HomeMy WebLinkAbout2006-06-07 - Agendas - Final • AGENDA FOR THE AIRPORT BOARD MEETING
June 7, 2006
1 :30 pm, Airport Conference Room
1 . Welcome and Agenda Review — Chairman Bob Nickle.
2. Minutes of the May 10, 2006 meeting.
3 . Receiving of Reports.
A. Bob Nickle, Chairman,
B. Ray Boudreaux, Director.
C. James Nicholson, Financial Coordinator.
D. Louise Powers, T-Hangar Report.
E. Construction Report.
F. Maintenance Report.
4. Old Business.
A. Department of Aeronautics State Grant Application to construct two hangars
at the West GA ramp.
• Action Requested: Authorize staff to proceed with application to
Arkansas Department of Aeronautics and to process to City Council for
approval.
B. Application to the City of Fayetteville.
Action Requested: Authorized staff to proceed with application to the
City of Fayetteville to finance the City match to the Arkansas Department
of Aeronautics grant for construction of two corporate hangars, up to
$700,000.00.
5 . New Business. None.
6. Other Business.
A. Items from the Public.
B. Items from the Airport Board.
7. Adjourn.
• Note: Strategic Planning Meeting
Next Airport Board Meeting
• MINUTES OF THE AIRPORT BOARD MEETING
May 10, 2006
MEMBERS PRESENT: Bob Nickle, Dave Bowman, David Hellman, Richard Greene,
and Vaughn DeCoster
MEMBERS ABSENT: Janice Stanesic, Otto Loewer
STAFF PRESENT: Ray Boudreaux, James Nicholson, Louise Powers
OTHERS PRESENT: Steve Odom and Tyron Riger-Government Channel, Susannah
Patton-Northwest Ark. Times, Dan Craft-Morning News, Carl Brooks-Air Traffic
Control Tower, Terry Collier-Tenant, Wayne Jones-McClelland Engineers
ITEM #1 : Welcome and Agenda Review — Chairman Bob Nickle introduced Charles
Wallace who gave an update on the Air Show on Fathers Day Weekend, he displayed the
air show poster and asked everyone to take some to display. He expressed appreciation
to Skyways Productions for bringing the show together and for the Airport Board for
furnishing members to assist in the planning, and suggested everyone look at the
webpage. Tickets are $5 .00 for adults, children 12 and under are free. D. Bowman told
of the Young Eagles flight orientation in the mornings of the air show. R. Greene told of
• the air show event at the Mall's AMP, which has seating for 1 ,500. It will start at 7:00
pm with a local band, then two speakers, then another local band. Food will be available,
a fun party with aviation people.
ITEM #2 : Minutes of the April 12, 2006 meeting.
A motion to approve the minutes as were amended (as printed in agenda packet)
was made by Dave Bowman and seconded by David Hollman. The motion carried.
ITEM #3: Receiving of Reports.
A. Bob Nickle, Chairman. Reported the Board's presentation to the City Council was
well received.
B. Ray Boudreaux, Director. Reviewed agenda report. He told of traveling to
Washington, DC as part of the Chamber of Commerce delegation, and meeting with
Representative Boozman and Senator Mark Pryor regarding the contract tower program.
There are four contract towers in Northwest Arkansas. The City Council approved Task
Orders 13 and 14. We are working with the City on financing the new hangars. Rent
will be paid toward the debt. The State Aeronautics will participate some. The FAA has
authorized additional funding to complete the west side apron project. Said he had
participated in interviewing applicants for a new dean at NWACC. Thanked all that
participated in the 20thYear Anniversary for the Control Tower. The Terminal Grand
Opening has been rescheduled for June. D. Bowman said NWACC will graduate four
• aviation students this session.
1
C. James Nicholson, Financial Coordinator. Reported there had not been much •
growth in the aircraft operations in the last few months, but we are ahead of last year.
Million Air's fuel sales are ahead of last year by 30,000 gallons. Million Air has
attracted new clients, one has been a freight operation during the last few weeks. C.
Brooks asked staff to ask the freight company to use air taxi call sign when filing their
flight plan, as air taxi 's count more towards the operations' count for the airport.
Chairman Nickle commented on Million Air's ability to keep the fuel prices down.
Director Boudreaux said they sold more AvGas to itinerant customers than they sold to
based customers. J. Nicholson reported the City's Accounting Office is working on
making American Express and Discovery credit cards available at the self-serve fueling
facility. He related that the financial report is tracking pretty much with the budget.
Under Miscellaneous, Renfroe Engineering has done auto testing several days and that is
$500.00 per day. Discussion followed on the Capital and Grant funds and it was
suggested the Board decide on projected projects.
D. Louise Powers, T-Hangar Report. All T-Hangars and storage units are rented. We
had one vacancy and it has been filled.
E. Construction Report. W. Jones reported the west apron project is under way. The
terminal renovation is going slower that the Airport would like. The permit from the
Highway Department has arrived and Ray is working with the City to see if they will
strip the new turn lane on the highway and remove the old tum lane. The turn lane will
handle four cars. The new entrance is completed, just waiting for the re-striping.
Chairman Nickle said it is a safety issue and needs to be done before the before the Grand
Opening. Director Boudreaux said there had been some quality issues on the terminal •
project, stain had been removed three times, and then the restroom panels came in
scratched and sent back and came in damaged again.
