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HomeMy WebLinkAbout2005-10-13 - Agendas - Final AIRPORT BOARD MEETING 1 :30 p.m., Thursday, October 13, 2005 Airport Conference Room 4500 S. School Avenue 1 . Welcome and Agenda Review — Chairman Bob Nickle. A. Comments from the Public. 2. Minutes of the August 11, 2005 meeting. 3 . Receiving of the Reports. A. Bob Nickle, Chairman. B. Ray Boudreaux, Director. C. James Nicholson, Financial Coordinator. D. Louise Powers, T-Hangar Report. E. Construction Report. F. Maintenance Report. 4. Old Business. A. Terminal lobby renovation plans. Action Requested: Board approval of final renovation plans and forward to the City's Purchasing Department to advertise for bids. B. Modified Fuel Formula for the Self-Serve Fueling Facility. Action Requested: Approval of modified fuel formula. 5. New Business. A. 2006 DBE Goal Update. Action Requested: Board approval and forward to City Council. 6. Other Business. A. Items from the Public. B. Items from the Airport Board. 7. Adjourn. Note: Strategic Planning Meeting: Next Airport Board Meeting: f� FAYETTEVILLE AIRPORT ADMINISTRATION OFFICE THE CITY OF FAYETTEVILLE, ARKANSAS October 7, 2005 QUARTERLY REPORT 3rd QUARTER 2005 Director, Aviation and Economic Development Fayetteville, Arkansas July, August. September 2005 AVIATION: The end of August was our last day in the fuel and line sales and service business. Million Air of Fayetteville spent the last few days of August with us getting ready for the changeover. Inventory of everything was completed and final payrolls for our employees were recorded. Tom Marden and Lance Laubach took positions with Million Air. Troy transferred to the street department where he is working for Terry Gully in the trails division. Million Air worked very hard cleaning and setting up their operations during the first month following the transition. They encountered a few stumbling blocks at first, however. Improvements are being made daily and as with any "new" business we are leaming and they are learning. Dr. Jeffery T. Collins, Director of Sam M. Walton College of Business Center for Business and Economic Research and his assistant Kathryn Deck presented the Economic Impact Study of the airport to the City of Fayetteville. The total annual impact of the airport was $ 17,038,201 .00 in Washington County. The airport produced 170.3 jobs in the County in 2004. The most interesting result of this study was the fact that the growth though slow is steady and the economic impact continues to increase. Thexapid increase of the cost of fuel has taken us all by surprise. Claims of profiteering were foremost in the minds of all consumers, including our based customers. We have eliminated all of our mark up on the self serve to help soften the burden being carried by our tenants. The Terminal Building Remodeling project design should be ready for advertisement the first week in November so that bids can be received by the end of the month. Task Order #11 to McClelland Consulting Engineers (MCE) to prepare the plans and specs for the project was approved by the Council in August. MCE's partner in the project is Wittenberg, Delony and Davidson, Inc. (WDD) with Richard Alderman, the primary architect. With any luck the work could be complete by January 1 , 2006. It would be great to start the new year with a new terminal look. The T Hangar Rewire project for T Hangars A thru D is complete. The hangars are now up to code and each bay now has new lights, individual breakers and new explosion proof switches. All seem happy with the results. Lightning Electric, the contractor, completed the project well ahead of schedule, and • performed high quality work. The USDA Forest Service complex construction project is nearing completion of Phase I. The first phase is to install all utilities and base material in preparation for the construction of the buildings and to pour the concrete foundation and floor of the mixing plant building. The mixing tanks will then be 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERFfINAL BUILDING" • FAYETTEVILLE,' AR 72701 PHONE 501 -718-7640 Ext. 5 • FAX 501 -718-7646 • installed on the new slab, and the building constructed at a later date. At meetings with the Forest Service, they expect to be able to operate out of Fayetteville Drake during the 2006 spring fire season. We have issued the Notice to Proceed for the West Side General Aviation Apron Project following approval by the City Council of a change order to reflect the reduction in funding provided by the FAA. The revised project will provide additional aircraft parking and building sites for two 8,000SF hangar buildings. The contractor expects to be on the site early in October. This project as modified will construct the apron north of the Terminal building and will modify the entrance to the