HomeMy WebLinkAbout2007-08-08 - Agendas - Final AGENDA
FAYETTEVILLE MUNICIPAL AIRPORT, DRAKE FIELD
• Meeting of the Airport Board
1 :30 pm, Wednesday, August 8, 2007
Airport Terminal Conference Room
1 . Welcome — Chairman Bob Nickle,
A. Please turn off all cell phones.
B. Comments from the public on items on the agenda.
2. Minutes of the June 20, 2007 meeting.
3. Receiving of Reports.
A. Chairman Nickle.
B. Director Boudreaux report on airport activity.
C. Financial Coordinator Nicholson report on budget and FBO.
D. Senior Secretary Powers report on T-Hangar Leases.
E. Engineer Wayne Jones' report on construction projects.
F. Director Boudreaux report on maintenance activity.
4. Old Business. None.
• 5. New Business.
A. Request from Rick McKinney for financial assistance with the Snowbird event.
Action Required: Approve or disapprove.
B. Request from Wilma Walker, Wilma's Restaurant, Lease Amendment.
Action Required: Approve and forward through City's Contract Review.
C. Approve the Airport's 2008 DBE Goal Update.
Action Required: Approve and forward to City Council.
D. Lease Amendment SkyVenture Aviation.
Action Required: Approve and forward to City's Contract Review.
E. Discussion: Update the Airport's Mission Statement.
6. Other Business.
A. Items from the Public.
B. Items from the Airport Board.
7. Meeting Adjourned,
Note: Next Strategic Planning Meeting
Next Airport Board Meeting
•
MINUTES OF THE AIRPORT BOARD MEETING
June 20, 2007
MEMBERS ATTENDING: Bob Nickle, David Hollman, Richard Greene, Tim McCarley
MEMBERS ABSENT: Vaughn DeCoster (on military leave), Otto Loewer, Janice Stanesic
STAFF PRESENT: Ray Boudreaux, James Nicholson, Louise Powers
OTHERS PRESENT: Tyrone Rogers-Fayetteville Government Channel, Blaise Sharkey-Million
Air, Wayne Jones-McClelland Engineers, Warren Jones-Arkansas Air Museum
ITEM #1 : Welcome.
A. Please tum off all cell phones.
B. Comments from the public on agenda items. None.
ITEM #2 : Minutes of the May 9, 2067 meeting.
A motion to approve the minutes was made by David Hollman and seconded by Tim
McCarley. The motion carried.
ITEM # 3: Receiving of Reports.
• A. Chairman Nickle. Announced the Airport Board's next meeting would be on August 8'" and
no meeting in July.
B. Director Boudreaux report on airport activity. The Arkansas Aeronautics Commission
meeting will meet on July 11 and we will be requesting funding for the Airport's Obstruction Study.
About 1 ,000 people attended the Planes Trains and Automobiles event. The City Council approved
the Resolution opposing additional taxes on general aviation, and we will forward it to the AAOP.
The Council also approved the Walker ground lease. The Arkansas Department of Aeronautics has
started a new program that grants will be based on the number of aircraft that is based at each
airport, and we would like to apply for assistance with our HVAC system, and some other items.
C. Financial Coordinator Nicholson report on budget and FBO. Operations are down by 1 ,000
from May last year. We think it is because of high fuel prices and if the trend doesn't change, it
will eventually affect the tower count and the FAA's Benefit Cost Analysis. Trend has been down at
surrounding airports and now operations are beginning to climb a little. Chairman Nickle said he
thought we are in an Adjustment Period. B. Sharkey commented that in May and June of last year, .
freight was being chartered out of this airport which resulted in some increase in fuel sales and
operations. J. Nicholson said that we previously had the Airfest in June, which gave an increase.
The fuel prices have dropped, we are the lowest around. The based tenant Jet sales were up in May.
Regarding the Financial Report, we are doing a lot to keep expenses down. Rent for the ATCT
building was included in this year's budget and then they canceled their lease and rent revenue has
dropped. We ran an ad four times in Trade a Plane, the hangar is listed on the City's Website as
available to rent. Director Boudreaux said it is listed on the Arkansas' Economic Development web
page and we received one call that was not aviation related, and we will continue to work with Joe
• Maynard about renting the facility. J. Nicholson reported the corporate hangar tenants will begin
paying rent August 1 , 2007, it will go into the Airport Fund, and in June 2008 we will make our
annual payment to the loan from the City.
I
D. Senior Secretary Powers report on T-Hangar Leases. We had one cancellation this week and
have filled that unit, and another cancellation this morning and someone is coming tomorrow to see •
about renting it. Chairman Nickle said for the year we had about a 3% vacancy, and that is not bad.
E. Engineer Wayne Jones' report on construction projects. We didn't meet the goal to be
finished with Hangar A by June 15`h, but should be through by end of June. We will go over the
punch list next week. There were some issues with the heating system. Delivery of the light
fixtures is three weeks late. Interior work has begun on Hangar B. McClelland' s has received a
second proposal for the Airport' s aerial survey.
F. Director Boudreaux report on maintenance activity. The staff is involved in relocating the
Airport sign. Top has been removed and they are cutting the sign in half to move.
ITEM #4 : Old Business
A. Discussion: Wilma Walker's (Wilma's Restaurant) request to waive the 10% of gross
payment for the first 90 days. The chart shows their growth each month. They are asking to
waive the 10% for May, June and July. R. Greene said we need to do what we can to help.
A motion to waive the 10% of gross was made by Richard Greene and seconded by David
Hollman. The motion carried.
ITEM #5: New Business.
A. Discussion and vote, cancellation of the July Airport Board Meeting. Board Consensus was
to cancel the July meeting.
B. Approve utility easement cast of the light lane for Joe Maynard. Director Boudreaux
explained this would be along the most eastern light lane north off of Willoughby Road. It would
not destroy any trees. Vehicle access to their property, for a single family residence, would be the •
first road north of the Quick Stop at top of the hill on Highway 71 . Chairman Nickle mentioned
since the light lane easements were purchased by FAA Grant money, do we need to get the FAA's
approval. The quickest way would be to call Fort Worth. Richard Greene said we need to be
specific, list what the easement is for.
