HomeMy WebLinkAbout2010-12-09 - Agendas - Final •
Director Ray Boudreaux aye evl a Chairman - Bob Nickle
• Financial Coordinator James Nicholson nnsaesns Vice Chair - Janice Stanesic
Senior Secretary Louise Powers Secretary - David Hallman
Member - Otto Loewer
Member - Vaughn DeCoster
Member - Richard Greene
Member - Tim McCarley
Agenda Fayetteville Executive Airport Board Meeting
1 :30 a.m., Thursday, December 9, 2010
Terminal Building Conference Room, 4500 S. School Avenue
City of Fayetteville, Arkansas
As a courtesy please turn offall cell phones and pagers.
1 . Welcome — Chairman.
2. Approval of the Airport Board Minutes of the November 18, 2010 meeting.
3. Receiving of Reports.
A. Director Boudreaux, report on Airport Activity.
B. Financial Coordinator James Nicholson report on FBO and Budget.
C. Report on T-Hangars.
D. Wayne Jones, McClelland Engineers, report on construction projects.
• E. Museum reports.
4. Old Business.
A. Presentation: Loomacres by John Watterson.
B. Update: Seaport Airlines.
5. New Business.
A. Presentation: Raymond VanHook, air service.
B. Presentation: RSAT Briefing by Mike Bowman, FYV Tower Manager.
6. Other Business,
A. Items from the Public.
B. Items from the Airport Board.
7. Meeting adjourned,
NOTE: Next Airport Board Meeting: January 13, 2010
Strategic Planning Meeting:
•
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701
479.718.7642 •-479.718.7646 FAX • www.accessfayetteville.org/govemmentlaviadon
. . . . . .. airport_eoanomic_developmentCci.fayetteville.acus
o
MINUTES
• FAYETTEVILLE EXECUTIVE AIRPORT
November 19, 2010
BOARD MEMBERS PRESENT: Bob Nickle, Janice Stanesie, Vaughn DeCoster, Richard
Greene, Tim McCarley
BOARD MEMBERS ABSENT: David Hollman, Otto Loewer
STAFF PRESENT: Ray Boudreaux, James Nicholson, Louise Powers
OTHERS PRESENT: Russell Smith-Flying Investments, Mike Gibbs-citizen, MaryKathryn
Floyd-Million Air Fayetteville, Warren Jones-Arkansas Air Museum, Wayne Jones —McClelland
Engineers, Terry Gulley-City of Fayetteville, Joel Walsh-NWA Times, Ty Rogers-Fayetteville
Government Channel
ITEM #1 : Welcome — Chairman.
ITEM #2: Approval of the Airport Board Minutes of the October 14, 2010 meeting.
A motion to approve the minutes was made by Tim McCarley and seconded by Janice
Stanesic. The motion carried.
• ' ITEM #3: Receiving of Reports. List revised to allow the Museum report to be presented first.
A. Museum Reports. Warren Jones reported the Museum visitors count has been down. The
Museum recently had a visitor, Charles Lang from Mississippi, who would like to donate to the
museum, a gyro-copter that he had built. It is worth about $25,000, and will make a nice
addition to the museum. The Annual Membership Meeting and Election of Officers will be on
Sunday, December 12`b, at 2:00. The Aviators Ball has been re-scheduled for May 14, 2011 ,
giving staff more time for planning the event; and we are looking for corporate sponsors.
B. Director Boudreaux, report on Airport Activity. October was the strongest month for
operations, 31 ,250, and fuel sales of almost 50,000 gallons. We are planning for the Ribbon
Cutting for the Runway Safety Project to be the same day as the next Airport Board Meeting,
December 9's. Wayne is working on the Runway Obstruction Removal project which involves
about 50 parcels of land. James attended the FAA Conference and met with Paul Bums, our new
FAA Project Manager, he is a registered P.E. Representatives from Loomacres were notable to
be here today, but will report at the next meeting. Work at the Fuel Farm has been completed,
removed old controls and installed digital electronics. We are losing two of our Board Members,
Richard Greene and Vaughn DeCoster. We invite anyone interested in being on the Airport
Board to apply through the City Clerk's office by the December 3rd deadline. The Airport's
Facebook now has 80 friends.
