HomeMy WebLinkAbout2006-05-10 - Agendas - Final . FAYETTEVILLE MUNICIPAL AIRPORT BOARD MEETING
May 10, 2006
1 :00 pm
Airport Conference Room
sit 4500 S. School Avenue
1 , Welcome and Agenda Review — Chairman Bob Nickle.
2, Minutes of the April 12, 2006 meeting.
3, Receiving of Reports.
A. Bob Nickle, Chairman.
B. Ray Boudreaux, Director.
C. James Nicholson, Financial Coordinator.
D. Louise Powers, T-Hangar Report.
D. Construction Report.
F. Maintenance Report.
4, Old Business.
A. Discussion regarding T-Hangar occupancy.
• B. Discussion regarding Airport's Master Plan process.
C. Discussion regarding new hangar project.
5. New Business,
A. Airport Engineering Contract with McClelland Consulting Engineers.
Action Requested: Approval and forward through the City's Contract
Review and City Council for approval.
B. Westside apron, Change Order #2 with McClelland Engineers to restore the
project to its original scope recognizing additional FAA funding.
Action Requested: Approval and forward through the City's Contract
Review and City Council for approval.
6. Other Business.
A. Items from the Public.
B. Items from the Airport Board,
7, Adjourn.
NOTE: Strategic Planning Meeting May 31 , 2006. Noon to 3 :00 nm
Next Airport Board Meeting June 7. 2006,
•
MINUTES OF THE AIRPORT BOARD MEETING
• April 12, 2006
MEMBERS PRESENT: Bob Nickle, Otto Loewer, Vaughn DeCoster, David Holtman, Janice
Stanesic, Richard Greene
MEMBERS ABSENT: Dave Bowman
STAFF PRESENT: Ray Boudreaux, James Nicholson, Louise Powers
OTHERS PRESENT: Terry Collier-tenant, Derald Linn-Ark. Air Museum, Mike Kratchmer-
NW Ark. Technology Center NWACC, Susannah Patton-NW Ark. Times, Wayne Jones-
McClelland Consulting Engineers, Frank Sperandeo-tenant, Steve Runnels-Government
Channel, Charles Wallace-tenant/AirFest
ITEM #1 : Welcome and Agenda Review — Chairman Bob Nickle.
Welcomed all and noted there were quite a few in attendance. MaryKatherine Floyd, Customer
Service Manager for Million Air Fayetteville was introduced and said she was looking forward
to working here.
A. Comments from the Public on Items on the Agenda. None.
ITEM #2 and #3 : Minutes of the March 8'h and March 27th Special Meetings.
• A motion to approve both sets of minutes was made by Otto Loewer and seconded by
David Holtman. The motion carried.
ITEM #4: Receiving of Reports.
A. Bob Nickle, Chairman. Stated he was glad to see a full house at the meeting.
B. Ray Boudreaux, Director. Noted the Quarterly Report and his trip report from the FAA
Conference were in the packet. The FAA had stressed the system/safety related priority items
over nice-to-have items. Regarding the tower, the FAA agreed to the reduced Benefit Cost of
93%. The information we provided the FAA showed strong growth. Our new monthly fee will
be about $ 1 ,800.00. Kinco Construction is remodeling the south lobby for SkyVenture Aviation
and expects to be finished in 45 calendar days. The Forest Service moved some of their
equipment here last month. Had a good meeting with people from Barnard Dunkleberg and
Wayne at the FAA Conference.
Proposed pictures for the terminal lobby displays were shown. Some of the pictures were from
Sells Clark through the Fayetteville Advertising and Promotion Committee and the finished
product would be high resolution. The Board agreed that they should have a Buffalo River shot,
maybe War Eagle shot, although these were not the best they had seen, same with the Square and
the Farmer's Market shots. The Lights of the Ozarks was okay. Maybe for the Old Main, V.
DeCoster said the Alumi magazine had a good shot and would investigate using it. Plane at the
Air Museum okay or a similar shot-shot of the end of the Air Museum with the Museum's doors
• open showing planes. Court House and statue was a maybe. A picture of the U of A stadium
with the band on the field in shape of an "A" was okay, and the picture of the Hog mascot was
okay. Pictures of physical things, like buildings, were okay. It was decided to work more on the
pictures at a Strategic Planning Meeting. Ray is to email a some different pictures to the Board.
1
B. James Nicholson, Financial Coordinator. Said the aircraft operations are ahead of last •
year's accumulative totals. The fuel sales continue to grow. Million Air had a record monthly
sales of over 50,000 gallons. They are ahead of same time last year by 27,000 gallons.
Discussing area fuel prices, fuel is still lowest here. The breakout on fuel sales is 80% jet and
20% Avgas. Speaking of the Financial Report, the Lease revenues are ahead of what was
budgeted. He estimated the reserve fund to be $300,000 at year end. The Capital projects will
be almost all paid for by the FAA and the State Aeronautics.
D. Louise Powers, T-Hangar Report. All T-Hangars and storage units are rented. There are
about eighteen names on the waiting list for a hangar. There are more names on the single
engine list. The Board discussed taking an inventory of the hangars.
A motion was made by Vaughn DeCoster that hangars without a plane should pay twice
the rent, and to give that tenant a ninety day notice of the increase. The motion was
seconded.
O. Loewer suggested more work before setting a policy, we don't want to be hardnosed, but be
more agressive. What about hangars where tenant is building a plane, or the plane is in parts
with no where else to storage an old plane? The Board asked Ray to give a report of who doesn't
have a plane in their hangar at the next meeting. V. DeCoster said the hangars are fairly priced,
and maybe under the market. There were suggestions to build sunscreens and more corporate
hangars.
The motion was withdrawn.