Terminal Building parking lot from School Street. Additional work will be done to eliminate the lift station in the area and to redirect the inflow to the new lift station constructed during the executive ramp project. Fuel sales were steady for the third quarter but for the first time in more than three years, the trend line dropped below the previous year level. At the end of the quarter, the total fuel sales for the year dropped below the previous year by 550 gallons (282,657 to 282, 107). Operations in the third quarter show an increase over the third quarter last year by 781 takeoffs and landings. Takeoffs and landings have trended up for the last two quarters with the first quarter of the year well below the first quarter of 2004. Currently we are 6.8% below 2004 but a good fourth quarter could overcome that deficit. Fuel costs continue to affect sales and activity and it looks like that situation will not change in the near future. We have been working closely with the Arkansas Aviation Technology Center and are happy to report . that great progress is being made for the Center to become part of the Northwest Arkansas Community College (NWACC). The recent reorganization of the NWACC made the transition even more possible than if the AATC were to have applied for a partnership alone. The Regional Technology Center (RTC) is now a NWACC school. The Washington County office in Springdale continues to grow. This additional educational center will further grow the NWACC presence in Washington County. It is clearly the best plan for our school over the long term and the best for the students. It spreads the hills and valleys of student load over a much larger institution thus leveling the difficulties experienced by the Center. It also eliminates the obligation for the Center to receive accreditation since the College is already accredited. The Canadian Forces Snow Birds came and went but:left a lasting impression in Fayetteville. They were a great bunch of airmen and the two museums along with the AATC and their sponsors did a great job of putting on the show. The Arkansas Air Museum will report on the turnout but from my seat on the show center trailer, we had a great tum out. The high bid for the Snow Blower was $ 172,000.00 from Abbotsford, British Colombia. The purchaser came and picked the vehicle up after making the arrangements at the border to allow the vehicle to enter Canada. The City of Fayetteville equipment committee and City Council approved the purchase of three pieces of equipment to replace the snow blower. From the proceeds of the sale, we will get a front end loaderiback hoe combination, a skid steer with a broom attachment, and a medium size dump truck with an 8 foot snow blade attachment. These three pieces of equipment will give the maintenance staff • great flexibility for snow removal as well as during the rest of the year for normal grounds maintenance. July began the City budget process and as in previous years, the Airport Board met in strategic Planning session to review the past projects and to approve submission of the projects for the next five years. The operations budget, which has been tied to the FBO will be eliminated in its entirety since Million . Air will be providing those services under contract to the City. Airport Administration will assume the responsibility of contract administration and oversight and expenses related to the contract will reside in the administration budget. Initial meetings with Bernard Dunkleburg Airport Consultants were held with large quantities of information transferred to the consultants. They came to town to meet with the Airport Board in August and will meet with the board again in November. They have performed work for Fayetteville before and now that the future of the airport is to build a premier general aviation facility, we are assured that the results of the study will provide us with a great road map for the future. Shane Crawford of Full Throttle, Inc. decided not to conduct the Motorcycle Rally at the airport this year, but to plan for the event next year. Time ran out for him to do the quality event he envisioned. The Airport Board approved the event for next year. The taxiway signs have been moved to the correct side of the new taxiway by MCE. They made the error and fully covered the cost to fix it. The signs to rename the taxiway are on order. The east side parallel taxiway will be renamed Taxiway "G". Fayetteville, our airport and the whole aviation industry lost two great aviators when Bobby Younkin and Jimmy Franklin were lost during an air show in Canada. There was a memorial gathering hosted by the Arkansas Air Museum that was well attended. Both Bobby and Jimmy will be greatly missed: • ECONOMIC DEVELOPMENT: The Chamber of Commerce Transportation Committee elected me to chair the committee for an