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HomeMy WebLinkAbout2005-04-14 MinutesMINUTES OF THE AIRPORT BOARD MEETING April 14, 2005 MEMBERS PRESENT: Bob Nickle, Dave Bowman, Otto Loewer, David Hollman, Janice Stanesic MEMBERS ABSENT: Frank Sperandeo STAFF PRESENT: Ray Boudreaux, James Nicholson, Louise Powers OTHERS PRESENT: John P. Ross -Ross Executive Aviation, Derald Linn -Ark Air Museum, Rick McKininey-tenant, Branton Rupe -Car Show, Bob Burbage-Superior Industries, Cherie Boudreaux -public ITEM #1: Welcome and Agenda Review -Chairman Bob Nickle. A. Comments from the Public. None. ITEM #2: Minutes of the February 10, 2005 and March 11, 2005 meetings. A motion to approve both sets of the minutes was made by David Hollman and seconded by Dave Bowman. The motion carried. ITEM #3: Receiving of Reports. A. Bob Nickle, Chairman. Noted the City had re -issued the FBO RFB and the deadline for submitting a proposal will be April 29°i. B. Ray Boudreaux, Director. Stated he had used the Airport's Quarterly Report to the City and had included his Trip Report for the FAA Meeting in Fort Worth. He expressed his appreciation to Darrell Rosen for his help at the Airport Community Meeting. As a result of the meeting, the FBO services were put out for re -bid and new bids will be due April 29`h . On May 3m the U. of A. class will have their presentation in the terminal lobby for the re -use design for the terminal, and encouraged everyone to attend. Contract fuel for military is now available at the FBO. Stated he had spent time with Jeff Collin, U. of A., who is preparing the Economic Impact Study for the Airport. Meetings have continued regarding solving the electric problems in T -Hangars A -D, plans are being re -worked, and the project will be re -bid. Work is continuing on AirFest 2005 and the Waiver will be submitted to the FAA next week. Wi-Fi is now available in the terminal for pilots and passengers to use. C. James Nicholson, Financial Coordinator. Said the tower's operations count was 30% behind the same time last year, and the fuel sales have exceeded for the same time frame. Our fuel price is close to the bottom in the price range for the region. The tower has not changed the way of reporting their operations, it hasn't been good flying weather. D. Bowman reported a decrease at the Springdale Airport. V. DeCoster requested that next month the report show operations month -by -month. Also the tower can break down the types of aircraft in their report. The jet sales keep going up and we make more money from those sales. Chairman Nickle said the Board had voted to give the staff more flexibility on the fuel pricing and that had helped. The price of fuel for a business person is just a small part of their 1 business. J. Nicholson reported the self serve fuel sales were 70% to base customers and 30% to itinerant customers. Director Boudreaux, speaking of the Financial Report, wanted to recognize the work by the Board and staff, saying the increase in rents and additional leases will reflect $100,000 annually. Chairman Nickle said with better communications with the east side tenants we will have happy campers. Director Boudreaux reported that the replacement of the Arkansas Air Museum's sprinkler system is in this year's budget, and if there is money available in the budget we may be able to repair their roof this year It has hail damage. D. Louise Powers, T -Hangar Report. Reported that all T -Hangars and Storage Units are rented. There are five names on the Single Engine unit waiting list and seven names on the Twin engine list. FBO hangar had eleven monthly tenants, two that were half -month tenants, and one overnight. E. Construction Report. Director Boudreaux reported Taxiway A ramp has been completed. The completion date for T -Hangar "H" has been delayed, they are waiting on door switches. The Forest Service awarded Garver Engineers the contract for their facility and they expect to break ground anytime. They have declared the ramp as operational for deployed use. The Forest Service said their fleet has been released to fly. Chairman Nickle asked if the Board could receive a time line from Garver Engineers. Ed Agnew, FAA Fort Worth, was here for a tour of the airport and projects. The electrical plans for the older T - Hangars should be ready for re -bid by the first of next week. Chairman Nickle said that will give us time to notify the tenants so they will have time to make a choice. Three proposals were received for the FBO RFP. The City's Selection Committee decided to reject all bids. Some changes were made to the FBO RFP and the City put out a new RFP. F. Maintenance Report. Director Boudreaux changed the report to show a list of "Routine Maintenance" items and "Requested Maintenance Activity on Work Orders" and the status of each of those items. Stated a landscape person was hired to work on some of the flower beds, a before and after pictures will be taken for the City's America in Bloom Project. All lights on Lancaster Drive have been repaired. Roof repairs have continued on