Loading...
HomeMy WebLinkAbout2009-09-09 - Agendas - Final Director Ray Boudreaux TayeVle Chairman - Bob Nickle Financial Coordinator James Nicholson s Vice Chair - Janice Stanesic Senior Secretary Louise Powers Secretary - David Hollman Member - Otto Locwer Member - Vaughn DeCoster Member - Richard Greene Member - Tim McCarley Agenda Fayetteville Executive Airport Board Meeting 1 :30 p.m., September 9, 2009 Terminal Building Conference Room, 4500 S. School Avenue City of Fayetteville, Arkansas As a courtesy please turn off all cell phones and pagers. 1 . Welcome — Chairman. 2. Approval of the Airport Board Minutes of the August 12, 2009 meeting. 3 . Receiving of Reports. A. Director Boudreaux, report on Airport Activity. B. Financial Coordinator James Nicholson report on FBO and Budget. • C. Louise Powers report on T-Hangars. D. Engineer Wayne Jones report on construction projects. E. Museum reports. F. Maintenance report. 4. Old Business. A. Discussion: Replacement of Hangar. B. Discussion: Airport Budget. C. Discussion: Strategic Planning Meeting. 5. New Business. None. 6. Other Business. A. Items from the Public. B. Items from the Airport Board. 7. Meeting adjourned. • 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701 479.718.7642 • 479.718.7646 FAX • w .accessfayetteville.org/govemmentlaviation airport_economic_development@ci.fayetteville.ar.us 1, MINUTES of the FAYETTEVILLE EXECUTIVE AIRPORT BOARD MEETING August 12, 2009 A'IEMBERS ATTENDING: Bob Nickle, Janice Stanesic, David Hollman, Tim McCarley, Otto Loewer, Richard Greene MEMBERS ABSENT: Vaughn DeCoster STAFF ATTENDING: Ray Boudreaux, James Nicholson, Louise Powers OTHERS ATTENDING: Rick Bailey-tenant; Tyrone Rogers-Fayetteville Government Channel; Wayne Jones-McClelland Consulting Engineers; Terry Lawson-Fayetteville Fire Department; Robin Mero-NW Arkansas Times; Warren Jones-Arkansas Air Museum ITEM #l : Welcome-Chairman. ITEM #2 : Approval of the July 8, 2009 minutes. A motion to approve the minutes was made by Richard Greene and was seconded by Tim McCarley. The motion carried. • ITEM #3 : Receiving of Reports. A. Director Boudreaux, report on airport activity. Said he had been working with the property appraisers for the property needed for the Safety Area Improvement Project. Purchase letters have been sent to the three property owners. Airport operations are up some, and fuel sales down. The itinerant customers are not buying fuel. Obstruction removal will resume when the leaves begin falling off. The next Airport Blood Drive will be September 17th, please come and make a donation from 9 to 11 :00. Contractors are working on the HAVC control system from their offices in Memphis: some individual thermostats are not working. Still communicating with the client for the Tech School building, still looks good. Fill dirt is being added to the area where the hangar burned, and then it will be seeded. Announced the City Council Meetings, Airport Board Meetings and others are now on line on Access Fayetteville. June and July Airport Board Meetings are there now. Terry Lawson is now the Fayetteville Fire Marshall. His office is not on the airfield, but he will continue to work with the ARFF teams. Thanked Terry for all his hard work. B. Financial Coordinator James Nicholson, report on FBO and Budget. The average operations are 28,020 per month. For the year before, the average was 28,034 per month. The July fuel sales were 26,021 gallons. The average for the last 12 months was 37,935. Local fuel prices changed yesterday, with a fourteen cent increase over last week' s price. Referencing the Financial Report, said he had changed up the format of the report. Staff is continuing to hold expenses down. The $836,091 figure includes the hangar insurance check of $350,870. C. Louise Powers, report on T-Hangars. We have one T-hangar, a twin, vacant now and • another twin that will be