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HomeMy WebLinkAbout2005-03-11 Minutes• • • MINUTES OF THE AIRPORT BOARD MEETING March 11, 2005 MEMBERS PRESENT: Bob Nickle, Frank Sperandeo, David Holtman, Otto Loewer, Vaughn DeCoster MEMBERS ABSENT: Dave Bowman, Janice Stanesic STAFF PRESENT: Ray Boudreaux, James Nicholson OTHERS PRESENT: Derald Linn -Ark. Air Museum, Johnny Quinn and Wayne Jones - McClelland Engineers, Dan Craft -Morning News, Rick McKinney -tenant ITEM #1: Welcome and Agenda Review — Chairman Bob Nickle. A. Comments from the Public. None. ITEM #2: Minutes of the February 10, 2005 meeting. Item was deferred to the next meeting. ITEM #3: Receiving of the Reports. A. Bob Nickle, Chairman. Chairman Nickle relating information about the Saturday meeting (Airport Community Meeting), said it was a great meeting, but wished more tenants had attended. Darrell Rosen did a fantastic job facilitating the meeting. Several items came up that we already knew about and were already in the process of being fixed. Another item was for more communication with the tenants. He said that is a two way street, if tenants don't come to the Board Meetings, call us or the office, we don't know of problems. Comments on the meeting will be sent out with the bills. B. Ray Boudreaux, Director. At the last Airport Board Strategic Planning Meeting we discussed the Airport's Master Plan and some changes were made to the Scope of Work. He mentioned he had just returned from the FAA Conference in Fort Worth. Some revisions will be required for the Airport's Certification Manual. We will be a Part 139 Class 4 Airport. A trip report will be included in next month's agenda. The Post Office has opened and has adequate parking and suggested anyone needing postal services come to Drake Field. Hangar "C" roof is under repair. C. James Nicholson, Financial Report. Calling attention to the charts in the report, mentioned the tower operations have decreased as compared to last year. Other airports reported similar situations. This decline could possibly affect the cost to operate the tower in two years. Chairman Nickle said to look at the breakdown on the volume of sales, 82 percent of the sales were for Jet fuel. Director Boudreaux reported a reduction in Drake Aviation's training. J. Nicholson referring to the fuel survey said our airport is holding, not at the lowest price, but close to the lowest. He called attention to the chart prepared by Troy, our FBO Manager, comparing wholesale prices to the retail prices. V. DeCoster suggested preparing a T -Test of differences and offered to talk to James about it after the meeting. J. Nicholson said our City's Internal Auditor had prepared an analysis of the correlation of fuel sales and operations and she had said it didn't make any sense. V. DeCoster stated there is a big difference in what fuel a big plane takes on and what a little plane takes on. J. Nicholson 1 • • • • continuing with the Financial Report said that as of yesterday, all of last year's numbers were in from the Accounting Department and they were used in this report. The year end Fund Balance was corrected to show an additional $10,000. The Year To Date figure is a little ahead of the projections, to the positive side. Answering F. Sperandeo's question from February's meeting, the Airport spent $34,750.00 on the Arkansas Air Museum last year. Approximate numbers were $6,700 for repairs, $8,400 for utilities, and $20,000 was for the Air Show. Director Boudreaux referring to the 2005 Budget, said the Airport will replace the Air Museum's sprinkler system this year. Replacing the roof is not in this year's budget, but we do need to protect the wooden building. Answering F. Sperandeo, he said the Airport does not receive any revenue from the Museum. R. McKinney reminded the Board the Museum building is City owned and a City asset. This year the utilities, electric, water and gas, are being funded out of the City's General Fund. The Airport's budget for the Air Show has been reduced by half for this year. Director Boudreaux explained the Airport's money can't be used except for the Airport, and one of the allowed uses by the FAA is support towards the Museum. Answering F. Sperandeo, R. McKinney said they were one-third the way towards accreditation with the Smithsonian. Once it is completed it will pave the way for more grants, as they want to see the accreditation D. Louise Powers, T -Hangar Report. Chairman Nickle said she was unable to be there today and wished her a speedy recovery. Director Boudreaux reported five assigned to the new hangar will come off the waiting list and leave eight on the list. The FBO hangar is full with twelve tenants, ten are permanent, and two spend half a month here. One plane is parked under a wing. If we have overnights it takes a lot of moving of planes to adjust. D. Construction