A motion was made by Tim McCarley, pending research, having the easement described,
what goes in the easement, what it is for, for instance a, water line up to "x" size, buried, for a
single family residence, complies with FAA rules, and nothing above the ground. The motion
was seconded by Richard Greene. The motion carried.
ITEM #6: Other Business.
A. Items from the Public. None.
B. Items from the Airport Board. Director Boudreaux called attention to the article in the agenda
about one of our based tenants, Flying Investments and also one of our Board Members: David
Hellman. Tour of the corporate hangars will start after the close of this meeting.
Meeting Adjourned at 4:40 p.m.
David Hollman, Secretary Date •
2
•
TayveeVle
ARKANSAS AVIATION & ECONOMIC DEVELOPMENT
FAYETTEVILLE MUNICIPAL AIRPORT • DRAKE FIELD
August 7, 2007
MONTHLY REPORT
Aviation and Economic Development Department
Fayetteville, Arkansas
July 2007
AVIATION:
1 Operations and fuel sales continue to trend downward. As soon as I return to
work full time we will develop proactive corrective actions to tum the trend
around. We grew the business for nearly five years straight under less than ideal
conditions, we should be able to do it again. The main difference is the cost of
fuel. We should consider this item for a strategic planning discussion.
2 We received the RSA determination from the FAA with Kelvin Solco and Ed
Agnew signatures. This is major as when we checked on the status of this new
determination, we were told that the FAA could not make a new determination
until something had changed. This is thanks to all who attended the day trip to
Dallas and to Don Harris, our project manager who made it happen for us.
• Thanks much!
3 The Corporate Hangar Construction Project should close out in the very near
future. We are holding a significant portion of the money until everything is fixed
to our satisfaction. SkyVenture is ready to occupy Hangar A. The Board will
consider a small rent rebate for SkyVenture to get the building set up for their
business. They have signed an Amendment to their Lease. The other hangar will
not be ready until next month. There are still many punch list items to correct.
The heating systems are still waiting parts. The local contractor identified a
problem which the manufacturer agreed to fix. We are still planning to fix the .
floor in the FBO hangar when Million Air is able to move into their new hangar.
James is working hard to get the best reasonable price. Both tenants remain
anxious to move in.
4 . The State Aeronautics approved our Grant request and the City Council approved
our application for the project to complete the Runway Approach Obstruction
Survey. This project is fully funded by Grant revenue and is the first step in our
project to improve the Runway 16 Safety Area.
5 We received our Airport Certification Inspection from the FAA last month and a
copy of the Letter of Correction is provided for you. All items have been
corrected or in process. It will take some time to advertise and complete the paint
project, but it will be done ASAP.
•
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701
479.718.7642 • 479.718.7646 FAX • www.accessfayetteville.org/govemmenVaviation
airport—economic—development@ci.fayetieville.ar.us
• 6 Wilma Walker, of Wilma's Restaurant, has asked for an Amendment to her Lease
due to sales. She asked that we not charge the 10% on the first $5K since her
base rent is 10% of $5K. James came up with a new formula that will help Wilma
as she continues to grow the business. We would like to have a restaurant in the
terminal long term. The Board will consider this request at the August meeting.
7 The Arkansas Air Museum and the Ozark Military Museum continue preparations for the
Canadian Snow Birds for Wednesday, September 26, 2007. We have received our
waiver from the FAA. We will be responsible for compliance with the regulations and
will administer those that have been waived.
8. Airport employee Chad Wilson has resigned, and we are in the process of hiring a
new employee.
ECONOMIC DEVELOPMENT:
1 The Smith Two Way cell tower Lease was approved by the Council. The
Planning Commission must still approve the Conditional Use.
2 Steve Rust conducted a meeting of the City Council explaining Economic
Development to the Council members. The meeting was held at Genesis and was
very productive.
• Respectfully Submitted,
Ray M. Boudreaux, Director
•
U.S. Department Federal Aviation Administration Fort Worth, Texas 76193-0630
of Transportation Southwest Region, Airports Division - /•� '�,
Federal Aviation Arkansas/Oklahoma Airports Development Office [�
Administration
July 23, 2007 _0 r
Mr. Ray Boudre Director ,r
Aviation and onomic Development
4500 South hool Road, Suite F
Fayettevil , AR 72701 (Q
Dear Mr. Boudreaux:
Subject: Runway Safety Area Determination
Enclosed is a signed copy of the recently approved Runway Safety Area Determination for
Fayetteville Municipal Airport (Drake Field). Your assistance in providing supporting
• detailed documentation is greatly appreciated. It is recommended that this document be filed
with the recently completed Airport Master Plan Update.
Sincerely,
Donald C. Harris
Sr. Program Manager
Arkansas/Oklahoma Airports
Development Office
Enclosure
c LOEWED
JUL 2 7 2001
• RUNWAY SAFETY AREA DETERMINATION
�� �
Runway 16/34
Fayetteville Municipal Airport, Drake Field
Fayetteville, Arkansas
BACKGROUND:
Fayetteville Municipal Airport (Drake Field) is a Part 139 Class IV general aviation airport located on
the south side of Fayetteville, Arkansas. Until 1999 the facility served the Northwest Arkansas
region as the only commercial service airport. The Northwest Arkansas Regional Airport opened 25
NM north of Fayetteville and now serves the commercial service needs of the region. Drake Field
Airport Reference Code is C-II requiring standard Runway Safety Area dimensions of 500 feet wide
by 1000 feet long. Fayetteville maintains its Part 139 Certification in order to serve frequent aircraft
charter flights. Runway 16/34 is the only runway at the airport and is 6006 feet long and 100 feet
wide. Declared distances as published in the Airport Facilities Directory are:
TORA TODA ASDA LDA
RWY 16 6006' 6006' 6006' 6006'
RWY 34 6006' 6006' 6006' 6006'
Runway 34: The RSA at the Runway 34 approach endcomplies with ARC C-II standards.
