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Home My WebLink About2010-04-08 Minutesn U • • 4 MINUTES OF THE FAYETTEVILLE EXECUTIVE AIRPORT BOARD MEETING April 8, 2010 MEMBERS ATTENDING: Bob Nickle, Otto Loewer, David Hollman, Richard Greene, Tim McCarley MEMBERS ABSENT: Vaughn DeCoster, Janice Stanesic AIRPORT STAFF ATTENDING: Ray Boudreaux, James Nicholson, Louise Powers OTHERS ATTENDING: Gerald Jones and Russell Smith — Flying Investments; Wayne Jones — McClelland Consulting Engineers; Blaise Sharkey — Million Air Fayetteville; Skip Descant — NWA Times; Craig Young — tenant; Candy Harrell — Fayetteville Chamber of Commerce; Ty Rogers — Fayetteville Government Channel ITEM #1: Welcome. ITEM #2: Approval of the Airport Board Minutes of the March 11, 2010 meeting. A motion to approve the minutes was made by Tim McCarley and seconded by Otto Loewer. The motion carried. ITEM #3: Receiving of Reports. A. Director Boudreaux, report of Airport Activity. Reported the Airport is still trying to acquire a piece property owned by Keamey/Cooper Power, for the relocation of Ernest Lancaster Drive. The City Council will vote today on condemning the parcel of land, but we are still hopeful that we won't need to pursue that route. Trees marked on the FAA's Obstruction Chart have been removed or topped to the requirement and we are waiting for the FAA approval. We had good help from the Transportation Department. We have a new tower manager, Mike Bowman. He could not make today's meeting. Lester Sampson stepped down from managing, Carl Brooks was manager for three days, and didn't want all the responsibility, so we welcome our newest tower manager Mike Bowman. The Iron Pig Festival was successful, and we walked the runway during their event to perform the annual inspection for deterioration. It was in good shape, due to the Transportation Department's good work last year sealing the cracks. B. Financial Coordinator James Nicholson report on FBO and Budget. A slide show was presented of the charts in the agenda. March operations were up some, but weather continued to be a factor in the fuel sales and the number of operations in March, which included a major snowstorm. There was an increase in the March itinerant jet fuel sales which was likely corporate or charter flights that is seasonal with the athletic team charters. Retail fuel prices increased corresponding with the increasing wholesale cost. The most dramatic change locally was Bentonville who raised their Jet -A by $.35 this last month. Blaise Sharkey reported a slight increase in business. Referencing the Financial Report, James said the Airport's revenues in March are less than projected. There are some lease payments through March that we have not received, for instance the Forest Service and that would bring the rent back up to a level not far off the budget. The vacant T -Hangars will affect our budget in the coming months. The Personnel expenses exceed our budget by a significant amount, as the result of Leon's resignation and the lump -sum payout of his accrued benefits; vacation and sick leave. 1 C. Louise Powers report on T -Hangars. There are eight T -Hangars vacant. Each month for the last several months we have had a couple of vacancies but had also had new tenants. This • month more tenants left and had no new tenants. If you know someone wanting a hangar send them our way. Ray said this was the largest number vacant since 2004. Suggestion was made to rent out the hangars for storage. Ray preferred not renting to people unfamiliar with aircraft/airport rules. Was decided to offer T -Hangars for storage to current T -Hangar tenants with the provision they would have to move out if it was needed for aircraft storage, and also to not rent out all vacant for storage, to hold at least two for anyone needing a hangar for an aircraft right away. The situation will be reviewed next month. D. Wayne Jones, McClelland Engineers, report on construction projects. The highway relocation is moving along due to the nice weather, and the pay request will be larger this month as they have worked more. The project expected to be completed in September or October. They will not be closing regular Highway 71 down to two lanes as soon as previously mentioned, they can continue to work without closing the lanes until later. They are ready for the Gas Company to begin work on the relocation of their gas line. The Runway had fewer problems than last year; there were some sealed cracks that had extensions and a few new ones. In the next three years we will have to repaint and rejuva-seal the runway. The pavement was put down and grooved in 1986; it has served