HomeMy WebLinkAbout2005-12-08 - Agendas - No data from Migration AGENDA
FAYETTEVILLE MUNCIPAL AIRPORT BOARD
1 :30 p.m., December 8, 2005
Airport Conference Room, Terminal Building
4500 S. School Avenue
1 . Welcome and Agenda Review — Chairman Bob Nickle.
A. Comments from the Public on Items on the Agenda.
B. Recognition of outgoing Board Member Frank Sperandeo.
2. Minutes of the November 10, 2005 meeting.
3 . Minutes of the Special Called November 21, 2005 meeting.
4. Receiving of Reports.
A. Bob Nickle, Chairman
B. Ray Boudreaux, Director
C. James Nicholson, Financial Coordinator
D. Louise Powers, T-Hangar Report
E. Construction Report
F. Maintenance Report
4. Old Business.
. A. Update: Terminal Rehabilitation Project.
B. Update: New maintenance equipment for the airport.
C. Update: T-Hangar tenant directory
D. New T-Hangar Lease
Action Requested: Approve new lease.
5. New Business.
A. New Terminal Lease: Arkansas Helicopters, LLC.
Action Requested: Approve lease.
B. Assignment of Lease: NW Arkansas Aviation Technology Center to the
Community College.
Action Requested: Approve and forward to City Council.
C. Approve bid from Northwest Roofing Company, dba Arkansas American
Roofing, for the replacement of the Arkansas Air Museum roof for
$305977.89.
Action Requested: Approve and forward to the City Council.
D. Discussion: 2005 Annual Report to the City Council.
E. Discussion: Strategic Planning.
6. Other Business.
A. Items from the Public.
B. Items from the Airport Board.
7. Adjourn.
Note: Strategic Planning Meeting:
Next Airport Board Meeting:
FAYETTEVILLE MUNICIPAL AIRPORT BOARD MEETING
• November 10, 2005
MEMBERS PRESENT: Bob Nickle, Otto Loewer, Dave Bowman, Janice Stanesic, David Hollman
MEMBERS ABSENT: Frank Sperandeo, Vaughn DeCoster
OTHERS PRESENT: Neal Bilbe-Government Channel, Ken Schossow-Wings Avionics, Inc.,
Wayne Jones-McClelland Engineers
ITEM #1 : Welcome and Agenda Review — Chairman Nickle.
Welcomed everyone and encouraged all to attend the various Veterans' Day functions in honor of those
who served their country.
ITEM #2 and ITEM #3: Minutes of the August 11, 2005 and October 13, 2005 meetings.
A motion to approve both sets of minutes was made by Dave Bowman and seconded by David
Holman. The motion carried.
ITEM #4: Receiving the Reports.
A. Bob Nickle, Chairman. Commented on the fuel prices going down.
B. Ray Boudreaux, Director. Reviewed his report in the agenda packet. He told of the Million Air's
tenant cookout. The State Aeronautics is working on an Arkansas Airport Plan, which includes an
Economic Impact Study. Information from our Master Plan will be forwarded to them. Wittenburg
Delony and Davison had a pre-bid walk through for the terminal rehabilitation project, seven companies
were represented. We will ask for a Special Board Meeting to approve the bid. NW Arkansas
• Technology Board voted to join the Community College. D. Bowman said the Community College is .
scheduled to vote on merger. There will be no change in operation, with a six month transition. Long
range plans are for the Tech school to remain at the airport and look into the possibility of a new facility
on the airport. The Air Museum specs are in and will go out for bids. Presented a new T-Hangar lease
format and asked for comments back from the Board. O. Loewer commented on the lease request for the
person's Social Security Number, saying a lot of people are hesitant about giving that information. J.
Nicholson said it was part of the City's Policy for credit. Director Boudreaux told of Frank Sperandeo's
Board Membership about to expire. It is an aeronautical position. Applications can be picked up in the
office, or on-line. He encouraged anyone interested to apply; the applications are due back on December
2nd.
C. James Nicholson, Financial Coordinator. Commenting on the fuel report from the agenda packet,
said it is set up in a different format. Chairman Nickle noted the operations are up. Director Boudreaux
mentioned receiving a letter stating the Airport's cost towards operating the tower was going to increase.
Said he was working with them as a review wasn't due for another year. There have been some changes.
DHL was located here and had scheduled freight flights, and they count more, as do military flights. O.
Loewer suggested looking at the formula so the Board would know what areas we need to work towards.