additional year. The vice chair elected last year was unable to take on the role and asked that I continue. We will continue to support the City transportation improvement program with the strong support of the Chamber of Commerce. We continue to meet with the local FEDC support group, the Work-R =Bees that provide support and council to the FEDC President and CEO. The group includes the City, the Chamber, the U of A, the CVB and Downtown Partners. We have been working with FEDC to locate the national headquarters of BioBased Technologies on property soon to be vacated by the City Water and Sewer operations. The land belongs to the Economic Development fund and will be sold at appraised value. I represented the Mayor at the NWAEDD meeting and attended the NWACDC meeting, both held in Harrison, AR. • • The Arkansas Aviation Technology Center has requested relief from paying rent and utilities to the airport. This is due to a fall off of students and due to the expenses associated with accreditation. Additionally, the accreditation criterion requires that the organization be profitable. Since they have not achieved profitability, they could lose financial aid for their students. The Airport Board addressed their request and while they approved the support of the school, they were reluctant to not collect the rent and utilities. A request for support was submitted to the City Council. The Council approved the support but directed that the money come from the airport fund. We sold four parcels of the industrial park this quarter. One was found to be the former location of the City of Fayetteville incinerator so the sale is under review. There are two other parcels in work for sale. Both companies are welcome additions to the industrial park community. We placed a deposit on booth space for the ICSC conference this fall. A group from the Citywill attend. . Respectfully Submitted, Ray M. Boudreaux, Director • FAYETTEVILLE AIRPORT ADMINISTRATION OFFICE • THE CITY OF FAYETTEVILLE, ARKANSAS TRIP REPORT ARKANSAS ECONOMIC DEVELOPERS CONFERENCE The Peabody Hotel and Conference Center, Little Rock, Arkansas August 21 -24, 2005 Along with Steve Rust, Bill Ramsey and Dr. Otto Loewer, I attended the annual conference of the Arkansas Economic Developers. The conference was held at the Peabody in Little Rock and had a packed agenda of valuable sessions. Paul Latture opened the conference on Monday and announced that the conference will take a new direction with the primary goal of providing valuable information and education to the membership. The first session was Jim Corter, "Helping Leaders Build Profitable Teams" He started with a thought to remember: GEM, G is "for giving all to the bigger picture," E is "for expecting to accomplish the impossible" and M is for "manage yourself not others." He emphasized putting in positive things to get positive things out and Action without vision just passes the time where vision with action changes the world. • Jeff Johnson talked about office technology and the new inventions around the comer. He predicted that all wires would be gone soon. Wireless is taking the place. Additionally, bar codes would be replaced by RFID. VolP will take the place of the telephone system for business. He talked a lot about E Mail etiquette and there is a lot to know. Vann Cunningham from the Burlington Northern Railroad talked about How to work your network. His major theme was that "relationships are everything." In relationships, knowing what you have and how best to give it away is the answer to a successful relationship. Mandi Stanley gave a talk on presentation skills. She was a real treat ! She talked about how important your body is in presentation. "Your body leaks! I hear and I forget, I see and I remember, I do and I understand." The secret is: 1 . "Show them, tell them, do them" 2. "Know the first sentence of the presentation then, if it ain't on the page, it ain't on the stage." 3 . "Smile" 4. "Make natural eye contact-3 to 5 seconds each." 5. "Give a quality hand shake" 6. "Never say nervous again. In this jungle we call public speaking, in the end it's not the lion or the tiger that cats us alive, it' s the mosquito." 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING FAYETTEVILLE, AR 72701 PHONE 501 -718-7640 Ext. 5 • FAX 50 1 -718-7646 • 7. `Be aware of your personal power zone and use your speaker stance." 