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HomeMy WebLinkAbout2009-07-08 - Agendas - Final AGENDA MEETING OF THE AIRPORT BOARD FAYETTEVILLE EXECUTIVE AIRPORT 1 :30 p.m., Wednesday, July 8, 2009 Airport Conference Room As a courtesy please turn off all cell phones and pagers. 1. Welcome — Chairman Bob Nickle. A. Comments from the public on items on the agenda. 2. Approval of the Airport Board Minutes of the June 10, 2009 meeting. 3. Receiving of Reports. A. Chairman Nickle. B. Director Boudreaux, report on airport activity. C. Financial Coordinator Nicholson, report on FBO and Budget. D. Senior Secretary Powers, report on T-Hangar Leases. E. Engineer Wayne Jones, report on construction projects. F. Museum reports. • G. Maintenance report. 4. Old Business. A. Replacement of Hangar, item tabled at the June 10th meeting for the next Airport Board Meeting. B. Discussion Airport Budget. 5, New Business. A. Approve Airport Five-Year CIP submission to City. Action Requested: Approve and forward to the City for administrative review and City Council approval. 6. Other Business. A. Items from the Public. B. Items from the Airport Board. 7, Meeting Adjourned. NOTE: Next Strategic Planning Meeting Next Airport Board Meeting August 12. 2009 • • MINUTES FAYETTEVILLE EXECUTIVE AIRPORT-DRAKE FIELD June 10, 2009 MEMBERS PRESENT: Bob Nickle, Janice Stanesic, Vaughn DeCoster, Tim McCarley MEMBERS ABSENT: Otto Loewer, David Hollman OTHERS PRESENT: Blaise Sharkey and MaryKatheryn Floyd-Million Air Fayetteville; Wayne Jones-McClelland Engineers; Will Bently-tenant; Terry Lawson-Fayetteville Fire Department; Rick Bailey-tenant; Carl Brooks-Airport Tower; Rick McKinney-tenant; Craig B. Young-tenant and SkyVenture Aviation; Warren Jones-Arkansas Air Museum; Terry Gulley- City of Fayetteville/Transportation ITEM # 1 : Welcome — Chairman Bob Nickle. Thanked McClelland Engineers for providing the cook-out for the Airport, approximately sixty people attended. A. Comments from the public on items on the agenda. None. ITEM #2: Approval of the Airport Board Minutes of the May 20, 2009 meeting. A motion was made by Tim McCarley and seconded by Vaughn DeCoster to approve the • minutes. The motion carried. ITEM #3: Receiving of Reports. A. Chairman Nickle. Acknowledged Carl Brooks, from the Control Tower, as being in attendance. B. Director Boudreaux, report on Airport Activity. The City Council approved the FAA Runway Safety Area Improvement grant, and at their next meeting the City Council will approve the construction contract with Sweetser Construction. We are working to solicit an appraiser and a review appraiser for the �roperty we will need to purchase for the project. The Airport Blood Drive will be on July IV. People looking at the Tech School hangar may be interested in renting the new hangar if we build a replacement for the burned hangar. Mark Frankum, SkyVenture Aviation, reported there were twenty-five pilots that attended the FAA Training Session. The HVAC project is coming along. We've had approval from the insurance companies to start clean up on the burned hangar. C. Financial Coordinator Nicholson, report on FBO and Budget. Gave slide presentation of charts and graphs in the agenda covering aircraft operations, area fuel prices and the Airport's monthly budget. The operations are up five percent over last year, same time. The operations count goes toward the formula that determines our part of the cost for the tower. Fuel sales declined in the first quarter, compared to same time a year ago. Million Air is selling less fuel as more planes are buying less fuel away from their home base. We have some large expenses for the self serve fuel farm coming up in the future, it requires software upgrades. D. Senior Secretary Powers, report on T-Hangar Leases. Units are all rented now, and we • have gone through the waiting list. If you know anyone wanting to rent a hangar, please have them give our office a call. 1 E. Engineer Wayne Jones, report on construction