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HomeMy WebLinkAbout2006-02-08 - Agendas - Final • AGENDA FOR THE AIRPORT BOARD MEETING 1 :30 pm, Wednesday, February 8, 2006 Airport Conference Room 1 . Welcome and Agenda Review — Chairman Bob Nickle. A. Comments from the Public on Items on the Agenda. 2. Minutes of the January 19, 2006 meeting. 3. Receiving of Reports. A. Bob Nickle, Chairman. B. Ray Boudreaux, Director. C. James Nicholson, Financial Coordinator D. Louise Powers, T-Hangar Report. E. Construction Report. F. Maintenance Report. 4. Old Business. • A. Presentation by Barnard Dunkleberg: Update on the Airport's Master Plan. 5. New Business. A. Land lease for Spitfire Aviation Services, LLC to construct a hangar (see Lease Data Sheet). Action Requested: Approval to submit through the City's Staff Review process and the signature of the Mayor. B. Lease with Shelly Fanning, dba Butterscotch Kids, to rent terminal space for a children's clothing boutique (see Lease Data Sheet). Action Requested: Approval to submit through the City's Staff Review process and the signature of the Mayor. C. Task Order for Striping Plan for the Terminal Parking Lot. Action Requested: Approval to submit through the City's Staff Review process and the signature of the Mayor. D. Discussion: Time of Airport Board Meeting. 6. Other Business. A. Items from the Public. B. Items from the Airport Board. 7. Adjourn. • NOTE: Next strategic Planning Meeting Next Airport Board Meeting • MINUTES OF THE AIRPORT BOARD MEETING January 19, 2006 MEMBERS PRESENT: Bob Nickle, Dave Bowman, David Hollman, Janice Stanesic, Otto Loewer, Richard Greene MEMBERS ABSENT: Vaughn DeCoster STAFF PRESENT: Ray Boudreaux, James Nicholson, Louise Powers OTHERS PRESENT: Steve Reynolds-Government TV Chanel, Wayne Jones- McClelland Consulting Engineers, Terry Collier-tenant, Camron McAhren and Raelynn Rehn-Arkansas Helicopters, Christie King-Wittenberg Delony and Davidson ITEM #1 : Welcome and Agenda Review-Chairman Bob Nickle. Introduced and welcomed the newest Airport Board Member Richard Greene. He is a tenant, has a plane hangared here, had a (FAA) Part 135 business, and had been an investment broker. R. Greene said he was happy to serve the community. Charles Wallace was introduced as the Air Boss of the AirFest the Airport's Fathers Day Event. He related work was progressing and explained they wanted more business and tenant • participation, and asked for two volunteers from the Airport Board to work on the AirFest Committee. Richard Greene and Dave Bowman volunteered and by Board Consensus were appointed by the Board to the AirFest Committee. ITEM #2 : Minutes of the December 8, 2005 meeting. A motion to approve the minutes was made by Dave Bowman and seconded by David Hollman. The motion carried. ITEM #3: Receiving of Reports. A. Bob Nickle, Chairman. Thanked Wayne for the photographs of the Airport. B. Ray Boudreaux, Director. Explained his report in the agenda is his Director's Annual Report. Commented that our self serve AvGas is $2.88 and Siloam Springs is $2.98, and thanked the FBO, as we buy the fuel from them. Mentioned the City's 2025 Plan and urged the Board Members to contact their City Council members and discuss the importance of their Municipal Airport with them. The Airport's Master Plan is progressing and at next month's meeting Kelly Maddoux of Barnard Dunkleberg will give a presentation. We have received a letter from the FAA to increase the amount the Airport pays towards the Control Tower services. We are working on the paper work to ask the FAA to consider a revision on the Cost Benefit. Barnard Dunkleberg advised contacting David Beyers, of Emery Riddle University, who wrote the formula used by the FAA. A contract with him is on the agenda for approval. We just began paying the Cost Benefit amount in March 2005, and we weren't suppose to have another . review until the second year. All we can figure is the FAA made a mistake in their calculations in our current Cost Benefit amount. We have been in touch with David Beyers and he believes applying our current information to the formula will reduce the new amount the FAA wants us to pay for the tower. The Board said they would like to know what factors make up the formula so I that we all could work towards bringing more of those items to the airport to keep the formula • amount as low as possible. Director Boudreaux stated that at the last meeting the Board asked