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HomeMy WebLinkAbout2009-12-10 Minutes• Airport Board Meeting Fayetteville Executive Airport -Drake Field December 10, 2009 MEMBERS PRESENT: Bob Nickle, Otto Loewer, Dave Hollman, Richard Greene, Vaughn DeCoster, Janice Stanesic, Tim McCarley STAFF PRESENT: Ray Boudreaux, James Nicholson, Louise Powers OTHERS PRESENT: Ty Rogers -Fayetteville Government Channel, Wayne Jones - McClelland Consulting Engineers, James Koch—Arkansas Western Gas, Terry Lawson - Fayetteville Fire Department, MaryKathryn Floyd and Blaise Sharkey -Million Air, Frank Sperandeo - tenant, Charles Caldwell -tenant ITEM #1: Welcome —Chairman. ITEM #2: Approval of the Airport Board Minutes of the November 12, 2009 meeting. A motion to approve the minutes was made by Janice Stanesic and seconded by Vaughn • DeCoster. The motion carried. ITEM #3: Receiving of Reports. A. Director Boudreaux, report on Airport activity. Stated that the transient corporate travel has increased. Regarding the 16 Improvement Project, still working to acquire land from Cooper Power/Keamey National, and they are working with AEDQ. Said he and Wayne had attended a meeting with AEDQ in Little Rock with Cooper and Kearney attorneys and AEDQ is very cooperative, and hope to have an agreement by the end of the year. Additional drainage and electrical easements from Standard Register have been required by the Arkansas Highway Department. Paperwork has been sent to them and they hope to have it completed by Christmas. Staff has been working on removing trees south of the airport; they have about six more to take down. This will be beneficial in getting the Glide Path Qualification Surface, and then we can ask for the LPV Approach to be installed. We may see activity before the first of the year from the proposed client for the Tech school facility. B. Financial Coordinator James Nicholson, report on FBO and Budget. Gave a slide show of the charts/graphs in the agenda. Reported the aircraft operations are behind last year, but look like they are beginning to increase. The FBO's fuel sales are slightly over the same period last year. The Airport's finances show we are slightly ahead of the budgeted amount. C. Louise Powers, report on T -Hangars. Stated there were three hangars empty: two twin units and one single unit. None of the names on the waiting lists are ready to move . to Drake Field. Si`Y wV- • D. Wayne Jones, report on construction projects. Reported the contractor has made decent progress even though the weather is holding them back. Last month they were 11% complete. Said they have met with Standard Register about their plant entrance. They are working with the utility companies regarding the relocation of their lines. Arkansas Western Gas has expressed concerns about their line being inside the Airport's security fence and them having to relocate a line to parallel the highway. The Gas Company does not want the existing line left in place. Wayne related there is not any money in the project budget to pay the Gas Company to relocate their line. Wayne introduced James Koch, Engineer for Arkansas Western Gas Company. Mr. Koch explained they would have restricted access to their line if it was left in place. The Gas Company wants to relocate the line that has been in place since 1949 and would like to enter into a cost relocation contract with the City. The Gas Company's work force would do the work and collect the funds from the City when it is completed. The Gas Company's original• estimate was $500,000.00, and it has been pared down to $83,000.00, using a plastic line instead of metal, which greatly reduced the cost. It would cost less to have a contract to do the work up front than to do it later. Wayne explained there was no logical reason to relocate the sixty year old line, and it would probably need to be replaced sooner or later. Director Boudreaux said this morning was the first time he had heard of the problem. Relocation of the line was not included in the project, had not thought it would be a problem to leave it in place, there are other gas lines on the airport property. There is a line item in the project budget for relocating utilities, this will exceed the budget, and we have already exceeded the budget on the land purchases. We can go • 15% over the grant, and we are not near that now. Chairman Nickle said on a project this big, surprises do occur along the way. He thanked Mr. Koch for coming and explaining to the Airport Board. Airport Board Consensus: To approve pursuing a cost relocation contract with Arkansas Western Gas Company for $83,000.00, with a $5,000.00 contingency, through the City's Contract Review Process. Other information regarding the highway relocation project is the lady that owns the home next to the highway relocation does not want to make a decision now about selling her property or go with insulation; staff will re-visit with her after the first of the year. E. Museum Reports. The Arkansas Air Museum will hold an Open House and their Annual Board Meeting on Sunday from 1 to 5 p.m., everyone is invited. The meeting will start about 3:00 and last about 15 minutes. F. Maintenance Report. Staff has been cutting trees as part of the Obstruction Study, working with owners to get permission, as there were no Avigation Easements south of the airport. They have worked on the T-Hangars, water lines, toilets, spigots, and got the heat repaired in the Tech building. ITEM #4: Old Business. A. Update: Fuel Flowage rates. An increase would be nice to have, but would hurt the FBO and their customers, asked to leave the item on the agenda under "Old Business" for the next meeting. ITEM #5: New Business. • A. Discussion: Motor home storage in big hangar. Told of having requests from tenants asking if they could put their motor homes in storage in the big hangar. We could 2 • rent out the spaces for $100.00 per month and it would help with the heating bill to keep the water from freezing in the hangar. The building does not have a sprinkler system. Most RV storage is outside, this would be inside. It would help with the cash flow. The airport is not in the RV storage business, we don't want more than five or six. They. would need to provide insurance. The agreement would be presented to the City Attorney for comments. Airport. Board Consensus: Approve agreement including comments from the City Attorney and send through City Contract Review. B. Airport Goals. Director Boudreaux said that Terry Gulley had asked for Airport Goals, and would like to present them to the Airport Board, and then suggested a Strategic Planning Meeting to discuss the goals. Chairman Nickle suggested reviewing the goals before the next meeting and deciding at that next meeting whether to discuss them or to have a Special Meeting. ITEM #6: Other Business. A. Items from the Public. Frank Sperandeo said he is an Airport Support Volunteer and wanted to thank Blaise of Million Air, for promoting flying Young Eagles, it produces a lot of positive results. Two of the kids want to take flying lessons. Said each Young Eagle that he takes up flying costs him roughly $4.29 for gas. Reimbursement for fuel has to be from Phillips Fuel for the pilots to get $2.00 rebate, and the fuel has to be bought at the airport where you are flying the Young Eagles. Million Air does not have Phillips Fuel. Stated he wasn't a local EAA member (sponsors Young Eagle programs), but a Member -At -Large. • Charles Caldwell asked about the rate used for the T -Hangar rent increase, why was the rate different for the twin units, than the single engine units. Director Boudreaux said it was decided to not raise the rent by the formula, but by a dollar amount, basically half of what the formula would have raised the rent. It was not done by a percentage, and a rent increase will not be considered again for two years. B. Items from the Airport Board. None. U MEETING ADJOURNED AT 2:56 p.m. David Hollmaii, Secretary Date W