projects. The Highway Department had a • few changes and we will get the changes forwarded to them for approval and permits and then construction can begin. We had six good bids, and Sweetser was chosen. We expect to begin next month. We do have a national permit from the Corp of Engineers. F. Museum reports. Warren Jones reported on some major events at the Air Museum: The Downtown Rotary had a lunch meeting there; The Fayetteville Chamber of Commerce held their Business After Hours; the First Annual USO Canteen Dance; and the Troop Train stopped for lunch on Memorial Day. Thanked the Airport Board and the Air Museum Board Members for their help. The Museum is working to bring some high tech displays to the museum. The Kite Fest will be Saturday and Sunday near the fairgrounds. There will be several people coming in from surrounding states. The admission will be free. Chairman Nickle said Warren is doing a terrific job getting museum exposure to the public. G. Maintenance Report. Director Boudreaux stated a large part of their work during the last month was preparation for the FAA Inspection. They have been working on removing the obstructions at the south end of the airport and repairing the pavement at the fuel farm. ITEM #4: Old Business. A. Airport FAA Certification Letters. Director Boudreaux explained the Airport is classified by the FAA as a Part 139 Airport and the FAA conducts an annual inspection. We have received their letter to close the inspection and only had one write up and that was cleared up the same day as the inspection. The inspector did note some areas of concern: Airfield markings, and then change the Airport Layout Plan to show the changes; Wildlife is a big concern and we may have to work with the Arkansas Fish and Game Department and have a formalized plan, possibly • installing two foot outrigger on top of the fencing. The Airport does have a deer depredation permit and the airport begins its wildlife inspections at 5 :00 a.m. B. Discussion: Airport budget. Work has begun on the Airport's budget for 2010. Terry Gulley (Transportation Services Department Director for the City of Fayetteville) told the Airport Board that according to the Chief of Staff there would not be a salary reduction for Ray, and the Economic Development of the Airport would still be under the Airport. C. Replacement of Hangar. Discussion followed: The insurance money is not restricted, we can rebuild in the same or different location; it can be a different size; could apply for a State Aeronautics grant but all insurance money would need to be applies towards building the hangar before any State money could be used for the hangar, the State's fiscal year begins in July, would need to apply to the State in July. The State would need a signed lease from a company, not an individual, before applying for a State grant for a hangar, It would be good to take advantage of the insurance money and a state grant to build a hangar, having a hangar that was new and smaller than the Tech hangar could be more attractive for proposed tenants. The insurance money could be left in an Airport account and not build now. The Fayetteville Fire Department was thanked for doing a magnificent job in protecting the buildings on each side of the hangar. Responding to a question about the hangar being under-insured, was told it was insured for present value, it is an older building. Board Consensus : To table the discussion until the next meeting and to find one or .two tenants, and apply for the State grant. Crossland, who owned one of the planes that burned, is looking at a hangar in Springdale. The Airport was contacted about storing some planes on the Airport, a proposal was sent to the company and we haven't heard back. • 2 r • ITEM #5: New Business. A. Bendix Temporary Use Agreement. Bendix wants to rent part of the, airport for a two day seminar/training and a demonstration of a roll-over prevention devise. Rent will be $500.00 per day. They can use the Forest