E. Construction Report, Wayne Jones. The FAA has funded the second phase of the west •
ramp, so we will move forward. The concrete for the new entrance is in, but we can't open the
driveway until the new striping on the highway for the turn lane is complete and the old turn lane
removed. We are waiting for approval from the Highway Department. Kelly of Barnard
Dunkleberg plans to meet in May or June to go over projects, to decide ten, fifteen and twenty
year projects, and then Ray will set a date for them to meet with the Board.
F. Maintenance Report, Ray Boudreaux. The crew has been getting the new office ready for
Arkansas Helicopters. They moved to another location to accommodate SkyVenture's request
for rental space. The crew has started the summer mowing. V. DeCoster asked about tracking,
recording significant maintenance tasks and omitting routine issues such as minor plumbing
repairs. He noted hangar repair, siting his own experience, and asked that maintenance leave a
note that they had been there and when the job was completed.
G. Mike Kratchmer, Director, Aviation Technology Center of NWACC. Said he didn't
have anything specific to report. They are working out how to report the spending of the grant.
They are working on way to connect the Tech Center to NWACC. That will allow the Tech
students to access their information without having to drive up to Rogers. They will be able to
enroll and take their assessment tests at the Tech Center. The flight training at NWACC has
been discontinued for one year, but the program is still there for those working for a degree in
aviation.
ITEM #4 : Old Business.
A. AirFest Update. Charles Wallace reported the event will be on Father's Day weekend and •
there will be more family oriented events this year, Young Eagles in the mornings and a family
carnival. Richard Greene, Ken Schossow, and Janice Stanesic are developing the funding and
hope to have much of the show paid for before the event starts. R. Greene told of the banquet on
2
Friday night before the show. Two aviation pioneers will be speakers, Brian Binnie, the first
• civilian to fly a commercial spacecraft into space, and Dick Rutan who was the first person to fly
non-stop around the world and held the record until just recently. Chairman Nickle thanked all
that are involved in the air show stated he hope the air show would be well advertised.
B. Sells Clark — photos for lobby. This was previously discussed during the meeting.
C. Discussion : Airport Board's presentation to the City Council on April 18`h. Director
Boudreaux will email information to the Board members. He hoped all of the Board would be
able to attend. It is first on the agenda and will have about five minutes, and Chairman Nickle
can also tell of the FAA's Arkansas Airport of Year Award. There were 1 ,000 people at the
award banquet. Chairman Nickle and the Mayor were unable to attend because of the weather,
but had Don Hams our FAA representative and Wayne Jones stand up for the award, too. The
award is for everybody' s efforts. C. Wallace stated it had only been six years since the City
wanted to have a race track, a hockey rink, a flea market, or condominiums at the airport, a lot
has happened in six years.
ITEM #5 : New Business.
A. Spitfire Aviation Services, LLC lease. Director Boudreaux explained Spitfire had wanted a
land lease, but when Phoenix Rising gave notice of cancellation, Spitfire wanted their hangar.
He will be paying full price for the rent for two years, Phoenix's rent was discounted for
improvements. He has two planes and shopping for two more. We now have others on the
waiting list for a larger hangar.
A motion to approve the lease for the hangar and forward through the City's Contract
• Review process was made by Otto Loewer and seconded by Rickard Greene.
Discussion followed about the availability and the need for larger hangars at the Airport, and
possibly increasing the rent for the existing hangar. Chairman Nickle said these are items to
discuss at the next Strategic Planning Meeting.
The motion carried with two voting against, Vaughn DeCoster and Janice Stanesic.
B. Airfield Striping Project, Task Order # 13 with McClelland Engineers. W. Jones
reported the cost will be about $70,000. Priority is placed on airfield striping as part of the
Airport's Certification inspection process. The project should be ready to go out for bids in 30
days.
A motion to approve Task Order #13 and forward through the City's Contract Review
process was made by Otto Loewer and seconded by Vaughn DeCoster. The motion
carried.
C. Hangar buildings for the west side GA Apron, Task Order #14 with McClelland
Engineers. Director Boudreaux explained that because of the interest in hangars, he had asked
the Mayor about the availability of funds and a meeting has been scheduled for Friday. We will
also apply for assistance from the State Aeronautics before their year end at their June meeting,
and apply again in July at the beginning of their next fiscal year. We have three prospects and
• need Letters of Intent from them, Million Air, Executive Aviation Services, and a company he
could not disclose their name, from another town.
3
s
A motion to approve Task Order # 14 and submit to the City Council was made by Otto
Louver and seconded by Richard Greene. •
Discussion followed regarding financing. R. Greene said the grant money needs to be included
in the financing and said he felt everything on the Airport is too cheap, and said there will come
a time that the Revenues and Expenditures won't match. The Board was reminded that in
November the Board reviews all rents. A comment was made that the rent being charged
Spitfire was a fair price for that hangar, it's not all that plush. The Board needs to target aviation
businesses. Height restrictions were discussed, as well as locations for larger hangars. Chairman
Nickle suggested taking these issues to the Strategic Planning Meeting, and reminded the Board
that the hangars won't be built until the Board votes to build it, sizes can be changed later. W.
Jones said part of what they were discussing would be in the Master Plan.
The motion carried.
D. Pavement Management System, Task Order #15 with McClelland Engineers. Director
Boudreaux said the FAA says we must have this plan, it was last done in 1997. Since then we've
had the taxiways overlayed, widened and strengthened. Core samples and testing will be done to
determine when to do what type of repairs. The project will wait until funding from the FAA.
A motion to approve Task Order #15 was made by Richard Greene and seconded by
Vaughn DeCoster. The motion carried.
E. Engineering crntract for the Airport. Director Boudreaux explained there had been a •
delay in Purchasing in getting the RFQ advertised, so we are requesting a sixty day extension to
McClelland's current contract.