C. Financial Coordinator James Nicholson report on FBO and Budget. James presented the
charts in the agenda. The airport's operations are trailing last year by 8.9%. Million Air is
promoting their military fueling contract and military training agreement. Fuel sales for the
• month of October were the best in 2010. MaryKathryn Floyd reported she had attended the
NBAA Conference and had made great connections there promoting Drake Field, and what
really helps is the easy access to Interstate 540 from Drake Field. James reported he planned to
break out the military operations from the corporate operations on the chart in 2011 . The
itinerate jets bought the greater portion of fuel for October. Across the region everyone raised
1
.. 'i4 . . .i, yiA
their fuel prices. Stated the airport is slightly ahead of what was predicted in the budget, with •
two months to go. Answering Chairman Nickle, the billing invoices are posted as revenue when
they are created, we don't have to wait until the invoice is actually paid. We do not have any
real unpaid invoice problems.
D. Report on T-Hangars. Louise Powers reported there are four T-Hangars empty, three
singles and one twin, and also one storage unit. Director Boudreaux stated there is no news on a
possible tenant for the big hangar.
E: Wayne Jones, McClelland Engineers, report on construction projects. Reported the
contractors are working on the final grading, and the new fence is being installed. The cost and
the'quantity of asphalt was down so may be able to add part the cost of the new fence. Materials
for the additional fence will be here next week. Regarding the Aviagation Easements, the
Obstruction Study identified trees extending through the imaginary surface of the glide slope at
the south end of the airport. We have identified there are 50 parcels of land, and we will have to
get Aviagation Easements from 36 property owners, and remove any obstructions: Cost could be
around $ 1 ,000, or less, per parcel and take approximately 6 to 8 months .to get the easements.
Grant monies may be available. Director Boudreaux said staff had topped and cut down trees
identified, but the FAA wasn't satisfied, we have just one more year to finish the project. We
seem to have pretty good cooperation from the property owners. James reported news from the
FAA Conference: The FAA will be requiring, in the next 2 to 3 years, electronic Airport Layout
Plans (ALP), and along with that will be different procedures and equipment to develop the ALP
for 139 Certificated Airports. Now, one plan is submitted and it has to go through 6 FAA
departments for comments and can take up to 6 months to get approved. With the electronic
version it would be faster. Wayne Jones reported that XNA Airport is one of the pilot airports
for the new program and there have been some problems with the system. It is costing XNA •
approximately $300,000 to develop the new ALP. Director Boudreaux reported the FAA will be
auditing all our grants and the DBE program.
ITEM #4: Old Business. None.
ITEM #5: New Business.
A. Presentation: Raymond VanHook, air service. Director Boudreaux offered Mr.
VanHook's apologies for not being here for this meeting. He will make the presentation at the
next meeting.
ITEM #6: Other Business.
A. Items from the Public. None.
B. Items from the Airport Board. Director Boudreaux answering Vaughn DeCoster, said he
had been in touch recently with Seaport Airlines and they had promised a proposal in 3 to 4
weeks but it hasn't arrived. Mr. VanHook is working on a scheduled charter, nine passenger,
round trip to Little Rock or Dallas Love: Seaport was looking at Memphis. Mr. VanHook saw
the article in the paper about Drake looking for an airline, he developed one in California and
sold it and would like to develop one here. Said he had seen Mr. VanHook's rough draft.
Stated security for scheduled charter are done with a wand, security is still required. Sometimes
airlines train their employees to do the security, and it would be cheaper if we could get that.
Meeting Adjourned at 2:25 p.m. •
David Hollman, Secretary Date
2
�V(71� le THE CITY OF FAYETTEVILLE, ARKANSAS
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• Fayetteville, 71 -7642
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AFKANSAS
December 2, 2010
MONTHLY REPORT
Aviation Department
Fayetteville, Arkansas
For the Month of November, 2010
• ACTIVITY: November followed the strongest month of the year with the weakest month of the
year for takeoff and landing activity. We are on track to finish the year more than 10% below 2009
operations numbers at plus or minus 30,000 operations for the year. Sales for November were very
close to the average but way down when compared to October. Million Air is on track to break
400,000 gallons for the year, not great, but good in this environment.
• RUNWAY 16 RSA IMPROVEMENT PROJECT: The rain has delayed final grading but the
project is on schedule for a final punch list early in December. The ribbon cutting for the project will
be delayed until the Spring of next year. At that time we will be able to transfer the new road to the
State and receive the old road. We should have grass on the ground as well so the area presents an
attractive backdrop. We will keep everyone informed. .
• RUNWAY OBSTRUCTION REMOVAL PROJECT: James and Wayne met with Paul Bums,
• our new FAA program manager at the fall conference in Ft Worth to discuss the project. They
received very positive feedback so we are proceeding with the preliminary planning.