Service area, and if the Forest Service needs that area the training can be relocated to a different area on the Airport. A motion to approve the Bendix Temporary Use Agreement was made by Richard Greene and seconded by Tim McCarley. The motion carried. ITEM #6: Other Business. A. Items from the Public. Blaise Sharkey from Million Air mentioned football season would be coming soon, and he was concerned about the lack of lighting for the north ramp. Stated the City did put in one light and still Million Air' s staff had to park their vehicles where the lights would shine on the ramp, and he had spend over $2,000.00 renting lights for the ramp. Chairman Nickle asked Director Boudreaux to look into the problem. Blaise Sharkey raised a question about the Hair Salon, and was told the Chairman and Director had decided not be put that on the agenda, that it may not be an issue. B. Items from the Airport Board. None. MEETING ADJOURNED AT 2 :31 p.m. • Date Dave Hollman, Secretary • 3 /J Irl �Y AVIATION DIVISION ' ARKANSAS FAYETTEVILLE EXECUTIVE AIR DRAKE FIELD QUARTERLY REPORT FAYETTEVILLE EXECUTIVE AIRPORT, DRAKE FIELD 2nd Quarter, 2009 July 6, 2009 • AIRPORT ACTIVITY: With the first half of the year in the book, operations continue to trend up. There were approximately 1000 more operations this year than last year for the first half of the year. We are still way behind 2006 but are closing in on the 2007 numbers. Hopefully this trend will continue. Fuel sales for first half of the year continue to languish behind last year. June recorded the lowest monthly volume of the year at 28,218 gallons. January through June numbers are just slightly above the 2005 experience. The national economy continues to be reflected in our fuel sales. • RUNWAY 16 RSA IMPROVEMENT PROJECT: The second quarter of 2009 was a • busy one for our Runway 16 Safety Area Improvement Project. The Environmental Assessment Study was accepted by the FAA and a Finding of No Significant Impact (FONSI) was issued. Bids were received April 28 and thelowbidder was Sweetser Construction. The FAA/AIP Grant was issued by the FAA Southwest Region and the City Council approved the acceptance of the grant and awarded the Task Order with McClelland Consulting Engineers and Construction Contract with Sweetser Construction Company. The grant was for the entire project as anticipated so the project will move forward without phasing. We received quotes for property appraisals and. selected Real Estate Consultants to do the appraisals and Reed and Associates to perform the Review Appraisals. Both companies have experience with FAA projects. We have visited all three parcels with representatives of the property owners and anticipate no problems with the eventual acquisition of the property. The pre-construction conference will be held July 8`f' in the Airport Conference Room. Mr. Sweetser has indicated that he is ready to get started on the project. • ENERGY SAVINGS INITIATIVES: The airport portion of the City-wide project is completed with only minor problems reported. The lights are much brighter than the original lighting so we have reduced the fixtures to only one bulb and turned off several fixtures altogether. The energy saving should be significant. Our project to improve the control of the Terminal HVAC was completed before the end of the State Fiscal Year and the grant proceeds were applied for and received. The contractor, Air Works, continues to make adjustments to the computer control system to make the system fully automatic. We also had the building boilers cleaned and rehabilitated as the system when fully • operational operated the chiller and the heat at the same time to insure thermostatic control of individual spaces. The new thermostats allow for occupant control and must have heat and refrigerated air. The system when fully operational should provide additional energy savings over the year. 4500 SOUTH SCHOOL AVENUE, SUITE F - AIRPORT TERMINAL BUILDING - FAYETTEVILLE AR 72701 479.718.7642 , 479.718.7646 FAX - vnv v.accessfayetteville.orgtgovemmenvaviation airport_economic_development@d.fayetteville.ar.us . • REPAIR STATION PROSPECT: We continue to maintain contact with our clients • and have approved some minor changes to the lease in the last few days. The client reports nearing final agreement for their business loan. We will need to do some repair to the building, the former AATC school hangar, so that it can be utilized for a maintenance operation. Improvements will include taking out the classrooms installed for the school and major repair to the hangar doors. The client will make improvements to the interior of the offices and shop spaces. It will be good to have a tenant for the building. • AIRPORT BLOOD DRIVE: We continue to host the Community Blood Center for drives at the airport. The collections are continuing to increase. Our next drive will be on Friday, September 17, 2009. • RUNWAY MAINTENANCE INSPECTION: We closed the runway for one hour on a Saturday morning to document the condition of the runway. We took a lot of photos then scheduled the City's Transportation Department personnel to crack seal all of the cracks we found. It took two days to seal all of the cracks. The runway is in good condition but has several cracks that must receive periodic attention. • HANGAR FIRE: April 18th at 3 :00 am, I was in Santa Fe, New Mexico when I received the CDC call that there was a fire on the airport. I thought she meant a fire alarm but she explained a hangar was on fire. The Spitfire Aviation Hangar burned to the ground along with two very nice corporate aircraft. Spitfire leased the building from the Airport. Our local Fire Marshall, the County Fire Marshall and three Insurance Companies conducted investigations to determine cause and origin of the blaze. Our City Fire Marshall investigated the fire and reported that the cause is undetermined. The aircraft insurance • companies removed the aircraft debris. Travelers Insurance Company, the City insured -- made payment to the airport for the loss plus a few dollars for security and clean-up. We solicited proposals to clean up the site and awarded the project to Red Line Incorporated. The company is new to the Fayetteville area and prides itself on recycling all debris from demolition projects. Their proposal was the lowest of all and lower by 50% of the next higher proposal. They will start the work July 10`h and expect the clean up to take a week. Many thanks to the Fayetteville Fire Department and their firefighters who preserved the former AATC Hangar and Superior Industries' Hangar. We are investigating the possibility of replacing the building using the insurance proceeds plus a grant from Arkansas Department of Aeronautics. Total available for a replacement building will be just over $700K. MCE is looking to see what we might be able to build for that amount. We will build the replacement on the new apron north of the Terminal Building as the former site is too small. • ANNUAL FAA CERTIFICATION INSPECTION: The annual certification inspection was conducted by John Dougherty our assigned inspector. There were no major or repeat discrepancies. The inspector wrote up the fact that we did not inspect the runway just prior to Part 139 operations. We have not in the past made special trips to the airport for runway inspections on the weekend but had made the inspection on Friday. We will inspect the runway the day of in the future. Ares of concern included the Wildlife Management Plan. In the past no formal plan was required. With the increased emphasis on wildlife hazards following the goose strike and forced landing in the Hudson River, a formal wildlife management plan may be in our future. Mr. Dougherty • suggested that we have a series of site visits from the Arkansas Game and Fish Commission to evaluate wildlife hazards and to make recommendations for hazard remediation. Should the visits indicate that we need additional action, a year long study to measure the wildlife