to begin including information on the Board and tenants on the field in the Tenant Letter. The Tenant Letter goes out in the monthly Invoices. This month it has a bio of Airport Board Chairman Bob Nickle. Each month we will put a different one in the letter. A copy of the Million Air credo has been provided for the Board. Staff is working on one for the Airport. Director Boudreaux introduced the new tenants in the terminal, Camron and Raelynn McAhren, of Arkansas Helicopters. C. McAhren explained they will be giving helicopter flight training and have just hired a CFI. They have a Part 61 and Part 91 . They have to be in business two years before filing for a Part 141 Flight Academy. They have a strong interest in development. Mentioned they had their Robinson Helicopter sitting just outside the Conference Room and they would be available to give a tour of the helicopter after the meeting. They expect to add another helicopter in June and add another later on. They are the only helicopter flight training in the four state area. There is one in Kansas City and one in Mississippi. C. James Nicholson, Financial Coordinator. Announced staff now has power point capabilities and displayed the agenda charts for Operations, Fuel Sales and the Financial Reports on the new screen as he discussed the reports. Year 2005 by passed all previous years. Chairman Nickle told of the huge growth in operations from 2000 (21 ,761) to 2005 (46,776). O. Loewer said these kinds of charts help us understand and help others to understand. He suggested showing the dollar value of the gallons sold, not just the gallons, those are economic numbers. • He referred to the Cost Benefit Analysis, saying if we knew what the terms were we would know what is important to the Airport, it would be a huge marketing edge over other airports and could use it for more than the cost of the tower. Director Boudreaux explain some of the factors he had just become aware, such as that military counts for ten more points if the Airport reaches a certain level of military operations, and the hull value of the airplanes based here counts in the formula. He advised he would get the formula to the Board shortly. J. Nicholson stated the report from Million Air shows the cost of fuel is back to where is had been in September 2005. The comparison of avgas to jet fuel sales still shows a ratio of 20/80. Fuel sales are better than last year. He reported the City Council had approved the Airport' s Budget, explained the Financial Charts, saying the Fund Balance is shrinking. Board discussion followed. Chairman Nickle said if we could get rid of the City's Cost Allocations we would be in the black. He commented the tower cost shown in the report may change. Director Boudreaux told of attending the Arkansas State Aeronautics meeting last week and the Airport was awarded three grants. D. Louise Powers, T-Hangar Report. All T-Hangars are rented and all storage units have been rented. We did have two small storage units available and the Forest Service has rented them beginning January 1'`. There are fifteen names on the single engine unit waiting list, there are six names on the twin, and eleven on the storage units lists. Director Boudreaux reported the Forest Service plans to use the units to store their slurry mix. We will be installing garage doors in each unit. They are still planning on being here in the spring. The Forest Service had representatives visiting here this week and also last month. E. Construction Report. Wayne Jones, speaking of the ramp and drive way construction said • that based on a regular winter a Stop Work had been issued some time back. Said he would visit with the contractor about continuing work next month. An old septic tank was found and had to be removed. He has worked with the contractors to make the driveway entrance radius larger and has talked to the Highway Department about giving a permit for striping a turn lane. He had 2 �1 • talked to Time Striping about seal coating the front parking lot and re-striping. His estimate for the work would be about $35,000 to $45,000, including striping the parking spaces. The parking lot could be done in pieces as needed. There are roughly 400 parking spaces in the lot. Christie King of Wittenberg Delony and Davidson told of meetings she had with staff and Million Air and presented and explained the color chart, and the wood stain samples, telling where each color would be