A motion to approve and submit the extension to the City Council for approval was made
by Janice Stanesic and seconded by Richard Greene. The motion carried.
F. Discussion: Twenty year anniversary of Fayetteville Municipal Airport Drake Field
Tower. Director Boudreaux said the current tower was commissioned in April 1986. We will
have a small reception in appreciation of the controllers on April 28`h in the Conference Room.
R. Greene they are a great asset to this airport.
G. FAA Arkansas Airport of the Year presentation. Previously discussed in meeting.
ITEM # 6 : Other Business.
A. Items from the Public. None.
B. Items from the Airport Board. None.
ADJOURN.
Dave Bowman, Secretary Date
•
4
FAYETTEVILLE
AIRPORT ADMINISTRATION OFFICE
THE CITY OF FAYETTEVILLE, ARKANSAS
May 5, 2006
MONTHLY REPORT
Aviation and Economic Development Department
Fayetteville, Arkansas
April 2006
AVIATION:
Operations continue to trend up as do sales, although, the cost of fuel has slowed the rate of
growth. We are looking forward to a dramatic increase in operations when SkyVenture begins
operations in May. The grand opening for the terminal rehab project has slipped again.
Bathroom dividers came in scratched so must be reordered, cabinet work is not ready, and the
finish quality has received attention and finally has achieved the quality we are looking for. We
are ready to clean this place up. Everyone is tired of the dust and dirt. We are now planning June
9, 2006 to have a grand opening. Since it is the week before the air show, there could be some
marketing advantage to highlight AirFest 2006.
• I traveled to Washington, DC to meet with the Arkansas Delegation. Bill Ramsey, President and
CEO of the Chamber; Steve Rust, President and CEO of FEDC; Bobby New, Superintendent of
Fayetteville Schools; and Richard Hudson, Vice Chancellor for Governmental Relations
University of Arkansas traveled with me to salute the delegation for their work on behalf of
Fayetteville. Our goal was to talk about regionalism in transportation systems. We talked about
the I-540 improvements, Bella Vista Bypass, the Western Bypass and continued improvements to
the economic corridor of College Ave. We also asked for support for the contract tower program
and the contract tower cost share program. The budget process requires that these programs be
added in. Our delegation is supportive as there are four contract towers in Northwest Arkansas.
The City Council passed our Task Order #13 to re-stripe the airport and the Task Order #14 to
design two hangars for the West Side General Aviation Apron. We are working to acquire the
financing for the buildings and the grants from the State. We have pre-coordinated the grants and
will be required to present signed lease documents to get the grants.
The change order for the West Side General Aviation Apron is ready and will be forwarded to the
Staff Contract Review process. The project remains below the original bid price. We received
bids and the FAA ran out of money so a change order to reduce the overall amount was processed
and approved. This change order will reinstate the entire project as the FAA has restored the
funding.
• We met with the NWACC Aviation Advisory Committee where the decision of the NWACC was
to interrupt the flying portion of the aviation degree program for a year until a program can be
developed to support the students and the College and to insure aid and grant program
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE. AR 72701
PHONE 50 1 -718-7640 Ezc. 5 • FAX 50 1 -718-7646
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management oversight. I was appointed to the selection committee for a new Dean of
Technology. This new NWACC position will be over the aviation program, both pilot and
maintenance programs, as well as the programs currently housed in the Regional Technology
Center (former west campus). We interviewed five candidates and selected three to come to
campus for additional interviews.
Air Fest 2006 is coming along great. Plans for the event are taking shape and sponsors are being
signed up to support the expenses. New this year is the Chalet area south of the Terminal
Building. The area will use the Executive Ramp for the VIP parking and the tents will be on the
grass south of the executive ramp taxiway. It should be a great seat for our major sponsors and a
quiet area for them to entertain their employees and clients.
We celebrated the 201h anniversary of the Air Traffic Control Tower with cake and coffee. Lou
did a great job setting up the conference room. It was a drop in event so we had visitors all dayto
see the history of the tower we were able to display.
ECONOMIC DEVELOPMENT:
We sold another parcel in the South Industrial Park to Eclipse Displays of Fayetteville. They
operate a Trade Show Display business. One of their major clients is Arkansas Department of
Economic Development.
• We received the letter from the Arkansas Department of Environmental Quality granting
permission for us to cover the former Fayetteville Incinerator and post the land, the minimum
requirement for this type of environmental issue. McClelland Consulting Engineers will
provide a grading plan which we will provide to Engineering and the Water and Wastewater
Department. The fix to the problem includes construction soil from Water and Wastewater
and reseeding the area. Signs are needed to prevent digging into the site.