hazards at Drake resulting in a formal Management Plan could be recommended. He also suggested that we install 24 inch outriggers on the fence in the south Runway Safety Area and make modifications to the stream water gates to eliminate potential wildlife infiltration. • ARKANSAS AVIATION AMBASSADOR PROGRAM: The Arkansas Department of Aeronautics has announced the Ambassador Program to stimulate general aviation flying. A pilot that visits, flies into, 30 airports within the twelve months following registration in the program receives a $ 100.00 rebate check. For 50 airports in eighteen months, $200.00. For 70 airports in 24 months, $300.00. To enroll in the program register with Jerry Chism, Deputy Director, at ferry chism(a�arkansas.eov. Participants must also attend a Wings seminar. • ARKANSAS AIR MUSEUM: The Museum held several events in the quarter. The Spring Kite Fest had to be rescheduled due to weather but was a big success. Over Memorial Day, they held a USO Hangar Dance and the Memorial Day Troop Train for Veterans. The Rotary Club of Fayetteville met at the museum twice for their weekly meeting. Respectfully Submitted, • Ray M. 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Boudreaux, Director FROM: Coordinator DA 00 • Operations:Tower l�h' ® pan m�®®m.�mIT m ���®1 mm m� m�4 m�� 1 ====== CUMULATIVE . . . _ . _ � . �V � 371 741 Aircraft Operations Trends 4000 3500 moo 2500 2000 1000 Sao 40 ell ell �or jir ©mm Aircraft Operations Trends 13 wnN leek M.•e AY fi�Y TnM �AYTW nwe �Wr> nwY �O • y6`y t50 _ V 100 50 • _ _ A v . 111 >`'11 sell srsDs FBO Fuel Sales Charts: FUEL SALES - MONTHLY 2001 - 2000 S 70 a 50 - ao 20 d ,O .MM im MM MNMAY n(0 O�® !p4 li.a6 D?>t 9D31 OJb 6De> mA0 m.R SS>R m,lm �' aye a1M flm mDm fDm .tev a7.6 yAep AD>t mM> 9tSA lb0 • omro iV@ m.Mt MVe b361 T)� 33.L4 2,em bbn SlA@ nVJa m3@ R>R f mol ieDo amr a.tn blO. aao m.ee ztm+ iati• v.>b b.ft uAm bDa ome azab aam aai >nro lav am mAee stn .ev> b2te itzm o moe .tw bDm mnep �aO as3» eVae bm .vm eoDb .>.m saw .gaet omm .t>ol haft etz�� eea.« tam i.aR i>.Rl i>aee bme mm. au>t aoJi em .m aoyo haw .tme i>D.> loss R.s ms .>® Rye a>aw b,e om® xlm a,m maf FUEL SALES - CUMULATIVE 2001 - 2009 6 coo a 500 400 2100 200 00 _ _ .MN iFD ADf MAY J\M JU_ ASG Btu OCT pEG o aol OJ® mA.e •.yD deam RRIe gPJ tq>R pSle lfael lf�>Ie ER1D6 ayl 9tV1m ADn WiMG Oa�4 nose. 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OAR wlm OAIi nem ne. m!' o mel R) m]M> inJs YVm S>\. t .>Pie >)AYY WRIT if>Dlo ntOo tOy� ZOAe. aoam miOl it7DY iO.m bsAes .tW em OYOi Oo.OI >m® a4n6 i.YR iOAR ♦1f.>m .OYIe sf® eO.tY omm .vel suR m.® neDea m,aR mm aa� atm bytA avwf ♦lgJtO emaa 011m .m eV t vm 9t>iY mYDV ZII.iA beDpl ffi,® QiAd .>6yo OaM Aa.L W n7Rl3 1Nom 3Yye ♦ e®JET nNOM� I Trends= Based Vs. itinerant Galbns Sold O0•` n�A'n ••^u u wnm Leek Ae..e rr �mu nom• —rr ,aou n«e 30000 — - 25000 20000 - 15000 � 10000 _ 5000 • • • • • • 0 F i 11' #4Pd i P9 ►� i r~ p4° maswnasleagr�rs�anyr�ceiyne R*isftuyMxal2m9 B1®1mL]A �6ill$ �HiIl1RC '� FBO Statistics: June 2009 Million Air Category Gallons % Category % TOTAL Jet Fuel sold to FYV-based customers 120242 58.7% 42.7% Jet Fuel sold to itinerant customers 80623 41 .3% 30.1 % Total Jet Fuel Sold 20,865 78.5% 72.9% 100LL sold to FYV-based customers 3,138 55.0% 11 .0% 100LL sold to itinerant customers 2,566 45.0% 9.0% • Total 100LL Sold 5,704 21 .5% 19.9% TOTAL ALL: 26,569 92.8% City Category 10OLL sold Seff-Serve 1 ,649 79.7% 5.8% 91 Octane MoGas sold Self Serve 421 20.3% 1 .5% TOTAL ALL: 2,070 5.8% 10OLL 10OLL sold sell-serve 1 ,649 22.4% 5.8% 10OLL sold Million Air FBO 5,704 77.6% 19.9% TOTAL ALL: 71353 25.7% Survey of Fuel Prices: Fuel prices within 50 miles of FYV as of 71712009 Ident FBO Name Jet FS 10OLL FS 10OLL SS 91 MoGas TQH City of Tahlequah (both seffserv) 3.49 3.49 SLG City of Siloam Springs 3.61 4 . 