Runway 16: Runway 16 approach end RSA does not comply with ARC C-ll standards. US
Highway 71 converges with the extended runway centerline at the north end impacting the RSA on
the west. Runway 16 safety area length is 902 feet on the runway centerline and 325 feet wide at
the north end where it narrows due to the convergence of HWY 71 and Earnest Lancaster Rd., the
• airport service road.
The Federal Aviation Administration's (FAA) 1999 Runway Safety Area Determination indicated that
the non-standard RWY 16 RSA was acceptable since no extension of the runway had occurred since
the December 31 , 1987 date listed in Part 139, which required RSA standards to be maintained.
The 1999 determination also found that there were "no plans to extend Runway 16/34 at Drake Field
as the current runway length was sufficient to accommodate existing and future aircraft fleet mixes."
Aircraft operations forecasts and fleet mixes have changed since the 1999 determination which
warranted an update to the Airport Master Plan. The FAA accepted the MasterPlan in December
2006,
Basis of Determination:
The Master Plan Update evaluated five alternatives to achieve a standard RSA for the Runway 16
approach end:
Alternative No. 1 : Displace the Runway 16 threshold south 800 feet. The estimated cost to
implement this alternative is $ 800,000, but would impose an unacceptable reduction in landing
distance available (LDA) to both runways and the Available Stop Distance (ASD) to Runway 34.
Alternative No. 2: Relocation of the entire runway 800 feet to the south would eliminate the
non-standard RSA and would maintain the current effective runway length for all but the Landing
Distance Available (LDA) to Runway 34. While this would achieve Runway 16 RSA standards
compliance, the estimated cost is $16,800,000.
Alternative No. 3: Extend the runway 1000 feet to the south, displace the Runway 16 threshold
• south 800 feet, and use declared distance to eliminate the Runway 16 RSA non-standard condition.
This alternative would improve TODA and TORA by 1000 feet in both directions, increase ASDA for
Runway 16 by 1000 feet and for Runway 34 by 200 feet, improve LDA for Runway 16 by 200 feet,
but reduce LDA for Runway 34 by 800 feet. Runway 16 RSA is in full compliance. The estimated
cost would be $20,000,000.00.
J U L 2 7 2007
r ZPORT
2
Alternative #4: Install EMAS in the Runway 16 RSA and extend the runway south 1000 feet. This
option resolves the non-standard condition of the Runway 16 RSA, but requires that the Runway 16
threshold be displaced south 400 feet as required by AC 150/5220-22A to achieve the 600 feet of
standard width RSA to provide for adequate undershoot protection prior to the landing threshold.
There is currently only 200 feet of standard width RSA for Runway 16. This option improves TORA,
TODA, and ASDA for both runways by 1000 feet and LDA by 600 feet for Runway 16. LDA for
Runway 34 remains unchanged. Runway 16 RSA would be in full compliance. The estimated cost
would be $27,3007000.00.
Alternative #5: Relocate Highway 71 to the west and enable the Runway 16 RSA to be in full
compliance. This option eliminates deficiencies associated with previous alternatives. The
estimated cost would be $3,700,000.00.
Alternatives Analysis:
Any alternative that imposes departure or arrival performance penalties must carefully weighed.
Thus alternatives #1 , #2 and #3 are unacceptable for operational purposes. Both alternatives #4
and #5 will provide a Runway 16 RSA that complies with design criteria. When considering only the
RSA improvement, Independent of long-term overall development objectives, the cost of either
Alternative #4 or #5 is similar, but favors the Highway 71 realignment option. EMAS would cost
approximately $4.5 million dollars, but additional runway length (400 feet at approximately $.4.0
million) must be added to the south end.concurrently in order to maintain the existing runway length
and to avoid departure and landing penalties. If additional runway length were added to the South
end to keep current runway length, EMAS would still be.required as the RW34 safety area would
• then be 400 feet short of standard, increasing cost by another $5.8M. Alternative #5 would cost
approximately $3.7 million and will improve the Runway 16 RSA and retain current runway length
without incurring departure or arrival penalties.
Determination:
This determination is made based upon the criteria set forth in FAA Order 5200.8, "Runway Safety
Area Program", paragraph 8.b.2. Based on the preceding analysis, I have determined that improving
the Runway 16 RSA is reasonable and consistent with safety to alleviate the current RSA deficiency.
I have further determined that Alternative #5 is the preferred action by realigning Highway 71 and
airport access road to bring the RSA into full regulatory compliance. This action reflects the updated
Airport Master Plan.
This determination is subject to revision upon receipt of relevant supplemental information.
Edward N. Agnew Date
Manager, Arkansas/Oklahoma
Airports Development Office
_
Calvin Solco Date
Manager, Airports Division
• References:
Fayetteville Municipal Airport Master Plan Update, December 2006
• U.S. Department Federal Aviation Administration Fort Worth, Texas 76193-0620
of Transportation Southwest Region, Airports Division; Safety and
Federal Aviation Standards Branch
Administration
July 31 , 2007 ^ _ u�i� ✓ +
CERTIFIED MAIL-RETURN RECEIPT REQUESTED AUG 0 6 2007
I
Mr. Ray M . Boudreaux AIRPORT
Director, Aviation and Economic Development
Fayetteville Municipal Airport-Drake Field
4500 South School Avenue, Suite F
Fayetteville, AR 72701
Dear Mr. Boudreaux:
Letter of Correction
EIR No. 2007SW840057
The annual certification inspection of Fayetteville Municipal Airport-Drake Field was
_ conducted July 23-25, 2007. The inspection revealed that the airport is not in full
compliance with all of the requirements of Federal Aviation Regulation Part 139, the Airport
Operating Certificate, and the Airport Certification Manual.
The following discrepancy was found and, as agreed, should be corrected by the following
dates:
139.201(a)(1) General Requirements: The certificate holder failed to comply with their
Airport Certification Manual (ACM) by failing to properly maintain airfield markings, signs,
and failing to meet the ARFF response requirements.