Area and local fuel prices were discussed. The Financial Report was then reviewed. Speaking of the
decrease in FBO personnel and fuel revenues, O. Loewer said we should note in the reports what had
caused significant changes in the budget, because later when being reviewed by others, the reason for the
change may not be remembered. Director Boudreaux suggested at a Strategic Planning Meeting to
discuss plans for the airport's future, the airport's value to the community, and then present it to the City
Council. O. Loewer suggested as our reserve fund is being depleted, our shift from running the FBO to a
company running the FBO, a significant upgrade in the terminal, we get our numbers together in five or
six years and then say this is what you've got, that would be the time to tell the story. Chairman Nickle
• said right now there are a lot issues with the City budget for the Council and the citizens to address. You .
would want to go before the Council at the right time.
D. Louise Powers, T-Hangar Report. Two tenants sold their planes, one hangar has been filled we are
in the process of filling the other. We have three names on the twin list and ten on the single engine list.
1
E. Construction Report. W. Jones stated the area in front of the terminal will be paved tomorrow. The
sewer lines have been tested several times and passed. They will wait two weeks and test it again then •
turn it over to the new pump station. The project is on schedule. The terminal rehab project has had good
responses so we expect several bids. Construction should start in mid-January. The Master Plan is
progressing; in a couple of weeks they will present Working Paper I to the Board and it will be available
for discussion. Director Boudreaux said we want to be conservative, but forecast accurate. The
University's Economic Impact dealt with the businesses on the airport, but didn't address the airport
passengers' impact.
F. Maintenance Report. Director Boudreaux reviewed the report in the agenda packet. He told of the
east side restrooms being painted.
ITEM 5: New Business. Chairman Nickle asked to move on to New Business #C.
C. Wings Avionics new lease. Director Boudreaux said it was time for a new lease. It is for three years,
and raised the rent $100.00 each year. Chairman Nickle said Wings is a great asset for the airport.
A motion to approve the lease with Wings was made by Dave Bowman and seconded by David
Holtman. The motion carried.
ITEM #4: Old Business.
A. and B. Information Items. Chairman Nickle said this is information on project funding. The fust
one is for a State grant in the amount of $6, 137.00 towards the Airport's Master Plan. The total project
was for $ 122,742.00 and funded 95% by FAA AIP Grant #33, and the State grant for 5%. The second
one is for a State grant in the amount of $48,844 towards the Westside General Aviation Ramp. The total
project was for $977,074.00 and funded 95% by FAA AIP Grant #34, and the State grant for 5%. This is
a million dollars grant money coming to your airport.
ITEM #5: New Business. 1 •
A. Airport Terminal Renovation Project - State Grant. Director Boudreaux explained this is a
request to submit an application to the Arkansas Department of Aeronautics for a 50% match, not to
exceed $ 100,000.00. After the bids are all in, we can have a Special Board Meeting to approve and
forward the award of the contract to the City Council.
A motion to approve making application to the Arkansas Department of Aeronautics for a 50%
match, not to exceed $100,000.00, for the Airport Terminal Renovation, was made by Janice
Stanesic and seconded by David Holtman. The motion carried.
B. Consider a request from tenant Warren Massey for a T-Hangar directory. Director Boudreaux
asked the Board if they wanted to provide that service. Discussion followed, relating people are more
sensitive to giving out information, and whether to opt in, or to opt out. Chairman Nickle stated the
directory would be developed, but tenant information would only be included if the tenant gives
permission for their information to be in the directory. The Airport can email question to tenants and ask
for the response to be due back by a certain date. The directory could be an email directory.
D. Information, one vacancy on the Airport Board. Already discussed.
ITEM #6: Other Business,
A. Items from the Public. None.
B. Items from the Airport Board. D. Bowman stated the Veterans' Day parade will be this Saturday at
11 :00 in Springdale. Director Boudreaux displayed an aerial photograph of the airport and surrounding
area that was taken on October 14, 2005. The Board asked for a small version for each of the Board.
. Meeting Adjourned at 3:00 p.m. •
Dave Bowman, Secretary Date
2
•
MINUTES OF THE SPECIAL CALLED MEETING
FAYETTEVILLE MUNICIPAL AIRPORT BOARD
November 21, 2005
MEMBERS PRESENT: Bob Nickle, Otto Loewer, Janice Stanesic, David Holtman,
David Bowman
MEMBERS ABSENT: Frank Sperandeo, Vaughn DeCoster
STAFF PRESENT: Ray Boudreaux, James Nicholson, Louise Powers
ITEM #1 : Welcome. Bob Nickle, Chairman.
Chairman Nickle explained at this Special Called Meeting they had one item to discuss,
accept, and forward to the City Council.
