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HomeMy WebLinkAbout2008-09-18 - Agendas - Final �k • AGENDA Meeting of the Airport Board Fayetteville Executive Airport, Drake Field 1 :30 pm., Thursday, September 18, 2008 Airport Conference Room 1 . Welcome — Chairman Bob Nickle. A. Please tum off all cell phones. B. Comments from the public on items on the agenda. 2. Minutes of the June 11 , 2008 meeting. 3. Receiving of Reports. A. Chairman Nickle. B. Director Boudreaux report on airport activity. C. Financial Coordinator Nicholson report on FBO and Budget. D. Senior Secretary Powers report on T-Hangar Leases. E. Engineer Wayne Jones' report on construction projects. F. Director Boudreaux report on maintenance activity G. Museum reports. • 4. Old Business. A. Update: Certified Repair Station. B. Update: Environmental Assessment by Kelly Maddox. 5. New Business. A. Discussion: Lease Extension Wings Avionics, Inc. B. Approve FY2009 DBE Update. Action Required: Approve and forward to City Council. 6. Other Business. A. Items from the Public. B. Items from the Airport Board. 7, Meeting Adjourned, NOTE: Next Strategic Planning Meeting Next Airport Board Meeting October 8 2008 • /l. AIRPORT BOARD MINUTES • August 13, 2008 MEMBERS PRESENT: Bob Nickle, Janice Stanesic, David Hollman, Otto Loewer, Vaughn DeCoster, Richard Greene, Tim McCarley STAFF PRESENT: Ray Boudreaux, James Nicholson, Louise Powers OTHERS PRESENT: Wayne Jones and Daniel Bames-McClelland Consulting Engineers; Warren Jones-Ark. Air Museum; Loretta Chisum Jones-Tulsa Air & Space Museum; Blaise Sharkey-Million Air; Terry Lawson-Fayetteville Fire Dept.; Skip Descant-The Morning News; Paul Parenti and Jayn Parenti-A Fare to Remember; Tyron Rogers ITEM #1 : Welcome-Chairman Bob Nickle. A. Tum off all cell phones. B. Comments from the public on items on the agenda. None. Chairman Nickle offered condolences to Ray from him and the Board. Director Boudreaux thanked everyone for their expressions of sympathy, and all that was done. The family appreciated everything. • ITEM #2 : Minutes of the June 11, 2008 meeting. A motion to approve the minutes was made by Tim McCarley and seconded by Janice Stanesic. The motion carried. ITEM #3 : Receiving of Reports. A. Chairman Nickle. None. B. Director Boudreaux report on airport activity. Aircraft fuel prices are down. Self- . serve sold 300+ of 91 Octane this last month. V. DeCoster said the aviation industry is establishing more engines to run on 91 Octane. There is one T-Hangar vacancy, spread the word. The Blood Mobile will be here on Sept. 25`h, keep that on your calendars. Corrections to the Airport Certification Inspection are due on September 10`h. Changed the airport name throughout the Certification Manual and have re-written the Emergency Plan. The FAA inspector wanted the airport listed as Drake Field in the manual, not listed as Fayetteville Executive Airport. The AAOA Conference is scheduled for the Embassy Suites in Rogers in September. Invited Board members to attend, the airport will pay fee, except for the golfing event. Will start the Airport' s Driver Training for everyone that drives inside the fence. C. Financial Coordinator Nicholson's report on FBO and Budget. Gave a power point presentation with status charts on fuel sales, aircraft operations and the budget. The aircraft operations are down 7% compared to the first seven months in 2007. Our airport seems to be following in the trends of other airports. FBO fuel sales to based customers, • who get a discount, has increased. Fuel prices peaked in July, with prices going down a little this week. Reported he was pleased with the airport' s progress this year. Revenues are ahead of expenses for the first time in many years. There will be some Capital Projects coming up before the end of the year. Paul Becker, the City' s Finance Director, wanted 1 r everyone to be aware of the Airport' s liabilities, referencing the hangars the Airport built with money borrowed from the City. Chairman Nickle said he disagreed with their theory, • because the Airport had planned to pay for the hangars with their rent. The Airport invested the money to increase the revenues. J. Nicholson, speaking of the proposed security plan for the airport, said the airport had gone before the City Council for approval to apply for a State Aeronautics grant for the security plan. The City Council approved the request, but the State did not. D. Senior Secretary Powers report of T-Hangar Leases. Explained there was one vacancy and we had gone through both waiting lists and are now calling tenants asking if they know someone that is needing a hangar. Director Boudreaux asked everyone to spread the word, we want to fill the hangar and build up the waiting list. E. Engineer Wayne Jones' report on construction projects. Said they are working to remove the road from the Runway Safety Area and they are working with the Highways Department on design criteria. Speed limit will be 45 miles per hour, which is the existing speed limit. Lancaster Drive will be relocated and will probably become a City Street, giving access to Scurlock Industries. We will have to work on aligning the drainage ditch. Properties affected will be Standard Register and the Super Stop, both on the west side of the highway, and Kearney' s on the east side. It will affect Kearney' s driveway. Chairman Nickle asked if Wayne or staff had talked to the property owners that will be affected; are they aware that part of their property will be used as part of the relocation of the highway? Consensus was not all businesses had been visited or spoken to. W. Jones said the highway relocation will be ahead of the railroad spur. Most of the property west of the highway belongs to the City except about one acre with a home. Barnard Dunkleburg is doing a noise study for the highway relocation, and the FAA is asking for the traffic count • increase for the next 50 years. Their report could be finished by November or December. Staff and Board Members expressed appreciation for Wayne's hard work, to see the project come as far as it has, and