14 3.64 VBT Summit Aviation 3.75 4 .00 3.80 FYV Million Air Fayetteville / City SS 4.44 4.43 3.97 2.68 • FSM TAC Air 4.59 4.95 4.41 XNA Regional Jet Center 4.29 4.16 ROG Beaver Lake Aviation 4.29 4 .16 ASG Pinnacle Air Services 4.07 4 .26 7ay • k UTIVH AIRPORT OPERATING SUMMARY MONTH ENDING 6=2009 AIRPORT BOARD OPERATING ACTIVITIES 2007 2008 2008 2008 2009 2009 Actual SIdod Mewl Budam BI dpM YTD Actual YTD REVENUE Reds & Leases 430,259 470,000 469,292 498,200 249,100 221,221 Aviation Fuel 153,478 166,000 126,272 140,058 70,028 55,030 CaNact FBO 72,988 110,000 107,682 108,848 54,424 81,653 Miscellaneous 5,121 3,000 18,669 2.500 1,250 2,405 INCOME RECEIVED FROM OPERATING ACTIVITIES 881,824 749,000 719.915 749,601 374,802 340,513 EXPENSES Personnel 301,228 314282 313,187 327,808 163,904 162,538 MaW(8t3 & Supplies 20278 22.852 23.213 30,712 15,356 5,750 Aviation Fuel Purchases 86,174 110,000 72,987 85,000 42,500 26,313 Services& Charges; 178,148 184,308 167,429 172,815 80,409 61,240 Cost Allocation to Gariel Fred 115,908 55,978 65.976 8,830 4,415 4,414 Mawdn 67,446 55,950 33,990 56.702 28,351 35,622 ATC Town Costs 23,127 24,341 0 - - Interest on Wes em GA Hempen Loan (acmes) 17,500 35,000 35,000 32,667 16,334 16,334 INCOME USED FOR OPERATING ACTIVITIES 809,806 757,689 711,782 714,637 357,269 312.209 NET INCOME FROM OPERATING ACTIVITIES - GAIN I (LOSS) (147,982) (8,689) 8.133 35,067 17.534 28,304 INVESTING ACTIVITIES 2007 2008 2008 2080 2009 Alum Budged Aqua) Budget Actual YTD NON-OPERATING INCOME Interest on 1rrvmormor to 28,328 24,000 8,800 Ogler - Gain (Loss) an sale of aver 5,480 350,870 CAPITAL IMPROVEMENTS EXPENSE 05046 AIP 021 Airport E>mmw Equip (Alreard Radios) 2,677 08020 SkyVmees Improvemens Regan 5,000 • 07024 Runway Approach Oosnrctim Selly 45.000 07039 AIP 7198 Conrad Runway 16 Safety Area Dd larxV 130,640 27,280 23,611 07039 AIP 037 Conrad RonwaY 16 Selly Arm Deficiency Phan II 7,193 170,407 148,630 08055 Replace A fW Fence - Flood Damage 9,200 - 08074 Ahpod HVAC I npravemmlts (Terminal) 4,820 130,876 123,288 07039 AIP 838 Conned Rurnway 16 Safety Area Deficiency Phan III - - - USED FOR INVESTING ACTIVITIES - - 172,724 304,543 (63.992) FINANCING ACTIVITIES LOANS Principal an West GA Hmpms Loan - - Peyrtlonts on Loan NWpei (aoctued) - (46.887) (48,887) (23,334) GRANTS STATE I FEDERAL Received from Dept Aero - W GA Hangers - - Received frarn Dept Amo - Rs WPing 73.448 - RecaNed from Dept Aero - Obstruction Sally 45,000 Rcvd State Grans an Fed Rojeds - State Giants on Fed Pmjeds 10,100 - Due82ecelved from AIP 036 Conned RW78 RSA 64,623 57,297 57,297 OualRecelved from AIP 037 Coned RW18 RSA Plum 11 - 69,993 69,993 DuelReplaoe Ahpon Fence- Food Dartwge FEMA Rehneune - 8,050 8,050 DuaRmeivn from Airport HVAC InlprOmrwft- Slab Gree 102,000 102,000 DWRaCOKVd from AIP 038 Carred RW15 RSA Plume III NET INCOME FROM FINANCING ACTIVITIES - 136,404 200,773 214,007 AIRPORT CASH BALANCE 595,809 567,622 498,919 873,026 CURRENT ENCUMBRANCES (CAPITAL) MCE TASK ORDER 03- Enpbeaing AIP036 3,650 MCE TASK ORDER 015- Erghea8lg AIP037 21,777 MCE TASK ORDER 01 - Efngtrnmby AIP938 231,096 Seeener Consmrctim Inc. - Const udlon AIPSJB 3,017,900 Reel Estate ConnBena Inc - Proleaabnal Services AIP038 8,000 Reed & Associates Inc- Professional Services AIPSW 3,500 • LONG TERM LIABILITIES Hongm Loan Principal 630,000 APPROVED GRANTS - CAPITAL PROJECTS RW 18 Phase 18 It - RW16 Pfren III (3,822.548) AIRPORT CASH MINUS LIABILITIES 582,550 'r 0 0 0 0 0 0 o O o 0 0 o O O O o 0 0 0 o O N C �} O O O O O O y N M m N E yo N O Om N Q U a o 0 o O O 0 0 o O o 0 0 O O o 0 0 0 0 0 0 0 0 o O o O o 0 o O o • E � d - 0 0 0 0 0 0 o O o 0 0 0 0 0 0 C } O N N Co O N P� OO O N O O j N p N N N V f� O0 Mm N m N O N N < 1� N O Co- f7 r I� N .- O d 0 LL F 0 N W M E o N CL E o 0 0 0 0 o O O o 0 0 0 0 0 0 0 0 n = 0 ,p o 0 0 0 0 f0 U r o > m ao o m O •� th N O O> d .� 0 N th m r C7 ¢ ¢ N W a UO O O O O O O 00 O O O O O O O O 00 y O O }_ N N O p O Z` U N 0 co (n = O N_ N N W v d a M _ Q LL U O O O O O O O O O O O O O O O O O W y O O O It } N 0 U0 N N co co W 7 FL p O O O O O O O O O O O O O O O O O Q. 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