used. Red accent will be present in the wall murals; there are six in the project budget. Director Boudreaux explained the murals would be photos of basketball and football scenes, of Old Main, the clock tower downtown and other local scenes. We will have photos to choose from at the next meeting. A motion to approve the color scheme was made by Janice Stanesic and seconded by Richard Greene. Board discussion followed about where other red accents would appear, such as the canopy. Director Boudreaux explained all of the canopy will be removed except for the entrance to the terminal. O. Loewer said red looks washed out quickly. C. King said you would probably need to replace the photos every couple of years because of fading. R. Greene said pilots flying into Fayetteville that are customers of Million Air are going to look for Million Air's colors on the field. He gave example of when he flys to other airports where the logos of universities are very prominent, he feels he is in enemy territory and wants to get in and out quickly. O. Loewer said we are promoting the City, not a Razorback airfield, that the Razorbacks are a piece of the community, not all of it. Vote was called on the color scheme for inside the terminal, adding the Bright Cherry Wood stain as part of the selected colors. The motion carried. A motion to have the entrance canopy in Million Air's green was made by David Holtman and seconded by Dave Bowman. The motion carried. F. Maintenance Report. Director Boudreaux explained the report is in the agenda packet, and said the main thing is the south ramp now has lights. The poles were cut down and lights re- installed. Answering the Chairman, the sweeping schedule is once a month, unless it rains. If it rains we do it the next day. We are about finished with the Arkansas Air Museum's roofing project. ITEM #4: Old Business. None. ITEM #5: New Business. A. FAA Supplemental Agreement #2, for installation of PAPI on Runway 34. Director Boudreaux explained there is no cost associated with the Agreement, it is just a ground lease for FAA equipment to assist pilots. A motion to approve the Agreement was made by David Hollman and seconded by David • Bowman. The motion carried. B. Approve contract with Quadrex Associaties, Inc., for a Benefit Cost Study for the control tower. Chairman Nickle said the contract is for $2,480.00 and the savings could be ten 3 J , times that. Director Boudreaux explained Mr. David Beyers wrote the formula used by the FAA. • The formula determines what the airports under the contract tower system would pay for their contract tower service. He is good at identifying information that would be helpful to present to the FAA for a new review of our Airport, that would help reduce the amount the FAA said would be our new payment for the contract tower. A motion to approve the contract was made by Dave Bowman and seconded by David Hollman. The motion carried. ITEM #6: Other Business. A. Items from the Public. None. B. Items from the Board. Director Boudreaux suggested having a Strategic Planning Meeting with the date to be decided later. MEETING ADJOURNED at 2:40 p.m. • Dave Bowman, Secretary Date • 4 FAYETTEVILLE AIRPORT ADMINISTRATION OFFICE THE CITY OF FAYETTEVILLE. ARKANSAS Z February 6, 2006 MONTHLY REPORT Director, Aviation and Economic Development Fayetteville, Arkansas January 2006 AVIATION: The first month of the year started off with a bang. FAA notified us that we would be required to pay nearly four times the rate for the Air Traffic Control Tower (ATCT). A new office was attempting to realign the studies and we were one to be realigned. We had received initial notification in July 2005 that they were considering a re-computation of the benefit cost analysis for our cost share for the ATCT. We immediately called and protested the re-computation due to the fact that we had only been in the program since January 2005 and had only been obligated for our share of the cost since March 1 , 2005. All agreed and we continued to check on the status of the decision which we finally received in January 2006 with a new cost share to take effect as of • March 1 , 2006 at the new amount of $8,039.00 per month. The current amount is $2,334. The " difference is from .91 to .69. The ratio must reach 1 .0 for the FAA to fully fund a contract tower. We submitted a very thorough analysis to the FAA to justify our operations counts. and growth expectations as provided by the Airport Master Plan Consultant, Barnard Dunkleberg. We also enlisted the assistance of Quadrex Associates, Inc., an airport development consultant that was on the ground floor with the FAA in the development of the B/C formula. His re-computation showed that based on the growth analysis from the Airport Master Plan Update and using information provided by airport staff, the airport B/C would be 1 . 