that it reflected a lot on vision. F. Director Boudreaux's report on maintenance activity. There have been a lot of T- Hangar problems and the east gate has had problems. Noted appreciation of the new Highway Department signs on I-540 f or Fayetteville Executive Airport. G. Museum Reports. Ms. Loretta Jones, from Tulsa, was introduced, saying she has been hired on part-time. The Kite Weekend event will take place on Saturday, October 18`h, the third weekend in October. Warren thanked Ray for directing memorials for Cheri to the Museum. Director Boudreaux said aviation history had meant a lot to Cheri. ITEM #4 : Old Business. A. Certified Repair Station Proposal. Director Boudreaux referred to the Lease Data Sheet. Said the company wants to remain anonymous, they have relatives in this area. They have a good business and think they can grow three-fold in the next three years. Discussion followed regarding the removal of office walls in the hangar and the airport going out for bids for that work, and expecting three months to get leasehold improvements made. Said he would like to continue to negotiate the lease, would like to charge the first and last month rent as deposit, lease three years, with one three-year renewal option. They will bring more operations to the airport and more jobs. There is another group looking at the hangar, and we are trying to put them off as they only want 3,000 sq. ft. The airport will have to take care of the hangar doors, whichever tenant • moves in. A Special Called Airport Board Meeting made be requested for approval of the lease. BOARD CONSESUS : To go forward with negotiations. 2 1J ITEM #5: New Business. • A. "C3" notice of lease cancellation. Cancellation letter is in the agenda package. B. "A Fare to Remember" proposal. The proposal was handed out at the meeting and attached as part of the minutes. Director Boudreaux explained he had not seen the proposal and was seeing it for the first time. Five months ago Paul had asked for first choice on the C3 location. C3 is relocating their business and Paul would like to expand their lunch dining area to that location. Paul and Jayn expressed how excited they were to be at the airport. They thanked the FBO and the museum for placing a plane by the restaurant patio for the rehearsal party. The attendees were really impressed and a lot of them had their picture taken next to the plane. They explained catering is their main business. They could have clients leaving on planes rather than in limos. They plan to open for lunch, and plan to have a soft opening next week. They really would like to have their lunch dining area in the C3 area and just use the other area for their banquet/event area, not have to tear down and set back up after each lunch. They could open up a door in the north wall of C3 area into their kitchen area for easy access. They have joined the Rogers Chamber of Commerce to bring more exposure to the airport and museum. They have their beer and wine license and will apply for their mixed drink permit. They would need 36 people a day at $5.00 to cover expenses. Lunches will range from $5 to $ 10. Later plans are to be open for breakfast, serving pastries, and Sunday brunch with a piano or harpist, ideas are not a problem, it just really depends on how much we want to work. R. Greene said we like what they have done and they are what we were looking for. A motion to approve renting the additional space with the base rent for that area • $250.00 per month with the $250.00 waived for three months, rent starting December 1, 2008, making the restaurant's total base rent $750.00 per month plus the ten percent of the Gross Sales. The motion was made by Vaughn DeCoster and seconded by Richard Greene. The motion carried. Discussion followed regarding an annual audit and to make sure the restaurant is not exceeding the annual rent. ITEM #6: Other Business. A. Items from the Public. None. B. Items from the Airport Board. Director Boudreaux called attention to newspaper article in the agenda. Chairman Nickle suggested including the article in the airport's newsletter. Comments were made referencing: The article on Hugh Brewer, Chairman of the Arkansas Air Museum; also on Springdale Airport losing their tower could mean more traffic for our airport. T. McCarley mentioned the Rogers Airport was hosting a fly-in. V. DeCoster mentioned receiving positive comments from tenants on the safety rules in the movement area on the east side. Meeting Adjourned at 3:28 p.m. David Hollman, Secretary Date • 3 r nua u ui uirectur http:1/00.55a8.s/Nordehmpryiew.php'!popup_yiew— I &tndex=25&m... 1 August 13, 2008 Board of Directors Fayetteville Municipal Airport, Drake Field c/o Mr. Ray Boudreau, Airport Director Airport Administration Office 4500 South School Avenue, Suite F Fayetteville, AR 72701 Dear Sirs/Madams: We ask you to consider our company, A Fare To Remember, as future tenants of the additional front space currently leased by C3 Group. Our Vision: To provide longer operational hours for daily food service for airport personnel and surrounding businesses Benefits: • 1 . Serving lunch from the additional space will provide greater opportunity for private luncheons, daytime meeting groups, etc., as well as make it possible for us to set up earlier in the day for evening events. 2. Possible creation of an "airport lounge" area. . 