F. Maintenance Report. Director Boudreaux reviewed the agenda report, saying
there had been major problems with the gates, with lightning strikes. Various roof leaks
were discussed. V. DeCoster commented that Ray had put notes in each hangar that if
there were hangar problems after hours to call Ray.
ITEM #4: Old Business.
A. Discussion regarding T-Hangar occupancy. Director Boudreaux explained he had
conducted a visual hangar inventory and noted hangars that did not have an aircraft and
had Lou call those tenants. Ozark Military is storing many parts to aircraft in their
hangar; the FAA stores their equipment, they take care of the airport's approach aids;
Chris Ferguson has several planes and does use the hangar for his planes and also uses it
for their business overflow; Horst Brinker has also has several planes and uses the
hangar for their planes; Bill Kennedy has a boat and no plane, but, he and a partner are
actively seeking a plane to buy; James Scanlon has a plane under construction; and Jay
Foxx does not have a plane. An increase in rent for tenants that do not have a plane was
discussed and Director Boudreaux asked for guidance on the increase. R. Greene said it
is a security risk when you don't know what is going on in a hangar, he didn't think the
Board was ready to throw people out of the hangars. When they are sent the new lease,
which is more specific, the problem will work itself out, allow the system to work, but
won't be solved in one month. Chairman Nickle thanked Ray for the report, saying it •
was worth doing, and they would look at it annually.
2
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• B. Discussion regarding Airport's Master Plan process. Director Boudreaux said he
and Wayne, Bob Barnard and Kelly Maddox had met several times in the last month to
discuss the Master Plan, going over safety issues, all areas in the runway environment,
runway extensions, available funding, pros and cons, all items we need to discuss now at
a Strategic Planning Meeting. When we leave that meeting we will have a good input for
twenty years. The Strategic Planning Meeting was rescheduled for May 24`h at noon.
C. Discussion regarding new hangar project. Director Boudreaux said funding could
be achieved through the City's Amendment 68 Bond Program or a loan from the City's
General Fund, and partial assistance for the State Aeronautics. Said he would have to
attend the State Aeronautics Meeting on the 2"d Wednesday of June with the application
for hangar funding, and asked to change the Board meeting to the first Wednesday of
June. Director Boudreaux said SkyVenture has signed the first lease for a hangar, they
will have ten planes, and he had three other clients interested in a hangar.
ITEM #5 : New Business.
A. Airport Engineering Contract with McClelland Consulting Engineers. Chairman
Nickle reported the City's Selection Committee reviewed RFQ's from five companies
and unanimously selected McClelland Engineers for a three year contract. W. Jones
expressed McClelland's appreciation for the committee' s vote of confidence.
A motion to approve the contract and forward to the City Council was made by
David Bollman and seconded by Vaughn DeCoster. The motion carried.
• B. Westside apron, Change Order #2 with McClelland Engineers to restore the
project to its original scope recognizing additional FAA funding.
A motion to approve and forward to the City Council was made by David Hollman
and seconded by Richard Greene. The motion carried.
ITEM #6: Other Business.
A. Item from the Public. T. Collier asked about a building without bi-fold doors for the
Museum's storage. R. Greene suggested talking at the Strategic Planning Meeting about
location of storage needs that are aviation related. Chairman Nickle said they could bring
a proposal to the Board, that it is important to establish paramenters, and would ask the
Master Plan people and also ask how its handled at other airports.
B. Items from the Board. None.
Meeting Adjourned at 2 :53 p.m.
Dave Bowman, Secretary Date
•
3
FAY ETTEV I LLE
AIRPORT ADMINISTRATION OFFICE
THE CITY OF FAYETTEVILLE, ARKANSAS -t
-ate
Junc 5, 2006
MONTHLY REPORT
Aviation and Economic Development Department
Fayetteville, Arkansas
May 2006
AVIATION:
Million Air, Fayetteville pumped 56,668.6 gallons of fuel in May. That number breaks all records
for one month sales since the airlines left. Operations continue to trend up although at a reduced
rate. We believe that the price of fuel has caused people to fly less. Sky Venture Aviation began
flying this month with two students. Their media blitz started in June and will continue through
the air show. They are planning to fly 100 people a day during the air show.
Richard Mills, Arkansas Department of Aeronautics Engineer, conducted a 50- 10 inspection of
the airport in June and checked out all of the work going on. The State of Arkansas has a lot of
• money in our projects and often visits to take a look. We were able to close out the State portion
of the Temrinal remodeling contract in order to get it off their books before the end of the FY in
June. They were most grateful and have supported our hangar construction project.
The Terminal remodeling contract has until June 19 to complete the project. It is doubtful that all
will be done but the contractor is working hard to be complete.
The City Council reviewed our request for financing to build the two corporate hangars on the
new West Side General Aviation Apron. We anticipate full approval at the meeting on June 6a'.
We will travel to the State Department of Aeronautics Commission meeting to apply for the first
of two grants. The financing plan to be approved by the Council will cover the City match and
pay the money back in 15 years at 5%. We have two signed leases and a third party that is equally
interested, Million Air is full and would rent at least one of the buildings.