well. Referencing the terminal apron, he said there are more problems than expected, at the joints, need to arrest the damage occurring. The main part of the apron was put down thirty years ago. The extreme winters had done some damage. The ramp was designed for 737 aircraft; the concrete is eleven inches thick, under that is four inches of asphalt base, and below that is two feet of hard shale fill material, in some places it is three to four feet. Mentioned the black repair patch in the ramp outside the conference room, said it has been there for two years, and he had tried different times to tear it up and it won't, that • type of repair is one option, another is to mill down the cement and resurface. Said he would like to have bids in before asking for a grant. Ray said he would like to apply for the grant before the end of the fiscal year. E. Museum reports. Warren Jones said they are having a Gospel Sing in the hangar Saturday night, with five groups. Tickets are $12 at the door and it is a fund raiser for the Museum. Volunteers have built a 32'x16' stage and have purchased a 20'x 30' flag for a backdrop for the singing, and the USO canteen dance on May 29'h. They are working with the Rogers Little Theater to have a presentation of the songs from South Pacific. Talks have begun with FedEX about getting a retired 727 aircraft to be used it in the museum tours. The Canadian Snowbirds would like to come back next year, and the B-17 is coming next year. ITEM #4: Old Business. A. Woolsey Aviation, FBO Lease (Million Air Fayetteville). Chairman Bob Nicklel said he was reluctant to sign a ten year lease because we might want to renegotiate before then. Discussion followed regarding five or ten years and how the rent could be increased at Option Renewal times, and the process used to increase the rent, CPI plus 1% and if there was a better way. A motion to accept a ten year lease with Woolsey Aviation, with an opportunity to negotiate the "rent" only, at five years, was made by Richard Greene. The motion was amended to include making the date of the termination of the lease to 120 days. The motion was seconded by David Hallman. The motion carried. • ITEM #5: New Business. A. Airport Security Upgrade Task Order. The Task Order is with McClelland Engineers, and their partner firm Engineering Elements, for the design of the Airport security system. Engineering Elements has designed security systems for schools, hospitals, and Post Offices. 2 The Task Order is for $12,300.00. It is estimated to implement the system it would cost around $125,000 to $160,000. The Airport will apply for a 90/10 State Aeronautics grant. (NOTE: • After the Board Meeting it was found that the State Grant would be an 80/20 Grant, meaning the State would fund 80% and the Airport would fund 20%) A motion to approve the Task Order with McClelland Engineers to design a security system for the Airport was made by Richard Greene and seconded by Tim McCarley. The motion carried. B. Update on airline service -Drake Field. As the result of the last Board Meeting talks have been initiated with the private scheduled charter operating at the Branson Airport. Initially they said this is too close to work with their distance leg, trip segment requirements, but will continue with the talks to work something out. To have an airline here there would be some start up costs, equipment to buy, baggage screening, would have to move the Airport Office and turn our offices back into an airline boarding area. C. Update on the Wildlife Hazard Assessment. The contract was approved by the City Council and as soon as the Mayor signs it, they will start the 14 month contract. They will come before the Airport Board once a quarter to give a report. The assessment project is 100% FAA required and 100% FAA funded. B. Budget consideration. No discussion, as the item had already been covered. ITEM #6: Other Business. A. Items from the Public. None. • B. Items from the Airport Board. The Kite Festival has been canceled. 'The subject of the Woolsey Aviation / Million Air lease was brought back up and discussion of adding another item to the lease, to define information in Section 2.1., the last part of the paragraph where it speaks of Million Air using the former Hair Salon location for training. A motion was made to add to the lease that if Woolsey Aviation/Million Air is not able to reach an agreement with the Air National Guard, that the Airport can rent the area where the Hair Salon was located, to someone else. The motion was made by David Hollman and seconded by Otto Loewer. The motion carried. The meeting adjourned at 3:05 p.m. David Hollman, Secretary r�L 3 =/3 -/U Date