fully Submitted,
Ray M. Boudreaux irector
•
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Tayve e 1i le
• ARKANSAS
Airport Progress Report
TO: Fayetteville Municipal Airport Board
THRU : Ray M. Boudreaux, Director
FROM: James Nicholson , Financial Coordinator
DATE: May 10, 2006
Tower Operations:
OPERATION5 - MONTHLY 2000 - 2006 02000
O 2001
a 83 2002
ao
02003
1E2004
02005
6 ■ 2006
t
4
2 AM
JAN APR MAV JUN JUL AUG SEP OCT NOV DEC
• 02000 1 ,266 1 ,735 1 ,681 1 ,613 1 ,472 2,251 1 ,858 2,151 2,132 1 ,951 2,172 1 ,479
02001 2,355 2,330 2,821 2,634 2,901 4,293 3,549 3,741 2,377 2,770 2,482 2,356
W2002 2,155 2,266 2,215 2,282 2,304 3,487 2,264 2,920 3,628 3,168 3,282J2.63002003 3,122 2,379 2,908 3,360 3,317 5,378 4,347 3,674 4,279 4,567 3,08482004 3,443 3,688 4,270 4,570 4,325 5,312 4,223 3,885 3,828 2,796 2,16802005 2,262 2,702 3,104 3,505 4,681 6,068 4,583 4,068 4,066 4,682 3,577
■ 2006 3,932 2,811 1 3,051 1 3,297 -
OPERATION5 - CUMULATIVE 2000 - 2006
0
50
02000
40 0 2001
o
E2002
30 02003
M 2004
02005
20 ■ 2006
10
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
0 2000 1266 3001 4682 6295 7767 10018 11876 14027 16159 18110 20282 21761
02001 2355 4685 7506 10140 13041 17334 20883 24624 27001 29771 32253 34609
M 2002 2155 4421 6636 8918 11222 14709 16973 19893 23521 26689 26971 -32601
•
o2003 3122 5501 8409 11769 15086 20464 24811 28485 32764 37331 L43298
43866
m 2004 3443 7131 11401 15971 20296 25606 29831 33716 37544 40340 45237
02005 2262 4964 8068 11573 16254 22322 26905 30973 35039 39721 46772
02006 3932 6743 9794 1 13091
FBO Fuel Sales Charts:
FUEL 5ALE5 - MONTHLY 2001 - 2006
60 -
40 -
20
04020
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
012001 18028 10457 18815 19285 10530 10530 10530 15607 20493 25112 22362 26266
02002 29321 26284 14906 23949 14892 41512 18285 20400 39365 29447 24570 21616
O 2003 31522 28464 34128 30293 27200 32305 21885 30298 27492 51528 25292 26792
02004 38643 26837 28109 35064 29510 28176 21234 31334 43730 36181 22490 30033
02005 42936 29563 32178 28253 28113 36188 22233 28466 33177 46837 38255 31298
02006 41 ,134 39,899 50,869 38,5D5 - - - - - - - -
FUEL 5ALE5 - CUMULATIVE 2001 - 2006
500
e
t
• c 400
300
t
$ 200
'o
100
0 . 1 , � � illl
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
■ 2001 18028 28485 47300 66585 77115 87645 98175 113782 134275 159387 181749 208015
02002 29321 55605 70511 94460 109352 150864 169149 189549 228914 258361 282931 J67
a2003 31522 59986 94114 124407 151607 183912 205577 235875 263367 314895 340187
0 2004 38643 65480 93589 128673 158183 186359 207593 238927 282657 318838 341328 02005 42936 72499 104677 132930 161043 197231 219464 247930 281107 327944 366199
02006 41 ,134 81 ,033 131 ,902 170,407 - - -
Survey of Fuel Prices: Fuel prices within 50 miles of FYV as of 5/9/06
Ident FBO Name Jet FS 10OLL FS 10OLL SS 87 MoGas
FYV Million Air Fayetteville / City SS 3.92 3.99 3.45 2.83
SLG City of Siloam Springs 3.68 3.99 3.55
TQH City of Tahlequah (both selfserv) 3.59 3.69
VBT Summit Aviation 4.12 4 . 15 3.90
FSM TAC Air 4.43 4 .54 3.99
• ASG Pinnacle Air Services 426 4.55 4.20
ROG Beaver Lake Aviation 4. 13 3 .89
XNA Regional Jet Center 4 .20 4.55
Fuel Market Trend
Percent Change in Fuel Whole Sale Market
4ox
• 30% 'JET A
207 NOT UPDATED
10%
07. ;rr TETT,.
-lox -
-20x
-30%
-40% -
-50%
5 19 5LS hi70
Z ag �S ��g � @ Q� ��`� �`� �g
FBO Statistics: April 2006
Million Air Category Gallons % Category % TOTAL
Jet Fuel sold to F VY-based customers 17,426 60 .5% 44.5%
Jet Fuel sold to itinerant customers 11 ,386 39 .5% 29.1 %
Total Jet Fuel Sold 28 ,812 86.6% 73.6%
100LL sold to FYV-based customers 907 20 .4% 2.3%
100LL sold to itinerant customers 31549 79.6% 9.1 %
Total 100LL Sold 41456 13 .4% 11 .4%
TOTAL ALL: 33,268 85.0%
City Category
10OLL sold Self-Serve 51237 89.5% 13.4%
87 Octane MoGas sold Self Serve 616 10.5% 1 .6%
TOTAL ALL: 51853 15.0%
10OLL
• 10OLL sold self-serve 51237 54 .0% 13.4%
100LL sold Million Air FBO 41456 46 .0% 11 .4%
TOTAL ALL: 9,693 24 .8%
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DAN COODY, MAYOR
•
MEMORANDUM
TO: Chairman Bob Nickle
Airport Board Member
FROM: Ray M. Boudreaux, Directo ,
Aviation and Economic Developm t
DATE: May 10, 2006
SUBJECT: April Maintenance Activity
Routine airfield maintenance and inspection: There were two major discrepancies
noted during daily inspections. Two edge lights were found damaged and were
• repaired same day.
Routine Terminal maintenance: Contractor dust and grime is causing extra work.
South restrooms are closed for the upgrade. Ceiling tile replacement and light
repair scheduled for May. Inside air quality is marginal.
Spring Fence Line Maintenance started with application of herbicide.
April showers and above normal temperatures kick started our mowing season.