15 and thus not require a cost share from the airport. We await the FAA evaluation of our data. We have been given until April 1 , 2006 to complete our justification response. Operations for January were nearly twice last January and more than 500 more than January 2004. The first quarter of 2005 was very bad so it is valid to compare with 2004. Sales were over 40,000 gallons for the month which is significant. The January operations count was the largest recorded since January 1998. 1998 was the last full year of airline operations. Don Hams, our FAA Project Manager, told us he had been notified that we would receive additional grant funds for Phase II of the West Side General Aviation Ramp Project. The project is on winter hold but with the additional money the project will be complete mid 2006. We have a lease for review by the Airport Board for the first hangar development on the new ramp. The client will construct his own hangar or will lease from the airport. We are working on the details • and will present the options to the Airport Board at the February meeting. 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE, AR 72701 PHONE 501 -718-7640 Ext. 5 • FAX 501 -718-7646 • The Terminal Rehab Project is stalled waiting on approval of the submittals by the Architect. Due to the boom in the area, the architects are concerned with lead time. We are too, as we have tentatively scheduled the ribbon cut/grand opening for April 21 , 2006. Our maintenance crew is removing the blue awning from in front of the building on the ramp side. The building is revealed and is much more attractive without the awning. The rehab project has in the bid a new cover for the part covering the main entrance walk. The museum roof project was completed and received a satisfactory inspection. The roofing company, Arkansas American Roofing performed well and completed the work quickly. The weather cooperated as well so we got it done in January. I attended my first meeting of the AAOA Board of Directors in Little Rock. We are working on the 2006 convention. We are still looking for a site since a contract fell through for the group to meet in Shreveport, Louisiana. I presented our grant requests to the Arkansas Department of Aeronautics Commission in January. We received approval for FAA matching grants for the Master Plan and the West Side Apron and a local matching grant for the Terminal Rehab Project. With the NWACC taking over the AATC, we have been appointed to the Advisory Board to the • aviation department of the NWACC. We look forward to the first meeting in February. James Nicholson has entered a course of study at the U of A Walton College of Business to work on a degree in accounting or a related field. He is taking two prerequisite classes this semester. It will take 3 and %= years to get the degree. The Airport Board met in Strategic Planning session twice since the last report and plans to continue working on re-imaging the airport in conjunction with the grand opening of the Terminal Rehab Project and the Million Air FBO completion. The Board continues to work on their vision of the future for our airport and will meet with Barnard Dunkelberg as we begin phase II of the master planning process. We received bids for our landscaping contract. Collosal Enterprises, owned by Marcia Donley, was the low bidder and will develop new gardens to beautify the Terminal Building entrances. The major project for 2006 is a new bed for the first island of the parking lot. ECONOMIC DEVELOPMENT: I participated as part of a panel discussing Economic Development with Bill Ramsey, Phil Stafford, and Tom Deweese for presentation to the Chamber Leadership class. • We arranged for several City employees to attend the Annual Economic Forecast presented by the Walton College of Business. Dr. Jeff Collins presented a very good outlook for the future • in Northwest Arkansas. FEDC held a planning retreat to discuss the future of economic development in Fayetteville for 2006 and the future. Another meeting is scheduled to review the results of the meeting. We continue to work with the engineers to evaluate the former City of Fayetteville Incinerator in the Industrial Park. We will develop a reuse plan and present it to the ADEQ for approval. R ly Submitted, 4 Ray M. 