• AIRPORT BLOOD DRIVE: The next bloodmobile visit is scheduled for January 27, 2011 . Call
Lou for more information and to arrange an appointment time. Thank you to all that have donated
and those who have tried. Spread the word and bring a friend next time.
• T HANGAR FOR RENT: We are still at three small T Hangars empty. We are still offering one
month free for a 1 year lease for an aircraft. We will rent for storage with the understanding that if
we fill up and need the unit for aircraft, storage tenants will be asked to move out. Last in first out.
Spread the word that space is available at Drake.
• WILDLIFE HAZARD ASSESSMENT: Loomacres Wildlife Management continues to do their
work and will give the Airport Board an update on their progress at the December Board meeting.
• AIRPORT BOARD MEMBER APPLICATIONS: We have received two applications to fill our
vacancies. Interviews will be scheduled by the City Clerk.
• ARKANSAS AIR MUSEUM ANNUAL MEETING: The .AAM Annual Meeting will be held at
the Museum Sunday afternoon at the Museum, December 12th at 2:00 p.m. Refreshments will be
served.
• DRAKE FIELD ON FACEBOOK: We now have more than 95 friends on Facebook. Be sure
when you check out our page to click "like" so that you continue to get new posts. Check out:
http://www.facebook.com/DrakeFieldAirport
• Res c Submitted,
Ray M. ou reau , irect
Telecommunications Device for the Deaf TDD.(479) 521-1316 .. ,. 1 113 West Mountain - Fayetteville, AR 72701 .
IT ayePVIe
ARKANSAS
Airport Progress Report
TO: Fayetteville Executive Airport Board
THRU: Ray M. Boudreaux, Director
FROM: James Nicholson, Financial Coordinator
DATE: December 9, 2010
Tower rations Cumulative
MONTH 2006 2007 2008 2009 2010 MONTH 2006 , 2007 2008 2009 2010
JAN 3932 2,375 2180 2492 1,932 JAN 3,932 2,375 2180 2,492 1932
FEB 2,811 2,785 2,629 2,902 2,214 FEB 6,743 5,160 4,809 5,394 4,146
MAR 3,051 3048 21333 2,807 20418 MAR 9,794 8208 7,142 8,201 6,564
APR 3,297 3 176 2,747 2,629 2,775 APR 13,091 11,384 9,889 10,830 9,339
MAY 4167 3,195 3,032 2,722 3,015 MAY 17,258 14579 12921 13,552 12,354
JUN 6,934 3,181 2,727 2,876 21531 JUN 24,192 17,760 15,648 16,428 14,885
JUL 6,316 3,004 3,657 3,100 2,895 JUL 30,508 20,764 19,305 19,528 17,780
AUG 5 260 3,689 3,358 2,868 2,513 -AUG 35,768 24,453 22,663 22,396 20,293
SEP 4,387 3.268 3,559 3,577 2,884 SEP 40,135 27,741 26,222 25,973 22977
OCT 2,907 3,797 3,350 2677 3,125 OCT 43,D42 31538 29,572 28,650 26,102
NOV 2,739 1 3,341 2,7391 2,586 1954 INOV 1 45,781 1 34,8791 32,311 31,236 28,066
DEC 1 2261 1 1,9231 210151 1,842 IDEC 1 48,042 1 36,802 1 34,3281 33,078
[MonthN Avg 1 4,0041 3,067 1 2,8611 2,757 1 2t551 lAnnualChg 1 2.72% -23.40% -6.73% -3.64% -10.15%
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FBO Fuel Sales Cumulative
MONTH 2008 2007 2008 2009 2010 MONTH 2006 2007 2008 2009 2010
JAN 410134 41,704 41,058 36,062 35528 JAN 41,134 41704 41058 36,062 35528
FEB 39,899 39,663 50,320 43,497 35,466 FEB 81033 81,367 91378 79,559 70994
MAR 50,869 51,271 39,089 46,608 41,809 MAR 131,902 132,638 130,467 126,167 112803
APR 38505 46,944 41,265 31,705 30,763 APR 170,407 179,582 171732 157,872 143,566
MAY 58,253 43,650 37,587 33,136 31,018 MAY 228,660 223232 209,319 191,008 174584