Both tractors were prepped and put into service early in the month. Major service
items include:
New tires for batwing mowing deck
Repaired batwing deck gear box
Installed new radio antennae on large tractor
New blades on both mowers
Full service on both tractors
T Hangar service included:
Repaired rollers on DeCoster (B-3) Hangar Door
Aviation and Economic Development Department
Fayetteville Municipal Airport, Drake Field
• 4500 South School Avenue, Suite F
Fayetteville, Arkansas 72701
Ray M. Boudreaux, Director
Installed micro switch and cables in Phillips(D-9)
Replaced bulbs in Musgrave(E-5) and So Repro(G-5)
: Replaced light switch in So Repro (G-5)
Building maintenance included:
Fabricated new part and repaired AMP maintenance shop door
Coordinated new west side doors for AMP building
Repaired A/C ARAB
Repaired Toilet North Women
Repaired Urinal North Men
Moved Restaurant into new space
Started moving furnishings from lobby
Reinstalled electric on Terminal canopy--Electrified Million Air
Moved Emergency light for contractors
Obtained three bids and awarded AAM A/C repair
Fire system inspection of AAM completed awaiting report
New roof installed in restaurant but not fixed yet
New flower garden planted in front of terminal
Security Gates:
• Repaired Keypad and ground loop on East Gate
Installed new proximity switch
Initiated repair on FAA gate—parts on order
Aviation and Economic Development Department
Fayetteville Municipal Airport, Drake Field
• 4500 South School Avenue, Suite F
Fayetteville, Arkansas 72701
Ray M. Boudreaux, Director
00 FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DAN COODY, MAYOR
•
MEMORANDUM
TO: Airport Board
FROM: Ray M. Boudreaux, Director, iation & Economic
Development
DATE: May 8, 2006
SUBJECT: T Hangar Occupancy
I personally inspected all T Hangars. There were seven hangars that after calls to the tenants do
not have aircraft stored in the hangar all the time.
• 1 . The OMM has one that has many parts of a Beech 18 stored. It is very stuffed.
2. Horst Brinker has a hangar that he uses for his aircraft. It was empty the day I inspected.
He has several aircraft that he shuttles between FYV and Wedington Woods.
3 . Chris Ferguson has a hangar that he uses for his aircraft and aircraft that he is working on.
The day I inspected it was empty. He has several aircraft.
4. Bill Kennedy does not have an aircraft now. He sold it 2 yeas ago. But, he is purchasing
a Cessna 182 and will have it in the building by the end of the month.
5. The FAA uses one of the hangars for equipment storage.
6. James Scanlon has an aircraft under construction. Since I have been here there has not
been any progress.
7. Jay Foxx, a tower controller, stores his fifth wheel in a T Hangar.
Aviation and Economic Development Department
Fayetteville Municipal Airport, Drake Field
• 4500 South School Avenue, Suite F
Fayetteville, Arkansas 72701
Ray M. Boudreaux, Director
J
• AIRCRAFT INVENTORY OF T-HANGARS
May 2006
T-HANGAR A :
A-7 : DTS (Tom Sims): Contacted Tom week of May 1 s` . Has a plane. He has it out on
trips about four days a week. It was gone first part of the week, here today, and will be
gone tomorrow.
T-IIANGAR B :
B-4: FAA : No aircraft. The FAA leases an office building on the airport and also
leases a T-Hangar for storage of their equipment (with Airport Administration' s
approval). The FAA owns and services landing aid equipment located on this airport and
other area airports.
B-8 : Johnson Mechanical : Contacted week of May 1 They do have a plane. It is out
on a business trip today, for several days.
B- 10: Lance Ashmore: Contacted week of May I " . Has a plane. It is currently located
elsewhere, but will be moving it to the hangar in a couple of weeks. Buys fuel here now.
• B- 11 : Greg Heinze: Contacted week of May I " . Flys in and out of this airport
sometime two or three times a week. Keeps a truck in hangar for transportation when he
gets here. Sometimes he has two planes here.
T-HANGAR C:
C-S Storage: EAA Chapter 732: Ray reported storage unit has lock different than
Airport's. It is a storage unit, not large enough, nor intended for aircraft storage.
C- 1 : Kirk Elsass: Ray previously spoke with Kirk Elsass. Kirk owned plane in C- 1 , was
selling to Chris Adams. Plane reverted back to Kirk and hangar is now padlocked with
Ray's permission.
C-4: Bill Kennedy: Contacted week May 1 S1 . Doesn't have a plane, but is definitely
in the process of buying a Cessna 182 in partnership with Jim Harder (ph. 601 -
5649). Mr. Harder does a lot of flying for a business here in town. They have located
three to look at, starting week of May 8th, and will notify us of make, "N" number, etc.
when they purchase a plane.
C-7: Ross Executive Aviation: Contacted week of May 1 " . Business has an aircraft.
Ray was unable to check hangar, has lock different than airport' s. Hangar is rented by a
• business located in the terminal that conducts flight training.
1
• C-9 : Horst Brinker: Contacted week of May I " . They have three airplanes and they are
rotated between this airport/hangar and their residence at Wedington Woods (small
community airport where they live, west of Fayetteville).
C- 11 : Keith Arnold : Contacted week of May I " . His Aeronica (?) aircraft is
temporarily located elsewhere. Bringing it back to the hangar week of May 8`h.
T-HANGAR D :
D-2 : Clarksville Associates: Contacted week of May I ". His office reported the plane
is away on trip. Mr. Parnell travels a lot.
D-4: C & H Aircraft Restoration (Chris Ferguson) : Contacted week of May I " . They
use hangar for wife' s Swift sometimes, sometimes for Chris' Pitts, sometimes used for
their business overflow.
D-6: John Hamilton: Contacted week of May ls`. Contacted them to rent the hangar,
they are moving here from Mississippi, just rented hangar retroactive to May 1 ". Has
plane, flying in next week bringing signed lease.
D- 14: Ozark Military Museum: Contacted week of May I " . Ray said it has aircraft
parts in hangar. Leonard McCandless, Director, said they had about six to eight years of
• work on the plane before it will be flyable or sellable.