8. "Control your gestures." When talking about composing a presentation she had a lot of informational sayings. "When you think it, ink it." Resist the impulse to edit when on the computer. Edit later. The best method is to compose on a legal pad then transpose to the computer. The process is called mind mapping. You can try it at mindjet.com. The next presentation was a panel of professionals that talked about project management. They talked about some of the jargon but the most significant part of the presentation was that fact that after all the process is done, a good contract, a good contractor and a good scope of work, the most important ingredient is a good relationship. You must avoid change orders and to do that, you need a good relationship. Bob Butler from May Construction said that his experience this year is that the cost of projects is 18% higher this year compared to last year. Patrick Kuhse talked about ethics. He can be found at WWW.speakingofethics.com . He was very good both in presentation and in experience. He spent time in jail for allowing his ethics to erode. He talked about the Critical Thinking Errors: Entitlement, Rationalization, Victimitis, Super optimism, Situational ethics, Affection disconnection, Seemingly unimportant decisions, and • Personal instant gratification. He was adamant that we should take responsibility for our actions and to share with others. I did not attend the "Back Home Bash" in the evening. It was extra. The next morning, Senator Mark Prior presented to the group at breakfast. He was very effective as always. He was followed by Larry Walther, Director Arkansas Department of Economic Development. He was very proud of the industry that has created 2350 new jobs in the state this year. He responded to a question about the loss of manufacturing jobs—Use Invest Ark program to create Technology Driven Production (TDP). Low skilled jobs lost—high skilled jobs created. As last year, the conference was excellent with great opportunities for networking and meeting with our team. Steve had to return early due to a family issue but we were able to discuss the many issues with Bill and others at the conference. The 2006 conference will be held in Ft Smith August 21 -23 , 2006. R sp ct lly Su muted, Q ay M. Boudreau • Director Aviation and Economic Development FAYETTEVILLE AIRPORT ADMINISTRATION OFFICE -THE CITY OF FAYETTEVILLE. ARKANSAS -t TRIP REPORT ARKANSAS AIRPORT OPERATORS ASSOCIATION CONFERENCE DeGray Lake Resort State Park, Bismarck Arkansas September 11-13, 2005 The Arkansas Airport Operators Association met for their annual conference at DeGray Lake State Resort and Conference Center south of Hot Springs. The welcome reception was held at one of the pavilions at the lake. Although very warm it was great to be able to see all of the Arkansas airport managers and to share problems and solutions. The first sessions on Monday morning were presented by the Arkansas Tourism Director and the State Parks Program Administrator. They talked about the great park system in the State and highlighted their presentations with photos from all over the state. During the general membership meeting I was elected to be the Secretary of the organization. • The lunch speaker was Asa Hutchinson. His topic was Arkansas Airports and Homeland Strategies. Considering the recent hurricane Katrina devastation, most of his comments and questions that he fielded dealt with the hurricane. He was adamant that FEMA should remain in its current role and not be removed from HSA and that it was apparent that there should be a broader role for the military in disaster response. Communication was clearly the downfall of this particular event. The FAA roundtable opened with Ed Agnew, the Director of the Southwest Region Office. He praised the region for achieving 100% grant award on bid. He also praised the group for getting the projects closed out on time. He asked that all attend the fall FAA Conference in Ft. Worth where we will receive System Performance and Planning Standards. He emphasized that all FAA discretionary money will continue to be based on projects that are safety, capacity or environment related. He also talked about the need for a Five Year Plan that remains consistent through the years. The FAA is moving to a letter of credit program for all grants. This means that all payments will be made through electronic transfers. Richard Mills representing the Arkansas Director of Aeronautics talked about the grant program in the State and asked for grants to be closed out in 12 months. If you can't close out in 12 months, you must show that the grant is active by drawing down money. • The FAA Technical Operations representative indicated that more consolidation is coming. Razorback approach control located in Ft Smith will probably move to Little 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING FAYETTEVILLE, AR 72701 PHONE 501 -718-7640 Ext. 5 • FAX 50 1 -718-7646 • Rock. The Flight Service Station located in Jonesboro will probably consolidate in a new location since it is being contracted out to Lockheed Martin. Project close outs for planning studies like Airport Master Plans need not wait for the final review. Most of the FAA reviews take more than a year to get completed due to the workload, so once the