Correction Date: October 1, 2007
139.311(d) Airfield Signs: The certificate holder failed to comply with the regulation by
not properly replacing approximately one dozen airfield signs that had faded beyond
acceptable limits. During our inspection we identified several runway exit signs, taxiway
location signs, taxiway direction signs, and one delaminated runway holding position at
Runway 34 and Taxiway B that did not meet acceptable standards. All sign panels that have
faded beyond acceptable limits must be replaced. See comments and recommendations for
additional information.
Correction Date: August 27, 2007
•
• 139.311(d): Airfield Markings: The certificate holder failed to comply with the regulation
by not properly maintaining the runway holding position markings at the west side of
Runway 16/34, runway lead-on lines, and runway centerline markings on portions of
Runway 16/34. All faded markings must be repainted. See comments and
recommendations for additional information.
Correction Date: October 1 , 2007
139.319 (h)(1)(ii) Aircraft Rescue and Firefighting (ARFF): The certificate holder failed
to demonstrate compliance with the 3-minute response drill. Procedures were changed
during inspection and subsequent ARFF drill met time requirements. See comments and
recommendations for additional information.
Correction date: Corrected During Inspection
We have given consideration to all available facts and concluded that this matter does not
warrant legal enforcement action. In lieu of such action we are issuing this letter that will be
made a matter of record. We will expect future compliance by the airport with the
regulations.
Comments and recommendations are enclosed for your review.
Sincerely,
•
John M. Dougherty
Airport Certification Safety Inspector
Enclosure
cc:
Arkansas Department of Aeronautics,
I Airport Drive 3`d Floor
Little Rock, AR 72202
alit, 0 6 tool
COMMENTS & RECOMMENDATIONS AyyrukT
ANNUAL CERTIFICATION INSPECTION
FAYETTEVILLE MUNICIPAL AIRPORT-DRAKE FIELD
JULY 23 -25, 2007
Runway Safety Area: As noted in last year' s inspection, it appears that the
supplemental windsocks are located within the runway safety area (RSA). We
encourage Fayetteville to work with your FAA Program Manager to include relocation
of the windsocks be relocated outside of the RSA.
Airfield Signs: Our 2006 letter notified the certificate holder that airfield signs were
showing signs of fading and nearing the need for replacement. This year's discrepancy
identified a dozen failed signs but there are additional signs that, although still providing
adequate visual cues to pilots, will need to be replaced in the near future. We commend
Fayetteville for the establishment of a budget line item for sign replacement and
encourage the certificate holder to ensure timely replacement of fading sign panels in the
future.
Airfield Markings: Our 2006 letter notified the certificate holder of obscuration of
portions of the runway centerline and loss of reflectivity on some of the runway holding
position markings. From this inspection we observed that the west side runway holding
• position-marking paint was in good condition but there was a significant loss of glass
beads reducing their nighttime reflectivity. It was suggested that the repeated snow
removal operations might have impacted these markings. Additional attention should be
given to maintaining the nighttime reflectivity of airfield markings.
Aircraft Rescue and Firefighting (ARFF) Response: After the ARFF vehicle failed to
meet the regulatory response time, investigation revealed that the primary issues were
with the city' s dispatch office. Although this department regularly dispatches structural
fire department and police department vehicles and personnel, they infrequently dispatch
airport ARFF vehicles. We believe this resulted in the time delay and dispatching of the
vehicles to the wrong location.
New procedures were put in place and an additional timed drill was successful. The new
procedures included ARFF notification to the tower when they arrive and depart from
the airport and ARFF personnel's active monitoring of the assigned aviation frequency
for emergency callouts while on Part 139 standby at the airport. Tower personnel will
continue to make mutual aid notification during actual ARFF emergencies and ARFF
callout when ARFF personnel are not positioned on the airport through the current
dispatch office.
Closing Comments: In closing, we wish to thank you and your staff for the cooperation
• and courtesy shown me during the inspection. It was greatly appreciated.
!FayeeVle
• ARKANSAS
Airport Progress Report
TO: Fayetteville Municipal Airport Board
THRU: Ray M. Boudreaux, Director
FROM: James Nicholson , Financial Coordinator
DATE: August 8, 2007
Tower Operations:
OPERATIONS - MONTHLY 2000 - 2007
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JAN FES MAR APR MAY JUN JUL AUG SEPI OCT NOV DEC
• 02000 1266 1735 (881 1,89 1472 2,251 1858 2,b1 2,92 1,951 2,172 1470
02001 2.355 2,330 2021 2,83' 2001 4283 3,549 3,741 2,377 2,770 2.482 2358
02002 2.156 2.266 2,215 2282 2,304 3AB7 2281 2020 3,628 3,68 3.282 2,830
02003 3,122 2379 2008 3380 3,317 5370 1,347 3.074 4279 4,587 3,084 3,151
02004 3A43 3.088 4.270 1,570 4,325 5,312 4.223 3085 3028 2.7962,158 2,729
02005 2262 2.702 3,91 3005 4081 6068 4083 1088 4066 4,882 3,577 3A71
012008 3032 209 3.051 3.297 4.97 8034 639 5200 4387 2007 2,738 2281
02007 2376 2,785 3,048 3,98 3,95 3,91 3001
OPERATIONS - CUMULATIVE 2000 - 2007
9
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50
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30 -