Report. W. Jones reported the recoating of the U. of A. hangar floor has been completed. The punch list for the U. of A. hangar is complete. They are working to close out federal and state grants. Inspection of the firewalls for Hangar H will take place next week. Director Boudreaux reported Wayne and he had met with the FAA and the State (Aeronautics) people at the conference and received an agreement on funding levels, and thanked Wayne for his help. He reported he had received a letter from the State asking to close out the grants. There are two on the U. of A. hangar and three on the taxiway. W. Jones said the conference was interesting from an engineer's standpoint. He had attended pavement seminars and Ray went to a different set. Answering F. Sperandeo they are working with the contractor about the low spot in Hangar H. The color of Hangar H was selected together by four people from a color chart of being the closest color of the existing hangars. The hangar has a different type of finish, a longer lasting finish, and the colors are not quite the same.. E. Maintenance Report. Director Boudreaux said staff completed repairs on most of the lights. Most were not connected and had to be re -connected, and three needed ballasts. The ground was replaced on the Jet truck. The boiler room went down this month, requiring work. A caulk break in Mike's hangar was repaired. Repairs were made to the tug. Gates all went down. If you notice a gate open please give us a call. The FBO is without one person and Maintenance staff is assisting in the FBO. Eight or nine light fixtures in the FBO hangar were replaced, they were recalled. The full expense of replacement is covered by the manufacturer. A professional sheet metal person was hired to work on the terminal leaks and to work on Superior's Hangar. He told of asking the FAA if we could trade the snow blower for a backhoe / front end loader and the FAA said we could sell it. Without airline service the need is not so prominent. G. Report of Self -Serve Fueling Facility. J. Nicholson responding from a request at the last meeting about getting an electric hose reel and an upgraded nozzle, said the original contractor gave us a quick estimate of $3,600.00 and that is in the agenda packet. Director 2 • • • • • Boudreaux explained it would have to go out for bids. Board discussion followed. Board's Consensus was to proceed with the plan as Ray and James described, visit with Vaughn DeCoster and Frank Sperandeo so they could look at what was proposed before ordering the equipment. F. Sperandeo thanked James for the information. ITEM #5: Old Business. A. Electrical Upgrade Project T -Hangars. W. Jones referred to the letter in the agenda from Hugh Brewer, the electrical engineer. Mr. Brewer had an electrical contractor go with him to review the electric in the hangars. Mr. Brewer has purposed two options. Alternate 1 would be to replace existing switches with explosion proof switches in A, B, and C hangars. Hangar D has different wiring and would be less expensive to put explosion proof switches in that hangar. Altemate 2A would be to install push button switches in A, B, and C hangars. The pull switch previously talked about would be problematic and would create more maintenance problems. Lengthy Board discussion followed on types of switches, including pull chains, the location of the switches -in the back of the hangar out of the hazard area or up front, cost -this is an estimate not a bid amount, and if, and how, to charge the costs to the tenants. R. McKinney said by passing along the cost to the tenants, they might end up paying more rent for their hangars than tenants in new hangars. F. Sperandeo said in his opinion, if the switches were moved to the back of the hangars, some tenants would rewire them at the front even if it was illegal. Chairman Nickle said it was Wayne Jones' recommendation to not go with the pull chains, as it would cause additional maintenance problems. V. DeCoster said we know the electric is a potential safety hazard in the hangars. A motion was made to proceed with re -bidding the project with Alternate 2 for Hangars A, B, C, and D and give tenants the option to go with Alternate 1, at their discretion and at their expense, was made by Vaughn DeCoster. The motion was seconded by Otto Loewer. Board discussion followed. W. Jones said it would have to be marked on the plans which way to go on each hangar. Director Boudreaux said when the bids come in the Board would have the opportunity to review them, as well as the tenants. V. DeCoster said for the convenience of the switch, it would not be unreasonable to ask for more rent. Vote was called, with four (DeCoster, Holtman, Loewer and Nickle) voting for the motion and one vote (Sperandeo) abstaining). B. Update on RFP. Director Boudreaux said the minutes of the Airport Community Meeting are not