project has been sent up the channel for review, we will be allowed to close out the project. Jerry Henderson of the TSA spoke on airport security. He believes that the chances of a hijacker taking an aircraft are very slim due to the paradigm shift. Before 9/11 it was "go along and you'll be freed in a couple of days." Now it is don't take no stuff from anyone. Most likely threat today is from an IED. The paradigm shift is bombs instead of knives. GA airports are expected to know the rules, but there are no standards. Guidance only. He guaranteed that TSA is not here to shut down general aviation. The scheduled presenter for the Washington Update was replaced by Jim Bumette. Again, due to the hurricane, most of his talk was about the response. He pointed out that the Democratic congress proposed HSA and supported its makeup. He was very wary of taking FEMA out of the HSA as FEMA is nothing more than a check writing agency. He was also wary of taking the Coast Guard out of the new organization. The Coast Guard can handle disaster response and planning as it is a quasi military organization. He expects that $ 16013 will be spent on the recovery effort and that it will not affect Alp • funding. He warned that Arkansas needs to be ready for disaster response due to our location in the Nation. One fact he relayed: About 70% of all hazardous material transported in the USA traverses Arkansas. He impressed on the group that we should be steady in the face of disaster. The fact that we still have fuel speaks volumes on the capability of the system to produce in the face of the worst natural disaster since 1927. He made a very perceptive comment on how the entertainment industry has been instrumental in the formulation of public policy. Government activity during the day results in jokes in the evening by such "Public Policy Pundits" as Jay Leno and Letterman. As long as it can make the audience laugh, they hold on to wring out the most of the situation. In response to several questions his last statement was that something must change to be more timely in our response in the future. Glen Bowles substituted for Lana who could not attend the conference. In explanation, the reason for the thrust to electronic transfer was due to the move of the financing function of the southwest region was consolidated to Oklahoma City. Everything is now • done by email. They are in process of implementing the ECHO system which is an electronic clearing house operation that will take care of transfers for drawdown • expenses. They expect that you will be able to drawdown every 30 days. He reiterated that you must keep very accurate records. Do not commingle funds. You must keep federal money separate. We are required to still use the Form 271 , but now must attach the ECHO report. The Quarterly 272 Report is still required, but the information is still required to justify weekly. Hold until the end of the quarter and attach all together to submit. Ken Quimby gave us insight on the history of aviation in Arkansas. Interesting that Charles McDermot one of the fathers of aviation invented a flying machine well before the first flight of Orville and Wilber. The airport of the year was Mariana. The conference was excellent and it may be held in Fayetteville next year. Since I am on the board of Directors, I will have input for the next year. Submitted, • Ray M . Boudreaux Director Aviation and Ec omic Development • FAYETTEVILLE AIRPORT ADMINISTRATION OFFICE • THE CITY OF FAYETTEVILLE, ARKANSAS September 14, 2005 Dear Mayor and City Council Members: Thank you for giving the Airport time at your agenda session to review our most recent Airport Economic Impact Study. I know you have a copy and that Jeff Collins was impressive in his presentation, but I would like to take this opportunity to summarize what has taken place at your airport since the commercial airlines left for Northwest Arkansas Regional Airport. Our airport, while vitally important to the community and our citizens, has recorded many successes that are not widely known. Please allow me a few . moments to mention the successes of Fayetteville Municipal Airport, Drake Field. When the airlines left many feared the airport would close, and some thought that it had closed! The previous airport administration resisted planning for conversion to a general aviation airport and how best to market our airport assets post commercial airline use. Two years later the tragedy of 9/11 nearly caused civilian air travel to cease. Just prior to that, the privately owned fuel and line service Fixed Base Operator, Fayetteville Air • Service, closed leaving the service provider responsibility with the City. The City took the reins and started on a four year journey with the goal of building the business and developing Drake Field as the premier general aviation airport in