T-HANGAR E:
E-2: Reed Moody: Contacted his father week of May 81h in Little Rock. Reed is a
student of the U. of A. in Fayetteville. This semester (starting Jan. 18`h) Reed has been
an international student in Russia. They still have a plane and Reed will be back in
Fayetteville mid-May with the plane to attend summer school at the U of A.
E-5 : Scott Musgrave: Contacted week of May 8`h. Has a plane, it is in an interior shop
for maintenance and will be there about three more weeks, then it will be back here.
T-HANGAR F:
F-S Storage: Forest Service: Ray said when inspected unable to unlock, different lock
that Airport's. This is a storage unit, not large enough to store an aircraft.
F-3 : Bobbie Winn: Ray said when inspected there was an aircraft under construction. I
was unable to contact Bobbie, but did talk to Mike Kratchmere at the Tech School.
Bobbie is in the Bahamas. Bobbie has a Mooney with the tail removed for painting at his
home, and has a Flutterbug (a home built) in the hangar with the wings and tail off for
recovering.
•
2
• F-6: Washington County Sheriffs Office: Contacted week of May 81h . They have an
aircraft. Ray said unable to unlock hangar, different lock than Airport's. Due to the
nature of their business, they have a different lock and "they only" have the key.
F-7 : James Scanlon: Contacted week of May 8`h . Ray reported the hangar had aircraft
parts and motorcycles. Mr. Scanlon said there is a complete plane there, it registered and
he pays taxes on it. Mr. Scanlon said he has it torn down to recover the plane, but
sometimes projects like that take years. Regarding the motorcycles, he will be moving
them out shortly to make room to work on plane.
T-HANGAR G:
G-3 : Jay Foxx : Ray said there is a motor home stored in the hangar. Contacted Mr.
Foxx the week of May 8'h . He said he doesn't have an aircraft. When he rented the
hangar he had planned to buy a plane and that fell through. Mr. Foxx said he plans to
buy, or start building an aircraft, in the next month or two (he doesn't know when for
sure, no fixed plans).
G-4: David Devol: Contacted week of May 81h. Has an aircraft. Lived here, now lives
in Florida, flys between both places, has hangar at both places. Friday the plane was at
AMP for maintenance, and today, Monday, it is at Wings.
• T-HANGAR H :
H-2: Anthony Lyons: Contacted week of May 81h . Has aircraft here. Ray said he was
unable to enter the hangar and thought it had a different lock than Airport's. Mr. Lyons
said it is the same lock and key issued to him from the Airport.
H-3 : Warren Massey: Contacted week of May 8`h. Has aircraft, its in shop being
repainted now, then going to another shop for some other type of work (for a few days)
then it will be back here.
H-6: Kirk Elsass: Contacted week of May 8`h . Has aircraft. Plane was in the shop on
Friday, when hangar was inspected.
•
3
r '
a
City Council Meeting of: June 6, 2006
Agenda Item Number:
• CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO
TO: Mayor and City Council
TIIRU: StafflContract Review Committee
FROM, Ray M. Boudreaux, Director, Aviation and co omic Development
DATE: May 9, 2006
SUBJECT: Approve three year contract for Airport E gineering Services with McClelland
Consulting Engineers.
RECOMMENDATION: Approve and accept three year contract for Airport Engineering
Services with McClelland Consulting Engineers. Signature of the Mayor.
BACKGROUND: The FAA requires that airports have an assigned engineering
consultant that has been selected through the City selection process and that has experience
imdesign, planning, bidding, construction management and thorough knowledge of the
Federal Aviation Regulations that pertain to design criteria and grant programs
administered by the FAA. McClelland Consulting Engineers of Fayetteville has been the
consulting engineering company for Fayetteville Municipal Airport for more than 20 years
with only one period of three years where another company was the consultant. Engineers
• with McClelland, mostly Mr. Wayne Jones, have designed most of the improvements made
to the airport since it was originally constructed. Their abundance of knowledge, vast
experience, and willingness to respond to the airport makes MCE the best choice. A City
committee formed through the Purchasing Department selected MCE to continue the
71e. ^drport Board will consider the selection at their meeting May
10, 2006.
BUDGET IMPACT_ This item has no money attached. Projects are assigned to the
engineer through Task Orders.
Attachments: Staff Contract Review Form
Engineering Contract
• Aviation and Economic Development Department
Fayetteville Municipal Amort, Dmke Field
4500 South School Avenue, Suite F
Fayetteville, Arkansas 72701
Ray M. Boudreaux, Director
1 ,
I CITY OF FAYETTEVILLE
AGREEMENT FOR ENGINEERING SERVICES
i STATE OF ARKANSAS
COUNTY OF WASHINGTON
I
I !
{ This Agreement entered into and executed this 6"' day of June 2006 , by and
between the City of Fayetteville acting by and through its Mayor hereinafter called the CITY I
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OF FAYETTEVILLE and McClelland Consulting Engineers, Inc. with offices in Fayetteville, I
I
Arkansas, hereinafter called the MCE ; is intended to endure for a minimum period of one j
year from the time of its formal execution , extendable by contract amendment to not more
1 �
than three years.