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JAN
JAN FEB MAR APR MAY JUN JUL AUG SEPOCTNOVOC DEC
02000 1266 3,001 4,882 6285 7,787 909 1L876 M,027 8,59 VIM 20282 21781
02001 2355 1085 7,508 9,90 9041 17334 20383 21024 27,001 29,771 32253 34,609
02002 2,155 4,421 6038 8,69 11222 M,700 226,W5
9093 23021 26,689 29,971 32001
• 02003 3.22 6,601 8,409 1t78H 15,066 ZOA" 28A85 32,781 3]331 10,1E 13088
020" 3A43 7,91 8401 15.971 20296 25,808 33,79 37,5" 40340 12,508 4523]
02006 2262 4,984 8,068 1L573 15254 22322 30,973 35,039 39,721 43298 ",772
m 2008 3032 6,743 9,794 9081 9258 21,92 35,]68 40,55 43042 45,781 "042
02007 23]5 5,90 8208 11384 M079 9,760
• FBO Fuel Sales Charts:
FUEL 5ALE5 - MONTHLY 2001 - 2007
80
0
60
40
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20
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JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
02001 19,028 0,157 1BA15 9,285 10,530 0,530 0,530 4,807 20,493 25,12 22,382 26,266
02002 29,321 28$84 11,906 23.949 10.892 41,512 9,285 20,100 39,365 29,147 24570 2160
02003 31.522 2BA64 34.28 30.293 27,200 32,305 21885 30298 27,492 51528 25292 28,792
02004 38.643 26037 28.09 35.084 2950 28.28 21.234 31331 43,730 36,91 22A90 _.30,033
02005 42.938 29,563 32,28 28253 28,10 38,98 22233 28,488 33,97 46,837 38,256 31,298
02008 4101 39099 50069 38505 58253 61,495 33,797 41490 53336 17,98 52092 10287
02007 41,704 39,883 51,271 46011 43050 37.052 32.704 - - - - -
FUEL 5ALE5 CUMULATIVE 2001 - 2007
600
• 400
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200
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JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
02007 9,028 26.485 47.300 el 77,16 87015 96,175 10,782 94275 1593M 191719 208,09
02002 29,321 55,805 70.511 94A8o 09,352 60084 99,109 189,549 228214 258,361 282,931 304,547
02003 31522 59,988 964,1% 121,407 151.607 6304 205.577 235075 283,387 314ADS 340,137 388279
02004 38.643 65A80 93.589 28073 758,133 188,359 207,593 238027 282,857 31BAW 311328 371381
02005 42038 72,499 134,877 92230 61043 97231 29A64 247.930 281107 327244 366,99 397,497
02008 41114 81033 01902 20,407 228,880 290,755 323.952 365,442 49,780 465.976 51088. 559,149
■ 2007 41704 81.367 132.638 179.582 223.232 281084 293,788 - - - - -
Survey of Fuel Prices: Fuel prices within 50 miles of FYV as of 8/07/2007
Ident FBO Name Jet FS 10OLL FS 10OLL SS 87 MoGas
TQH City of Tahlequah (both selfserv) 3.59 3.68
SLG City of Siloam Springs 4 .20 4 .50 3.99
FSM TAC Air 4 .63 4 .62 4 .08
• FYV Million Air Fayetteville / City SS 4 .44 4 .49 4 . 17 3.49
VBT Summit Aviation 4 .30 4 .45 4 .20
ASG Pinnacle Air Services 4.38 4 .44 4 .28
ROG Beaver Lake Aviation 4 .34 4 .45
XNA Regional Jet Center 4 .37 4 .94
r
FBO Statistics: July 2007
Million Air Category Gallons % Category % TOTAL
Jet Fuel sold to FVY-based customers 181581 78 .0% 56 .6%
Jet Fuel sold to itinerant customers 51243 22 .0% 16 .0%
Total Jet Fuel Sold 23 ,824 78 .3% 72 .5%
100LL sold to FYV-based customers 30063 46 .3% 9 .3%
100LL sold to itinerant customers 31550 53 .7% 10 .8%
Total 10OLL Sold 6,613 21 .7% 20 . 1 %
TOTAL ALL: 304437 92 .7%
City Category
100LL sold Self-Serve 2,267 94 .2% 6 .9%
87 Octane MoGas sold Self Serve 139 5 .8% 0 .4%
TOTAL ALL: 2,406 7 .3%
10OLL
• 100LL sold self-serve 2,267 25.5% 6 .9%
100LL sold Million Air FBO 61613 74 .5% 20 . 1 %
TOTAL ALL: 8 ,880 27 .0%
2007 Cumulative Fuel Sales by Percent of Type Fuel Sales by Month 2007
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•
Addendum No. I to the Restaurant Lease between the City of Fayetteville - Fayetteville
Municipal Airport and Wilma J. Walker
This Addendum to the Lease will replace the terms of the rental payment for the restaurant area in the
terminal as set forth in Item 4, paragraph 2, on page 2 of the Lease, and is hereby made a part of the Lease.
NOW, THEREFORE, the City of Fayetteville and Wilma J. Walker agree as follows:
1 . Wilma J. Walker agrees to pay the City of Fayetteville $500.00 per month as the minimum base rent.
2. Wilma J. Walker agrees to pay the City of Fayetteville an additional amount per month based on a
percentage of the gross sales of Wilma J. Walker's Restaurant, Catering, and Special Event Operations. The total
amount to be remitted each month for rent shall be on a graduated scale specified as follows:
a. Monthly gross sales receipts $5,000 or less: base amount ($500)
b. Monthly gross sales receipts >_ $5,000 but < $10,000: a. + 5% of gross > $5,000
C. Monthly gross sales receipts > $ 10,000: b. + 10% of gross > $ 10,000
3. The maximum monthly rent to be paid shall not exceed an amount equal to a rate of $11 .00 per square foot
per year or $3875.00 per month for the first annual term of the lease, subject to adjustments at renewal options as
prescribed in Item 4, paragraph 5, on page 2 of the Lease, and Lease Attachment Number One.
4. This addendum shall not be construed to alter any other terms of the lease except those set forth specifically
above.
•
IN WITNESS WHEREOF, this day, August 2007
CITY OF FAYETTEVILLE
By:
Dan Coody, Mayor
Wilma J. Walker
By:
Title: Owner
• Page 1 of 1
• ARKANSAS
Staff Review Memorandum
TO: Fayetteville City Council
THRU : Ray M. Boudreaux, Director
Fayetteville Municipal Airport Advisory Board
Staff Review Committee
FROM: James L. Nicholson, Financial Coordinator / DBE Liaison
DATE: August 8, 2008
SUBJECT: Disadvantaged Business Enterprise (DBE) Program Goal Update for FY2008
Recommendation: Review & Approval of a Resolution to accept the Fayetteville Municipal Airport
Disadvantaged Business Enterprise (DBE) Program Goal Update for FY2008.