JUN 61,495 37,852 30 837 28,218 27,216 JUN 290 155 261,084 240 156 219,226 201 800
JUL 33,797 32,704 32,114 26,021 26,628 JUL 323,952 293,788 272,270 245,247 228,428
AUG 41,490 37,985 35,827 25,018 1 25,011 AUG 365,442 1 331,773 308,097 270,265 253,439
SEP 53,338 50,706 47,059 39,025 39,845 SEP 418,780 382,479 355,156 309,290 293,284
OCT 47,198 50,939 52,329 44,578 48,581 OCT 465976 433,418 407485 353,868 341,865
NOV 1 52,892 1 43,371 37,8921 30,469 1 33718 INOV I 518868 I 476,789 I 445377 384,337 1 375,583
DEC 40,281 29,033 30,143 1 28,732 1 IDEC 1 559,149 1 505,822 1 475,520 413,069
lMonthlyAvg 1 46,596 1 42,1521 39,627 1 34,4221 34,144 jAnnuaIChg 1 40.67% -9.54% -5.99% -13.13% -2.28%
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Local Fuel Prices : Fuel prices within 50 miles of FYV as of 12/8/2010
Ident FBO Name Jet FS 1001.1. FS 1001.1. SS 91 MoGas A $ Jet A $ 1001.4A 6 lsoss
TOH Ciry of Tahlequah (both serserv) 3.99 3.99 no chg no chg_
VBT Summit Aviation 4.70 4.60 4.55 no chg no chg 0.30
SLG City iloamSprings 4.77 4.46 3.96 (0.01 ) 0.07 0.07
ASG Pinnacle Air Services 4.89 4.75 4.27 no chg no chg no chg_
ROG Beaver Lake Aviation 5.02 4.76 0.12 0.12
XNA Regional Jet Center 5.02 4.99 0.09 no chg
FYV Million Air Feyetteville / City SS 5.09 4.99 4.47 3.36 0.16 0.12 0.18
FSM TAC Air 5.18 5.34 4.84 1 0.09 0.05 no ch
Fuel Prices: National
JET-A AND AVGAS PER GALLON FUEL PRICES
Jet-A Jet-A Jet-A Avgas Avgas Avgas
High Lova Avg High Lova Avg
Region Price Price Price Price Price Price
t•tew England S5.99 53.64 $4. 66 $7. 08 54.25 S5.24
Eastern 57.02. S3. 52• 55.52 57.60 54.46 55.80
• hortllwest Mountain 56.89 S3. 3f-. 54.85 S7 So S-4. '.s
Great Lakes $7.06 S3. 7S 55. 10 57. 38 54.44 55.42
Western 56.79 54. 08 ss. 3s 57.91 S4.:•7 S5.84
Central 56.89 53. 16 54.70 se..99 53.85 55.09
Southern S7.11 S4.02 55.57 S7.41 5450 SSS6
Southwest S6.22 S2•.79 55.05 S5.99 5'. 95 55.49
Nationwide 56.75 S31.67 S5. 13 S7.37 S4. 3O S5.48
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New England 50.06 (SO.01 ) $0.09 (50.01 ) 50.00 50.04
Eastern $0.05 50.00 $0.07 50.00 SO-GO S0.01
Northwest Mountain 50. 15 50.02 50.03 SO.00 SO.OD SO.00
Great LakeS SO.05 50.00 $0.11 $0.00 50.10 50. 10
Western 50.08 SO.00 50.07 SO-00 (50.03) 50.07
Central SO. 17 $0. 00 50. 09 50.00 $0.00 SO.06
Southern 50.06 50.20 SD.10 50. 10 50.00 $0.06
Southwest 50.09 $0.00 50.05 SO.00 50.06 50.02
Nationwide 50.09 $0.03 50.08 50.01 50.02 $O.DO
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• FAYETTEVILLE EXECUTIVE AIRPORT
OPERATING SUMMARY
MONTH ENDING 11/30/2010 AIRPORT BOARD
OPERATING ACTIVITIES 2008 2009 2009 2010 2010 2010
Actual Budget Actual Budget Budget YTD Actual YTD
REVENUE
Rents 8 Leases 469,292 498,200 468,030 468,078 429,072 409,050
Aviation Fuel 126,272 140,056 126,022 124,839 114,436 114,716
Contract FED 107,682 108,848 107,449 107,749 98,770 101,735
Miscellaneous 16,669 2,500 5,328 5,000 4,583 14,645
INCOME RECEIVED FROM OPERATING ACTIVITIES 719,915 749,604 706,829 705,666 646,861 640,145
EXPENSES
Personnel 313,187 327,808 324,943 384,039 318,201 314,574
Materials B Supplies 23,213 30,712 12,469 15,470 14,181 9.512
Aviation Fuel Purchases 72,987 850000 69,915 77,626 71,157 71,531
Services 6 Charges 167,429 172,818 155,394 188,568 172,854 165,375
Cost Allocation to General Fund 65,976 8,830 8,830 7,915 7,255 7,256