The West Side General Aviation Apron project is nearly ready to start up. There was a bit of a
problem with the paperwork but now all is well and the City Council will consider the Change
Order #2 to reinstate the project at their meeting June 6, 2006.
The first part of a rehab of the fire suppression system in the Arkansas Air Museum was
completed this month. Simplex Grinnel spent a day inspecting the system and provided a report
to the staff. We will use the recommendations to get a project bid that will fix the problems that
• have persisted over the last few years.
Several promotion groups have contacted the airport about doing some events at the airport
during Bikes Blues and Bar-B-Que. We have a contract with Shane Crawford and will coordinate
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING FAYETTEVILLE, AR 72701
PHONE 50 1 -718-7640 Ext. S • FAX 501 .718-7646
• with him.
The Airport Board met with Barnard Dunkelberg to work out some of the issues with the Master
Plan Update. The strategic planning session zeroed in on the need for a vertical guided
instrument approach for runway 16. The only way to accomplish this is to re-route Hwy 71 to the
west. The project is now our number one project for FAA funding.
The three candidates selected by the NWACC selection committee to be invited to the community
for in person interviews, all pulled their applications. The job has been re-posted. There is still
some concern in the aviation community that the program could be diminished in some way due
to the needs of the Community College. We continue to meet with the committee to insure that
aviation training remains alive and well in NWA.
Air Fest 2006 is nearly here! We will have practice on Friday and shows both Saturday and
Sunday. The sponsorship committee has done a great job selling the show to sponsors and has the
show paid for before the gates open.
Plane Good Restaurant has closed. The owner came to the office before the end of May and said
that they were giving it up as they did not have enough time to give to the project. We are
looking for a restaurant operator.
• ECONOMIC DEVELOPMENT:
We met with representatives from a very high end hotel chain to discuss the potential for the
hotel chain to be the flag for the new hotel that is being built on the site of the former
Mountain Inn. I invited several of our Economic Development Team to be at the meeting and
we wowed them.
We are on a very short list of potential locations for a major manufacturing company
searching for a site for a large manufacturing facility. They would invest $ 100,000,000.00
and hire 500. The entire FEDC team is working this project. The company will be selecting
the site sometime in June.
u ly Submitted,
Ray M. Boudreaux, Dire or
•
Fayeevle
• ARKANSAS
Airport Progress Report
TO: Fayetteville Municipal Airport Board
THRU : Ray M. Boudreaux, Director
FROM: James Nicholson, Financial Coordinator
DATE: June 7, 2006
Tower Operations:
OPERATIONS - MONTHLY 2000 - 2006 132000
62001
g a 2002
& O 2003
t ®Z004
+
02005
6 ■ 2006
r
4
2WWI
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
• 02000 1 ,266 1 ,735 1 ,681 1 ,613 1 ,472 2,251 1 ,858 2,151 2,132 1 ,951 2,172 1 ,479
G 2001 2,355 2,330 2,821 2,634 2,901 4,293 3,549 3,741 2,377 2,770L2,4822,35602002 2,155 2,266 2,215 2,282 2,304 3,487 2,264 2,920 3,628 3,16802003 3,122 2,379 2,908 3,360 3,317 5,378 4,347 3,674 4,279 4,56702004 3,443 3,688 4,270 4,570 4,325 5,312 4,223 3,865 3,828 2,79602005 2,262 2,702 3,104 3,505 4,681 6,068 4,583 4,068 4,066 4,682
• 2006 3,932 2,811 3,051 1 3,297 1 4,167 -
OPERATIONS - CUMULATIVE 2000 - 2006
50
+
4
O 2000
40 a 2001
r
E92002
30 0 2003
M2004
02005
20 ■ 2006
10 I
in
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
o2000 1266 3001 4682 6295 7767 10018 11876 14027 16159 18110 20282 21761
02001 2355 4685 7506 10140 13041 17334 20883 24624 27001 29771 32253 34609
0 2002 2155 4421 6636 8918 11222 14709 16973 19893 23521 26689 29971 32601
•
o2003 3122 5501 8409 11769 15086 20464 24811 28485 32764 37331 40415 43866
m2004 3443 7131 11401 15971 20296 25608 29831 33716 37544 40340 42508 45237
02005 2262 4984 8068 11573 16254 22322 26905 30973 35039 39721 43298 46772
■ 2006 3932 6743 1 9794 13091 1 17258
FBO Fuel Sales Charts:
FUEL SALES - MONTHLY 2001 - 2006
80
0
c
a 60
c
a a0 —
0
20
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
02001 18028 10457 18815 19285 10530 10530 10530 15607 20493 25112 22362 26266
02002 29321 26284 14906 23949 14892 41512 18285 20400 39365 29447 24570 21616
02003 31522 28464 34128 30293 27200 32305 21665 30298 27492 51528 25292 26792
612004 38643 26837 28109 35084 29510 28176 21234 31334 43730 36181 22490 30033
02005 42936 29563 32178 28253 28113 36188 22233 28466 33177 46837 38255 31298