Background: On October 14, 2000, the Fayetteville City Council approved the Fayetteville Municipal
Airport's revised Disadvantaged Business Enterprise Program. The Airport's DBE Program is federally
mandated under 49 CFR Part 26 for all Department of Transportation (DOT/FAA) grata recipients which
anticipate receiving more than $250,000 in federal funds in the fiscal year. Drake Field anticipates
receiving approximately $ 1 ,000,000, "Correct Runway 16 Safety Area Deficiency Phase I" from the
DOT/FAA in FY 2008.
The DBE Program assures that Minority & Women-owned businesses, and other economically
disadvantaged small businesses have an equal opportunity, or "level playing field," in competing for
• Airport procurement contracts.
49 CFR Part 26 requires that our DBE Program Goal be updated annually, and its acceptance
acknowledged by the sponsoring city's executive body. The Updated Goal describes the overall DBE
participation percentage and value of procurement contracts targeted for award to DBE contractors in the
fiscal year. The regulation provides the methodology to be used to set contract DBE participation goals.
Discussion: The purpose of this item is a new resolution approving the updated annual percentage goal
established by Fayetteville City Council Resolution No. 143-06 and previous annual updates for
DOT/FAA grant assisted contracts entered into by the City of Fayetteville Municipal Airport.
The Airport Board has reviewed the update goal and recommended at their meeting of August 8, that the
document be forwarded to the City Council for approval. The new resolution will accept and approve the
airport's updated DBE participation goal for FY 2008.
Budget Considerations: No budget effect.
J
/jn
Attachment: FY 2008 Goal Update & Methodology
Resolution 143-06
Aviation and Economic Development Department
Fayetteville Municipal Airport, Drake Field
4500 South School Avenue, Suite F
• Fayetteville, Arkansas 72701
Ray M. Boudreaux, Director
RESOLUTION NO. 143-06
A RESOLUTION TO ACCEPT AND APPROVE THE UPDATED
FAYITTEVILLE MUNICIPAL AIRPORT DISADVANTAGED
BUSINESS ENTERPRISE (DBE) PROGRAM PARTICIPATION
GOALS FOR FY2007.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYEITEVILLE, ARKANSAS:
• Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby accepts and approves the updated Fayetteville Municipal Airport
Disadvantaged Business Enterprise (DBE) Program participation goals for
FY2007.
PASSED and APPROVED this 5th day of September, 2006.
GAS Y O�SG9
APPROVED: ATTEST: _ ; FAYEITEVILLE ;
By: By: l� . .�i .LJ '�;HG70NG�``•
DAN COOD , Mayor SONDRA SMITH, City Clerk
•
• Overall Goal and Methodology
Fayetteville Municipal Airport / Drake Field (FYV)
FY 2008 Update
Airport Sponsor: City of Fayetteville
Name of Preparer: James Nicholson, Financial Coordinator
Fayetteville Municipal Airport/Drake Field
4500 S School Ave., Suite F, Fayetteville, AR 72701
Goal Period: 10101 /071hru 9/30108 — AIP Grant No. 3-05-0020-0036-2008
Overall DBE Goal: 0.75%
Introduction to 1008 DBE Goal update: The City of Fayetteville / Fayetteville Municipal Airport DBE
Goal update for Fiscal Year (FY) 2008 and extending through the completion of the Airport Improvement
Project (AIP) noted above, is provided to describe the Airport Projects which are funded in part with
Department of Transportation (DOT) / Federal Aviation Administration (FAA) funds, and to determine by
the federally prescribed methodology the portion or percentage of those funds targeted for contract award
to Disadvantaged Business Enterprises (DBE's) in accordance with Federal Regulations 49 CFR Part 26.
The Goal Update is a prerequisite for AIP grant funding for airports which anticipate receiving more than
$250,000 in federal funding from the DOT / FAA in the 2008 fiscal year.
The 2008 DBE Goal Update revises the DBE participation goal in federally funded airport contracts
• anticipated for the 2008 fiscal year, from that originally described in the airport's previously published
DBE Program Plan and successive annual goal updates. The FY 2008 Goal Update is effective concurrent
with the solicitation of bids through completion of the grant funded project.
Public Participation and Consultation in the DBE Goal Update process is a requirement under federal
regulations at §26.45(g). The updated Goal and Methodology is published for 30 days prior to submittal to
the FAA for approval. Comments on the Goal Update are accepted for 45 days after the date of public
notification of its availability for public review. A number of interested private and public entities were
selected to review and comment on the Goal Update, (see attachment #1 - list of consulting agencies).
Public comments on the updated goal and methodology are incorporated with the submission to the FAA.
Public comments on the proposed FY 2008 Goal will be received until 8/31107, (see attachment #2 —
comments)
Comments on the FY 2008 DBE Goal Update may be submitted to the Fayetteville Municipal Airport's
DBE Liaison Officer by phone, writing, fax, or e-mail to the following:
James Nicholson, DBE Liaison Officer
Fayetteville Municipal Airport / Drake Field
4500 South School Ave., Suite F
Fayetteville, AR 72701
479-718-7643
479-718-7646 fax
jnicholson(a-.)ci.fayetteville.ar.us
•
Overall Goal and Methodology •
Fayetteville Municipal Airport / Drake Field (FYV)
FY 2008 Update
OVERALL GOALS (§26.45)
Goal Period
10/1/07 — 9/30/08
Amount of Goal
Fayetteville Municipal Airport's overall goal for FY2008 is: 0.75 %
Fayetteville Municipal Airport anticipates one AIP (federally funded) project in FY 2008. The
estimated project costs are $ 1 ,000,000 "Correct Runway 16 RSA Deficiency Phase P'. Thus, the
total projected dollar amount of DBE participation in the projects is: $ 7,500.
Determination of Market Area
Step 1 of the methodology for determining DBE percentage goal requires an assessment of the
relative availability of DBE's in the local market area. The local market area is the area which •
provides, or is most likely to provide, the firms considered qualified to perform the needed work.