ITEM #2: Approve Contract for the Terminal Rehabilitation with Bossier
Construction of Siloam Springs for $254,600.00.
Director Boudreaux explained there had been seven bids, with Bossier Construction
being the low bidder with a bid of $254,600.00. The company is well known by
Wittenburg Delony and Davison (WDD), our architects, and they have recommended
accepting Bossier's bid. There will be a 10% contingency, and that will still keep us
under budget. Bossier's bid allowed 182 to complete the job. WDD thinks it could be
completed in 120 days. Chairman Nickle stated the airport will received $ 100,000 from
the Arkansas State Aeronautics towards the project, and Million Air will be contributing
$40,000. This is a 2005 budgeted item. If we approve, it will be forwarded to the City
Council for approval, then staff will negotiate a contract with Bossier.
A motion to accept the low bid of $254,600.00 with Bossier Construction and
forward to City Council for approval was made by David Hollman and seconded by
Dave Bowman. The motion carried.
Meeting adjourned.
Dave Bowman, Secretary Date
FAYETTEVILLE
AIRPORT ADMINISTRATION OFFICE
Ahk THE CITY OF FAYETTEVILLE. ARKANSAS
December 1, 2005
MONTHLY REPORT
Director, Aviation and Economic Development
Fayetteville, Arkansas
November 2005
AVIATION:
The end of November cumulative operations count is 2% ahead of last year. Fuel sales are up
7. 1 % since January. The airport continues to grow and the economic impact of the airport on the
citizens of Fayetteville continues to increase.
The Football season ended with very exciting weekend events full of aircraft and people in the
airport terminal building. The Million Air folks have learned how to take care of the fans and the
fans have expressed their appreciation in many ways. The number of charter aircraft frequenting
the airport continues to increase. Much of this increase is attributed to the Million Air network
. sending their customers through Fayetteville.
The Terminal Building Remodeling was approved by the Airport Board at their special meeting
November 21 , 2005. Bossier Contracting, LLC was the low bidder and the contract was
forwarded to the City Council for Action at their December 6, 2005 meeting. The bid was below
the working estimate. Hopefully the contractor will be able to get the project done is short order.
The West General Aviation Apron Project continues to progress nicely. The contractor reports
that the final paving will not take place until the spring due to the temperature. We continue to
work with the FAA for additional funding to complete the project while the contractor is still on
site. We have met with Don Harris, our FAA project manager and the potential for additional
money-this year is not very good. There is potential to stretch the project out to complete next fall
with our entitlement funding for 2007. It will cost more if we wait as it will need to be redesigned
and re-bid and the contractor will have the expense of re-tooling for the job.
The engineering firm working with the USDA has scheduled the final inspection of the project for
mid-December. Once complete, we expect the Forest Service to start operating out of this airport.
We met with Bernard Dunkleburg concerning the Master Plan. We have coordinated with the
City Planning Department to insure that the Airport is included in the City 2025 Plan and have
coordinated the information with the Master Plan consultant. The work of the State Department
of Aeronautics will help with information sharing.
•
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE, AR 72701
PHONE 50 1 -718-7640 Ext. 5 • FAX 50 1 -718-7646
• The State of Arkansas Department of Aeronautics has scheduled a visit with our airport for
December 6, 2005 for the State Airport System Plan study. The staff has completed a 20 page
survey about our airport.
Following the vote of Arkansas Aviation Technology Center Board of Directors to become part of
the Northwest Arkansas Community College, the Community College Board ofTrustees voted to
take the AATC as a program of the Community College. Pursuant to the change, AATC will
assign the lease of their building to the Community College. We have no problem with the
assignment and will process the documents with the Mayor and City Clerk.
The museum roof re-bid had only one bidder again, but the project is within the budget and the
bid is acceptable in accordance with purchasing rules. We will present the project to the Airport
Board at their meeting December 8, 2005. The City Council will consider the award of the repair
project at their December 20, 2005 meeting.
We helped arrange a fly-by for the ribbon cutting at Appleby Landing, the former Younkin
landing strip near the Washington Regional Hospital. The street is named Bob Younkin Avenue.
Chris Ferguson did an excellent job.
We spent most of the month working on the new Airport Certification Manual (ACM) as required
. by the new airport classification. We are now a Part 139 Class IV Airport. Nothing has changed
except that we now must publish a manual of inspection criteria instead of specifications. The
new manual was approved and our new certificate will be issued shortly by FAA reflecting our
new status. A copy of the new ACM, once received with FAA stamps, will be provided to each
board member for their Board Binder.