AMP's roof. The building manufacturer was here to look at AMP's hangar doors. It was determined that the roof flexes every time the doors open and it would be best to keep the doors closed as the wind doesn't help the sagging doors/door frames. O. Loewer compliemented Ray on the report, and suggested having a time line chart with a start/finish date. Chairman Nickle said it has given the Board an appreciation and a concept of what work has to be done. G. Betty Loewer, U. of A. Class Project. The project is ongoing and the students are making progress. Plans are being made for publicity and for the presentation on May 3'a in the terminal. ITEM #4: Old Business. A. Fuel and Line Service Solicitation Status. Status discussed earlier in the meeting. B. T -Hangar A -D Electric Upgrade Project Status. Status discussed earlier in meeting. C. AMP Hangar Roof Project Update. Status discussed earlier in meeting. D. Arkansas Air Museum Building Projects Update: (1) Fire Suppression. Sprinkler replacement is in the 2005 budget. (2) Roof. Will try to get it repaired this year, it is not in the budget. 2 • E. Self Service Fuel Facility Electric Hose and Reel Update. The City's Purchasing Department gave approval to use "Sole Source" for the purchase of the hose and reel from the company that installed the facility, for a cost of $3,500.00. • ITEM #5: New Business. A. DBE Program Briefing and Action. J. Nicholson said each year the FAA requires airports that receive grants to update their DBE program. It is a program that assures that disadvantaged businesses are given the opportunity to compete for airport contracts. We have to develop a goal showing the percentage of DBE contracts we think the airport will meet Our goal is low as there are not a lot of DBE contractors in Northwest Arkansas. The document is put out for public comment, sent through the Airport Board, is scheduled for the City Council Meeting on May 2"d , then its submitted to the FAA. A motion to approve the DBE Program was made by Dave Bowman and seconded by Vaughn DeCoster. Chairman Nickle commented this will keep the Airport in compliance with our grants. The motion carried. B. Arkansas Air Museum Car Show. Director Boudreaux reviewed the Lease Data Sheet. Discussion followed: they will use the tarmac north of the terminal ramp and won't interfere with the air traffic; event will benefit the Air Museum; Brandon Rupe will be the event coordinator; the two proposed car show have been combined into one; planning on 860 cars with entry fees of $40-$45 a piece; attendance fees will be $15 per day or $20 for the weekend; expecting 30,000 people; they have some National sponsors; the majority of the cars will be custom cars, with some specialty cars; everyone through the gate will be registered for a $50,000 car, but must be in attendance at the Museum's October Canadain Snow Bird event to be eligible for the drawing; pay the Museum 40% of what they make; pay the Airport rental of 1 .or 2% of gross, $7,000 was collected previously as rent for a concert; it was suggested having an audit clause; the restaurant will be handling the concessions and the Airport will receive some income from the food sales; trucks and trailers will be moved back to the motels, except a few big trucks that are display trucks; the Washington County police officers and the Explorer Post will help with security; arm bands will be issued and you can't re-enter without an arm band; people will be cleaning and picking up trash all during the show; it is a wonderful opportunity to use assets, it's a place of transportation and transportation takes on different angles, if everyone takes care of business; they would have to use the City for its dumpsters, and all City contracts would have to go through the Staff Review for the Mayor's signature; they will leave room for parking in front for the terminal, restaurant and Post Office customers; they would have their own insurance policy and will have a rain out policy; they will call Central EMS and also try to get the Fire Department to have one fire truck on stand by; they should be aware of the City's Noise Ordinance and not be in violation; the sound system is digital and can be set at a certain level. Board Consensus no bikini contest on City/Airport property. It was suggested having the bikini contest off-site and people could attend using their arm bands. 4 • • • A motion was made to enter into a contract for a Car Show with the Arkansas Air Museum, for a rental amount of 2% of the gross, and with the provision of no bikini contest on the Airport/City property, was made by Vaughn DeCoster and seconded by Dave Bowman. The motion carried. ITEM #6: Other Business. A. Items from the Public. None. B. Items from the Airport Board. Director Boudreaux said the Airport would not be hosting the fire works this year, it will be at Baum Stadium. D. Bowman said the Young Eagles event will take place on May 21s`. D. Linn reminded everyone the Air Show will be June 18 -19th. Meeting adjourned at 3:13 p.m. Dave Bowman, Secretary Date �- L- 0c,