3. Minimal remodel needed to gain re-access to our kitchen. Our Request: Since we are opening for lunch Monday, August 18, and have been redesigning the kitchen/prep space to fit our current needs, and since we have made great physical labor and financial investment to the property, we ask that the Board considers the following: Allowing us to take possession of the space immediately following current tenant's leave and allows us a three month period of adjustment before requiring additional rent, with the future lease cost at an additional $250 per month plus the 10% of sales previously agreed upon. Thank you for your consideration, we are thrilled to be part of this location and look forward to many years of co-efforts for its future success! Jayn and Paul Parenti, Owners A Fare To Remember • 1 of 1 8/232008 1 :31 PM Tayve eeNSAS AVIATION & ECONOMIC DEVELOPMENT FAYETTEVILLE MUNICIPAL AIRPORT • DRAKE FIELD September 9, 2008 MONTHLY REPORT Aviation and Economic Development Department _ Fayetteville, Arkansas August, 2008 AVIATION: • ACTIVITY: Operations were down slightly for the month of August. Fuel sales continued the upward trend. If the trend holds thru the end of the year, Million Air will break 500,000 gallons for the year. Of particular note, is the fact that the jet fuel sold to based aircraft is continuing to increase as a percentage of the total. In August it was 69% local customers to 31 % itinerant customers. It was not that long ago that the norm was a 50150 split. While operations were off slightly, the trend line continues to show slight recovery. The month of August was abnormally wet and overcast restricting the local flights. • • RUNWAY 16 RSA IMPROVEMENT PROJECT: We received vehicle traffic data from the State and I have attached a copy for your information. There is still less than half of the traffic on Highway 71 when compared to pre I-540. McClelland Consulting Engineers is preparing the Task Order for the engineering and design of the project. We will need FAA approval and funding to enter into the contract. The next funding phase will include final design and bidding services and some funding to get the land we need under contract. Kelly Maddoux, Barnard Dunkelberg, will be at the Board Meeting to discuss the progress and findings of the Environmental Study. • AIRPORT BLOOD MOBILE: They will be at the airport September 25 from 8 :00 until noon. • A FARE TO REMEMBER: Our new restaurant and banquet center is now open for lunch from 11 :00 until 2:00. They are working on the new space approved by the Board at the last meeting and hope to be fully utilizing that space for the lunch business the first of October. They are planning a grand opening for October 3d with the Fayetteville, Rogers and Springdale Chambers. Plan on attending as it is always nice to have a big crowd and they plan to have food. • CERTIFIED REPAIR STATION: We should have a signed agreement within the next week and a check for first and last months rent. We have a good bid to remove the classroom structure and have asked several door firms to make proposals for the doors. I hope to be able to present to the next meeting the full scope of work and ask for Board action to proceed with the project. The lease • requires that we take out the classrooms and repair the hangar doors. 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701 479.718.7642 • 479.718.7646 FAX • v .accessfayetteville.orglgovernmenUaviation airport_economic_development@ci.fayetteville.ar.us • AAOA CONFERENCE: The Arkansas Airport Operators Association annual conference starts this coming Monday, September 15 at the Embassy Suites in Rogers. We encourage Board Members to attend the State Aeronautics meeting which is held in conjunction with the conference and is scheduled for 1 :30 Tuesday September 16`h at the Embassy Suites in Rogers. There are about 150 conferees signed up. • TABLE TOP DISASTER EXERCISE: The annual disaster table top was conducted with representatives from the City, County and various response providers. We got high marks from the attendees and in the mean time learned a lot. While we don' t anticipate a disaster on the airport, it is important to be ready and be able to fine tune the team to be able to respond promptly and efficiently. The next exercise will be held at the Washington County Response Center. • SKYVENTURE AVIATION MAINTENANCE: SkyVenture Aviation Inc. announced that they will expand their business to include aircraft maintenance for other than their own aircraft. They will utilize the new hangar south of the FBO Hangar. ECONOMIC DEVELOPMENT: • ARKANSAS ECONOMIC DEVELOPERS CONFERENCE : I attended the AED conference in Hot Springs with Bill Ramsey of the Fayetteville Chamber. The conference was very productive as I was able to meet with the Arkansas head of the SBA concerning our Technology Park project on the east side of the • Airport. He agreed to schedule a meeting in October with himself and the regional representative of the EDA out of Austin. There are grant possibilities for developing Tech Parks, Respectfully Submitted, Ray M. Boudr4DetauxD' ctor y • Tayve e;i le • ARKANSAS Airport Progress Report TO: Fayetteville Municipal Airport Board THRU: Ray M . Boudreaux, Director FROM: James Nicholson, Financial Coordinator DATE: September 10, 2008 Tower Operations: OPERATIONS - MONTHLY 2000 - 2005 9 a 4 c a 6 r 4 In I 2 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC • 02000 1288 1735 1881 V313 1472 2.231 {868 2,61 2,132 1951 2,02 1479 02001 2,355 2.330 2,521 2A34 2,901 4293 3,549 3.741 2.317 2,770 2,482 2,356 02002 2.65 2.260 226 2282 2,304 3,487 2284 2.920 3,828 3,68 3282 2,630 02003 3,42 2,379 2,908 3260 3,30 6,378 0473,874 4279 4,587 3,084 3,561 02004 3A43 3.688 4270 4,570 4,325 5.34 4223 3,885 3,528 2,796 2,68 2.729 02005 2282 2.702 3,64 3,605 4,581 6.068 4,5 88 83 40 4,066 4A82 3,577 3A74 M 200 3,932 2.80 3.051 3.297 4,67 OR34 6,31 5,260 4,387 2,007 2,739 2,261 02007 2975 2.785 3048 3,06 3.95 3,61 3.004 3.089 3.298 3,797 3,311 1123 02005 1 2,60 2.620 1 2,333 1 2,747 1 3,032 1 2,727 1 3.657 1 3,358 OPERATION5 - CUMULATIVE 2000 - 2008 60 v 50 r 40 30 20 10 g7fn*n Will l II JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 02000 1266 3001 4.882 8295 7,787 1106 11876 14,027 6,69 6,10 2D282 21,761 02001 2.356 4AB6 7AO6 0,110 6,041 0,334 2DA83 24,824 27,001 29,771 32,253 34AOO 02002 2,65 4,421 6,636 8,96 11222 11,709 6,973 9,893 23A21 26ASO 29,971 32,601 02003 3,42 5,501 6.409 11789 15,006 20,464 24,811 2805 32.764 37841 4D,46 43)968 • 02004 3A43 7,61 11401 6A71 20296 25)508 20A31 33,76 37,544 40.340 42,508 45237 02005 2262 4,964 8,068 11573 1,254 22822 26.905 30,973 35))39 39,721 43298 48,772 IS 2006 3.932 6,743 9,794 OA91 9266 24,92 30.508 35,788 40,135 43,042 46,781 48,042 02007 2875 5,10 8208 11384 14,579 0,760 20,764 24A53 27,741 3U539 34,879 