HomeMy WebLinkAbout2005-10-13 - Agendas - Final AIRPORT BOARD MEETING
1 :30 p.m., Thursday, October 13, 2005
Airport Conference Room
4500 S. School Avenue
1 . Welcome and Agenda Review — Chairman Bob Nickle.
A. Comments from the Public.
2. Minutes of the August 11, 2005 meeting.
3 . Receiving of the Reports.
A. Bob Nickle, Chairman.
B. Ray Boudreaux, Director.
C. James Nicholson, Financial Coordinator.
D. Louise Powers, T-Hangar Report.
E. Construction Report.
F. Maintenance Report.
4. Old Business.
A. Terminal lobby renovation plans.
Action Requested: Board approval of final renovation plans and forward to
the City's Purchasing Department to advertise for bids.
B. Modified Fuel Formula for the Self-Serve Fueling Facility.
Action Requested: Approval of modified fuel formula.
5. New Business.
A. 2006 DBE Goal Update.
Action Requested: Board approval and forward to City Council.
6. Other Business.
A. Items from the Public.
B. Items from the Airport Board.
7. Adjourn.
Note: Strategic Planning Meeting:
Next Airport Board Meeting:
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FAYETTEVILLE
AIRPORT ADMINISTRATION OFFICE
THE CITY OF FAYETTEVILLE, ARKANSAS
October 7, 2005
QUARTERLY REPORT
3rd QUARTER 2005
Director, Aviation and Economic Development
Fayetteville, Arkansas
July, August. September 2005
AVIATION:
The end of August was our last day in the fuel and line sales and service business. Million Air of
Fayetteville spent the last few days of August with us getting ready for the changeover. Inventory of
everything was completed and final payrolls for our employees were recorded. Tom Marden and Lance
Laubach took positions with Million Air. Troy transferred to the street department where he is working
for Terry Gully in the trails division. Million Air worked very hard cleaning and setting up their
operations during the first month following the transition. They encountered a few stumbling blocks at
first, however. Improvements are being made daily and as with any "new" business we are leaming and
they are learning.
Dr. Jeffery T. Collins, Director of Sam M. Walton College of Business Center for Business and
Economic Research and his assistant Kathryn Deck presented the Economic Impact Study of the airport
to the City of Fayetteville. The total annual impact of the airport was $ 17,038,201 .00 in Washington
County. The airport produced 170.3 jobs in the County in 2004. The most interesting result of this
study was the fact that the growth though slow is steady and the economic impact continues to increase.
Thexapid increase of the cost of fuel has taken us all by surprise. Claims of profiteering were foremost
in the minds of all consumers, including our based customers. We have eliminated all of our mark up on
the self serve to help soften the burden being carried by our tenants.
The Terminal Building Remodeling project design should be ready for advertisement the first week in
November so that bids can be received by the end of the month. Task Order #11 to McClelland
Consulting Engineers (MCE) to prepare the plans and specs for the project was approved by the Council
in August. MCE's partner in the project is Wittenberg, Delony and Davidson, Inc. (WDD) with Richard
Alderman, the primary architect. With any luck the work could be complete by January 1 , 2006. It
would be great to start the new year with a new terminal look.
The T Hangar Rewire project for T Hangars A thru D is complete. The hangars are now up to code and
each bay now has new lights, individual breakers and new explosion proof switches. All seem happy
with the results. Lightning Electric, the contractor, completed the project well ahead of schedule, and
• performed high quality work.
The USDA Forest Service complex construction project is nearing completion of Phase I. The first
phase is to install all utilities and base material in preparation for the construction of the buildings and
to pour the concrete foundation and floor of the mixing plant building. The mixing tanks will then be
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERFfINAL BUILDING" • FAYETTEVILLE,' AR 72701
PHONE 501 -718-7640 Ext. 5 • FAX 501 -718-7646
• installed on the new slab, and the building constructed at a later date. At meetings with the Forest
Service, they expect to be able to operate out of Fayetteville Drake during the 2006 spring fire season.
We have issued the Notice to Proceed for the West Side General Aviation Apron Project following
approval by the City Council of a change order to reflect the reduction in funding provided by the FAA.
