By: Attest: Mayor Date : FOR McCLELLAND CONSULTING ENGINEERS, INC. : By: Attest: President Vice President Date: JADRAKE FIELD\CONTRACTS\2009-2013\Task Order B.doc 3 Jf TASK ORDER NO, 9 OFFICE ADDITION TO EXECUTIVE HANGAR 4580 South School Avenue FAYETTEVILLE EXECUTIVE AIRPORT STATE OF ARKANSAS COUNTY OF WASHINGTON This Task Order is written pursuant to the basic agreement entitled CITY OF FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES, executed on May 5, 2009, as amended. The referenced basic agreement pertains to proposed improvements to Fayetteville Executive Airport, Drake Field. This Task Order entered into and executed on the date indicated below the signature block, by and between the City of Fayetteville and McClelland Consulting Engineers sets forth the project description, project schedule, and engineering and architectural fees related to the preparation of Construction Documents for the Executive Hangar Building Renovation at 4580 S. School Ave on Executive Hangar Complex at Fayetteville Executive Airport, Drake Field. Our Consultants Wittenberg-Delony Davidson , Inc. ; and Engineering Elements, PLLC from their Fayetteville offices will perform the Architectural and MEP work of this task. SECTION 1 - PROJECT DESCRIPTION The project is to consist of: Detailed Architectural and Engineering Design for the new 2500 to 3000 square foot office and 1000 SF upper storage area to the J:\DRAKE FIEMCONTRACTST009-2013\7rask Order 9.doc 1 Executive Hangar Building at 4580 S. School Ave. on the Executive Hangar Complex; final cost estimates; meetings with the Airport Management and Airport Advisory Board to review the desired renovations; and Architectural and Engineering Services associated with the Construction Administration for this project. SECTION II - PROJECT SCHEDULE From the time the City of Fayetteville issues the Notice To Proceed (NTP), McClelland Consulting Engineers through its Consultants will endeavor to execute the project construction documents within a ten (10) week time period, as expeditiously as possible, to enable the City of Fayetteville to solicit competitive bids for construction as soon as possible. SECTION III - SCOPE OF SERVICES MCE through its Consultant shall, generally, provide those services listed in the basic agreement which are applicable to this specific Task Order. Specifically, this project is likely to include : A. Development of Construction Documents and Cost Estimates for the following areas: (The Estimated cost of these improvements is approximately $60 to $70 per SF) The existing CADD Drawings of the hangar facility will to be used as base plans for the renovation work. Prepare drawings and specifications for the office, conference room . Restroom, shower & locker room , and storage additions to the hangar. Meeting with the Airport Management and their Tenants to discuss design criteria, desired features, and schedule. C. Construction Administration and Periodic weekly site visits of the work progress with follow-up reports. JADRAKE FIELD\CONTRACTST009-2013\Task Order 9.doc 2 D. Providing a set of "Record Drawings" at the completion of construction based upon the Contractor's mark-ups. E. Reproduction Cost for project documents sets, as required. SECTION IV - FEES AND PAYMENTS The following fees are to be paid to MCE as compensation for his services: A. Project Administration : hourly rates Not to Exceed $ 4,000. B. Construction Documents & Site Visits: hourly rates Not to Exceed $ 20,500. Architectural ($15,000) ; MEP ($ 5,500) C. Bidding: hourly rates Not to Exceed $ 2,200. D. Construction Administration and Observation ( 3 month Period). hourly rates Not to Exceed $ 8,050. E. Preparation of "Record Drawings": hourly rates Not to Exceed $ 650. F. Reproduction Costs (as required) : Actual Cost Not to Exceed $ 1 , 100. Appendix "A" presents hourly rates for personnel anticipated to be assigned to this project .as well as the basis of payments to be made to MCE. SECTION V - BASIC AGREEMENT IN EFFECT: Except as amended specifically herein , the basic AGREEMENT FOR ENGINEERING SERVICES shall remain in full force as originally approved and executed. JADRAKE FIEMCONTRACTS\2009-2013\Task Order 9.doc 3 �w IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly executed as of the date and year first herein written. FOR THE CITY OF FAYETTEVILLE : By: Mayor Attest: Date: FOR McCLELLAND CONSULTING ENGINEERS, INC. : By: Vice President Attest: J1DRAKE FIELD\CONTRACTS\2009-2013\Task Order 9.doc 4 THE CITY OF FAYETTEVILLE. ARKANSAS ayere) l le AVIATIONDIVISION 4M S S&wl Ave. Ste F Fayellevilk,PP 77]01 APR ANS AS P (an) 716-7$42 FAYETTEVILLE EXECUTIVE AIRPORT, DRAKE FIELD SECURITY OPERATIONS PLAN MARCH, 2012 GENERAL: Fayetteville Executive Airport, Drake Field is a Part 139 Class 4 Airport capable of serving unscheduled passenger operations of large air carrier aircraft. Except when serving Part 139 operations on a prior notice basis, Drake Field operates as a general aviation airport. PURPOSE: The purpose of the Security Operations Plan is to identify the need and describe the methods and procedures employed to improve the security posture of Fayetteville Executive Airport, Drake Field. This plan is implemented with the newly installed Security System that includes monitoring and access control by use of RFID Security Badges. NEED : Over the years there have been incidents of unauthorized entry into the AOA which resulted in hangars being entered without authorization. Evidence has been found on the runway to indicate that persons/vehicles have been on the runway without authorization. The most recent security improvement project installed camera monitoring and access control