Correct RW 16 RSA Deficiency Phase I, Engineering, Land Acquisition, Environmental:
The Airport has selected, and has contracted with a consulting Engineering firm which will be
used to perform the first phase of the above noted project. The Engineering consultant was
selected in accordance with the requirements of 49CFR Part18.36, Procurement, and as permitted
under paragraphs (d)(3)(v), by competitive proposals (A/E professional services). The Contract
with the engineering firm includes a specific Disadvantaged Business Enterprise DBE
Assurances clause stating the firm's responsibility to offer DBE' s the "maximum opportunity to
participate in the performance of contracts financed in whole or in part with Federal funds under
this agreement."
Considerations in selecting Market Area
Correct RW 16 RSA Deficiency Phase I, Engineering, Land Acquisition, Environmental:
The project phase consists of preliminary design, engineering, geologic investigation,
environmental assessment, survey and appraisal, and property acquisition. Excepting the
necessary field work, many of the tasks to be accomplished need not be performed on site. It is
desirable, but not essential, to enlist skilled personnel who are experienced and knowledgeable of
local conditions. However, professionals certified by the State of Arkansas are presumed to have
the qualities necessary to perform the work adequately. Therefore, the selected Market Area for
this project phase is determined to be the entire State of Arkansas. •
• Overall Goal and Methodology
Fayetteville Municipal Airport / Drake Field (FYV)
FY 2008 Update
The consulting Engineer under contract to the airport lists at least one DBE (WBE) as an
associate team partner for airport work. Additionally, a list of the DBE contractors in the State of
Arkansas presumed to meet qualifications for subcontracted work under the consulting
Engineer's contract will be compiled and issued to the Engineering firm. The consulting
Engineer will be directed to inquire with the DBE firms as to their fitness and availability for any
subcontracted work required by the consulting Engineering firm.
The available DBE Contractors in the Local Market Area are those listed as being certified DBE
by the Arkansas State Highway & Transportation Department (AHTD), and listed in AHTD's
"Disadvantaged Business Enterprise Directory," published April 25, 2007.
•
•
Overall Goal and Methodology •
Fayetteville Municipal Airport / Drake Field (FYV)
FY 2008 Update
Methodology - Step 1
The Fayetteville Municipal Airport / Drake field anticipates awarding one AIP funded project
contract in FY 2008. The project is: 1 . Correct Runway 16 RSA Deficiency Phase I, which
entails design and engineering, land acquisition, and environmental review preliminary to an
offering to bidders for the construction phase of the project.
Project No. 1 : Correct RW 16 RSA Deficiency Phase I, Engineering, Land
Acquisition, Environmental
2002 Work Item DBE's in Local All Available
NAICS Market Area Firms'
Code
53121 Real Estate Agents & Brokers 1 548
53132 Appraisal offices 1 142
54133 Engineering services 1 275 •
54136 Geophysical surveying and mapping 1 6
54138 Testing laboratories 0 40
54162 Environmental Consulting services 3 42
Totals for this Contract 7 1053
* US Census — 2002 Economic Census data
Weighting
Approximately 70% of the project expense is allocated to land acquisition, and 30% to Design &
Engineering and Environmental Assessment. Therefore, the tasks associated with each category
are calculated separately and summed.
Calculation of Base Figure
The base figure is calculated as: the number of available DBE contractors as a percentage of all
available contractors in the Local Market Area.
Base Figure = DBE contractors / all contractors
Base Figure = (2/690) + (5/363) = 0.001 + .014 = .015 •
• Overall Goal and Methodology
Fayetteville Municipal Airport / Drake Field (FYV)
FY 2008 Update
Methodology - Step 2
Step 2 is an adjustment to the base figure percentage from Step 1 so that the updated goal
accurately reflects the actual attainable DBE participation in FY 2008 airport contracts.
Past years DBE accomplishment results data for similar projects are examined and the median
percentage is averaged with the base figure to determine the adjusted percentage goal. Only
projects comprising like work are used for comparison. In this case, for the purpose of fair
analysis, only the design / engineering portion of the projects noted are compared. DBE Goal
Accomplishments for construction contracts are not used.
DBE Goal Accomplishments - Historical Information
Year Goal % Accomplishment % Project Type
• 2000 1 .74 0 Access Road Construction
2001 .93 0 Taxiway / Runway Rehabilitation
2003 .73 0 Taxiway Construction
2004 1 . 18 0 Taxiway Construction
2005 1 .0 0 Aircraft Apron
2006 1 .31 0 Aircraft Apron
Median % 1 .09 0
Calculation of adjustment to DBE Base Figure
The calculation of the adjusted figure is determined by averaging the base figure and the
historical average for like projects.
Base Figure + Historical Avg. / 2 = Adjusted Figure
( 1 .5 + 0.00) / 2 = 0.75
•
Overall Goal and Methodology •
Fayetteville Municipal Airport / Drake Field (FYV)
FY 2008 Update
Other Factors
Disparity
Research was conducted to determine if any DBE / small business disparity studies for the region
were available. While no document specifically described as a disparity study could be located
for the region or state, the U.S. Department of Commerce / Minority Business Development
Agency has published a two-page document titled "The State of Minority Business in the State of
Arkansas", which offers some comparative analysis of minority percent of population vs. share of
business ownership and percent of sales.
In broad terms, the brief suggests that minority business ownership in the state remains
significantly less than proportional with population. There is no specific breakout of businesses
engaged in professional consulting services, design or engineering. However, it may be inferred
from the overall data that a similar discrepancy likely exists in that business sector. Interestingly,
Hispanic and American Indian & Alaska Native categories participate in business ownership as a
percentage of population of the category at a level greater than the national rate. Taken with the
dramatic increase in Hispanic population in the state over the last decade, this greater business
ownership rate may be indicative of the perceived opportunities Arkansas offers to Hispanic
minority emigrants, and of the permanence of their settlement. •
Financial
Research was conducted to determine the number of, and the services provided by, DBE-owned
financial institutions in the state. A listing from the U.S. Federal Reserve of all minority-owned
banks in the U.S., sorted by state, indicates that there are no minority-owned banks in the State of
Arkansas.