02006 41 ,134 39,899 50,869 38,505 58,253 - - - - - - -
FUEL SALEO - CUMULATIVE 2001 - 2006
500
0
• 9 400
300
t
200
OI I I
100
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
■ 2001 18028 28485 47300 66585 77115 87645 98175 113782 134275 159387 181749 208015
0 2002 29321 55605 70511 94460 109352 150864 169149 189549 228914 258361 282931 304547
o2003 31522 59986 94114 124407 151607 183912 205577 235875 263367 314895 340187 366979
02004 38643 65480 93589 128673 158183 186359 207593 238927 282657 318838 341328 371361
0 2005 42936 72499, 104677 132930 161043 197231 219464 247930 281107 327944 366199 397497
02006 41 ,134 81 ,033 131 ,902 170,407 228,660 - -
Survey of Fuel Prices: Fuel prices within 50 miles of FYV as of 6/6/06
Ident FBO Name Jet FS 10OLL FS 1001.1. SS 87 MoGas
FYV Million Air Fayetteville / City SS 3 .99 4. 19 3.45 2.85
SLG City of Siloam Springs 3.75 3.99 3.55
TQH City of Tahlequah (both selfserv) 3 .59 3.69
VBT Summit Aviation 4.12 4. 15 3.90
FSM TAC Air 4.47 4.50 3.96
• ASG Pinnacle Air Services 4.27 4 .55 4 .24
ROG Beaver Lake Aviation 4.04 4.31
XNA Regional Jet Center 4.13 4.55
Fuel Market Trend
Percent Change in Fuel Wholesale Market
40%
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10%
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MWALMIUM ALEN•
FBO Statistics: May 2006
Million Air Category Gallons % Category % TOTAL
Jet Fuel sold to FVY-based customers 20,988 43.0% 35.6%
Jet Fuel sold to itinerant customers 276830 57 .0% 47.2%
Total Jet Fuel Sold 48,818 89.9% 82.8%
100LL sold to FYV-based customers 11846 33.8% 3.1 %
100LL sold to itinerant customers 3,609 66.2% 6. 1 %
Total 100LL Sold 50455 10.1 % 9.3%
TOTAL ALL: 540273 92.1 %
City Category
100LL sold Self-Serve 38980 85.2% 6.8%
87 Octane MoGas sold Self Serve 690 14 .8% 1 .2%
TOTAL ALL: 48670 7.9%
10OLL
10OLL sold self-serve 31980 42.2% 6 .8%
• 10OLL sold Million Air FBO 5,455 57 .8% 9.3%
TOTAL ALL: 98435 16 .0%
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City of Fayetteville
Staff Review Form
• City Council Agenda Items
Contracts
6-Jun
City Council Meeting Date '
Ray M . Boudreaux Aviation & Economic Development General Government
Submitted By Division Department
Action Required:
Approve two applications to the Arkansas Department of Aeronautics for Grants in the amount of $500,000. Approv
grant acceptance contingent on Dept Aeronautics Commission approval. Approve the financing plan for the City of
Fayetteville to provide $700,000 match to construct two (2) hangars at the West-side General Aviation Apron.
Approve Budget Adjustments.
REVENUE
$500,000.00 $ 128,437.00 West GA Hangars
Cost of this request Category/Project Budget Program Category / Project Name
5550.0955.6805.00 $ Airport Revenue
Account Number Funds Used to Date Program / Project Category Name
06023 $ 128,437.00 General Fund / Airport
Project Number Remaining Balance Fund Name
Budgeted Item Budget Adjustment Attached Being developed
C / Previous Ordinance or Resolution # g3 • d
s -� 1D .
Dep artmen irector ate Original Contract Date:
Original Contract Number:
City Attorney
Received in City Clerk's Office
Finance and Internal Service Director Date
Received in Mayor's Office
yor Date
Comments:
City Council Meeting of: June 6, 2006
Agenda Item Number:
• CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO
TO: Mayor and City Council
THRU: Staff/Contract Review Committee
FROM: Ray M. Boudreaux, Director, Aviation and Economic Developm
DATE: May 17, 2006
SUBJECT: Approve application and acceptance of two (2) $250,000.00 Arkansas
Department of Aeronautics, State Airport Aid Grant (SAAG) grants for a total
amount of $500,000.00 and approve the financing plan for the City of
Fayetteville $700,000.00 match to construct two (2) Corporate Hangars on the
new West Side General Aviation Apron.
RECOMMENDATION: Approve application and acceptance of two (2) SAAG Grants
totaling $500,000.00 and the financing plan to cover the $700,000.00 City of Fayetteville
match for the construction of two Corporate Hangars adjacent to the new West Side General ""
Aviation Apron. Signature of the Mayor. _
BACKGROUND: All Airport hangars are full. Our Airport continues to grow at an
unprecedented rate, mirroring the entire region. One recently vacated 9,000 square foot
• hangar garnered three potential tenants. We have signed leases for the two new hangars we
want to build. Recently, we were able to convince the FAA Contract Tower Department to
lower our cost share for the Air Traffic Control Tower (ATCT) due to the unprecedented
growth. In April, the airport was selected Arkansas Airport of the Year by the FAA District
Office in Ft. Worth, TX for management of the growth and successful rebirth as a General
Aviation Airport. We need to continue this momentum.