Northwest Arkansas. September I " of this year Million Air of Fayetteville became the new fuel and line service Fixed Base Operator for Drake Field under a contract with the City that I regard as fair and favorable to both parties. Fortunately, the employees that had been hired by the City to provide aircraft servicing and parking ramp management were offered jobs by the new FBO. Engagement of the new professional service provider is only one of the many milestones that have been reached over the last four years. We have a new multipurpose aircraft hanger, a new eight-unit T hanger, a new self-serve fueling station, anew aircraft maintenance facility (Aircraft Maintenance Professionals), two other new businesses performing aircraft maintenance/modifications (Flying Investments and Phoenix Rising), Ozark Military Museum which broadened the entertainment and historical value of our museum partner-Arkansas Air Museum, the Arkansas Aviation Technology Center (trains aircraft mechanics), a new executive parking ramp, taxiways widened to 50 feet, a new USDA Forest Service Fire Base nearing completion, a new east side parallel taxiway extension, and a terminal building remodeling project nearing final design. Two new corporate hangars have been completed, for Flying Investments and U. of A., and with Superior Industries it brings the total to three corporate hangars. The new aviation ramp to be constructed on the west side • of the airport will allow for further development of aviation businesses. The `old" fire station has been rented for office space for a pest control company. 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE, AR 72701 PHONE 50 1 -718-7640 Ext. 5 • FAX 501 -718-7646 Letter to Mayor and City Council September 14, 2005 Other new businesses have located in the terminal building: Plane Good Restaurant, the US Post Office and, of course, Million Air of Fayetteville. These new folks have joined •the Airport Hair Salon, Duncan and Associates, Executive Aviation Services (charter service), Ross Executive Aviation (pilot training) and the Airport Administration offices. Our terminal remodeling project, one of several cooperative projects with the University of Arkansas, will create new retail and office space for others to join the airport community. The aircraft operations (landings and takeoffs), aircraft fuel sales volumes, aircraft tenants (there are 108 based aircraft at the airport), and traffic in the terminal building are increasing annually. With your continued support the economic impact of the airport to our City:and •for the citizens of Fayetteville will continue to increase and will provide a significant contribution to the economic well being of our community. As a primary "front door" to our city for many national and multinational corporate executives, visitors on private aircraft bringing tourist dollars, professional aircrews serving, the aviation industry and as a base of operations for the USDA Federal Forest • Service, your airport is poised for significant growth in the coming years. Your Airport Board believes this is just the start of good things that are happening at Drake and that the airport can continue to enhance the lives of those in our community. 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W m � a2i E u � w c a < > K � oc a>) W 0000aa)) � oaama) � 0 m 4) y a) o a — Z7 w (D co W Z t- aa w ❑ a) 03 — LL y C N C C O O` O. > .0 d L C LL J LL LL LL W N (D a] -aC LL LL N O N LL C LL O LL m a f6 d2 • J — LL oo r t ¢ F Q U F E o N U L c U Q Q LL m so w 0 vp U m U O J 0 7 0 0 N O O V W O c0 N ( O V C6 06 Q N d N In O N O LL a ❑ � o O a) coo O co N V U. O ❑ N (� m z a n a v C7 mcei LL d M O c O N A N Q N @ c c 0 = L (n ❑ N (O H H cn c7 a c c d) z d v m c' ca (D L O N y O I U C (6 N O. '= J _ m Q Onm zk # 6 E F ca a- w o ao ¢ ¢ wN r • lFaye eVl e ARKANSAS FBO Report TO: Fayetteville Municipal Airport Board THRU: Ray M. Boudreaux, Director FROM: James Nicholson, Financial Coordinator DATE: August / September, 2005 SUBJECT: FBO Status Update Tower Operations: This graph compares monthly totals of aircraft operations since January 2000. Although cumulative operations for this year are down, the operations count in September is 8.4% greater compared to September in the previous year. Overall cumulative decline in operations compared to the same 9 months of 2004 is: -6.8%. OPERATIONS - CUMULATIVE 2000 - 2005 50 4O ❑ 2000 M 2001 30 0 2002 2003 ® 2004 20 ❑ 2005 t 0 t1 FBO Fuel Sales Charts: The two charts below show a cumulative and month to month comparison of sales volume from this and previous years. FUEL SALES - CUMULATIVE 2001 - 2005 400 350 02001 9 02002 MIIII l7 300 0 2003 250 i 2004 ❑ 2005 200 150 - 100 - 50 50100 50 O '0 'e .ie i 5-'� s -y p ,Q ',( FUEL SALES - MONTHLY 2001 - 2005 MP I 00 ❑ 2002 50 - p 0 2003 3Q ■ 2004 0 2005 40 30 20 i Q 10 o ^ a . . � � . � . � :� _. . . . . . - r . . , . . . • Local Prices : Following is a comparison of regional retail fuel prices as of 10/10/05: Regional Jet Center (XNA) Avgas: 4.36 Jet-A: 4.52 Mogas Pinnacle Air (ASG) 4.32 4.75 Beaver Lake (Rogers) 4. 