• i
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WITNESSETH : �
Whereas, the CITY OF FAYETTEVILLE is planning to effect improvements to Drake Field,
jFayetteville's municipal airport; and Whereas the CITY OF FAYETTEVILLE'S forces are
fully employed on other urgent work that prevents their early assignment to the
aforementioned work; and Whereas the MCPS staff is adequate and "well qualified and it
has been determined that its current work load will permit completion of the plans for the
various projects on schedule;
Now therefore, it is considered to be in the best public interest for the CITY OF
FAYETTEVILLE to obtain assistance of the MCE'S organization in connection with said
engineering services. In consideration of the faithful performance of each party of the
• mutual covenants and agreements set forth hereinafter, it is mutually agreed as follows:
W:\DRAKI-' FIISI-1)\CON'rRACI'S\20116-2008\2006-1'NGA(;R.doc I
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SECTION I - EMPLOYMENT OF ENGINEER
The CITY OF FAYETTEVILLE agrees to employ the MCE to perform, and the MCE agrees
to perform , professional engineering services in connection with the projects set forth in the
Sections to follow; and the CITY OF FAYETTEVILLE agrees to pay and the MCE agrees to
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accept, as specified in the . Sections to follow as full and final compensation for work
accomplished in the specified time.
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SECTION II - DESCRIPTION OF THE PROJECTS
The services provided by the MCE are anticipated to include but not necessarily, be limited
to studies, investigations, reports, funding applications, design services, preparation of
construction drawings and specifications, bidding services, and engineering services during
• construction related to:
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Additional T-Hangar Unit Expansion(s).
60x60 Small Corporate Hangars.
East Side Corporate Apron.
• East Side Parallel Taxiway Extension .
1000 Ft. Runway 16 Overrun.
• 1000 Ft. Runway 34 Overrun.
• Individual Corporate Industrial Hangars.
• GA Parking Aprons Industrial Hangars.
• Large Corporate Hangar(s) .
• Terminal Building Rehabilitation .
• Extension of Lancaster Drive.
Maintenance and Rehabilitation of Pavements.
• Airfield Marking .
These services, when requested by the CITY OF FAYETTEVILLE, will be described in
specific Task Orders to this AGREEMENT FOR ENGINEERING SERVICES.
Additional services may be included as determined by the City of Fayetteville by
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executing Amendments to this BASIC AGREEMENT or by specific Task Orders . Such
i. additional services may include: completing air spacing forms; topographic surveys ;
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w developing city-required drainage plans; formulating Large Scale Development Plans;
performing utility searches, when applicable; and other similar tasks which are outside
the basic scope of services.
SECTION III — INFORMATION & SERVICES
The CITY OF FAYETTEVILLE will furnish any specifications , standards and other
information that may relate to the project including GPS survey data. Aerial mapping data
: will be provided , free of charge, to the MCE on magnetic media .
• SECTION IV - SERVICES TO BE FURNISHED BY THE ENGINEER
. The MCE will provide the preliminary study, design , construction administration , and
construction inspection services necessary to complete the following tasks under this
Contract.
I
A. Develop a schedule for each project upon the receipt of the notice to prepare
a ask Order for each project.
i
B . Attend preliminary conferences alone or with CITY OF FAYETTEVILLE
representative, local officials', State and Federal agencies; utility companies
and others regarding the proposed project, its general design, functions and
impact.
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C. Provide surveying , mapping , and related services as required to prepare
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Right-of-Way/Easement documents for the "CITY OF FAYETTEVILLE'S" use
f
: in acquisition activities .
D. Provide all field survey data from field work for designing the project and this
shall be tied to the "CITY OF FAYETTEVILLE'S" GPS control network.
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E. Obtain , interpret and evaluate geotechnical data for pavement design and
embankment stability.
F. Conduct preliminary design and prepare preliminary construction limits,
required right of way, ownership map, perform all needed stability analyses,
design of detours where needed , and preparation of maintenance of traffic
plans detailing needed signing and striping during construction, as well as for
• permanent application after the completion of street construction. .
G. Conduct final designs to prepare construction plans and specifications
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including final construction details and quantities, special provisions, cost
estimates , make final field inspection with CITY OF FAYETTEVILLE, make
any needed plan changes as a result of the final field inspection and all other
work required to advertise and receive bids.
H . Furnish plans to all utility companies affected by the project and shall
conduct a coordination meeting among all affected utility companies to
enable them to develop utility agreements regarding any necessary utility
relocations.
I . Prepare Contract Documents (Plans, Specifications, and Estimates). These
documents shall be in accordance with sound engineering principles . The
MCE shall coordinate closely with the FAA's Airports Development Office to
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provide copies of the Plans and Specifications and cost estimates for review
as required by the FAA. When projects are FAA-funded , detailed
Specifications shall be developed using FAA "Standards for Specifying
Construction for Airports" AC 150/5370-10, or other appropriate standards
approved for use by the FAA. The MCE will obtain a specimen copy of the
General Provisions and applicable
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prevailing wage rates from the FAA and the Arkansas Department of Labor
for incorporation into the Specifications for the proposed project.
J . Assist the CITY OF FAYETTEVILLE in advertising , answering bid questions,
receiving of bids on the various phases of work, evaluating bids received ,
recommending award of bids, and award of construction contracts.
• K. Establish benchmarks for elevation control and tie layout work to
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Fayetteville's GPS and provide construction reference points for alignment of
the project components.
L. Provide construction administration during the construction process including
j attending pre-construction conferences, visiting the site at least once per
month , reviewing Shop Drawings and samples, assisting with Change
Orders, preparing monthly Contractor Pay Estimates , and preparing final
"Record Drawings".
M . Provide construction inspection on either a full time or an as-needed basis
during construction as required by each Task Order.
The street and parking projects will be designed and constructed to meet local standards in
• accordance with the CITY OF FAYETTEVILLE'S adopted criteria . These designs shall be
based on Standard Specifications for Highway Construction Edition 1996 of the AHTD and
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}
latest special provisions and City of Fayetteville Specifications except that metric units will
not be used . The design concept with regard to street alignment, pavement section ,
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geometrics, detours, right-of-way, and utility relocation shall be submitted by the MCE and
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approved by the CITY OF FAYETTEVILLE prior to beginning design work.