35AD2 02008 2,180 4,509 7,142 9,889 4,921 6.648 10.305 22.683 • FBO Fuel Sales Charts: FUEL 5ALE5 - MONTHLY 2001 - 2008 80 a c o 60 a a 40 20 i .i i I JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 02001 1,028 D,457 18,813 9285 D530 9.530 9,530 15.807 20A93 25,12 221382 28,288 02002 29,321 28284 14,908 23,949 14,892 41,54 13,285 20A00 391385 29,447 24,570 2181 02003 31522 28,454 34,128 30293 27,200 32,305 21885 30298 27,492 51528 25.292 28,792 02004 38.843 28537 28,99 35,084 2951D 28,175 214234 31334 43.730 38.11 22A90 301033 02005 42,938 29583 32,178 28,263 28,11 35,18 22233 28,488 33,177 40837 38.255 31298 02008 4134 39.899 50.859 38.505 58.253 81495 33,797 41490 531338 47,98 52.892 40281 02007 41704 39.883 51271 48,944 43,850 37,852 32.704 37085 $0,708 50.939 43,371 29.033 02008 41058 501320 39,089 41285 37587 30.837 32,114 35,827 FUEL 5ALE5 CUMULATIVE 2001 - 2008 a 600 • 400 200_ JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 02001 1,028 28,485 47,300 66,585 77,11 87.645 98,175 13,782 34275 19,387 17,749 208015 02002 29,321 55,805 70,511 94A50 39,352 10084 19,149 99,549 228,914 258,387 282,931 304547 02003 31522 59,988 909 124,407 11507 9302 205.577 235.875 283,387 314.895 340,17 388079 02004 38,843 85,480 93,589 128.873 158.133 SOA59 207.593 238027 282,657 313038 341328 371381 02005 42.938 72,499 1D4577 92.930 VVM3 97231 29.484 247,930 28197 327,944 388,99 397,497 02008 4194 81)33 31002 170,407 228580 290,155 323052 385A42 41,780 465,970 52AN 559,109 02007 41,704 81,387 32.838 179.582 223232 281)S4 293,788 331773 382A79 433,41 478,789 505522 02008 41,058 91378 30A87 17x732 209,39 240,155 272270 308)97 Survey of Fuel Prices: Fuel prices within 50 miles of FYV as ofd- 4 - I 'I -o8 Ident FBO Name Jet FS 10OLL FS 100LL SS 87 MoGas TQH City of Tahlequah (both seffserv) 5A3 4 .89 FYV Million Air Fayetteville ! City SS 5 .92 5 .71 4 .96 4 .27 _ SLG _ City of Siloam Springs 5.40 5 .56 5 .06 • FSM TAC Air 1 I 6013 5=*M 5 .sq 5 VBT Summit Aviation 5 .55 5 .40 5 .20 XNA Regional Jet Center . 5 .54 6.05 ROG Beaver Lake Aviation 5 .54 5 .42 ASG Pinnacle Air Services 5 .77 5 .49 FBO Statistics: August 2008 Million Air Category Gallons % Category % TOTAL Jet Fuel sold to FYV-based customers 190746 69 .0% 54 .8% Jet Fuel sold to itinerant customers 8,890 31 .0% 24 .7% Total Jet Fuel Sold 280636 82 .5% 79 .4% 100LL sold to FYV-based customers 30353 55 .2% 9 .3% 100LL sold to itinerant customers 24717 44 .8% 7 .5% Total 10OLL Sold 6,070 17 .5% 16 .8% TOTAL ALL: 34 ,706 96 .2% City Category 100LL sold Self-Serve 1 , 121 82 .6% 3 . 1 % 91 Octane MoGas sold Self Serve 236 17 .4% 0 .7% TOTAL ALL: 1 ,357 3 . 1 % 10OLL 10OLL sold self-serve 11121 15 .6% 3 . 1 % • 100LL sold Million Air FBO 61070 84 .4% 16 .8% TOTAL ALL: 71191 19 .9% 3008 Cumulative Avg Fuel Bala" by Pament of Type Fuel Baha by Month 2008 WMEnAl Omn - g• A a O b 9 a. a m s� rtxeuxr+oxt c pax AN r® wa nm wr ax as •w eB ocr NOV UM I a e � evl �e ,Tay y EXECUTIVE AIRPORT OPERATING SUMMARY MONTH ENDING 8/31/2008 AIRPORT BOARD OPERATING ACTIVITIES 2006 2007 2007 2008 2008 2008 Actual Budget Actual Budget Budget YTD Actual YTD REVENUE Rents & Leases 439,690 471 ,600 430,259 470,000 313,333 313,590 Aviation Fuel 191 ,314 217,000 153,478 166,000 110,667 72,393 Contract FBO 45,500 54,500 72,966 110,000 73,333 80,195 Miscellaneous 19,089 10,700 5,121 3,000 2,000 11 ,268 INCOME RECEIVED FROM OPERATING ACTIVITIES 695,592 753,800 661,824 749,000 499,333 477,447 EXPENSES Personnel 291,066 319,648 301,229 314,262 209,508 215.972 Materials & Supplies 16,537 20,019 20,276 22,852 15,235 17,472 Aviation Fuel Purchases 129,680 157,100 86,174 110,000 73,333 40,858 Services & Charges 194,671 194,175 178,146 164,308 109,539 95,858 Cost Allocation to General Fund 132,684 115,908 115,908 65,976 43,984 43,984 Maintenance 68.938 59,390 67,446 55.950 37,300 19,858 ATC Tower Costs 23,337 21,780 23,127 24,341 16,227 - Interest on West GA Hangars Loan (accrued) - - 17,500 35,000 23,333 23.333 INCOME USED FOR OPERATING ACTIVITIES 856,914 888,020 809.806 792,689 528.459 457,334 NET INCOME FROM OPERATING ACTIVITIES - GAIN / (LOSS) (161 ,321 ) (134,220) (147,982) (43,689) (29,126) 20,113 INVESTING ACTIVITIES 2006 2007 2007 2008 2008 Actual Budget Actual Budget Actual YTD NON-OPERATING INCOME Interest on Investments 28,899 22,000 17,566 Other - Misc 207 - - • CAPITAL IMPROVEMENTS EXPENSE 05029 AIP #33 Master Plan Update 6,137 05034 AIP #34/35 W GA Apron 4,940 05046 AIP #21 Airport Expans Equip (Airband Radios) - 2,677 06020 SkyVenture Improvements Rebate 12,000 8,000 5.000 06021 Airfield Markings - Repaint 77,873 06023 West GA Hangars 1,380,624 07024 Runway Approach Obstruction Study 12.219 32,781 32,781 07039 AIP #36 Correct Runway 16 Safety Area Deficiency - 157,900 68,025 08055 Replace Airport Fence - Flood Damage - 9,200 USED FOR INVESTING ACTIVITIES - - 1,464,687 198,681 117,683 FINANCING ACTIVITIES LOANS Principal on West GA Hangars Loan 700,000 - - Payments on Loan Principal (accrued) (23,333) (46,667) (31,111) GRANTS STATE / FEDERAL Received from Dept Aero - W GA Hangars 600,000 - Received from Dept Aero - Re-Striping - - 73.448 Received from Dept Aero - Obstruction Study - - 45,000 Rcvd State Grants on Fed Projects 62.741 - - Due from State Grants on Fed Projects - - - Received from AIP #33 Master Plan 5,830 - - Received from AIP #34/35 W GA Ramp 136,054 - - Due from AIP #34/35 West GA Ramp - - - Received from AIP #36 Correct RW16 RSA - - - Due from AIP #36 Correct RW 16 RSA - 150,005 - NET INCOME FROM FINANCING ACTIVITIES - - 1 ,481 ,292 103,338 87,337 VRRORT CASH BALANCE 708,280 576,904 437,872 566,670 ENT ENCUMBRANCES (CAPITAL) NICE TASK ORDER #3 - Engineering AIP#36 89,875 LONG TERM LIABILITIES Hangar Loan Principal 622,222 AIRPORT CASH MINUS LIABILITIES (145,427) O U c (p W m p v C OU (D 4) m LL o m cu d y n cn co L L C C d N d C N O m a) m m C_ a= m cmm N @ 'O O L al E amiO O v m m > m -0 o d O c c (7 _ _ m � w E c U @ L L > c N in V C N a c c a> > a' o O o o d >m vm X E O U U O m y N m N 7 C U O a) {a O - m C L C O � m 0 N Q) V m m 'p 'c O 3 y m L C d' 0NCo 3 r � m a C � w � z �: • UJp a m m m m m m m m m m m V ¢ U N 0 LO O Q1 N N N M V) C N (O c0 V7 Z « ¢ m 0 0 0 0 0 0 m m m 0 Z 7 c c c c C c c c c c mcn > O W m5555 = 5555 � � ¢ Q Q. 