While we have successfully changed from commercial to general aviation, the fact that we
were primarily a commercial airport means that we need to play catch up development to
build the general aviation infrastructure needed to support the citizen and transient aviation
customer. We need the buildings to continue to grow activity and based aircraft. A secondary
purpose, but equally important, is to take advantage of the economic growth of the region
today to contribute to the cash flow needed to sustain the airport financially. More
facilities for aircraft--more cash flow to the airport.
The Mayor, the City Council, the Airport Board and the Airport staff are committed to
redevelop our airport into the first class general aviation airport that it is capable of
becoming. With continued development like these new hangars, it is eventually possible to
make the airport self sustaining in terms of cash flow. We have an opportunity now to
leverage State grant dollars and need additional capital investment to help.
• Aviation and Economic Development Department
Fayetteville Municipal Airport, Drake Field
4500 South School Avenue, Suite F
Fayetteville, Arkansas 72701
Ray M. Boudreaux, Director
Our investments thus far have purposefully been tied to future growth and revenue
development. A ground lease to construct a hangar is possible but most investors are
unwilling to build a building on property they do not own. While ground leases produce
• activity and based aircraft, they produce very little revenue. At $.07 per square foot per year
for a long term ground lease, each building would contribute $980.00 a year. There is
additional revenue with each additional aircraft based at the airport in the terms of fuel
flowage fees and reductions to the Tower cost share, but the budget impact of ground leases
is minimal.
A financing package that includes State Grant funds and City of Fayetteville General Fund
or Economic Development Project financing would result in acquisition of the buildings
providing additional aircraft on the field consuming fuel and contributing to the tower count
and substantial cash flow to the Airport Fund.
The Airport staff recommends developing a loan from City of Fayetteville resources for the
remaining $700,000 to construct these two hangers. The loan is proposed to be amortized
over fifteen years at a fixed rate of 5%. Airport staff has commitments for these two hangers
that will generate approximately $7,600 monthly. This rent revenue is sufficient to fund the
loan amortization and provide an additional $2,000 monthly for Airport operations.
The situation in a list:
• All hangars are full and we have a waiting list
• Future growth is predicted @ approximately 10% a year
• We have momentum
• There are local competitors who will fill the void if we don't
• We need additional cash flow to pay our cost allocation
• The opportunity exists now for $500,000.00 in SAAG money
• • Several aviation businesses are interested in leasing the hangars
• The airport must prepare for future growth needs
• As a former commercial airline facility, the airport has minimum GA
infrastructure, and thus, must play "catch-up" development.
• Hangar development is costly and is not Federally funded
DISCUSSION: Over the last four years Fayetteville Municipal Airport, Drake Field has
successfully developed into a first class General Aviation Airport. We have increased
activity, based aircraft, fuel sales, employees on the field, hangars, ramp space, taxiways and
significantly improved our reputation in the industry. We have created an environment
where everyone wants to be part of the success. In every step, we have considered the impact
of our actions on the budget and our ability to fully fund the O & M Budget.
Last year Million Air became the Fixed Base Operator for Drake Field to provide services for
fuel, customer and line service. They are in the process of investing in the remodeling effort
currently underway at the Terminal.
The contract with Million Air allowed us to eliminate three staff and the budget that
supported the City managed FBO operations. It also reduced the revenue from sales to a
flowage fee and rent but we anticipate that this change will result in a net positive to the
• Aviation and Economic Development Department
Fayetteville Municipal Airport, Drake Field
4500 South School Avenue, Suite F
Fayetteville, Arkansas 72701
Ray M. Boudrraux, Director
budget. The attached chart reflects the steady decline in budget deficit over the last four
years. We have projected 2006 where you will note the reduction in revenues and expenses
due to the new FBO arrangement. The Hangar Construction Project will increase Airport
Fund revenues by $24,000.00 a year in rent and depending on the aircraft that finally locate
• in the buildings, an additional $2,500.00 to $5,000.00 annually in fuel flowage fees.
BUDGET IMPACT: We have the opportunity to leverage $500,000.00 in State 50/50
SAAG grant funds. We need to finance $700,000.00 in grant matching funds at 5% for 15
years. Funding for the Engineering and Construction management, Task Order #14, with
MCE for $105,450.00 will be paid out of the Airport Fund. The lease revenue from the
hangars will pay the debt service and provide approximately $24,000.00 cash flow to the
airport fund. With this project and other actions being considered by the Airport Board in
Strategic Planning sessions, Airport Staff projects significant reduction in the projected
deficit for FY 2007.