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SECTION V - COORDINATION WITH OWNER
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As each .Task Order is developed and approved the scope of engineering services and
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fees will be finalized. The MCE shall hold conferences throughout the design of the project
with representatives of the CITY OF FAYETTEVILLE to the end that the design , as
perfected , shall have full benefit of the CITY OF FAYETTEVILLE'S knowledge and be
consistent with the current policies and construction practices of the CITY OF
• FAYETTEVILLE. The CITY OF FAYETTEVILLE reserves the right to acceptor reject any
or all plans, but this stipulation will not relieve the MCE of responsibility for the design of
jthe project.
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I SECTION VI - OFFICE LOCATION FOR REVIEW OF WORK
Review of the work as it progresses under this Agreement shall be made at the CITY OF
FAYETTEVILLE'S office.
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SECTION VII - PRELIMINARY SUBMISSION
The MCE shall submit three (3) sets of preliminary plans for each submittal at 35% , 65%,
and 95%, and meet with the CITY OF FAYETTEVILLE'S staff following each submittal.
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SECTION VIII - FINAL SUBMISSION
. i
The final submission for the construction contract shall consist of the following :
A. One ( 1 ) copy of all design calculations.
B . The originalsof all drawings, specifications and contract documents. All
design drawings on magnetic media shall be submitted on disks compatible
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with AutoCAD Release 2005 software.
C . The estimated cost of construction and a detailed estimate of time in
calendar days ' required for completion of the contract.
i D. Three (3) copies of the final plans for CITY OF FAYETTEVILLE'S use.
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SECTION IX - ENGINEER RESPONSIBILITY DURING "BIDDING" AND
• "CONSTRUCTION" PHASES
During the "Bidding" phase of the project, the MCE shall provide all engineering and
administrative services needed to obtain bids for the construction project, evaluate the
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i bids , and consult with and advise the CITY OF FAYETTEVILLE as to the acceptability of
i the best bidder.
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During the "Construction" phase of work, the MCE shall provide administrative and
engineering services including resident construction inspection services to determine
whether the Contractor has met the requirements of the design plans and Specifications.
The MCE shall review the Contractor's progress payment requests based on the actual
quantities of contract items completed and accepted , and shall make a recommendation to
the CITY OF FAYETTEVILLE regarding payment.
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SECTION X - SUBCONTRACTING
Prior to entering 'into fee negotiations, the CITY OF FAYETTEVILLE shall approve
selection of all subconsultants to the MCE. The CITY OF FAYETTEVILLE reserves the
right to reject without prejudice at his discretion the MCE'S selection of firms for any
subcontracted tasks.
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SECTION XI - TIME OF BEGINNING AND COMPLETION
The MCE shall begin work under each separate Task Order within ten ( 10) days of notice
to proceed . and shall complete the plans for the construction contract within the time
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stipulated in each respective Task Order.
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The stipulated completion time in each Task Order shall be predicated upon the fact that
•
j the CITY OF FAYETTEVILLE will promptly provide all pertinent requested information in its
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possession , and will conduct reviewslapprovals of interim work in an expeditious manner (5
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iworking days per submittal).
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SECTION XII - FEES AND PAYMENTS
A. Engineering Planning and Design Services Preceding Construction :
The MCE shall provide, as enumerated individually in each respective Task
Order, application for funding , engineering study, surveying , geotechnical
investigation , design , bidding , and easement preparation services for a
specifically stated fee amounts.
Each Task Order shall also list fee amount for the individual tasks for the
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Design Phase Services work scope identified therein. The basis of this fee
and justification for the fee shall be contained in an Appendix attached to
t each Task Order. Adjustment of the fee may be made should the MCE
establish and the CITY OF FAYETTEVILLE agree that there has been , or is
i to be, a significant change, in scope, complexity or character of the services
to be performed ; or if the CITY OF FAYETTEVILLE decides to shorten the
I
duration of work from the time period specified in the Agreement for
completion of work and such modification warrants .such adjustment.
Additionally, each Task Order shall contain an Appendix, which covers the
classification and salary rate for all personnel anticipated to be assigned to
• this project by the MCE.
I
Payment to the MCE by the CITY OF FAYETTEVILLE for Design
Phase Services shall be made within 30 days after the date of billing . The
amount due will be for services rendered during the previous month . Final
payment for Design Phase Services shall be made upon the CITY OF
FAYETTEVILLE'S approval and acceptance with the satisfactory completion
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of the "Design " phase of the project.
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B. Construction Phase Services :
The MCE shall provide, as enumerated individually in each respective Task
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Order, construction administration , construction staking , construction
• inspection , and construction materials testing for a specifically stated fee
amounts.
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Each Task Order shall also list fee amount for the individual tasks for the
( Construction Phase Services work scope identified therein . The basis of this
I
fee and justification for the fee shall be contained in an Appendix attached to
each Task Order. Adjustment of the fee may be made should the MCE
establish and the CITY OF FAYETTEVILLE agree that there has been , or is
to be, a significant change in scope , complexity or character of the services
to be performed ; or if the CITY OF FAYETTEVILLE decides to shorten the
duration of work from the time period specified in the Agreement for
completion of work and such modification warrants such adjustment.
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• Additionally, each Task Order shall contain an Appendix which covers the
classification and salary rate for all personnel anticipated to be assigned to
this project by the "MCE" .
Payment to the MCE by the CITY OF FAYETTEVILLE for Construction
Phase Services shall be made within 30 days after the date of billing . The
I amount due will be for services rendered during the previous month. Final
payment for Construction Phase Services shall be made upon the "CITY OF
FAYETTEVILLE'S" approval and acceptance with the satisfactory completion
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of the "Construction" phase of the project.
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• SECTION XIII - CHANGES
The CITY OF FAYETTEVILLE may at anytime, by written order, make changes within the
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