available at the end of this month. If anyone needs a hangar please call the Airport Office. D. Engineer Wayne Jones, report on construction projects. They had hoped to have the Ground Breaking by now, received the Environmental Quality approval yesterday; have been 1 i� working on the Flood Plain Permit and it has been given to the City, and hope to have the permit • issued soon, and hope to have the Highway Department's approval in two weeks. Construction will start late next week on the culvert near Kearney' s fence, Sweetser Construction is building the culvert. Notice to Proceed gave 365 days, subject to land purchase; bad weather in the winter/spring may cause a Stop Work Order. E. Museum Reports, Warren Jones. He thanked Airport Board Member David Hollman for the aircraft manuals, the museum is sorting through them to see how best to use them. The museum had a problem with the fire suppression system. Had a problem with it on Friday and again yesterday, it was down all of last night and the Museum was without protection. Understanding the City's financial situation, said he had talked with James about applying for a Department of Aeronautics grant to see if they can help with the outdated system. There are interesting projects in the works for the Museum. Chairman Nickle commented on the good publicity in the Citiscapes magazine, and that he had brought out-of-town people to the museum and they had been impressed. F. Maintenance report. None. ITEM #4 : Old Business. It was decided that a Strategic Planning Meeting was needed and the replacement of the burned hangar and the airport' s budget would be topics of discussion at the meeting. Director Boudreaux is to send out suggested dates for the meeting, and would like to have all members attend. A. Discussion: Replacement of hangar. B. Discussion : Airport Budget. C. Strategic Planning Meeting. • ITEM #5: New Business. A. AAOA Conference. The Arkansas Airport Operators Association Conference will be Eureka Springs this year. Last year Tim attended; if any Board Member would like to attend see Ray, as lie will need to make reservations. T. McCarley said it was a very informative . conference and you get to meet aviation people from around the state. B. The FAA Partnership Conference in October will be in Dallas. There will be sessions on the DBE program and have considered having James attend. Reported that Ed Agnew from the FAA was here yesterday for a tour of the Runway Safety Area Improvement Project, he is the Regional Associate Administrator for the five state area. It was a good visit, he was very complimentary. Chairman Nickle complimented Ray on the good job he has done over the last years' with the FAA, making face-to-face contact. ITEM #6: Other Business. A. Items from the Public. None. B. Items from the Airport Board. Answering O. Loewer, the deli's business has been slow, they have been closing on Mondays during the summer. Their catering business is starting to pick up again, October and December is already booked. Meeting Adjourned at 2:20 p.m. • David Hollman, Secretary Date 2 • i Tayve ev 1 leAV,AT,ON DIVISION ARKANSAS FAYETTEVILLE EXECUTIVE AIRPORT • DRAKE FIELD September 1, 2009 MONTHLY REPORT Aviation Department Fayetteville, Arkansas For the Month of August, 2009 • ACTIVITY: Although the last two weeks of the month were busy on the ramp, the monthly aircraft operations total was not. August operations were off by more than 200 operations compared to last month and almost 500 when compared to the same month last year. Fuel sales continue to decline with August numbers setting a new low not experienced since 2005. We are all hoping that as the economy picks up the transient traffic will once again start buying fuel. • RUNWAY 16 RSA IMPROVEMENT PROJECT: We sent offers to all of the property owners to purchase the property needed to complete the project based on the fair