The revised project will provide additional aircraft parking and building sites for two 8,000SF hangar
buildings. The contractor expects to be on the site early in October. This project as modified will
construct the apron north of the Terminal building and will modify the entrance to the Terminal
Building parking lot from School Street. Additional work will be done to eliminate the lift station in the
area and to redirect the inflow to the new lift station constructed during the executive ramp project.
Fuel sales were steady for the third quarter but for the first time in more than three years, the trend line
dropped below the previous year level. At the end of the quarter, the total fuel sales for the year
dropped below the previous year by 550 gallons (282,657 to 282, 107). Operations in the third quarter
show an increase over the third quarter last year by 781 takeoffs and landings. Takeoffs and landings
have trended up for the last two quarters with the first quarter of the year well below the first quarter of
2004. Currently we are 6.8% below 2004 but a good fourth quarter could overcome that deficit. Fuel
costs continue to affect sales and activity and it looks like that situation will not change in the near
future.
We have been working closely with the Arkansas Aviation Technology Center and are happy to report
. that great progress is being made for the Center to become part of the Northwest Arkansas Community
College (NWACC). The recent reorganization of the NWACC made the transition even more possible
than if the AATC were to have applied for a partnership alone. The Regional Technology Center (RTC)
is now a NWACC school. The Washington County office in Springdale continues to grow. This
additional educational center will further grow the NWACC presence in Washington County. It is
clearly the best plan for our school over the long term and the best for the students. It spreads the hills
and valleys of student load over a much larger institution thus leveling the difficulties experienced by
the Center. It also eliminates the obligation for the Center to receive accreditation since the College is
already accredited.
The Canadian Forces Snow Birds came and went but:left a lasting impression in Fayetteville. They
were a great bunch of airmen and the two museums along with the AATC and their sponsors did a great
job of putting on the show. The Arkansas Air Museum will report on the turnout but from my seat on
the show center trailer, we had a great tum out.
The high bid for the Snow Blower was $ 172,000.00 from Abbotsford, British Colombia. The purchaser
came and picked the vehicle up after making the arrangements at the border to allow the vehicle to enter
Canada. The City of Fayetteville equipment committee and City Council approved the purchase of
three pieces of equipment to replace the snow blower. From the proceeds of the sale, we will get a front
end loaderiback hoe combination, a skid steer with a broom attachment, and a medium size dump truck
with an 8 foot snow blade attachment. These three pieces of equipment will give the maintenance staff
• great flexibility for snow removal as well as during the rest of the year for normal grounds maintenance.
July began the City budget process and as in previous years, the Airport Board met in strategic Planning
session to review the past projects and to approve submission of the projects for the next five years.
The operations budget, which has been tied to the FBO will be eliminated in its entirety since Million
. Air will be providing those services under contract to the City. Airport Administration will assume the
responsibility of contract administration and oversight and expenses related to the contract will reside in
the administration budget.
Initial meetings with Bernard Dunkleburg Airport Consultants were held with large quantities of
information transferred to the consultants. They came to town to meet with the Airport Board in August
and will meet with the board again in November. They have performed work for Fayetteville before
and now that the future of the airport is to build a premier general aviation facility, we are assured that
the results of the study will provide us with a great road map for the future.
Shane Crawford of Full Throttle, Inc. decided not to conduct the Motorcycle Rally at the airport this
year, but to plan for the event next year. Time ran out for him to do the quality event he envisioned.
The Airport Board approved the event for next year.
The taxiway signs have been moved to the correct side of the new taxiway by MCE. They made the
error and fully covered the cost to fix it. The signs to rename the taxiway are on order. The east side
parallel taxiway will be renamed Taxiway "G".
Fayetteville, our airport and the whole aviation industry lost two great aviators when Bobby Younkin
and Jimmy Franklin were lost during an air show in Canada. There was a memorial gathering hosted by
the Arkansas Air Museum that was well attended. Both Bobby and Jimmy will be greatly missed:
•
ECONOMIC DEVELOPMENT:
The Chamber of Commerce Transportation Committee elected me to chair the committee for an
additional year. The vice chair elected last year was unable to take on the role and asked that I continue.
We will continue to support the City transportation improvement program with the strong support of the
Chamber of Commerce.