through the perimeter gates. This level of control is considered the minimum needed to insure security of the City of Fayetteville assets and the assets of airport customers thereby creating a safe environment for aircraft based on the airport and operating to and from the airport. DESCRIPTION: The Airport is secured with a perimeter fence around the Airport Operating Area (AOA). Access into the AOA is controlled by three vehicle gates and one man gate. Access can be gained through the Airport Terminal Building and through some of the airport businesses on the West side of the airport where the building straddles the perimeter fence line. Telecommuniwtlons Device for the Deaf TOD (4]9) 531-1316 113 West Mountain -Fayetteville,All 72701 Entry into the AOA is allowed by the possession of a Security Badge issued by the Airport Administration Office. The Security badge controls the vehicle gates and the man gate with RFID data implanted into the card. For those entering the AOA through the Terminal and/or the several businesses on the perimeter of the AOA, the Security Badge must be prominently displayed or if a visitor, under escort by a Security Badge holder IAW Section 3, General Requirements of the Airport Minimum Standards. The Airport Movement Area is that area under the control of the Aircraft Control Tower and includes 500 feet perpendicular to and either side of the runway centerline, 200 feet outward from each threshold and a 118 foot area which encompasses each taxiway. Access into the movement area requires contact with the Tower during hours of operation (0600-2200) or announcement of intentions on CTAF when the Tower is not operating. RIGHT OF ACCESS : In accordance with Section 2 of the Minimum Standards, no entity, incorporated or otherwise, shall conduct any activity at the Fayetteville Executive Airport, Drake Field, unless a valid agreement authorizing such activity has been entered into between the entity and the City of Fayetteville. (This does not apply to transient aircraft operations.) The agreement will present the terms and conditions under which the activity will be conducted at the airport, including but not limited to: term of the agreement, rent charges, fees and other charges, and the rights and obligations of the respective parties. Entities, not tenants, employees or persons otherwise authorized access into the AOA must apply for and enter into an agreement for the conduct of business on the Airport to qualify for the issue of a Security Badge. ISSUE OF CREDENTIALS : Airport Administration will issue Security Badges that will allow entry into the AOA through the Gates and through those hangars that span the AOA boundary. Criteria for granting access: Tenant in good standing on the airport Airport business employees City of Fayetteville Fire and Police Central EMS Telecommunication Device for the Deaf TDD(479) 521-1316 113West Mountain - Fayetteville, FR 72701 4 . Airport Employees Airport Board Members FBO employees Museum employees PROCEDURES : All tenants will be issued Security Badges by Airport Administration. Access is granted for selected access points into the AOA. Persons who fail to abide by the Airport Minimum Standards will have access denied and the Security Badge will be deactivated. Persons wishing to reactivate the Security Badge must request reactivation through the Airport Administration office. For those to whom access is granted compliance with the Airport Minimum Standards for escort of visitors into the AOA is essential and required. Should a Security Badge be lost, it is imperative that the badge holder report the loss to the Airport Administration office so that the badge can be deactivated. There will be a charge for replacement badges. REMOTE OPENING: Remote opening devices may be available if there is demand for such devices. Only those already issued a line badge will be permitted to purchase a remote device. The devices are also programmed into the Security system and assigned to an individual who remains responsible for their use. Telecommunications Device for the Deaf TDD14791511-1316 113West Mountain - Payetceville,AR73101 Arkansas Democrat 7WOazette 2D • TUESDAY, APRIL 10, 2012 A Airport looks to land private pilots MONROE, La. — Monroe Regional Airport officials are looking into ways to recapture some of the business from general aviation it has lost through the years. Interim airport Manager Ron Phillips told The News- Star the airport has put together a public-private partner- ship committee to develop a strategic plan for the airport to increase hangar space and amenities for general avia- tion pilots to increase airport revenue. The city's current budget shows the airport has col- lected just more than $21,000 through the sale of aviation fuel from general aviation pilots. It collects approximately $60,000 per year in hangar rent for general aviation air- craft. As of the city's last count about two months ago, there were approximately 55 planes parked at the airport, Phil- lips said. About 15 of the hangars are designated solely for general aviation craft. However, over the years, Monroe Regional Airport has lost general aviation pilots who park their planes here. Phillips said several noted the airport has lost about one- third of the craft normally based here. The loss was a result of the increase in hangar rent charged by the local fixed-based operator JPS Aviation, Phillips said. JPS leases most of the hangars from the air- port and rents to general aviation pilots. - COMPILED BY DEMOCRAT-GAZETTE STAFF FROM WIRE REPORTS SUNDAY APRIL B. 2012 / 1 IRON PIG DUATHLON mea e ll n In the mens' clnd n a aww,+va< rw•n..ee[cew..euwrt o�sm,aw M1 V*M Pq�w iw MW,