market value determined by the appraisals. We continue to work with their appointed • points of contact. Coulson Properties will sell the small strip to the City of Fayetteville and allow use of the construction easement. Kearney Electric/Cooper Power is still working through the process as the building is owned by one of the firms and the land is owned by the other. There are options that complicate the process as does the environmental cleanup that was conducted in 2003/4 that requires monitoring through 2010. Standard Register is marking up their contract to protect access to the plant during construction. As you can see, there are bumps in the road but we are smoothing them out as they present themselves. The City of Fayetteville issued a _permit so that we could start the Ernest Lancaster realignment and we issued a Notice to Proceed to Sweeetser Construction. They have started construction of the creek crossing box culvert and expect to have that portion complete in two weeks. We are still waiting on the AHTD permit so that work can begin on the two creek crossings for the Highway 71 realignment. The Ft. Smith office of AHTD and the AHTD Project Engineer, Joe Shipman are reviewing the final plan changes. Unfortunately, it could take four weeks to receive the permit. • RUNWAY 16 EXTENSION PROJECT: Early in August, we were contacted by the Forest Service in reference to a study done on all airports where the Forest Service operates Fire Tanker Bases. Over the last several years, the Forest Service has changed its fleet of aircraft to where two thirds of the fleet are P-2 aircraft. The study determined that the P-2 could not operate efficiently out of Drake Field due to the runway length. We are awaiting a reply to our request for information to determine whether we can use their requirement to get our runway extension project moved up in the priority list. We • have talked with Flying Investments, Executive Aviation, and the U of A and all face restrictions on hot summer days where they are payload restricted due to high density altitudes. They either reduce payload or make intermediate fueling stops prior to 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701 479.718.7642 • 479.718.7646 FAX • w .accessfayetteville.org/govemment/aviaUon airport-eoonomic-development@d.fayette%Alle.ar.us destination. This is the criteria for application and once we can factually predict 250 departures annually restricted due to runway length, we will apply to the FAA for project funding. It could happen sooner rather than later! • RUNWAY OBSTRUCTION REMOVAL PROJECT: No activity this month. • AIRPORT BLOOD DRIVE: The next bloodmobile will be September 17, 2009 at the Terminal from 9:00 to 11 :30. Call Lou to arrange an appointment time. • ENERGY SAVINGS INITIATIVES: Our project to improve the control of the Terminal HVAC is finally done and we have As Built drawings. There is still much to do to make the system 100% automatic. We are still working on the boilers to make them automatic as well. The individual room thermostats are now operational and can control the environment plus or minus 3 degrees from the set point. The system is operational from 8 until 5 with a few exceptions. Overnight, the building goes into an unoccupied status. Several areas of the building can override the unoccupied setting for up to three hours. If the new controls work as advertised, we hope to have measurable savings. • FORMER AVIATION TECHNICAL SCHOOL BUILDING: I continue to be in contact with the maintenance prospect for the building. They are now working with ARVEST and look like they might have a deal. We are not holding our breath but know that the company is doing it right and when it gets done, it will be a good thing for Fayetteville Executive Airport, Drake Field. • HANGAR FIRE REPLACEMENT BUILDING: We are in the market for a new "corporate hangar" tenant. We