The Chamber of Commerce held Manufacturers Appreciation Night in the terminal again this
year. Everyone seemed to have a good time.
I attended the FAA Fall CIP Conference. A trip report is attached to this monthly report. We
were able to meet with Don Hams, our FAA Project Manager, and schedule a visit to Fayetteville
where we further discussed the need for additional funding. It is going to be hard to get our
projects funded but we continue to keep the projects on our schedule. Next year for us is really
FY 2007 (Oct 2006) for the Federal Government.
We have negotiated a lease for offices and training space for a new Helicopter School. We will
bring the lease to the Airport Board at the December meeting. They plan to have the first
helicopter on the airport December 4, 2005 and have already applied for their FAA Part 141
Certificate.
• ECONOMIC DEVELOPMENT:
Closings have been scheduled for the parcels we sold in the Fayetteville Industrial Park.
"Work-r-bees" met as did the FEDC Board of Directors to discuss economic development in the
City of Fayetteville. The numbers are impressive. FEDC election of officers will take place in
December.
No new information on the major aviation maintenance company planning to locate to Northwest
Arkansas Regional Airport. There is a lot of talk on the street but nothing definitive.
Respectfully Submitted,
• Ray M. Boudreaux, Dire or
•
0
40/
FAYETTEVILLE
AIRPORT ADMINISTRATION OFFICE
THE CITY OF FAYETTEVILLE, ARKANSAS
TRIP REPORT
SOUTHWEST REGION AIRPORTS DIVISION
FEDERAL AVIATION ADMINISTRATION
Airports Capital Improvement Planning & Environmental Conference
Ft. Worth, Texas
November 8, 2005
Ava Wilkerson, Southwest Region Administrator welcomed the conference to Ft. Worth
and highlighted the "Flight Plan" for 2006:
Safety
Capacity
Organizational Excellence
International Leadership
She continued by support the efforts of all aviation education institutions and encouraged
that all aviation professionals support the creation and perpetuation of aviation education
programs.
• Kevin Solco, Southwest Region Division Manager also welcomed the group to Ft. Worth
and reinforced his last year's theme "Keep the Main Thing the Main Thing." He assured
the group that there would be at least $350,000,000.00 in the Region's AIP program. He
praised the Region for excellence during 2005 and announced his theme for 2006,
"Tweaking Perfection." His overall vision: Core values and commitment to a safe and
efficient airport system.
Cameron Bryan, Manager, Airport Planning and Programming talked about the grant
program and the goal to award grants based on construction bids which will insure that
the Federal dollar is spent in the most efficient manner. Real costs reduce risks,
construction can begin immediately, and drawdowns can occur in a timely way reducing
the amount of funding sitting idle. The answer is good capital planning so that your
project is in a position to accept a grant based on bids. The goals of the conference in a
nutshell:
Highlight the need for good capital planning
Highlight importance of environmental process
Share processes/expectations for developing a capital plan
Continue the dialogue between the Region and the Airports
Barry Molnar, Manager, Financial Assistance Division Headquarters FAA gave the
National perspective. Must have grants ready to award by May 1st each year so that the
Financial Office can have the annual business plan ready to publish. In 2005 the business
• plan was to support runway safety, noise, capacity and to close out old grants. The OEP
(Operations Evolution Plan) is funded by the Aviation Trust Fund (ATF). The
4500 SOUTH SCHOOL AVENUE. SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE, AR 72701
PHONE 501 -718-7640 Ext. 5 • FAX 50 1 -718-7646
v �
authorization that funds the Trust Fund and funds all AIP and Operations ends in
FY2007. With the fall in ticket prices, the tax revenue that funds the OEP has decreased
and the balance in the trust fund has diminished. Look for new revenue streams to be
developed in the next year to fund the ATF.
Cameron returned to discuss timetables. The major change in the funding priorities is the
fact that the emphasis is changing from an emphasis on airports to an emphasis on the
System! How does the airport fit into the overall airport System. Thus there is a need for
an updated Regional Airport System Plan. (The State of Arkansas is working on an FAA
funded State System Plan that will be part of the Regional Airport System Plan) The new
plan will be presented at the Spring conference.
A panel discussed the successes and challenges awaiting the next several years. The
single message here was that the projects need to stick with the design standards of the
airport (and the design aircraft which is the aircraft that has 500 annual operations),
determine the overall development objectives, develop priorities, develop the CII' and
stick with the schedule. The bottom line was PPPPP—Prior Planning Prevents Poor
Performance.
