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HomeMy WebLinkAbout2008-11-12 Minutes0 r_1 LJ ri LJ MINUTES FAYETTEVILLE EXECUTIVE AIRPORT BOARD November 12, 2008 MEMBERS PRESENT: Bob Nickle, Tim McCarley, Vaughn DeCoster, Richard Greene MEMBERS ABSENT: Janice Stanesic, Otto Loewer STAFF PRESENT: Ray Boudreaux, James Nicholson, Louise Powers OTHERS PRESENT: Ty Rogers -Fayetteville Government Channel, Wayne Jones -McClelland Engineers, Blaise Sharley-Million Air Fayetteville, Skip Descant -Morning News, Paul and Jayn Parenti- A Fare to Remember ITEM #1: Welcome -Chairman Bob Nickle. A. Turn cell phones off. B, Comments from the public on items on the agenda. None. ITEM #2: Minutes of the October 8, 2008 meeting. A motion to approve the minutes was made by Vaughn DeCoster and seconded by Richard Greene. The motion carried. ITEM #3: Receiving of Reports. A. Chairman Nickle. Called attention to picture of Ray in the newspaper attending a Vetems Day event. B. Director Boudreaux, report on airport activity. Reported on Leon, maintenance employee of the airport office: He is having surgery today in Little Rock. He had a heavy piece of equipment fall on him at home. The specialist said he should be back to work in a few weeks. Explained the City had approved Task Order #15 with McClelland's, but to not spend any money until received grant funding. We have been told we will receive the funding late November and we will be requesting the City to release some of our airport reserve funds until the funding comes through so we can get the project going, then we will replace those funds. Community Bloodmobile will be at the airport on November 26`. Northwest Arkansas Community College is closing down the Aviation School in June. They are looking for some school to take over the aviation tech school with a new location, to have a satellite campus. The FAA and SkyVenture will be hosting two FAA Wings seminars on December 9'" and 16'". C. Financial Coordinator Nicholson, report on the FBO and Budget. Gave a power point presentation of charts in the agenda packet. Reported the airport has had an average of 2,900 operations per month. There has been a gradual upward trend reflected in the fuel sales, although we are down 6% from same time last year. This last October has been the best October since the airlines left, and attributed that to Million Air's efforts to bring in air traffic. Reported we are still holding our own on the Airport Cash Balance: $622,124.00. D. Senior Secretary Powers, report on T -hangar Leases. All units are rented. Had rumor one will be canceling and we have a waiting list. E. Engineer Wayne Jones, report on construction projects. The Environmental Study for the highway relocation is for staff and Airport Board review. Forward all comments to Ray or to him. In accordance with Section 106 the FFA is in the process of forwarding the project to the American Indian Nation for review. We need their comments before any Public Hearing. We may have to buy the house on Bailey Drive as part of the project. F, Director Boudreaux, report on maintenance activity. Staff has rebuilt lights, repaired the gate, replaced rollers on the gate, have the light on the self -serve working, light on the Ozark Military Museum flag, replaced lock on T -Hangar, cleaned bush from the ditches across the highway, and they are working to top or remove the trees that are identified on the Obstruction Study. Soon we will be working with the nearby landowners to remove obstruction on their property, they have always cooperated before. • McClelland's sub -contractor is set to conduct a study on the Airport's HVAC system. G. Museum reports. Director Boudreaux gave the Arkansas Air Museum report. The Kite Fest was a success with 225 people in attendance, with kiters from Oklahoma, Missouri and Little Rock. The Museum acquired twenty-five new members last month due to a mailing to the Historical Society members. The museum will be starting a promotion to ride in Sam Walton's plane, for a fee. Heat is working in the hangar and Christmas parties have been scheduled. The being on will increase the utilities cost and they are paid by the City's General Fund. The City is in a bit of stress and has invited the Not - For -Profit organizations to discuss the budget. The Democrat Party rented the hangar for a rally. ITEM #4: Old Business. A. Reconsideration of Task Order #15 with McClelland Engineers. Director Boudreaux requested Board approve to submit to the City Council a request to use $50,000.00 of the Airport Fund to fund Task Order #15. Grant money is expected late November and the Airport will replace the funds in the Airport Fund. The result is the Airport Fund amount will forfeit the forgone interest of about $500.00. A motion to approve and submit to the City Council funding Task Order #15 was made my Vaughn DeCoster and seconded by David Hollman. The motion carried. ITEM #5: New Business. A. Lease Amendment: Woolsey Aviation, Inc., dba Million Air Fayetteville. Letter from local Million Air (the FBO) to charge the City/Airport a delivery fee of $.25 per gallon for fuel delivered to the self -serve tanks. Discussion followed. involving the request, the proposed Lease Amendment, the Board's previous decision giving Airport Staff the flexibility of setting the self -serve price within a range, and reading from the lease. J. Nicholson reported the FBO pays over $100,000.00 in rent per year. R. Greene said Million Air does a good job representing Fayetteville when a plane comes in, and when people step inside the terminal. B. Sharkey said he was asking for the amount as that is what is listed in the lease and • would help cover the cost of personnel and trucks involved in the fuel delivery to the self -serve. BOARD CONSENSUS: It was decided that no formal action would be required by the Board; the flowage fee on fuel delivered to the self -serve tanks would be considered as "cost". B. Discussion: Request from Parenti, Inc. (A Fare to Remember). Director Boudreaux said they are asking to not pay the ten percent gross on some fees they charge, but are not taxable income items. Included in the discussion that followed was the explanation that when we wrote the lease it was following previous leases for a restaurant in the terminal, not a restaurant that was also a catering business. BOARD CONSENSUS: It was decided that no formal action would be required by the Airport Board and that Gross Sales would be considered sales/items the restaurant pays taxes on. ITEM #6: Other Business. A. Items from the Public. B. Sharkey reported the restaurant is working with Million Air on a lunch promotion. B. Items from the Airport Board. V. DeCoster said in Lancaster, Texas a pilot spoke to him saying he had been to Drake Field several times and liked the airport, and had asked about moving here, commenting our airport does have an impact. ADJOURNED AT 3:18 p.m. Secretary —Iv— e5�1� Date