11 4.45 Drake Aviation (Bentonville) 4.00 (SS-3.50) 3.75 Siloam Springs (City-run) 3.21 (SS-2.77) 3.93 Fayetteville Municipal 3.98 (SS-3.58) 3.97 2.85 The Graph below illustrates wholesale fuel price fluctuation since January 1 , 2005. Wholesale Fuel Price Trend 120% c 100% '% Lh9 JetA �A Qig 100LL r &A u 0 box - a 40% n 20% Oz ` ` � � � � � � N # � ' Week 2005 FYV Fuel Ops Facts: August 2005 fuel sales: 22,579 Jet - 79.3% 5.887 Avgas - 20.7% 28,466 Total Jet-A sold to FYV-based customers in August: 13,860 - 61 .4% Jet-A sold to transient aircraft customers in August: 81719 - 38.6% Avgas FYV- based truck sales in August: 714 - 12. 1 % Avgas transient aircraft truck sales in August: 21223 - 37.8% Avgas sold to Self-Serve customers in August: 21950 - 50. 1 % 87 MoGas gallons sold to Self-Serve customers in August: 717.2 87 MoGas gallons sold to Self-Serve customers in September: 623.2 Avgas gallons sold to Self-Serve Customers in September: 4101 .3 Tayve eel Ie ARKANSAS . Airport Board Memorandum TO: Airport Board THRU : Ray M . Boudreaux, Director FROM : James L. Nicholson , Financial Coordinator / DBE Liaison��� DATE : October 12, 2005 SUBJECT: Disadvantaged Business Enterprise (DBE) Program Goal Update for FY2006 Recommendation : Review & Approval to forward to the Fayetteville City Council a request for a Resolution to accept the Fayetteville Municipal Airport Disadvantaged Business Enterprise (DBE) Program Goal Update for FY2006. Background: On October 14, 2000, the Fayetteville City Council approved the Fayetteville Municipal Airport's revised Disadvantaged Business Enterprise Program. The Airport's DBE Program is federally mandated under 49 CFR Part 26 for all Department of Transportation (DOT/FAA) grant recipients which anticipate receiving more than $250,000 in federal funds in the fiscal year. Drake Field anticipates receiving approximately $278,500, (West GA Ramp Phase H), from the DOT/FAA in FY 2004. The DBE Program assures that Minority & Women-owned businesses, and other economically disadvantaged small businesses have an equal opportunity, or "level playing field," in competing for Airport procurement contracts. 49 CFR Part 26 requires that our DBE Program Goal be updated annually. The Updated Goal describes the overall DBE participation percentage and value of procurement contracts targeted for award to DBE contractors in the fiscal year. The regulation provides the methodology to be used to set contract DBE participation goals. Discussion : The purpose of this item is a new resolution amending Fayetteville City Council Resolution No. 87-05. Resolution No. 87-05 approves the Revised Disadvantaged Business Enterprise Program to be implemented for all DOT/FAA grant assisted contracts entered into by the City of Fayetteville Municipal Airport. The new resolution will accept and approve the airport's updated DBE participation goal for FY 2006. Budget Considerations: No budget effect. /jn Attachment: FY 2006 Goal Update & Methodology . Resolution 87-05 . Overall Goal and Methodology Fayetteville Municipal Airport / Drake Field (FYV) FY 2006 Update Airport Sponsor: City of Fayetteville Name of Preparer: James Nicholson, Financial Coordinator Fayetteville Municipal Airport/Drake Field 4500 S School Ave., Suite F, Fayetteville, AR 72701 Goal Period: 10/01 /05 thru 9/30/06 — AIP Grant No. 3-05-0020-0035-2006 Overall DBE Goal: 1 .31 % Introduction to 2006 DBE Goal update: The City of Fayetteville / Fayetteville Municipal Airport DBE Goal update for Fiscal Year (FY) 2006 and extending through the completion of the Airport Improvement Project (AIP) noted above, is provided to describe the Airport Projects which are funded in part with Department of Transportation (DOT) / Federal Aviation Administration (FAA) funds, and to determine by the federally prescribed methodology the portion or percentage of those funds targeted for contract award to Disadvantaged Business Enterprises (DBE's) in accordance with Federal Regulations 49 CFR Part 26. The Goal Update is a prerequisite for AlP grant funding for airports which anticipate receiving more than $250,000 in federal funding from the DOT / FAA in the 2006 fiscal year. The 2006 DBE Goal Update revises the DBE participation goal in federally funded airport contracts anticipated for the 2006 fiscal year, from that originally described in the airport's previously published DBE Program Plan and successive annual goal updates. The FY 2006 Goal Update is effective concurrent with the solicitation of bids through completion of the grant funded project. Public Participation and Consultation in the DBE