Glen Boles, Program Manager talked about the ODO, Overall Development Objective
forms and how they will be used in the future. The forms are in development and will be
required in the future for all projects and will be the tool used by the Regional Office to
• award project funding.
The afternoon was all environmental discussions. Ralph Thompson the Environmental
and Community Needs Division Manager out of DC gave us a new guide for
environmental requirements and responsibilities.
Dean McMath, Senior Environmental Specialist Southwest Region talked about
timelines. He emphasized that there are certain projects that have Categorical Exclusion
(CE). Those include planning studies, maintenance projects and rehab projects. Minor
Runway extensions, ramp expansions and terminal expansions require documentation and
most can be accomplished in 30 to 60 days. The next level is an Environmental
Assessment (EA) which can be accomplished in 6 to 12 months. For major projects, an
Environmental Impact Statement (EIS) must be done. An EIS can take three years.
Some EA' s become EIS"s so you must be ready to convert if necessary.
Studies concerning noise are called Part 150 Studies. They take up to 2 years to
accomplish and result in Noise exposure maps and a noise compatibility plan.
A panel of experts talked about the Region's staff and support accomplishments. They
reinforced that we should check with the environmental staff before starting any project.
Their most resounding stance was that all documents be written for the general public in
understandable language. That is the most typical reason that a plan is not approved.
•
• It was a good conference where we were able to talk face to face with the FAA and line
up our projects for the coming year. The Region was very closed mouth on the amount
of money available for the coming years. It is important that we attend the meetings if
we expect to access the FAA grant program.
Respectfully Submitted,
Ray M. Boudreaux
Director
Aviation and Economic Development
•
Tayve e ile
. ARKANSAS
Airport Progress Report
TO: Fayetteville Municipal Airport Board
THRU: Ray M. Boudreaux, Director
FROM: James Nicholson, Financial Coordinator
DATE: December 8, 2005
Tower Operations:
OPERATIONS - MONTHLY 2000 - 2005 02000
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JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV C�
• 02D00 1 ,266 1 ,735 1 ,661 1 ,613 1 ,472 2,251 1,858 2,151 2,132 1,951 2,172 1 ,479
02001 2,355 2,330 2,821 2,634 2,901 4,293 3,549 3,741 2,377 2.770 2,482 2,356
02002 2,155 2,286 2,215 2,282 2,304 3,487 2,264 2,920 3,628 3,168 3,282 2,630
02003 3,122 2,379 2,906 3,360 3,317 5,378 4,347 3,674 4,279 4,567 3,084 3,451
02004 3,443 3,688 4,270 4,570 4,325 5,312 4,223 3,885 3,828 2,796 2,168 2,729
02005 2,262 2,702 3,104 3,506 4,681 6,068 4,583 4,068 4,066 4,682 3,577 -
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JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV OEC
0 2000 1266 3001 4682 6295 7767 10018 11876 14027 16159 18110 20282 21761
02001 2355 4685 7506 10140 13041 17334 20883 24624 27001 29771 32253 34609
02002 2155 4421 6636 8918 11222 14709 16973 19893 23521 26689 29971 32601
0 2003 3122 5501 8409 11769 15086 20464 24811 28485 32764 37331 40415 43866
02004 3443 7131 11401 15971 20296 25608 29931 33716 37544 40340 42508 45237
�l 0 2005 2262 4964 8068 11573 16254 22322 26905 30973 35039 39,721 43,298 -
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• Fuel Market Trend
Percent Ghangc in Fuel Wholeeale Market
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FBO Statistics: November 2005
• Million Air Category Gallons % Category % TOTAL
Jet Fuel sold to FVY-based customers 15,356 49 .7% 39 .7%
Jet Fuel sold to itinerant customers 156540 50 .3% 40.2%
Total Jet Fuel Sold 30,896 88 .2% 79 .9%
100LL sold to FYV-based customers 546 13 .2% 1 .4%
100LL sold to itinerant customers 31589 86 .8% 9 .3%
Total 10OLL Sold 41135 11 .8% 10 .7%
TOTAL ALL: 35,031 90 .6%
City Category
100LL sold Self-Serve 31224 89 . 1 % 8 .3%
87 Octane MoGas sold Self Serve 396 10.9% 1 .0%
TOTAL ALL: 31620 9 .4%
10OLL
10OLL sold self-serve 31224 43 .8% 8 .3%
100LL sold Million Air FBO 4 ,135 56.2% 10.7%
TOTAL ALL: 71359 19 .0%
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HANGAR RENTAL AGREEMENT
Fayetteville Municipal Airport Drake Field
HANGAR NUMBER: AIRCRAFT "N" #:
EFFECTIVE DATE: AIRCRAFT MAKEI/MODEL/YEAR:
MONTHLY RENTAL RATE: $ AIRCRAFT COLOR:
AIRCRAFT DESCRIPTION: (Circle One) Single Engine Multi Engine
(Circle One) Airplane Helicopter
Lessee Name: PHONE NUMBERS
Billing Address: Home:
Work:
Email: Cell:
Emergency Contact: Emergency:
Social Security Number: Tax I.D. Number
Date of Birth:
Would you like to be included in a T-Hangar Tenant Directory? yes, no. Please circle the information you
want included: name, email address, T-Hangar number, tail number, aircraft type, telephone number (home), telephone
number (work), and telephone number (cell)?