Attachments: Staff Contract Review Form
Budget Chan 2001 -2006
Grant Applications
•
• Aviation and Economic Development Department
Fayetteville Municipal Airport, Drake Field
4500 South School Avenue, Suite F
Fayetteville, Arkansas 72701
Ray M. Boudreaux, Director
CITY OF FAYETTEVILLE
FAYETTEVILLE MUNICIPAL AIRPORT
AIRPORT OPERATING DEFICIT 2001-2005
• 2001 2002 2003 2004 2005 2006
Actual Actual Actual Actual Actual Projected YE
Operating Revenue
Rents & Leases 265,146 287,035 319,135 374,643 407,191 491,056
Aviation Fuel 162,489 499,471 713,711 802,711 753,846 193,550
Contract FBO - 15,204 53,125
FEMA Reimburse 15,110 -
Misce8amus 3,466 16.461 28,411 33,398 42,707 4,868
Total Operating Revenue: 431 ,101 802,967 1,061 ,257 1,225.862 1 ,218,948 742,599
Operating Expenses
Personnel 276,466 312,807 360,960 385,841 335.755 297,286
Materials & Supplies 3,929 12,464 34,777 27,416 29,141 17,334
Aviation Fuel Purchases 115,390 320,641 464,840 585,989 571 ,919 126,890
Services & Charges 167,072 179,982 239,191 246,273 200,980 155,794
Cost Allocation to General Fund 137,724 144,612 144,612 151 ,800 132,684 132,684
Maintenance 49,401 48,874 55,833 78,171 56,195 61 ,391
Operating Capital I Equlpment 10,784 25,206 - - -
ATC Tower Costs - - - 22,654 23,337
Total Operating Expense
760,770 1,044,566 1,300,213 1 ,475,490 1 ,349,329 814,716
Change In Fund Balance
from Operations (329,669) (241 ,619) (238,956) (249,628) (130,381) (72,117)
Annual Percentage Change 0.0% -26.7% -1.1% 4.5% 47.8% -44.69%
Cumulative Reduction of Ops Deficit Since 2001 0.0% -26.7% -27.5% -24.3% -60.5% -78.12%
•
Airport Operating Deficit Reduction
0.0%
zoo 2002 2003 2004 2005 2006
-10.0%
-20.0%
-90.0%
-40•0% --% Deficit Reduction
-50.0% - - Trend2001-2006
-60.0% \
-70.0%
-80.0%
-90.0%
•
ARKANSAS DEPARTMENT OF AERONAUTICS
• APPLICATION FOR STATE AIRPORT AID
The City/Ceunty of Fayetteville , herein called " Sponsor " ,
hereby makes application to the Arkansas Department of Aeronautics for
State funds pursuant to Act 733 of 1977 , for the purpose of aiding in
financing a project for the development of a municipal airport located in
the City of Fayetteville Arkansas , Washington County .
Date of Request : May 19 , 2006
Name of Airport : Fayetteville Municipal Airport / Drake Field ( FYV)
Name and address of City /County Commission sponsoring request :
City of Fayetteville Person to contact about project :
113 West Mountain St . Ray M . Boudreaux , Director
Fayetteville , AR 72701 4500 S School Ave , Suite F
Phone /fact Number : 479- 718 - 7642 Phone/ Fax Number : 479-718 -7646
Name and address of Engineering Firm ( If Applicable ) :
• McClelland Consulting Engineers Contact Person : Wayne Jones
Phone / Fax Number : 479 . 443 . 2377 / 479 . 443 . 9241
Describe the work to be accomplished : Construct 80 ' X 120 ' corporate
hangar .
State and Local Project Costs : Federal AIP Projects :
Please indicate : x 50 - 50 % Match
75 - 25 % Match
90 - 10 % Match
Total Cost of Project $ 652 , 725 . 00 Total Cost of Project $
Local Share / Funds 902 , 725 . 00 Federal Share ( 90 % ) $
Local Share / In-Kind Local Share ( 5 % ) $
State Share 250 , 000 . 00 State Share ( 5 % ) $
•
State Airport Aid Application
• Page Two
Provide the information listed below as it applies to your project :
FUNDS :
Source of Funds :
State Funding : Arkansas State Department of Aeronautics
Local Funding : Fayetteville Municipal Funds , Airport Div , City of
Fayetteville debt financing . .
Source of In - Kind Services N/A - . -
Estimate starting date of project : July 2006
Estimate completion date of project : April 2007
Project will be for : New Airport Existing Airport XX
Is land to be leased or purchased ? NO
• Description of land and cost per acre :
Provide the Federal AIP Grant Number (AIP Projects Only )
State Representatives for your area :
State Senator Sue Madison
State Representative Bill Pritchard Dist 89
•
State Airport Aid Application
• Page Three
The Sponsor agrees to furnish the Arkansas Department of Aeronautics a copy
of the legal instrument affecting use of the property for an airport . In
application for a new landing site or expansion of existing facility , the
FAA Form 7480 . 1 , Notice of Landing Area Proposal , must be approved by FAA
before review for grant can be made by the state .
No land purchased with State Grant Funds may be sold or disposed of without
State Commission approval . All requests for sale or disposal of property
will be considered on an individual case basis .
No airport accepting State Grant funding may issue an Exclusive Rights
Lease .
All applications for navigational aids ( such as NDB or ILS ) must have FAA
site approval before a state grant can be approved .
All Grant applications involving Federal Airport Improvement Program (AIP )
funding must be accompanied by the approved FAA application .
If this project is approved by the Arkansas Department of Aeronautics , and
is accepted by the sponsor , it is agreed that all developments and
construction shall meet standard FAA construction practices as outlined in
the specifications of this agreement . Runways , Taxiways , Parking Ramps ,
etc . , shall have a base and a thickness that will accommodate the weight of
• aircraft expected to operate at this airport .
All grant applicants ( City and/or County ) are totally responsible for
compliance with all Federal , State , County and City Laws Statutes ,
Ordinances , Rules , Regulations , and Executive Orders concerning contracts
and purchases for which this grant is approved and issued . All grant
applicants must submit with their applications a completed Contract and
Grant Disclosure and Certification Form . ( Form F- 1 - Pages 1 & 2 ) .