Maintenance 33,990 56,702 54,565 54,881 50,308 32,700
ATC Tower Costs - - - - - -
Interest on West GA Hangars Loan (accrued) 35.000 32,667 32,667 30,334 27,806 22,167
INCOME USED FOR OPERATING ACTIVITIES 711.782 714,537 658,782 758,833 661,762 623,115
NET INCOME FROM OPERATING ACTIVITIES - GAIN /(LOSS) 8,133 35,067 48,048 (53.167) (14.902) 17,030
INVESTING ACTIVITIES 2008 2009 2009 2010 2010 2010
Actual Budget Actual YTD Budget Budget YTD Actual YTD
NON-OPERATING INCOME
Sales Tax Revenue 842 27,619 25,317 21,274
Interest on Investments 26,326 24,000 22,111 21,500 19,708 15,965
Other- Gam (Loss) on sale of assets 5,480 350,870 350,870 - - -
CAPITAL IMPROVEMENTS EXPENSE
05046 AIP #21 Airport Ezpare Equip (Anand Radios) 2,677 - -
06020 SkyVenhwe Improvements Rebate 50000 - -
• 07024 Rurnvey Approach ODSNlction Study 45,000 - -
07039 AIP #36 Correct Ru tvay 16 Safety Area Deficiency 130,640 27,260 23,611
07039 AIP #37 Correct Rux.•ay 16 Safety Area Deficiency Phase 11 7,193 170,407 161,037 7,429
08055 Replace Airport Fence - Flood Damage 9,200 - - -
08074 Airport HVAC Improvements (Terminal) 4,820 130,876 119,051 - -
07039 AIP 038 Correct Rurvay 16 Safety Area Deficiency Phase III - 3,813,208 671,772 2,791,555 2,333,597
09021 Hangar Fire - disposition of insurance proceeds 350,870 13,209 - -
Minor Equipment - Port tAe Lighting Rig 3.878 - -
10022 Wildlife Hazard Assessment 58,109 16,603
10028 Airport Fuel Farm Repair 19,928 20,119
USED FOR INVESTING ACTIVITIES 172,724 4,117.751 618,735 2,827,902 2,333,079
FINANCING ACTIVITIES 2008 2009 2009 2010 2010 2010
Actual Budget Actual YTD Budget Budget YTD Actual YTD
LOANS
Payments on Loan Principal (accnad) 46,667 46,667 46,667 46,667 42,778 38.889
GRANTS STATE / FEDERAL
Received from Dept Aero - ReSoipi g 73,448 - - -
Received from Dept Aero - Obstruction Study 45,000 - -Due/Received from State Creme on Fed Projects - 200,760 10,098 193,565 -
DuoReceived from AIP #36 Correct RW 16 RSA 64,623 57,297 57,297 - -
Due/Recaived from AIP #37 Correct RW 16 RSA Phase II - 69,993 69,993 - -
Received from FEMA Replace Airport Foxe - 2008 Flood Damage - 8,050 8.050 - -
Oua/Received from Airport HVAC improvements - State Grant - 102,000 102,000 - -
Due/Received from Alp #38 Correct RW 16 RSA Phase 111 - 3,622,548 716,861 2.651.977 2,216,917
Due/Received from Alp 939 Wildlife Hazard Assessment - - - 58,197 15,855
Due/Received from Dela Aero - Fuel Farm Repair - - - 17,935 17,935
NET INCOME FROM FINANCING ACTIVITIES 136.404 4,013,981 917,632 2,875,006 2,211,818
AIRPORT CASH BALANCE 567,622 498,919 914,566 908,504 810,335
CURRENT ENCUMBRANCES (CAPITAL)
MCE TASK ORDER015 - Engineering AIP#37 7,429 371 7,429
MCE TASK ORDER #1 - Engineering AIP#38 204,551 10,228 47,310
Svaetser Construction tic. - Construction AIP#38 2.620,466 131,023 730,888
Land Costs AIP#38 - estimated remaining 217,200 10,860 -
Loomaoes - Wildlife Assessment AIP #39 41,506
Ark-0 Petroleum - Fuel Farm Repair ADA 2914-10
ONG TERM LIABILITIES
Hangar Loan Prindpzl 606,666 559,999 521,110
APPROVED GRANTS - CAPITAL PROJECTS
RW 16 Phase 18 II -
RW 16 Phase 111 (2,905,687) (347,035)
Wildlife Hazard Assessment (39,349)
Airport Fuel Farm Repair
AIRPORT CASH MINUS LIABILITIES 1 163,941 196,023 @YE - (151,524)