Census Information
The latest U.S. Census Data for Hispanic population in the Northwest Arkansas Regional area
indicates an increase of 55% since the US Census in 2000. This is indicative of the continuing
influx of Hispanic emigrants to the area. According to the 2002 US Census Survey of Business
Owners, there are only 143 Hispanic professional, scientific, & technical services firms in
Arkansas. Again, no breakout of firms engaged in Engineering or Real Estate is provided by the
data. The greatest percentages of all Hispanic-owned firms appear to be concentrated in the
service industries. However, it maybe conjectured that the Hispanic-owned service industry
business base could be parlayed into better opportunities for higher education in succeeding
generations and thus establish the foundation for future growth in the professional sector.
None of the factors described above were determined to warrant an adjustment to the calculated
Goal percentage. The information does provide insight into the conditions of the local and
regional business environment for DBE's. If any conclusion can be drawn, it is that added •
validation is given to the choice of Race-Conscious measures in order to promote DBE
participation in our AIP projects. No other factors regarding the local DBE environment could be
determined to be an influence on the adjusted DBE goal figure.
• Overall Goal and Methodology
Fayetteville Municipal Airport / Drake Field (FYV)
FY 2008 Update
Breakout of Estimated Race-Neutral and Race-Conscious Participation
In determining what percentage of the 2008 adjusted goal could be met through
race-neutral means, we again reviewed historical DBE accomplishments for Fayetteville / Drake
Field. FYV did not have any DBE participants in Professional Services contracts on any AIP
projects for the last six years. Therefore, we estimate that in meeting our overall 2008 adjusted
goal of 0.75%, we will obtain 0% from race-neutral participation and 0.75% from race-conscious
measures (e.g. setting contract goals).
•
•
Overall Goal and Methodology •
Fayetteville Municipal Airport / Drake Field (FYV)
FY 2008 Update
Attachment #1 - List of Consulting Agencies
DBE OFFICER
ARKANSAS DEVELOPMENT FINANCE AUTHORITY
P.O. BOX 8023
LITTLE ROCK 'AR 72203
(501 ) 682-5904
geaglena,adfa.state.ar.us
www.state.ar.us/adfa
ARKANSAS STATE HIGHWAY &
TRANSPORTATION DEPARTMENT
MR JAMES MOORE, DBE COODINATOR
PO BOX 2261
LITTLE ROCK AR 72203-2261
i ames.moorena,ahtd.state.ar.us
ARKANSAS SBDC COLLEGE OF •
BUSINESS ADMINISTRATION
100 SOUTH MAIN SUITE 401
LITTLE ROCK AR 72201
SMALL BUSINESS ADVANCEMENT NATIONAL CENTER
UNIVERSITY OF CENTRAL ARKANSAS
COLLEGE OF BUSINESS ADMINISTRATION
UCA BOX 5018201 DONAGHEY AVENUE
CONWAY AR 72035-0001
SMALL BUSINESS ASSOCIATION (SBA)
ARKANSAS DISTRICT OFFICE
CAROL J SILVERSTROM
2120 RIVERFRONT DRIVE SUITE 100
LITTLE ROCK AR 72202- 1794
Fax: (501 ) 324-5199 or (501 ) 324-5491
carol.silverstromna sba.gov
patricia.walker(a)sba.gov
www.sba.gov/a
•
• Overall Goal and Methodology
Fayetteville Municipal Airport / Drake Field (FYV)
FY 2008 Update
ARKANSAS STATE CHAMBER OF COMMERCE
410 S CROSS
PO BOX 3645
LITTLE ROCK AR 72203-3645
VETERANS BUSINESS DEVELOPMENT OFFICE
ANDY LAMONICA
ARKANSAS DISTRICT OFFICE
2120 RIVER FRONT DRIVE ROOM 100
LITTLE ROCK AR 72202
ARKANSAS DEPARTMENT OF
ECONOMIC DEVELOPMENT
DBE OFFICER
ONE CAPITOL MALL
LITTLE ROCK AR 72201
FAYETTEVILLE CHAMBER OF COMMERCE
• PO BOX 4216
FAYETTEVILLE AR 72702-4216
FCC(d,)arkansasU SA.com
AIRPORT MINORITY ADVISORY COUNCIL
SHIRLINGTON GATEWAY
2800 SHIRLINGTON RD. SUITE 940
ARLINGTON VA 22206
PHONE (703) 379-5701 FAX (703) 379-5703
MINORITY BUSINESS DEVELOPMENT AGENCY
MR. JOHN F. IGLEHART
DALLAS REGIONAL DIRECTOR
DALLAS NATIONAL ENTERPRISE CENTER
1100 COMMERCE STREET
ROOM 726
DALLAS, TX 75242
AMERICAN ASSOC OF AIRPORT EXECUTIVES
DBE OFFICER
601 MADISON STREET
• ALEXANDRA VA 22314
703-824-0500 PHONE
703-820- 1395 FAX
Overall Goal and Methodology •
Fayetteville Municipal Airport / Drake Field (FYV)
FY 2008 Update
AIRPORTS COUNCIL INTERNATIONAL-NORTH AMERICA
DBE OFFICER
1775 K STREET NW SUITE 500
WASHINGTON DC 20006
PHONE: 202 293-8500
FAX: 202 331 - 1362
HISPANIC WOMEN' S ORGANIZATION OF ARKANSAS
DBE OFFICER
PO BOX 6132
SPRINGDALE AR 72766
479-751 -9494
hwo ana@i cf.i onesnet.org
ARKANSAS WOMEN' S BUSINESS DEVELOPMENT CENTER •
SOUTHERN FINANCIAL PARTNERS
605 MAIN STREET SUITE 203
ARKADELPHIA AR 71923
info(@,,southemfinancialpartners.org
ARK MINORITY SUPPLIER DEVEL COUNCIL
ARMSDC/TEAM
300 SPRING BLDG SUITE 415
LITTLE ROCK, AR 72201
Tel (501 ) 374-7026 • Fax (501 ) 371 -04
infb(a)armsdc.ore
DIVERSTTYBUSINES S.COM
200 PEQUOT AVENUE
SOUTHPORT, CT 06890
httn://www.div2000.com/
•