have the opportunity to get matching funds for our insurance proceeds to replace the building that burned but must have a tenant before the State will give up their match. If you know of anyone wishing to have a large corporate style hangar between nine and ten thousand square feet, please refer them to us. Our plan • is to construct the replacement hangar on the new apron north of the Terminal Building. • AIRPORT BOARD MEETINGS ON THE INTERNET: second notice. Starting with the June Board meeting, the Airport Board meetings are now posted on the City of Fayetteville Web Site. Go to www.accessfantteville.org and click on Meetings on Video. Scroll down to the Airport Board and the date of the meeting you are needing. The video is matched with the agenda so if you are looking for a specific topic, go to the topic on the agenda and video will start with that item. You may also view other City Board meetings including meetings of the City Council. • HANGAR DOOR MALFUNCTION: On Friday evening, one of our T Hangar tenants opened his hangar to remove his aircraft for a trip to Texarkana. Pieces started to fall from the door. He was unable to close it. He called the Airport Manager who contacted Airport maintenance, Leon Kichline. When our maintenance crew tried to close the door, the door motor activated and badly damaged the door structure. Leon and the boys have done a fantastic job repairing the door and a big plus, NOBODY GOT HURT! The high fold doors are great when the work properly. When they don't, they can hurt you. Never operate the door while standing underneath it. Be prepared to hit the stop button should things look wrong, sound wrong or things start falling apart. Call and we will respond with the equipment and expertise to fix it. Be Safe when opening and closing high fold doors. • Res Submitted, Ray M. Boudreaux, Direct r lil Icl ISI ill-� �I�� 1111 Im ri, 1 ®m�m�®©m0000 ....0 .,.. Jr."1711. Idu14 Mi iaill! ar,oi II�l,,I 111 o���l �.� �a�� � . �.��� mm��®©©m0000 A w . AlmraR OPerstlons Trends AWO Aw> . "DRY 42 MO \COk /NN.a AY OnI. nD.e SAY TWT.r4 �hMV> TVM 125 . + . 100 75 25 31U Y FBO Fuel Sales Charts: FUEL SALES - MONTHLY 2001 - 2009 70 60 SO 40 30 20 10 JAN imI MAR APR MAY JV JLL Al mP O T D b01 D.® D MOE eeeeD'aiaa®mmWm va/a/t1..6}WaVD6a2.6a6+ fla'Ja6q6o6.A.]0eiYoaM>o ba6.lD{t1p/p..69Wii9i6O6l TRZODSJ1t.a2m3>+i.iRDb{i+ aimib/iDR6ttPlpA/a/iROmW06mIl6) ZS{m{mSi>iIIM..pp..>>/LT6W6bis6ii66 Ma/mRRi>t6...R.Vo�YWR 6YII6 e9 { D6f11 2aAZi6S/30.iIitppfApp.iTY6R6pQ1pviD61 aaiai/iI6O0.Wt .pyia>D0Di6ii1a1 • FUEL SALES - CUMULATIVE 2001 - 2009 600 Soo 400 400 300 200 100 act 0 JAN P® MAR APR MAY JW JLL AlA OCT N01/ Opp DJ® aAm 1l.' 6 m.m6 71.R p/.WO M.96 1C>R WZIb W.i6l D1>/O WRp eaR a.V' + 60.6G6 A.OD V{.{66 W.]R mm. W.DY Wp�i SAND LO.i6+ 9Qm1 6W.W7 Oam it6SS mi66 1iMOI D1m! a6plT a6p16 ai,J6I iD.6pp I l IIim,Pq e aha mMa 66M6 mpm Wp>i W.Di W.iei alesf a6.GZ/ aim> apes i.tm oR0 /i.WY Ty1W pp)f N,YID Dtp.T VIA. ZDM. ifl.6i6 a\11) MOI b0.W aT.WI e' 6 /td 6t0}> 01YR WAOI ]am6 O.W Oa.i02 s6M2 {4>66 {m.W6 6D.® 6m.D0 O aCI /l>O� Dipi6 pp,6R >ajii 'A1m. a].Yb bt J iR.{>Y 41MD {lp)i m66d 09166 {lGm Ytilp WA6I 4t>S[ bVTV 2N.W SI2Sl0 YlpVl ]66.W /OI�W Mp.ili {'/p,® b Di D> Wp ZV STf Trends: Basad Vs. Itinerant Gallons Sold is rww. Law. u...p —pD•/JrTVV _e,.Dv.r>.�D �b1081 TVY �Y.DD/ 1mLLTD•I 30000 25000 20000 • • . 15000 10000 . . ' _ � ' • 5000 2MDQxnt*4eAgFai8dwtyRxartdTA* Fd9eta8tyMxM20 B 9 e�B mM a�m4eea a' mpvruu Mm a am .w+ M wr M .0 ao 93 ¢T ro✓ � FBO Statistics: August 2009 Million Air Category Gallons % Category % TOTAL Jet Fuel sold to FYV-based customers 105676 59.6% 42.2% Jet Fuel sold to itinerant customers 78240 40.4% 28.6% Total Jet Fuel Sold 17 ,916 77 .8% 70.9% 100LL sold to FYV-based customers 21505 49.0% 9 .9% 10OLL sold to itinerant customers 2,609 51 .0% 10 .3% Total 10OLL Sold 51114 22.2% 20 .2% • TOTAL ALL: 23,030 91 . 