The (name) agrees to provide the Airport with current address, telephone, aircraft, and insurance information.
City of Fayetteville, Municipal Airport Drake Field hereby leases to (Name) a hangar for the above described aircraft on
the following terms and conditions. This lease is intended for the private storage of an aircraft. It is not intended to be
used for aircraft maintenance, storage of hazardous materials or storage on non-aviation materials.
1 . AIRPORT RULES & ACCESS —
A. (Name) shall abide by "The Minimum Standards for Fayetteville Municipal Airport Drake Field",
City of Fayetteville codes and ordinances, county, state, federal Statutes, Federal Aviation
Regulations, and environmental laws.
B. Hazardous activities such as, but not limited to: smoking, welding, use of spark producing devices
. (i.e. grinders), painting, doping, open fuel lines or the application of hazardous substances are
expressly prohibited.
C. (name) shall keep the aircraft storage space clean and free of grease, oil, paper and other debris. All
flammables must be stored in a metal container with a tight fitting lid with sump capability at
minimum or any other approved containment device. As different from flammables, combustible
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liquids such as lube oil may be stored. (See Airport's Minimum Standards). No additional label is
necessary if company label already indicates flammable liquid or type liquid contained. Flammable
storage (other than inside the aircraft fuel storage tank) is limited to a maximum of 10 gallons in each
Hangar unit. The premises covered by this Agreement shall not be used for the storage of explosive
substances or items.
D. Aircraft shall be removed from a hangar for any activity involving fueling or def ieling.
E. The Airport and its designated agents may enter hangars at any time for inspection. Only locks
provided by the Airport may be used on hangar doors.
F. Flying Clubs shall provide copies of the flying club bylaws, current insurance document, and current
membership roster to be submitted annually to the Airport Administration Office.
3. RENT —
A. The hangar rent is invoiced in advance and shall be due on the fust day of each month. (Name)
further agrees to pay upon demand any excise or other tax on the leasehold interest.
B. The non-payment of rent may be grounds for termination of this Agreement. (Name) will also be
subject to a late fee for delinquent rental payment. Delinquent (Name) accounts will be sent to a
collection agency in accordance with City of Fayetteville's collection/termination policies after 90
days.
C. The rent stated above is subject to periodic adjustment by the Airport Board bi-annually in accordance
with formula at Attachment which shall increase the rent amount by the increase in the CPI plus one
(1) percent. Notice of increase shall be sent out least thirty days prior to the increase.
4. STRUCTURAL MODIFICATION -
A. No structural or electrical modifications, painting, or alterations will be made to the storage space
without the prior written approval of the Airport Director.
B. (Name) shall not attach any hoisting, winching or holding mechanism to any part of the storage space,
or pass any such mechanism over the beams or braces thereof.
• 5. ELECTRICAL APPLIANCES —
A. Limited electrical appliances are allowed in a hangar including portable fans, televisions,
refrigerators, radios, dehumidifiers, engine heaters, powered tow bars, battery trickle charges, and
small air compressors. Prohibited appliances include, but are not limited to, air conditioners, electric
heaters, hot plates, heat lamps, and stoves. Any appliance not having an explosion-proof motor which
generates a glow, flame, or spark must be elevated at least eighteen (18) inches above the floor. No
appliances, except refrigerators, dehumidifiers, battery trickle chargers and engine heaters, may
remain connected to any electrical receptacle when the hangar is not occupied.
B. (Name) shall not overload electrical circuits. Hangar electrical circuits are designed for 20 amps.
6. MOTOR VEHICLES —
A. Vehicles shall be driven on the airport only by a licensed driver in accordance with policy established
in the Airport's Minimum Standards. (Name) shall maintain currency of registration as well as limits
of liability and property damage insurance, as mandated by the State of Arkansas, on its vehicle.