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Boudreaux, Director Fayetteville Executive Airport Advisory Board Staff Review Committee FROM: James L. Nicholson, Financial Coordinator / DBE Liaison DATE: September 19, 2008 SUBJECT: Disadvantaged Business Enterprise (DBE) Program Goal Update for FY2009 Recommendation: Review & Approval of a Resolution to accept the Fayetteville Executive Airport Disadvantaged Business Enterprise (DBE) Program Goal Update for FY2009. Background: On October 14, 2000, the Fayetteville City Council approved the Fayetteville Executive Airport's revised Disadvantaged Business Enterprise Program by resolution 147-00. The Airport's DBE Program is federally mandated under 49 CFR Part 26 for all Department of Transportation (DOT/FAA) grant recipients which anticipate receiving more than $250,000 in federal funds in the fiscal year. Drake Field anticipates receiving approximately $2, 150,000, (Correct Runway 16 Safety Area Deficiency Phase 11), from the DOT/FAA in FY 2009. The DBE Program assures that Minority & Women-owned businesses, and other economically • disadvantaged small businesses have an equal opportunity, or "level playing field," in competing for Airport procurement contracts. 49 CFR Part 26 requires that our DBE Program Goal be updated annually, and its acceptance acknowledged by the sponsoring city's executive body. The Updated Goal describes the overall DBE participation percentage and value of procurement contracts targeted for award to DBE contractors in the fiscal year. The regulation provides the methodology to be used to set contract DBE participation goals. Discussion: The purpose of this item is a new resolution approving the updated annual percentage goal established by Fayetteville City Council Resolution No. 154-07 and previous annual updates for DOT/FAA grant assisted contracts entered into by the City of Fayetteville Executive Airport. The Airport Board has reviewed the updated goal and recommended at their meeting of September 18, that the document be forwarded to the City Council for approval. The new resolution will accept and approve the airport's updated DBE participation goal for FY 2009. Budget Considerations: No budget effect. /jn Attachment: FY 2009 Goal Update & Methodology Resolution 147-00 Resolution 154-07 • City of Fayetteville Staff Review Form City Council Agenda Items • or Contracts 10172008 City Council Meeting Date Ray M . Boudreaux Aviation & Economic Development General Government Submitted By Division Department Action Required: Action Required : A Resolution to accept and approve the updated Fayetteville Executive Airport Disadvantaged Business Enterprise (DBE) Program Participation Goal in 2009 for Airport Improvement Grant Project 3-05-0020- 0037-2009. Cost of this request Budget Program Category / Project Name Account Number Funds Used to Date Program / Project Category Name• $ Airport Project Number Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached 147 -00 , 150-01 , 61 -03 Previous Ordinance or Resolution # 97 -04 , e7-05 202-05 . 143-06 , 154 -07 Department Director Date Original Contract Date: Original Contract Number: City Attorney Date Received in City Clerk's Office Finance and Internal Service Director Date Received in Mayor's Office ,yor Date Comments: • Overall Goal and Methodology Fayetteville Executive Airport / Drake Field (F YV) FY 2009 Update Airport Sponsor: City of Fayetteville Name of Preparer: James Nicholson, Financial Coordinator Fayetteville Executive Airport/Drake Field 4500 S School Ave., Suite F, Fayetteville, AR 72701 Goal Period: 10/01 /08 thru 9/30/09 — AIP Grant No. 3-05-0020-0037-2009 Overall DBE Goal: 1 .4% Introduction to 2009 DBE Goal update: The City of Fayetteville / Fayetteville Executive Airport DBE Goal update for Fiscal Year (FY) 2009 and extending through the completion of the Airport Improvement Project (AIP) noted above, is provided to describe the Airport Projects which are funded in part with Department of Transportation (DOT) / Federal Aviation Administration (FAA) funds, and to determine by the federally prescribed methodology the portion or percentage of those funds targeted for contract award to Disadvantaged Business Enterprises (DBE's) in accordance with Federal Regulations 49 CFR Part 26. The Goal Update is a prerequisite for AIP grant funding for airports which anticipate receiving more than $250,000 in federal funding from the DOT / FAA in the 2009 fiscal year. The 2009 DBE Goal Update revises the DBE participation goal in federally funded airport contracts anticipated for the 2009 fiscal year, from that originally described in the airport's previously published • DBE Program Plan and successive annual goal updates. The FY 2009 Goal Update is effective concurrent with the solicitation of bids through completion of the grant funded project. Public Participation and Consultation in the DBE Goal Update process is a requirement under federal regulations at §26.45(g). The updated Goal and Methodology is published for 30 days prior to submittal to the FAA for approval. Comments on the Goal Update are accepted for 45 days after the date of public notification of its availability for public review. A number of interested private and public entities were selected to review and comment on the Goal Update, (see attachment #1 - list of consulting agencies). Public comments on the updated goal and methodology are incorporated with the submission to the FAA. Public comments on the proposed FY 2009 Goal will be received until 10/15/08, (see attachment #2 — comments) Comments on the FY 2009 DBE Goal Update may be submitted to the Fayetteville Executive Airport's DBE Liaison Officer by phone, writing, fax, or e-mail to the following: James Nicholson, DBE Liaison Officer Fayetteville Executive Airport / Drake Field 4500 South School Ave., Suite F Fayetteville, AR 72701 479-718-7642 479-718-7646 fax jnicholson(a),ci.fayetteville.ar.us • Overall Goal