1 % City Category 100LL sold Self-Serve 1 ,988 88.4% 7.9% 91 Octane MoGas sold Self Serve 261 11 .6% 1 .0% TOTAL ALL: 26249 7 .9% 10OLL - 100LL sold self-serve 11988 28.0% 7 .9% 100LL sold Million Air FBO 50114 72 .0% 20.2% TOTAL ALL: 7 , 102 28. 1 % Survey of Fuel Prices: Fuel prices within 50 miles of FYV as of 9/08/2009 Ident FBO Name Jet FS 1001.1. FS 10OLL SS 91 MoGas SLG City of Siloam Springs 4.01 4.14 3.64 TOH City of Tahlequah (both selfserv) 3.69 3 .89 VBT Summit Aviation 4.05 4. 15 3 .95 FW Million Air Fayetteville / City SS 4.54 4 .54 4.13 3.06 • FSM TAC Air 4.55 4.93 4.38 ASG Pinnacle Air Services 4. 18 4 .26 XNA Regional Jet Center 4 .29 4 .43 ROG Beaver Lake Aviation 4 .35 3 .99 • ye e • Executive Airport OPERATING SUMMARY MONTH ENDING 81312009 AIRPORT BOARD OPERATING ACTIVITIES 2007 2008 2008 2009 2009 2009 Actual Budget Actual Budget Budget YTD Actual YTD REVENUE Renta 8 Leases 430,259 470,000 469,292 498,200 332,133 290,885 Aviation Fuel 153,478 188,000 128,272 140,056 93,371 78,899 Contract FSO 72,988 110,000 107,682 108,648 72,565 79,861 Miscellaneous 5,121 3,000 18,669 2,600 1,687 3,458 INCOME RECEIVED FROM OPERATING ACTIVITIES 661,824 749,000 719,915 749,804 499,736 453,103 EXPENSES Personnel 301,229 314,202 313,187 327,808 226,944 222,985 Materiels 8 Supplies 20,276 22,862 23,213 30,712 20,475 8,253 Aviation Fuel Purchases 86,174 110,000 72,987 85,000 58,867 42,174 Services 6 Charges 178,148 164,308 167,429 172,818 115,212 86,085 Cost Allocation to General Fund 115,908 65,976 e5,976 6,030 5,887 5,888 Mekdairu oe 67,446 55,950 33,990 56,702 37,801 44,091 ATC Tower Curb 23,127 24,341 - - - IMeast on West GA Hangers Loan (accrued) 17,500 35,000 35,000 32,667 21,778 21,778 INCOME USED FOR OPERATING ACTIVITIES 809,808 757,689 711,782 714,537 484,763 431,252 NET INCOME FROM OPERATING ACTIVIYM - GAIN / (LOSS) (147,982) (8.688) 8,133 35.087 14.973 21,851 INVESTING ACTIVITIES 2008 2009 2009 Actual Budget Actual YTD NON-OPERATING INCOME Interest on Investments 28,328 24,000 14,202 Other - Gain (Loss) on see of assets 5,480 350,870 350.870 CAPITAL IMPROVEMENTS EXPENSE • 05046 AIP 621 Airport Expens Equip (Ahbeud Radios) 2,677 06020 SkyVenure Improvements Rebate 5,000 07024 Runway Approach Obstruction Study 45,000 07039 AIP a36 Correct Runway IB Safely Area Deficiency 130,540 27,260 23,611 07039 AIP 037 Carred Runway 18 Safely Area Deficiency Phase II 7,193 170,407 182,711 08065 Replace Airport Fence - Flood Damage 9,200 - 08074 Airport HVAC Improvements (Terminal) 4,820 130,878 123,788 07039 AIP 038 Correct Runway /B Safety Area Deficiency Phase III - 3,813,208 16,075 00021 Harper Fire - d4poaition of Insurance proceeds 350,870 13,209 USED FOR INVESTING ACTIVITIES 172,724 4,117,751 (23,57 FINANCING ACTIVITIES 2008 2009 2009 Actual Budget Actual YTD LOANS Peyrtane on Loan Principal (accrued) 46,887 46,687 31,111 GRANTS STATE / FEDERAL Received from Dept Aem- Re-Striping 73,448 - ReceNed from Dept Am - Obstruction Study 45.000 - Due/Receivad from State Gants on Fed Project - 200,780 Due/Recoh e0 from AIP 936 Correct RW18 RSA 64,623 67,297 57,287 Due/Racelved from AIP 037 Caned RW18 RSA Phase II - 69,983 69,993 Received from FEMA Repleos Airport Fence - 2008 Flood Damage - 8,050 8,050 DuelR6WIved from Airport HVAC Improvements - State Gant - 102,000 102,000 Due/Recelved from AIP 038 Correct RW18 RSA Phase III - 3,622,548 - NET INCOME FROM FINANCING ACTIVIM 136,404 4,013,981 206,229 AIRPORT CASH BALANCE 595,608 557,622 498,919 819,381 CURRENT ENCUMBRANCES (CAPITAL) MCE TASK ORDER 015 - Engineering AIP037 14,889 MCE TASK ORDER it - Engineering AIP038 223,550 Sweatier Construction Inc. - Construction AIP038 3,017,900 Land Costs AIP036 - estimated (ret yet encumbered) 408,600 �ONG TERM L ngar IE3 Merger Loan Principal 822,222 APPROVED GRANTS - CAPITAL PROJECTS RW 16 Phase I B II - RW16 Phase III (3,622,548) AIRPORT CASH MINUS LIABLLITIES 154,768