(Name) will exercise all controls and restraints necessary as to its employees, agents, and invitees so
as to comply with this Agreement.
B. Vehicles must be located so as not to block aircraft access route between any hangars, as per the
Airport's Minimum Standards. Vehicles will be parked in accordance with the airport parking plan,
signage and pavement markings.
7. ENGINE OPERATION — No aircraft engine shall be operated inside a hangar or in a negligent manner so
that the propeller or exhaust blast may cause injury to persons or damage to property.
8. PROPERTY DAMAGEIPERSONAL INJURY - Aircraft and other personal property are stored at
(Name)'s sole risk. Any insurance protecting (Name)'s personal property against fire, theft or damage must be
provided by the (Name). (Name) agrees to save the Airport Harmless from any and all liability by reason of
• the storage or maintenance of said aircraft upon the Fayetteville Municipal Airport Drake Field, or from injury
or damage caused to any persons or property by reason of the operations of said aircraft. Insurance
requirements shall be in accordance with the Airport's Minimum Standards and a current Certificate of
Insurance shall be on file at the Airport Administration Office. This clause shall not be construed to waive that
tort immunity as set forth under Arkansas Law.
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9. AIRCRAFT MAINTENANCE - No maintenance repair work will be done in this Aircraft Storage hangar
that requires open flame, use of spark producing devices (i.e. grinders), welding, or the use of flammable
liquids. Opening fuel cells and fuel lines is not permitted in a storage hangar.
10 NO COMMERCIAL ACITIVITY - No commercial or revenue-producing activities shall be conducted or
permitted from any aircraft storage space without written approval of the Airport Director.
11 . NO ASSIGNMENT - The aircraft storage space designated above is rented on a month-to-month basis for
(Name)'s aircraft storage only. Such space may not be sublet, assigned or other wise transferred without the
prior written approval of the Airport Director. Only the aircraft identified in this Agreement may be stored in
this hangar.
12. TERMINATION -
A. This Agreement shall be deemed a "month-to-month" tenancy and may be terminated by either party
upon giving thirty (30) days notice to the other in writing, prior to the end of any such rental period.
B. This Agreement may be terminated by the Airport upon ten (10) days written notice for any violation
of the terms or conditions of this Agreement.
13. NOTICE - Any Notice provided herein shall be given to the Airport Director in writing or mailed by
Certified Mail addressed to the Airport Director, Fayetteville Municipal Airport, 4500 S. School Avenue, Suite
F, Fayetteville, Arkansas 72701 . Any Notice directed to (Name) hereunder, may be mailed to (Name) at
(Name)'s last known address or copy thereof may be posted upon the entryway door of the above mentioned
hangar.
14. If (Name) fails to make any payment due hereunder within ten (10 days) of the date on which such payment is
due, the City of Fayetteville may, at its option, terminate this agreement and take possession of such of(Name)
personal property as is reasonably necessary to secure payment of the amount due and unpaid.
15. Upon expiration or other termination of this lease, (Name) rights to use of the demised premises shall cease,
and (Name) shall vacate the premises without unreasonable delay.
All fixtures, improvements, equipment, and other property brought, installed, erected or placed by (Name) on
the demised premises shall be deemed to be personalty and shall remain the property of (Name). (Name) shall
have the right at any time during the term of this agreement, to remove any or all of such property from the
Airport, subject, however, to (Name) obligations to repair all damages, if any, resulting from such removal.
Any and all property not removed by (Name) prior to the expiration of this lease shall thereupon become the
property of the City of Fayetteville and title thereto shall thereupon vest in the City of Fayetteville
16. All covenants, conditions and provisions in this agreement shall extend to and bind the legal representatives,
successors and assigns of the respective parties hereto.
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I have received a copy of"The Minimum Standards for the Fayetteville Municipal Airport Drake Filed"
• (tenant initial)
Mandatory Acknowledgment "By signing this application, acknowledge that I am ultimately responsible for the
payment of any and all sums of money arising as a result of this grant of temporary credit."
Signature of Responsible Party Title Date
Approved: City of Fayetteville
Ray Boudreaux, Airport Director Date Dan Coody, Mayor Date
Attest:
Sondra Smith, City Clerk
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Attachment "A" to Hangar Rental Agreement
For Execution By Partners in Aircraft
I agree to be bound by the terms and conditions of the Hangar Rental Agreement
Effective (day/month/year) for Hangar #
Lessee Name
Partner #1 :
Address
Signature
Partner #2:
Address:
•
Signature:
Partner #3:
Address:
Signature:
Partner #4•
Address:
• Signature:
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• LEASE DATA SHEET
TENANT: Arkansas Helicopters LLC.
