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Home My WebLink About2009-10-15 MinutesV Livv - • Fayetteville Executive Airport Board Meeting October 15, 2009 MEMBERS PRESENT: Bob Nickel, David Hollman, Otto Loewer, Tim McCarley MEMBERS ABSENT: Vaughn DeCoster, Richard Greene, Janice Stanesic STAFF PRESENT: Ray Boudreaux, James Nicholson, Louise Powers OTHERS PRESENT: Warren Jones -Ark. Air Museum; Wayne Jones -McClelland Consulting Engineers; Blaise Sharkey -Million Air Fayetteville; Terry Lawson - Fayetteville Fire Department ITEM #1: Welcome -Chairman. This is the first meeting at the new day and time. Change is to accommodate an Airport Board Member's new work schedule. ITEM #2: Approval of the Airport Board Minutes of the September 9, 2009 meeting. A motion to approve the minutes was made by Tim McCarley and seconded by David Hollman. The motion carried. • ITEM # 3: Receiving of Reports. A. Director Boudreaux's report on Airport activity. This is the City's Quarterly Report so will have some items covered previously. For the last year the fuel sales have been down, 45,000 gallons below last year, and the operations are flat, hurts Million Air and the Airport. Expressed concerns about the FAA's cost share program for the tower, when it was last performed the trends were up, now the trends are down. Three of the six or seven towers in Arkansas are in Northwest Arkansas. Have been working to acquire the land needed for the highway relocation project: Coulson Oil, Standard Register, and Cooper Industries. Slight problem with Cooper Industries, Kearney Electric owns the land, and Cooper has the first option to buy, and they are working out that problem. On Monday we sent the letter to Mrs. Paschal on Bailey Drive and will meet with her early next week. Acquisition of her house is not necessary, and not included in the grant. The US Forest Service has reported they could use the runway extension for their aircraft, they have a required length of runway for certain planes. We have no tenant for the replacement hangar, if anyone wants a new hangar, give us a call. Last week we rented ramp area for two days for an 18 wheeler safety demonstration and put $1,000 into the Airport Fund. Tim McCarley signed up to go to the Arkansas Airport Operators Association (AAOA) Conference in Eureka Springs in November. He attended last year. Received a letter from Paul and Jayn Parenti that they are canceling their lease for the Deli location. They will still operate their catering business from the Airport terminal and continue to rent the Event Room. If you know anyone needing office space or space for a deli, please give us a call. The Ark. Air Museum nominated Ray as President for • next year. i, • B. Financial Coordinator James Nicholson's report on FBO and Budget. Reviewing the charts, said the operations are up I% over last year, thank goodness for the Razorback games which provided some additional air traffic. Blaise Sharkey said some of the Million Air locations have talked about a decrease in their operations. Reviewing the Financial Chart, James said the revenues are over the expenses through September. It was mentioned that the Airport needed generators, in case of power outages, like during the ice storm this year. One change to the report is the Airport purchased some portable lights for the north ramp. These were bought from the proceeds of the sale of the snow blower, which were restricted funds. There were some recent grant reimbursements. C. Louise Powers, report on T -Hangars. There are two twin units empty. One will be rented for twelve days while the Springdale Airport is under construction. We had a request for a copy of the T -Hangar lease to review and have not heard back from them. D. Engineer Wayne Jones, report on construction projects. Has talked to the Highway Department to allow construction to begin on the airport property west of the existing highway. Have again submitted Final Plans to the Highway Department. It has rained since the Notice to Proceed last week. Working with Cooper Power on an easement. Had good meetings at the FAA Conference, he and Ray attended different sessions, various topics. Security is a big thing, especially for 139 airports. E. Museum reports. Warren Jones reported the B-17 will be hereon October 26a', with media flights on Monday and will be selling flights for $400.00 per flight on Tuesday and Wednesday. Credit cards can be used. Reported problem with the sprinkler system and have submitted a grant request to the A & P Commission. Mentioned the high gas bill • they had last winter. Thanked Ray for his help as Ray had run a much larger Air Museum before moving to Fayetteville, and hoped to talk him into two years as President. F. Maintenance report. Staff has been working on repairing a hangar doors, have sent out notices to report any hangar problems and to be careful around the hangar doors. They have worked on the lights for the University of Arkansas hangar, removed beaver dams, the south perimeter fence washed out and had to be replaced. We had jailees to walk the fence lines to remove trash. Leon has been helping Blaise with the fuel farm problems. ITEM #4: Old Business. Discussion followed including all four items listed below. A. Discussion: Rent Increase. B. Strategic Discussions regarding economy and pro -active actions to survive the downturn. C. Discussion Replacement of Hangar. D. Discussion: Airport Budget. The Airport's policy is to review the T -Hangar rent every two years. Last year the Board decided to not raise the rent. Using the CPI 2006-2009, the rent would increase $30 for the twins, and $25 for the single engine units, adding he was not making a recommendation to raise, or not raise, the rent. Said he was bringing this up now, so that • if rent is increased we could notify the tenants in November before the rent change in January. Otto said we need to show sensitivity to a violable situation. We need to notify 2 • people what could be allowed with our planning formula, to prepare people, if not today, then in the future. If the economy turns around the CPI could make the rent allowable under the formula a much larger amount all at once. James was asked to prepare a breakout of what are the different rents on the T -hangars, what the CPI changes could mean, and to survey other airports in the region for their T -hangar rental rates. It was reported that Springdale was considering raising their T -hangar rates next year. Otto said in our cash position, we're not hurting as much as some tenants, we are not in the money losing business, or in the money making business. Chairman Nickel spoke of depreciation, which is not shown on our financial reports. When asked, Ray reported there are projects that we are now deferring for lack of funds and at some point will have to do something about them, for example the boiler system. ITEM #5: New Business. None. ITEM #6: Other Business. A. Items from the Public. None. B. Items from the Airport Board. Terry Lawson reported the ARFF firemen had completed their training last month at Fort Smith, including a hot drill, at the Air Guard facility. James reported the firemen somehow negotiated the cost down from $10,000 to $3,000. MEETING ADJOURNED AT 4:15 p.m. E Secretary 11 -r�a--y Date