Goal Update process is a requirement under federal regulations at §26.45(g). The updated Goal and Methodology is published for 30 days prior to submittal to the FAA for approval. Comments on the Goal Update are accepted for 45 days after the date of public notification of its availability for public review. A number of interested private and public entities were selected to review and comment on the Goal Update, (see attachment #1 - list of consulting agencies). Public comments on the updated goal and methodology are incorporated with the submission to the FAA. Public comments on the proposed FY 2006 Goal will be received until 10/15/05, (see attachment #2 — comments) Comments on the FY 2006 DBE Goal Update may be submitted to the Fayetteville Municipal Airport's DBE Liaison Officer by phone, writing, fax, or c-mail to the following: James Nicholson, DBE Liaison Officer Fayetteville Municipal Airport / Drake Field 4500 South School Ave., Suite F Fayetteville, AR 72701 479-718-7643 479-718-7646 fax i nicholson(a),ci.favettevil le.ar.us • Overall Goal and Methodology Fayetteville Municipal Airport / Drake Field (FYV) FY 2006 Update OVERALL GOALS (§26.45) Goal Period 10/ 1 /05 — 9/30/06 Amount of Goal Fayetteville Municipal Airport's overall goal for Grants: AM 35 is: 1 .31 Fayetteville Municipal Airport anticipates one AIP (federally funded) project in FY 2006. The estimated project costs are $278,500 for "West-Side GA Apron — Phase H". Thus, the total projected dollar amount of DBE participation in the projects is: $3,648. 00 Determination of Market Area Step 1 of the methodology for determining DBE percentage goal requires an assessment of the relative availability of DBE's in the local market area. The local market area is the area which • provides, or is most likely to provide, the firms considered qualified to perform the needed work. West-Side GA Apron — Phase II: We used the most recent Census data available (2002) for the Fayetteville-Springdale-Rogers MSA which includes Washington and Benton Counties, and three surrounding Arkansas counties: Crawford, Franklin, and Madison counties. Effectively all contractors for airport improvement construction work have historically come from the local area, specifically, Washington, Crawford, and Benton County, except that, occasionally a contractor performing ancillary tasks may be recruited from a further distance. However, for the sake of including contractors within a reasonable, feasible range, two other counties bordering Washington County are included in this assessment: Franklin and Madison counties. Considerations in selecting Market Area West-Side GA Apron — Phase II: A primary condition of asphalt or concrete pavement work is the distance from the material producer's location to the worksite. The pavement material is time limited in its workability before spoilage due to the material's short curing time. Thus, local producers are most apt to provide material for this project. Also, local concrete finishing contractors performing this type . work have established relationships with the local material producers. . Overall Goal and Methodology Fayetteville Municipal Airport / Drake Field (FYV) FY 2006 Update Our Washington County, Arkansas location, situated in a central valley of the Boston Mountains, also contributes to an insulated climate for this type of construction work. Accessibility to distant material producers by trans-state highway is limited by mountain terrain and distances of surrounding rural area. The available DBE Contractors in the Local Market Area are those listed as being certified DBE by the Arkansas State Highway & Transportation Department (AHTD), and listed in AHTD's "Disadvantaged Business Enterprise Directory," published July 13, 2005 . • • • Overall Goal and Methodology Fayetteville Municipal Airport / Drake Field (FYV) FY 2006 Update Methodology - Step I The Fayetteville Municipal Airport / Drake field anticipates awarding two AIP funded project contracts in FY 2006. The projects arc: 1 .West-side GA Apron — Phase II, consisting of 4700 sq yd of apron pavement. Project No. 1 : West-side GA Apron — Phase II 2002 Work Item DBE's in Local All Available NAICS Market Area Firms Code 237310 Highway, Street & Bridge Construction 0 11 238110 Concrete Contractor 1 51 327320 Ready Mix Concrete Mfg 0 12 • 238120 Structural steel & Precast Concrete 1 2 238210 Electrical Contractors 0 112 237310 .Striping (Hwy, St, & Bridge Construction) 0 48 238910 Site Preparation Contractors 1 46 484220 Dump Trucking , local specialized 3 20 Totals for this Construction Contract 6 302 Calculation ojBase Figure The base figure is calculated as: the number of available DBE contractors as a percentage of all available contractors in the Local Market Area. Base Figure = DBE contractors / all contractors Base Figure = 6 / 302 = 1 .987%