It is understood and agreed that should the sponsor fail to start this
project within three ( 3 ) months of the Arkansas Department of Aeronautics '
date of acceptance , that this grant is null and void .
It is also agreed that this project , except FAA funded projects , shall be
completed within one year from the date of acceptance of this grant by the
Arkansas Department of Aeronautics . Applications for extension will be
entertained if circumstances beyond the sponsor ' s control occur .
Funds will be disbursed according to Department procedures and final
inspection of completed project . ( See Instruction Page ) .
IN WITNESS WHEREOF , the sponsor has caused this Application for State
Airport Aid to be duly executed in its name , this 19`h day of May , 2006 .
of etteville
me f Spo or
• Authori d Signature
Ray M . Boudreau Director
Tit14
ARKANSAS DEPARTMENT OF AERONAUTICS
• APPLICATION FOR STATE AIRPORT AID
The City /Eeunty+ of Fayetteville , herein called " Sponsor" ,
hereby makes application to the Arkansas Department of Aeronautics for
State funds pursuant to Act 733 of 1977 , for the purpose of aiding in
financing a project for the development of a municipal airport located in
the City of Fayetteville Arkansas , Washington County .
Date of Request : May 19 , 2006
Name of Airport : Fayetteville Municipal Airport / Drake Field ( FYV)
Name and address of City /County Commission sponsoring request :
City of Fayetteville Person to contact about project :
113 West Mountain St . Ray M . Boudreaux , Director
Fayetteville , AR 72701 4500 S School Ave , Suite F
Phone /Fa* Number : - 479-718 -7642 a/ Fax Number : 479-718 -7646
Name and address of Engineering Firm ( If Applicable ) :
• McClelland Consulting Engineers Contact Person : Wayne Jones
Phone / Fax Number : 479 . 443 . 2377 / 479 . 443 . 9241
Describe the work to be accomplished : Construct 80 ' X 120 ' corporate
hangar .
State and Local Project Costs : Federal AIP Projects :
Please indicate : x 50 - 50 % Match
_ 75 - 25 % Match
90 - 10 % Match
Total Cost of Project $ 652 , 725 . 00 Total Cost of Project $
Local Share / Funds 402 , 725 . 00 Federal Share ( 90 % ) $
Local Share / In - Kind Local Share ( 5 % ) $
State Share 250 , 000 . 00 State Share ( 5 % ) $
•
State Airport Aid Application
• Page Two
Provide the information listed below as it applies to your project :
FUNDS :
Source of Funds :
State Funding : Arkansas State Department of Aeronautics
Local Funding : Fayetteville Municipal Funds , Airport Div , City of
Fayetteville debt financing .
Source of In-Kind Services N/A
Estimate starting date of project : July 2006
Estimate completion date of project : April 2007
Project will be for : New Airport Existing Airport XX
Is land to be leased or purchased ? NO
• Description of land and cost per acre :
Provide the Federal AIP Grant Number (AIP Projects Only )
State Representatives for your area :
State Senator Sue Madison
State Representative Bill Pritchard Dist 89
•
State Airport Aid Application
• Page Three
The Sponsor agrees to furnish the Arkansas Department of Aeronautics a copy
of the legal instrument affecting use of the property for an airport . In
application for a new landing site or expansion of existing facility , the
FAA Form 7480 . 1 , Notice of Landing Area Proposal , must be approved by FAA
before review for grant can be made by the state .
No land purchased with State Grant Funds may be sold or disposed of without
State Commission approval . All requests for sale or disposal of property
will be considered on an individual case basis .
No airport accepting State Grant funding may issue an Exclusive Rights
Lease .
All applications for navigational aids ( such as NDB or ILS ) must have FAA
site approval before a state grant can be approved .
All Grant applications involving Federal Airport Improvement Program (AIP )
funding must be accompanied by the approved FAA application .
If this project is approved by the Arkansas Department of Aeronautics , and
is accepted by the sponsor , it is agreed that all developments and
construction shall meet standard FAA construction practices as outlined in
the specifications of this agreement . Runways , Taxiways , Parking Ramps ,
etc . , shall have a base and a thickness that will accommodate the weight of
• aircraft expected to operate at this airport .
All grant applicants ( City and/ or County ) are totally responsible for
compliance with all Federal , State , County and City Laws , Statutes ,
Ordinances , Rules , Regulations , and Executive Orders concerning contracts
and purchases for which this grant is approved and issued . All grant
applicants must submit with their applications a completed Contract and
Grant Disclosure and Certification Form . ( Form F- 1 - Pages 1s2 ) .
It is. understood and agreed that should the sponsor fail to start this
project within three ( 3 ) months of the Arkansas Department of Aeronautics '
date of acceptance , that this grant is null and void .
It is also agreed that this project , except FAA funded projects , shall be
completed within one year from the date of acceptance of this grant by the
Arkansas Department of Aeronautics . Applications for extension will be
entertained if circumstances beyond the sponsor ' s control occur .
Funds will be disbursed according to Department procedures and final
inspection of completed project . ( See Instruction Page ) .