available yet. Purchasing is working on scheduling the Selection Committee Meeting. ITEM #6: New Business. A. Task Order #5 — McClelland Consulting Engineers, Inc. Director Boudreaux explained that Barnard Dunkleburg will be a subcontractor to McClelland's to update the Airport's Master Plan and ALP (Airport Layout Plan). This will be funded 95% by the FAA and 5% by the State Aeronautics Commission. They plan to involve the Board and Public in developing the Master Plan. 3 • • • A motion to forward on to the City Council for approval was made by Vaughn DeCoster and seconded by David Holtman. The motion carried. B. Task Order #6 — McClelland Consulting Engineers, Inc. Director Boudreaux explained this is for the West Side Hangar Complex and it is included in our Five Year Plan. The FAA has given their approval of the project and will go over two years W. Jones said it could be broken into two projects. This will be located where the grassy area is now across the street from the from the fuel farm. A motion to forward on to the City Council for approval was made by David Holtman and seconded by Vaughn DeCoster. The motion carried. C. Contract Renewal — McClelland Consulting Engineers, Inc. Chairman Nickle explained this was an annual extension to McClelland's contract. We have just approved projects to continue work with McClelland's. A motion to forward to the City Council for approval was made by Otto Loewer and seconded by Vaughn DeCoster. The motion carried. D. 2005 DBE Goal Update. Director Boudreaux explained this was pulled from the agenda and will be placed on the agenda next month. E. Renew Phoenix Rising Lease. Director Boudreaux explained that Phoenix Rising does maintenance repairs on Falcon jets and they have three in the shop now and more in route. He said their lease last year had a rent reduction in lieu of $15,000.00 of repairs they would perform on the hangar. The new lease that will have a rent concession of $650 per month for improvements to the building and actual amount paid monthly will be $850. A motion to approve the lease for Phoenix Rising for one year was made by Otto Loewer and seconded by Vaughn DeCoster. Director Boudreaux said the repairs they are making to the building will stay with the building and the building is in good shape. They are talking about building a new hangar in the future. The motion carried. F. Temporary lease for Dave Renfroe - Vehicle Rollover Testing. Director Boudreaux said Mr. Renfroe is an expert in Ford Explorer Rollover. They had approached us before about using our terminal ramp and we turned down their request. Now we have the Forest Service pavement available and not in use. This is a temporary use request and the revenue will be $500 per day, prior arrangements will be made for each test. A motion was made to approve the Temporary Use Agreement with Renfroe was made by Frank Sperandeo and seconded by David Hollman. The motion carried. ITEM #7: Other Business. A. Items from the Public. • • • (1) Professor Betty Loewer, University of Arkansas. Chairman Nickle told of visiting her class along with David Hollman, Vaughn DeCoster and Janice Stanesic. 0. Loewer explained his wife was unable to make the meeting and he would give the report in her place and also as a representative of the University. He thanked the Board members who had visited the class and explained what the class is doing. He said he had already seen four views This could benefit from the Greenland business traffic. The students have visited with some people in Greenland. This could become a Conference Center, have pilot related businesses, or an educational and museum package. He spoke of the University's museum closing, saying this could be something that could be merged and benefit both parties to get political help and finances. They will be giving us a challenge, what will we the citizens of Fayetteville want for the future of the facility to look like, and how will we use this effort in the short run to market ourselves in the long run, and while the Board is interested, he would like to encourage everyone else, engineers, too, to look at what they are preparing. He said we are involved with people whose street value is pretty high for a few hundred dollars of supplies. Answering F. Sperandeo, Director Boudreaux said yes, Mr. Sperandeo could submit a design to the Board. B. Items from the Airport Board. Chairman Nickle said the names and phone numbers of the Board members will be posted over on the eastside in an effort to receive feedback from the tenants. Director Boudreaux stated he would like to formally thank Darrell Rosen for his help last Saturday. Director Boudreaux reported the lastest update of the carving of Doc's plane was that is should be here by the end of the month. It is being hand carved in the Philippines. The meeting was adjourned. Dave Bowman a ret ry Date