Cameron McAhren, Manager
ADDRESS: 225 S. Old Wire Road
Fayetteville, AR 72701
PHONE: 479-236-1109 (0)
PROPERTY LEASED: Office
USE OF PROPERTY: Helicopter Pilot Training
BEGINNING DATE: December 1 , 2005
TERM OF LEASE: 1 year prime term
OPTION TO EXTEND: 2/2 year options
RENTAL FEES: $393.25 per month year 1
• SPECUL CONSIDERATIONS: First month rent abated and second month at 50% of
monthly rent
DESCRIPTION: The space is 429 square feet of office space in the rear of
the terminal building. The rent abatement is for the
company to purchase furniture and install fixtures in the
space. They will use the space for office and classroom.
The company is pursuing status as a part 141 school and
expect to have 4 aircraft and 5 instructors.
RECOMMENDATION: Approve the lease agreement for the Staff Review
process and signature of the Mayor.
•
• City Council Meeting of: December 20, 2005
Agenda Item Number:
. CITY COUNCIL AGENDA MEMO: .
TO: Mayor and members of the City Council
THRU: Staff/Contract Review Committee
FROM: Ray M. Boudreaux, Director, Aviation and Economic Development
DATE: December 2, 2005
SUBJECT: Approve assignment of lease contract from the Arkansas Aviation Technology Center
to the Northwest Arkansas Community College for hangar building on Fayetteville
Municipal Airport, Drake Field.
RECOMMENDATION: Approve assignment of the lease contract with the City to the Northwest
Arkansas Community College (NWACC) from the Arkansas Aviation Technology Center (AATC).
BACKGROUND: The AATC program to train Aviation Maintenance Technicians has continued to
develop as a high quality program recognized as an excellent provider of employees for aircraft
maintenance shops all over the country. Some difficulty has been experienced in attracting students
due to the lack of aviation employment opportunities locally. The NWACC is better suited to direct
students into the aviation career field and thus the partnership was agreed to by both the AATC
Board and the NWACC Board. This action is to assign the lease for the AATC building on the
Fayetteville Municipal Airport.
DISCUSSION: This action is necessary as part of the acquisition of AATC by NWACC. The AATC
will remain much the same as in the past and the FAA program certification will remain with AATC.
Should the program move or change in any substantial way, the whole process must be repeated.
13UDGET 01PACT: The AATC pays $4,500.00 per month rent and pays utilities and maintenance.
The date of the lease is July 1, 2002 and has three 5 year options. AATC signed option #1 July 1,
2004 which expires June 30, 2009.
Attachments: Staff Review Form
Assignment of Lease
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City Council Meeting of: Dec 20, 2005
Agenda Item Number:
CITY COUNCIL AGENDA MEMO:
• TO: Mayor and City Council
THRU: Staff/Contract Review Committee
FROM: Ray M. Boudreaux, Director, Aviation andno Development
DATE: November 29, 2005
SUBJECT: Approve contract with Northwest Roofing Company dba Arkansas American Roofing
for the replacement of the Arkansas Air Museum roof for $30,977.89 plus a 10%
contingency of $3,098.11 for a total project budget of $34076 and approve a budget
adjustment.
RECOMMENDATION: Approve contract with Northwest Roofing Company dba Arkansas
American Roofing for the replacement of the Arkansas Air Museum roof for $30,977.89.
BACKGROUND: Building Maintenance Division prepared the specification for the roof
replacement project. Bids were solicited and advertised and one bid was received. The project is
unusual as the roof is very steep and requires two different roof systems on the same surface. The
project requires that new decking be installed as required. The last know, roof project for this
building is 30 plus years ago. Several repair jobs have been performed but the roof has deteriorated
to the point that it needs to be replaced. There is hail damage as well. . The insurance company
allowed $18,012.12 towards the repair for the hail damage.
• DISCUSSION: Arkansas American Roofing is well qualified to do this work and will provide the
City an excellent product. The building is an historical building and should at some future date be
converted to the original configuration and placed on the historical register. It now houses the
Arkansas Air Museum but in truth, the building is the real museum. It was constructed in the war
and due to the shortage of steel the rafters are made of wood—a real feat of engineering. The roof has
always been shingles at least to the best of our knowledge and research.
BUDGET IMPACT, The bid is within the budget amount for the project. The project is funded
with $18,012.12 from insurance and the remainder from the airport fund
Attachments: Staff Review Form
Roofing Contract
•