IN WITNESS WHEREOF , the sponsor has caused this Application for State
Airport Aid to be duly executed in its name , this 19`" day of May , 2006 .
a etteville
ame pf SponsPYS
• Authoriz 3Kf Signature
Ray M . Boudreaux Director
Title
C. 4
Arkansas Department of
• FA Ai E II II E ♦ ILL.E Aeronautics SAAGrants
Page
5 of 14
THE CITY OF FAYErTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: Mayor and City Council
THROUGH : Stephen Davis, Finance & Internal Services Directo
FROM: Marsha Farthing, Interim Finance &/Int� i
e Servces Director/es D���ir"^^""eCtor�� 1 /
Kevin Springer, Budget Manager?? � j
DATE: May 23, 2006 //
SUBJECT: Financing options for two Corporate Hangars
Background
Airport staff has submitted an agenda item requesting approval of two Arkansas Department of
Aeronautics State Airport Aid Grants for a total of $500,000, with a $700,000 cost share loan j
from other funds of the City, to build two corporate hangars at the Fayetteville Municipal
• Airport. The proposal from Airport staff recommends a 15 year loan at 5% annual interest. This
memo addresses the various financing options available to fund the $700,000 loan requested
from other City funds.
Options
1 ) One option is to allocate resources from General Fund using current available fund
balance. The monthly payback for a $700,000 loan @ 5% would be $5,535.56
($66,426.72 annually).
2) A second option is to use a portion of the remaining $2,364,327 in Wilson Springs
funds designated for economic development to fund the loan. These funds could also be
used to finance the total $700,000 cost match for the hangars without using a loan.
i
3) The Sales Tax Capital Improvements Fund can be used for financing the project using a
loan or to pay for the total cost share. Since all Sales Tax Capital Improvement funds
have been identified for specific projects, a decision will need to be made on which
project or projects would be delayed or removed from the CIP to fund the loan or
payment for airport hangars.
4) A final option would be to issue Amendment 65 revenue bonds in the Airport Fund to
finance the project.
• J:\Dcbt Financing\Airpot tLoan2006.duc
(
I
I
• C. 4
Arkansas Department of
Aeronautics SAAG Grants
• Page 6 of 14
Conclusion
Finance staff has no preference for financing the project.
I
•
i
• J:tDcbt Finam:ing\AirportLoan2006.doc
C. 4
Arkansas Department of
Aeronautics SHAG Grants
• Page 7 of 14
RESOLUTION NO,
A RESOLUTION AUTHORIZING AIRPORT STAFF TO APPLY
FOR AND ACCEPT TWO (2) SAAG GRANTS IN THE AMOUNT
OF $250,000.00 EACH FROM THE ARKANSAS DEPARTMENT
OF AERONAUTICS TO FUND A PORTION OF THE COST TO
CONSTRUCT TWO (2) CORPORATE HANGARS AT THE
FAYETTEVILLE MUNICIPAL AIRPORT; APPROVING THE
FINANCING PLAN TO COVER THE CITY'S MATCH OF
$700,000.00; AND APPROVING BUDGET ADJUSTMENTS
RECOGNIZING THE GRANT REVENUES,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes Airport staff to apply for and accept Two (2) SAAG grants in
the amount of $250,000.00 each from the Arkansas Department of Aeronautics to
• fund a portion of the cost to construct two (2) corporate hangars at the
Fayetteville Municipal Airport.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves the Financing Plan to cover the City's match of $700,000.00.
Section 3. That the City Council of the City of Fayetteville,, , Aikansas
hereby approves Budget Adjustments recognizing the Grant ReveriGes i
'2
PASSED and APPROVED this 61hday of Junetx2006.
S�APPROVE& r s
t
By,,
GOODY, Mayor
B
$ONDRA SMITHq.City CIerk
V f �
ii Mak
• RESOLUTION NO.
A RESOLUTION AUTHORIZING AIRPORT STAFF TO APPLY
FOR AND ACCEPT TWO (2) SAAG GRANTS IN THE AMOUNT
OF $250,000.00 EACH FROM THE ARKANSAS DEPARTMENT
OF AERONAUTICS TO FUND A PORTION OF THE COST TO
CONSTRUCT TWO (2) CORPORATE HANGARS AT THE
FAYETTEVILLE MUNICIPAL AIRPORT; APPROVING THE
FINANCING PLAN TO COVER THE CITY'S MATCH OF
$700,000.00; AND AUTHORIZING THE MAYOR TO IMPLEMENT
THE NECESSARY BUDGET ADJUSTMENTS TO EFFECTUATE
THIS RESOLUTION.
BE IT. RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1 . That the City Council of the City of Fayetteville, Arkansas
hereby authorizes Airport staff to apply for and accept Two (2) SAAG grants in
the amount of $250,000.00 each from the, Arkansas Department of Aeronautics to
fund a portion of the cost to construct two (2) corporate hangars at the
• Fayetteville Municipal Airport.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves the Financing Plan to cover the City's match of $700,000.00,
with repayment over 15 years at a 5 % annual interest rate on the declining
balance.
Section 3. That the City Council of the City of F e, kansas
hereby authorizes the Mayor to implement the necess t dju ents to
effectuate this Resolution.
PASSED and APPROVED this 6t a of June, 6
PRO
PT
AN COODY, Mayor
A •B : ITH, City Clerk
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