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N O - O m O C 10 10 m r l0 Lm N O N N a L O N C N a .0 m6 U) 26 Z2 U 2 Z Z JJ J d Q Z U o . . n • • r' • • : �sasasaasas ri 591 o . . ��IJ F1 11 � i �� I_I�IIIP:L�I��i�l'', I _ • 1 . oaaassaaaaas . . . : �eeeeeeeeee • ' �� i��` Iris lrl� I I� 11 I� irl� jr l i ! 1 1 Will � � : �aaseaaaaaaa Fuel Market Trend Percent Change in Fuel Wholesale Market 40% - 30% - JET A 20% - � AvGaB 10% - 0% ox ox r--.– —�—•/ -2ox .:%x -3o4 -sox t Alm M1 FBO Statistics: January 2006 Million Air Category Gallons % Category % TOTAL Jet Fuel sold to FVY-based customers 14 ,950 45 .0% 36.0% Jet Fuel sold to itinerant customers 188245 55.0% 43.9% Total Jet Fuel Sold 33,195 87 .8% 79.9% 10oLL sold to FYV-based customers 11066 23.2% 2 .6% 100LL sold to itinerant customers 31528 76.8% 8 .5% Total 100LL Sold 4 ,594 12 .2% 11 .1 % TOTAL ALL: 37,789 91 .0% City Category 10OLL sold Self-Serve 31345 89 .4% 8.1 % 87 Octane MoGas sold Self Serve 398 10.6% 1 .0% TOTAL ALL: 38743 9.0% 1o0LL • 100LL sold self-serve 3,345 42 . 1 % 8.1 % 100LL sold Million Air FBO 4,594 57.9% 11 .1 % TOTAL ALL: 71940 19.1 % • W C> .. 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The tenant wished to have a 10,000 SF hangar RECOMMENDATION: Approve the lease agreement for the Staff Review process and signature of the Mayor. • • LEASE DATA SHEET TENANT: Shelly Fanning DBA Butterscotch Kids ADDRESS: 13215 Wallen Mountain Rd. West Fork, AR 72774 PHONE: 479-839-8432 (II) 479-530-5010 (C) 479-521 -6150 (F) PROPERTY LEASED: Retail space approximately 745.75SF at front of terminal building USE OF PROPERTY: Children's Clothing Boutique BEGINNING DATE: April 1 , 2006 TERM OF LEASE: 1 year prime term OPTION TO EXTEND: 2/1 year option • RENTAL FEES: $ 11 .00 per SF per year $ 684.00 per month Renewal rental rates IAW formula SPECIAL CONSIDERATIONS: Airport staff will investigate constructing building for the tenant and applying for matching funds through the SAAG program DESCRIPTION: The space is 745.75 SF along the front wall of the Terminal Building to be vacated by the restaurant during the renovation. Company sells specialized children's clothing, shoes and accessories, gifts and jewelry. The owner/operator currently operates out of her home. The business has grown so much she has run out of space. RECOMMENDATION: Approve the lease agreement for the Staff Review process and signature of the Mayor. • w • TASK ORDER NO. 12 PARKING AREA AND ROADWAY STRIPING PLAN STATE OF ARKANSAS COUNTY OF WASHINGTON This Task Order is written pursuant to the basic agreement entitled CITY OF FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES, executed on April 30, 2003. The referenced basic agreement pertains to proposed improvements to Drake Field, Fayetteville's Municipal Airport. This Task Order entered into and executed on the date indicated below the signature block, by and between the City of Fayetteville and McClelland Consulting Engineers (MCE) sets forth the project description, project schedule, and engineering fees related to the striping of the Public Parking Facilities • and the Entrance/Exit Road at the Terminal/FBO Building at Drake Field . SECTION I - PROJECT DESCRIPTION The overall project is to consist of the Seal Coating of the north/south Parking areas, the Entrance/ Exit Road and the striping of the parking areas. The services to be performed include: Detailed plans for the striping services. SECTION II - PROJECT SCHEDULE From the time the City of Fayetteville issues the Notice To Proceed (NTP), McClelland Consulting Engineers, Inc. will endeavor to execute the project within the following time periods: • JADRAKE MELD\CONTRACTS\2003-2006\Task Order 12.doe I • Task Completion After NTP A. Prepare Parking Striping Layout and Specifications 10 calendar days SECTION III - SCOPE OF SERVICES McClelland Consulting Engineers, Inc. shall, generally, provide those services listed in the basic agreement which are applicable to this specific Task Order. Specifically, the project is likely to include: A. Prepare the Striping Plan for the Parking Areas and Entrance/Exit Road . SECTION IV - FEES AND PAYMENTS • The following fees are to be paid to McClelland Consulting