and Methodology • Fayetteville Executive Airport / Drake Field (F'YV) FY 2009 Update OVERALL GOALS (§26.45) Goal Period 10/1/08 — 9/30/09 Amount of Goal Fayetteville Executive Airport's overall goal for FY2009 is: 1 .4% Fayetteville Executive Airport anticipates one AIP (federally funded) project in FY 2009. The estimated project costs are $2, 150,000 "Correct Runway 16 RSA Deficiency Phase 11". Thus, the total projected dollar amount of DBE participation in the projects is: $30,100. Determination of Market Area Step 1 of the methodology for determining DBE percentage goal requires an assessment of the relative availability of DBE's in the local market area. The local market area is the area which • provides, or is most likely to provide, the firms considered qualified to perform the needed work. Correct RW 16 RSA Deficiency Phase II, Engineering & Design, Roadway Alignment: The Airport has selected, and has contracted with a consulting Engineering firm which will be used to perform a significant portion of the second phase of the above noted project. The Engineering consultant was selected in accordance with the requirements of 49CFR Part18.36, Procurement, and as permitted under paragraphs (d)(3)(v), by competitive proposals (A/E professional services). The Contract with the engineering firm includes a specific Disadvantaged Business Enterprise DBE Assurances clause stating the firm's responsibility to ". . .create a level playing field on which DBEs can compete fairly for DOT-assisted contracts." Construction work consisting of earthwork and fencing is also planned. We used information from the State of Arkansas Contractors Licensing Board to determine the number of qualified Contractors available for the project. Historically, most construction contractors for airport improvement work have come from the local area, specifically, Washington, Crawford, and Benton County, except that, occasionally a contractor performing ancillary tasks may be recruited from a further distance. However, the project being considered involves re-routing a portion of the State-owned roadway which bounds the west property line of the airfield and intrudes the Runway Safety Area. Thus, State-wide roadway construction companies will be solicited. • • Overall Goal and Methodology Fayetteville Executive Airport / Drake Field (FYV) FY 2009 Update Considerations in selecting Market Area Correct RW 16 RSA Deficiency Phase II, Engineering & Design, Roadway Alignment: The project phase consists of engineering, geologic investigation, surveying, roadway alignment and design/engineering, appraisal and property acquisition, grading, fill and drainage, roadway bed preparation, and fencing. Due to the extent of the project, additional professional services beyond engineering and design are required. Many of the tasks to be accomplished need not be performed on site. It is desirable, but not essential, to enlist skilled personnel who are experienced and knowledgeable of local conditions. However, professionals certified by the State of Arkansas are presumed to have the qualifications necessary to perform the work adequately. Therefore, the selected Market Area for this project phase is determined to be the entire State of Arkansas. The consulting Engineer under contract to the airport lists at least one Woman-Owned Business Enterprise, (WBE), as an associate team partner for airport work. Additionally, a list of the DBE contractors in the State of Arkansas presumed to meet qualifications for subcontracted work under the consulting Engineer's contract will be compiled and issued to the Engineering firm. • The consulting Engineer will be directed to inquire with the DBE firms as to their fitness and availability for any subcontracted work required by the consulting Engineering firm. Since the anticipated project consists of re-routing a portion of State Highway 71 , construction and construction-related contractors for the project may be recruited from the state-wide pool of Heavy Construction / Highway, Street & Bridge constructors. Our Washington County, Arkansas location, situated in a central valley of the Boston Mountains, contributes to an insulated climate for material suppliers. Accessibility to distant material producers by trans-state highway is limited by mountain terrain and distances of surrounding rural area. The available DBE Contractors in the Local Market Area are those listed as being certified DBE by the Arkansas Unified DBE Certification Program, and listed in the "Arkansas Unified Disadvantaged Business Enterprise Directory" published July 2, 2008 • Overall Goal and Methodology • Fayetteville Executive Airport / Drake Field (FYV) FY 2009 Update Methodology - Step I The Fayetteville Executive Airport / Drake field anticipates awarding one AIP funded project contract in FY 2009. The project is: 1 . Correct Runway 16 RSA Deficiency Phase H, which entails engineering, geologic investigation, surveying, roadway alignment and design, appraisal and property acquisition, grading, fill & drainage, roadway bed preparation, and fencing. Project No. 1 : Correct RW 16 RSA Deficiency Phase I, Engineering & Design, Roadway Alignment. 2002 Work Item — Professional Services DBE's in Local All Available NAICS Market Area Firms' Code 53121 Real Estate Agents & Brokers 2 548 53132 Appraisal offices 1 142 54133 Engineering services 1 275 54136 Geophysical surveying and mapping 1 6 • 54138 Testing laboratories 1 40 Totals for this Contract 6 1011 * US Census — 2002 Economic Census data 2002 Work Item - Construction DBE's in Local All Available NAICS Market Area Firms Code 237310 Highway, Street & Bridge Construction 13 194 238110 Asphalt Contractor 0 203 327320 Ready Mix Concrete Mfg 1 93 238120 Structural steel & Precast Concrete 4 17 238210 Electrical Contractors 2 517 237310 Striping (Hwy, St, & Bridge Construction) 0 48 • 238910 Site Preparation Contractors 1 279 • Overall Goal and Methodology Fayetteville Executive Airport / Drake Field (FYV) FY 2009 Update 484220 Dump Trucking, local specialized 7 226 Totals for this Construction Contract 28 1577 Weighting