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Home My WebLink About2009-01-14 MinutesMINUTES FAYETTEVILLE EXECUTIVE AVIATION BOARD MEETING • January 14, 2009 MEMBERS PRESENT: Bob Nickle, David Hollman, Vaughn DeCoster, Janice Stanesic, Richard Greene, Tim McCarley MEMBERS ABSENT: Otto Loewer STAFF PRESENT: Ray Boudreaux, James Nicholson, Louise Powers OTHERS PRESENT: Tyrone Rogers - Fayetteville Government Channel, Wayne Jones and Julia Fireman - McClelland Engineers, Terry Lawson — Fayetteville Fire Department, Richard McMahan, Lynn O. Johnson, Jr. and Rick Jawish — Letsgo Inc., Bliase Sharkey -Million Air Fayetteville, Craig Young — tenant, Bob Burbage — tenant, Bruce Dunn — All Sports Productions ITEM #1: Welcome — Chairman Bob Nickle. A. Comments from the public on items on the agenda. None. ITEM #2: Minutes of the December 10. 2009 meeting. A motion to approve the minutes was made by Tim McCarley and seconded by Janice Stanesic. The motion carried. ITEM #3: Receiving of Reports. A. Chairman Nickle. None B. Director Boudreaux, report of airport activity. Reviewed the Quarterly Report. Fuel and flight operations were down in December. Removal, or topping of trees, shown as airport obstructions is down to • those listed as off -airport property. The ad for the HVAC project ran today in the newspaper, bids are due in a couple of weeks, and will take $70,000 to $80,000 from the Airport's reserves. "A Fare to Remember" hosted a Joint Chamber Meeting with 68 attendees. "A Fare" is hosting a special Valentine five -course dinner on February 10 with music and dancing. Flying Investment's hangar is almost finished. The Bloodmobile will be here on January 29", and "A Fare" will give $1.00 off their lunch that day with documentation that you gave blood. James has been working on the DBE document for the FAA. C. Financial Coordinator Nicholson, report on FBO and Budget. He discussed the charts in the agenda. The FBO sold 475,520 gallons of fuel in 2008, as compared to 208,015 gallons sold when the City operated the FBO in 2001. Million Air has kept their fuel prices very competitive, this month they are $.25 lower than Siloam Springs. Speaking of the Financial Report, the Airport has finished the year under budget. Chairman Nickle thanked Airport Staff. Some maintenance needs were deferred and will need to happen sometime. There are no grant opportunities for the HVAC project and that will come out of the Fund Balance. Everyone was encouraged to contract State Senators and ask them to increase the amount of funding allowed by the Department of Aeronautics. The funds are there, but they have authorized a certain amount to for grants. Chairman Nickle commented that the interest on the Fund Balance may be lower this year. D. Senior Secretary Powers, report on T -Hangar leases. One unit will be available at the end of the month and we are contacting names on the waiting list. There are about 4 or 5 names on the list. E. Engineer Wayne Jones, report on construction projects. He introduced Julia Foreman, with McClelland Engineers, she is working on the runway project. They have received comments back from the FAA and the Arkansas Highway Department, and have responded to those comments. They have not heard back from the Native American Indians. Initial contact has been made with Kearney's and Standard Register. They have not heard back from the owners of the gas station across the highway. There seems there is no problem, no reported leaks, with the fuel tanks at the gas station. The public hearing will be scheduled about thirty days after hearing from the Native American Indians. Said he will meet next week with the district • engineer of the Highway Department, then the next meeting will be with the roadway design engineer in Little Rock, working towards May 1" for the grant. The FAA didn't address any concerns for the house on Bailey Drive. There will be minimal traffic increase over the next twenty years, any development in Greenland, or south of Greenland, will have to use Highway 71. F. Museum reports. The Arkansas Air Museum received $7,000.00 from the Advertising and Promotion Commission towards building the display for Sam Walton's plane. The Kite Fest is scheduled for May 2"a G. Maintenance report. Maintenance has done a lot of work on lights. They removed the bump on the taxiway with a grinding machine loaned from the City. ITEM #4: Old Business. None. ITEM #5: New Business. A. Letsgo Lease Agreement for tour bus dispatch center. They will be staging up to three buses, will build their own dump cart, and use the airport's dump station. Twenty percent of their work is out of Northwest Arkansas. The motor coach has its own restroom and hauls 47-55 passengers. They have been in the business eight years, going from 2 buses to 8 buses. Buses do better in hard times for corporate use, colleges, churches, ski trips, and senior trips. Passengers pay up front, don't run credit. They pick up passengers off-site, not at the airport. Buses will park in the north parking lot and will need electric for about one hour before departing. Board was in favor of lease as long as they don't obstruct airport operations. A motion to approve the lease and forward through the City's Contract Review was made by David Hollman and seconded by Vaughn DeCoster. The motion carried. per month. B. Iron Pig Duathlon proposal. Bruce Dunn explained it is a 3 mile run, 18 mile bicycle ride, and finish with a 3 mile run, starting with a run down and back up the runway, a bike ride down Highway 71 and ending back at the airport. Running on the airport is something different and will draw more people. Some people will probably fly in to take part in the event. Director Boudreaux said the Runway would be closed about 30 to 50 minutes. Have talked to SkyVenture and they will schedule around the closing. The eastside tenants will be notified. Fee will be $500.00 to rent the parking lot with Board Consensus to split the fee equally with the Air Museum as the museum brought Bruce Dunn to Ray. Bruce Dunn said each participant will usually have one or two family members or friends. They will promote the Air Museum as something to • do while the race is on, and they will work with Million Air to promote the race at all their facilities. There will be some vendors, the bike shop and catering. They will work with local people to donate food for the participants and sell food to the family and friends. They wiill have State and City Police involved. Craig Young said SkyVenture would provide Discovery Flights during the race as an additional attraction for family and friends. A motion to approve and forward the Temporary Use Agreement through the City's Contract Review process for a race on April 11" for $500.00, with the Airport/City receiving $250.00 and the Arkansas Air Museum receiving $250.00; the motion was made by Richard Greene and seconded by Tim McCarley. The motion carried. C. Rose of Sharon proposal. Thea needs additional space for a new cooler, storage and work area and would like to rent the area being vacated by Executive Aviation for $200.00 per month. A motion to approve the Lease Amendment and forward through the City's Contract Review process was made by Janice Stanesic and seconded by David Hollman. The motion carried. ITEM #6: Other Business. A. Items from the Public. None. B. Items from the Airport Board. Director Boudreaux called attention to the articles in the agenda that deal with the FAA's proposed security for larger planes, corporate and charter aircraft (non -airline). MEETING ADJOURNED AT 2:38 • 2=Ll� -yl, L Davi Hollm n_ , ecretary Date 2