Engineers, Inc. as compensation for his services: A. Detailed Striping Plans and Specifications lump sum of $ 1 ,250.00 Appendix A presents hourly rates for personnel anticipated to be assigned to this project by McClelland Consulting Engineers, Inc. SECTON V - BASIC AGREEMENT IN EFFECT: Except as amended specifically herein, the basic AGREEMENT FOR ENGINEERING SERVICES shall remain in full force as originally approved and executed. • 1:\DKAKE FIELD\CONTRACT'S\2003.2006\Task Order 12.dm 2 r' • IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly executed as of the date and year first herein written. FOR THE CITY OF FAYETTEVILLE: By: Attest: Mayor Date: FOR McCLELLAND CONSULTING ENGINEERS, INC. : • By: Attest: President Vice President Date: • 19DRAKE FIELWONTRACTS\2003-2006Wask Order 12.doc 3 NORTH\WST ARK AS ArkansasDemocra 7pofazette Even after the tanker base The P-3 Orion cargo plane` is finished, it's likely to have which is the plane most likely . • aerial retardant planes. such as 1p be at Fayetteville Sece the :the P-3 Orion stationed on site base is complete, has a,two-per- only during the late winter and son crew. It can _carry 3,000 gal- . postpone spring. That's when the south- Ions of fire retardant it eastern U.S. has the highest . The ptan� 11- 1 . .rep . and probability of forest fries;All- 150 feet above the tallest trees tinker red said: In most years; that's ,as they drop the red retardant from late February to the end in 1;000-foot.Stretches across a of May, Allred 'said. :fig forest Allred sazd- _' •< . relocation Having the planes in Fort Once a call for plane help is Smith and Ardmore in January t the goal is to get the aerial is unusual, Allred said. . , retardant plane in the air wiHiiti Forest Service fans The'forestservice explored minutes 1 indsbyd P long-term options iii-2001 for For the city of Fayetteville; shift to Drake Field tanker bases and evaluated. there's_ an economic advantage five airports. They were Dtslrek tO having the forest sernce base BY ROBERT J. SMITH Field, the Fort Smith airport; and aerial retardant planes, ; .. . . • ARKANSAS DEMOCRAT-cezert'e the NorthwestArkaasas.Rc= Since2002, the rarest Service Its 'likely to, be summer gronalAirpoitinHighfill 'Ivfena bas paid $2347amonthtolease , before the U.S. Forest service intermountain Airport and Hot a at the airport said James Shifts its air-tanker base from Sprnigs Municipal^Airport, ' Ifi oLson, the.airporrs financial' The(forest service decided coordinator. The 12 acres are east the Fort Smith Regional Air= that Drake Field provided the of the airport's runway and south port to opening best combination offast re_ ofitstontroltowes The opening of the air- sponse times to Forest Fires, z, ' Once the plane arrives, the tanker Base at Drake Field in to proximity and the anPortSanexpectmore;revenue rp Fayetteville has been delayed airport facilities neededto su because more fuel will ,be sold because the service has been Ir be bu fighting Port the base, Chatham said ;while a private:company sells sy January for- Among Drake Field's advan- fuel at the airport, the company estfrresai Oklahoma and , a tages over Fort Smith was its must pay the.airport 10 cents spokes, said Cheryl Chatham a spokesProximity to the m southern the Mark Twain for4gach gallon sold, Nicholson man for the US: Forest fwd Service office at Hot Springs. National ForMissouri, said Johnny Lin The Shift ,was to'occur in a Fire management and avia the fall last year; and'then in tion officer For the US. Forest thaw the said ring this yeai, Cha- Service in Arkansas and Olds- horna. When the construction at ' A base in Fayetteville puts Fayetteville is complete, Drake the plane within a-100-mile Field will have one of 75 air- radius,- or 20-minute flight, tanker bases in the United of portions of the Ouachita states to provide temporary Ozark-St. Francis and Mark homes for the 16 air tankers Twain national forests, flown for the forest service to Among Fayetteville's other fight fires, said Kathy Allred, advantages.is its low number air-tanker program manager - ofOther flights. The airport had , for the forest service:, ' been the center for commercial • Most of the available planes its in Northwest Arkansas, are now stationed iii Ardmore, but the airport eventually lost Okla, and at Fort Smith to as. all of its commercial service gist with firefighting in there to the regional airport that pori Allred sazd opened in 1998 in Hight'iIL .