Roughly 30% of the project expense is allocated to Design & Engineering and land acquisition, and 70% to construction related activities. Therefore, the tasks associated with each category are calculated separately and summed. Calculation of Base Figure The base figure is calculated as: the number of available DBE contractors as a percentage of all available contractors in the Local Market Area. Base Figure = DBE contractors / all contractors • Base Figure = (5/1011 ) + (27/1577) = 0.006 + .018 = .024 Methodology - Step 2 Step 2 is an adjustment to the base figure percentage from Step 1 so that the updated goal accurately reflects the actual attainable DBE participation in FY 2009 airport contracts. Past years DBE accomplishment results data for similar projects are examined and the median percentage is averaged with the base figure to determine the adjusted percentage goal. Only projects comprising like work are used for comparison. DBE Goal Accomplishments - Historical Information Year Goal % Accomplishment % Project Type 2000 1 .74 0 Access Road Construction 2001 .93 .42 Taxiway / Runway Rehabilitation • 2003 .73 1 .99 Taxiway Construction 2004 1 . 18 1 . 13 Taxiway Construction Overall Goal and Methodology • Fayetteville Executive Airport / Drake Field (FYV) FY 2009 Update 2005 1 .0 .63 Aircraft Apron 2006 1 .31 0 Aircraft Apron 2007 . 75 0 Planning & Engineering Median % 1 .0 0 .42 Calculation of adjustment to DBE Base Figure The calculation of the adjusted figure is determined by averaging the base figure and the historical median for like projects. Base Figure + Historical Avg. / 2 = Adjusted Figure (2.4 + 0.42) / 2 = 1 .4 • • • Overall Goal and Methodology Fayetteville Executive Airport / Drake Field (FYV) FY 2009 Update Other Factors Disparity Research was conducted to determine if any DBE / small business disparity studies for the region were available. While no document specifically described as a disparity study could be located for the region or state, the U.S. Department of Commerce / Minority Business Development Agency has published a two-page document titled "The State of Minority Business: Arkansas", which offers some comparative analysis of minority percent of population vs. share of business ownership and percent of sales. In broad terms, the brief suggests that minority business ownership in the state remains significantly less than proportional with minorities in the population. There is no specific breakout of businesses engaged in professional consulting services, design or engineering. However, it may be inferred from the overall data that a similar discrepancy likely exists in that business sector. Interestingly, Hispanic and American Indian & Alaska Native categories participate in business ownership as a percentage of population of the category at a level greater than the national rate. Taken with the dramatic increase in Hispanic population in the state over the last decade, this greater business ownership rate may be indicative of the perceived opportunities Arkansas offers to Hispanic emigrants, and of the permanence of their settlement. • Financial Institutions Research was conducted to determine the number of, and the services provided by, DBE-owned financial institutions in the state. A listing from the U.S. Federal Reserve of all minority-owned financial institutions in the U.S., sorted by state, indicates that there is one minority-owned financial institution in the State of Arkansas; College Station Community Federal Credit Union. CSCFCU Director, Mr. Woodrow Keown Sr., stated that the credit union made small loans for automobiles and other goods to local residents. He estimated the typical loan amount to be about $4000. A report on CSCFCU from the Community Investing Center states that 82% of CSCFCU loans are consumer loans and 18% are for housing. Mr. Keown also made a referral to a minority-owned financial institution in Helena, Arkansas, Phillips County Self-help Credit Union. However, it is not listed as a minority-owned institution by the U.S. Federal Reserve. Community Investing Center reports that 100% of PCSHCU's loans are consumer loans. The information collected on minority-owned financial institutions indicates that these entities operate with limited resources and focus almost exclusively on consumer lending. As community-based institutions serving specific community needs, it isn't clear that these institutions are unable to serve DBE's financial needs or that they elect not to serve the business loan sector. Rather, it may be that they do not encounter a local demand for business start-up, • revolving credit line, and capital expansion lending. Overall Goal and Methodology • Fayetteville Executive Airport / Drake Field (FYV) FY 2009 Update Census Information The latest U.S . Census Data for Hispanic population in the Northwest Arkansas Regional area shows an increase of 55% since the US Census in 2000. This is indicative of the continuing influx of Hispanic emigrants to the area. According to the 2002 US Census Survey of Business Owners, there are only 143 Hispanic professional, scientific, & technical services firms in Arkansas. Again, no breakout of firms engaged in Engineering or Real Estate is provided by the data. The greatest percentages of all Hispanic-owned firms appear to be concentrated in the service industries. However, it may be conjectured that the Hispanic-owned service industry business base could be parlayed into better opportunities for higher education in succeeding generations and thus establish the foundation for future growth in the professional sector. None of the factors described above were determined to warrant an adjustment to the calculated Goal percentage. The information does provide insight into the conditions of the local and state business environment for DBE's. If any conclusion can be drawn, it is that added validation is given to the choice of Race-Conscious measures in order to promote DBE participation in the airport's AIP projects. No other factors regarding the local DBE environment could be determined to be an influence on • the adjusted DBE goal figure. Breakout of Estimated Race-Neutral and Race-Conscious Participation In determining what percentage of the 2009 adjusted goal could be met through race-neutral means, we again reviewed historical DBE accomplishments for Fayetteville / Drake Field. FYV did not have any DBE participants in Professional Services contracts on any AIP projects for the last six years, nor was FYV able to meet its minimum goal for construction activities. Therefore, we estimate that in meeting our overall 2009 adjusted goal of 1 .46%, we will obtain 0% from race-neutral participation and 1 .46% from race-conscious measures (e.g. setting contract goals). • NORTHWEST ARKANSAS • Arkansas Democrat V 05,Axette IRA i :I WN*K-11prip 11A 171171 RVII 1111[A ROGERS 'emp®rary runway at airport gets grant City also gets $1 .5 million for taxiway BY AMANDA O"I'OOLE the secondary landing strip for ARKANSAS DEMOCRAT-GAZETTE about four years after discov- ROGERS — Federal Aviation ering a chemical reaction was Administration grants awarded causing the primary runway to _ to Northwest Arkansas Regional expand, said Kelly Johnson, the Airport will help.pay for con- airport's director. The reaction struction of a secondary landing is called alkali-silica reactiv- strip in Highfill so repairs can ity and is common at airports • be made to the runway without across the country. disrupting flights. In April, the airport's board ; The $3.3 million was an- approved replacing aG-footsec- nbunced Tuesday at the Arkan- tion of runway that had formed sas Airport Operators Associa- a hump and was pushing into tion Conference at the John Q blast pads — sections of asphalt I-Jammons Center in Rogers. meant to keep planes from kick- The Rogers Municipal Air- ing up rocks and debris when port also received $1.5 million to they power up their engines. help pay for a new taxiway. The issue poses no safety ; Officials at the regional air- threat, officials said. pbrt have been planning for See GRANT, Page 8B Grant to the existing runway and an aeronautic study, which will ana- lyze the descent path that would • Continued from Page t B be used by pilots landing on the In the airport's long-term new surface. growth plans, the secondary It will take three or four years landing strip appears as a taxi- for the secondary landing strip way between the current runway to be completed, she said. and a future runway. "We couldn't be more excited Because of the,problems with to see this phase funded," John- the runway, the plans were al- son said. tered and the secondary landing strip was pushed up among top priorities, Johnson said. • The project is expected to cost between $40 million and $45 million. More than $5 million has been raised, including the money awarded Tuesday. The grants will pay for navi- gation equipment, improvements NORTHWEST ARKANSAS • Arkansas Democrat V(Gazette TRAVELERS' CHECK Jty '�.s.. 1t ttion't nerp much, either. Continental Airlines do- ROB o- ROB I T H Floyd, in fact, still keeps a nates unopened food that's " map on her desk to give di- left after flights arrive in rections to people who arrive Houston, giving the food to New name at Drake Field, thinking they the Houston Food Battle are at XNA. They aren't hap- Paula Murphy, a food bank doesn't end py to learn they need to make spokesman, said Continental y� s a 45-minute drive to Highfill, has provided 32,000 pounds C0111 l �s 0 the little Benton County town of cereal in unopened bowls near Bentonville where the " since May 21. The cereal airport really is. bowls are used in the Back- You ackYou know the Northwest The Guru hasn't touched pack Buddy program, a food Arkansas Regional Airport this airport confusion issue bank effort that involves isn't in Fayetteville even if since January when U.S. Rep. sending-food home each Fri- airlines perpetuate that myth. John Boozman, R Ark., sent a day with children. It's been nearly 10 years . letter to the Air Transporta- What a great idea, but it since the airport opened in tion Association that asked doesdt appear that the same Highfill and commercial air- the trade organization to sort of deal will work with Line passengers still show up notify its members about the XNA and the Northwest Ar- at the Fayetteville airport to confusion and encourage the kansas Food Bank in Bethel board flights. use of the words "Northwest Heights. The Guru asked "It happened yesterday," Arkansas Regional Airport." about that possibility. " MaryKathryn Floyd, an Em- American Airlines modi- Continental's flights ar- ployee of Million Air, the fied its Web site, refusing to riving at XNA don't include real Fayetteville airport's eliminate the word "Fayette- muffins and sandwiches that fixed-base operator, said on ville" but adding the word are individually wrapped, Thursday. "Bentonville" so people said Kelly Johnson, the air- Yep, it's still happening. wouldn't be locked into one Port director. She checked That's too bad, too, be- possibility; with other airlines and food cause it made sense that a they carry that isn't sold In response to BOOZman's toassen ers on one t name change earlier this year request, Delta Air Lines P g of the Fayetteville airport 9 and Northwest Airlines said "simply rolls to the next" and from Fayetteville Municipal goes on sale again Airport, Drake Field, to Fay- they'd notify pilots and flight I I So, maybe this won't work etteville Executive Airport, attendants about the issue, at XNA, but airlines across Drake Field, would help. said Sara Lasure, a Boozman the us. would be wise to do It didn't. Not really, spokesman. in their hub cities what Con- The Arkansas Highway As best The Guru can tell, tinental does in Houston. and Transportation Depart- it did little good. A passenger ' ment even changed the road on a recent Delta flight said Robert J. Smith's column about si a en le of months ago she got the usual "Welcome people on the move in North- P g to Fayetteville" when her west Arkansas-appears each to guide motorists to Fayette- flight landed at XNA. Monday. He can be reached at ville Executive Airport. * * * rsmith@arkansasonline.com. •