We continue to meet with the local FEDC support group, the Work-R =Bees that provide support and
council to the FEDC President and CEO. The group includes the City, the Chamber, the U of A, the
CVB and Downtown Partners.
We have been working with FEDC to locate the national headquarters of BioBased Technologies on
property soon to be vacated by the City Water and Sewer operations. The land belongs to the Economic
Development fund and will be sold at appraised value.
I represented the Mayor at the NWAEDD meeting and attended the NWACDC meeting, both held in
Harrison, AR.
•
• The Arkansas Aviation Technology Center has requested relief from paying rent and utilities to the
airport. This is due to a fall off of students and due to the expenses associated with accreditation.
Additionally, the accreditation criterion requires that the organization be profitable. Since they have not
achieved profitability, they could lose financial aid for their students. The Airport Board addressed their
request and while they approved the support of the school, they were reluctant to not collect the rent and
utilities. A request for support was submitted to the City Council. The Council approved the support
but directed that the money come from the airport fund.
We sold four parcels of the industrial park this quarter. One was found to be the former location of the
City of Fayetteville incinerator so the sale is under review. There are two other parcels in work for sale.
Both companies are welcome additions to the industrial park community.
We placed a deposit on booth space for the ICSC conference this fall. A group from the Citywill attend. .
Respectfully Submitted,
Ray M. Boudreaux, Director
•
FAYETTEVILLE
AIRPORT ADMINISTRATION OFFICE
• THE CITY OF FAYETTEVILLE, ARKANSAS
TRIP REPORT
ARKANSAS ECONOMIC DEVELOPERS CONFERENCE
The Peabody Hotel and Conference Center, Little Rock, Arkansas
August 21 -24, 2005
Along with Steve Rust, Bill Ramsey and Dr. Otto Loewer, I attended the annual
conference of the Arkansas Economic Developers. The conference was held at the
Peabody in Little Rock and had a packed agenda of valuable sessions. Paul Latture
opened the conference on Monday and announced that the conference will take a new
direction with the primary goal of providing valuable information and education to the
membership.
The first session was Jim Corter, "Helping Leaders Build Profitable Teams" He started
with a thought to remember: GEM, G is "for giving all to the bigger picture," E is "for
expecting to accomplish the impossible" and M is for "manage yourself not others." He
emphasized putting in positive things to get positive things out and Action without vision
just passes the time where vision with action changes the world.
• Jeff Johnson talked about office technology and the new inventions around the comer.
He predicted that all wires would be gone soon. Wireless is taking the place.
Additionally, bar codes would be replaced by RFID. VolP will take the place of the
telephone system for business. He talked a lot about E Mail etiquette and there is a lot to
know.
Vann Cunningham from the Burlington Northern Railroad talked about How to work
your network. His major theme was that "relationships are everything." In relationships,
knowing what you have and how best to give it away is the answer to a successful
relationship.
Mandi Stanley gave a talk on presentation skills. She was a real treat ! She talked about
how important your body is in presentation. "Your body leaks! I hear and I forget, I see
and I remember, I do and I understand." The secret is:
1 . "Show them, tell them, do them"
2. "Know the first sentence of the presentation then, if it ain't on the
page, it ain't on the stage."
3 . "Smile"
4. "Make natural eye contact-3 to 5 seconds each."
5. "Give a quality hand shake"
6. "Never say nervous again. In this jungle we call public speaking,
in the end it's not the lion or the tiger that cats us alive, it' s the
mosquito."
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING FAYETTEVILLE, AR 72701
PHONE 501 -718-7640 Ext. 5 • FAX 50 1 -718-7646
• 7. `Be aware of your personal power zone and use your speaker
stance."
8. "Control your gestures."
When talking about composing a presentation she had a lot of informational sayings.
"When you think it, ink it." Resist the impulse to edit when on the computer. Edit later.
The best method is to compose on a legal pad then transpose to the computer. The
process is called mind mapping. You can try it at mindjet.com.
The next presentation was a panel of professionals that talked about project management.
They talked about some of the jargon but the most significant part of the presentation was
that fact that after all the process is done, a good contract, a good contractor and a good
scope of work, the most important ingredient is a good relationship. You must avoid
change orders and to do that, you need a good relationship. Bob Butler from May
Construction said that his experience this year is that the cost of projects is 18% higher
this year compared to last year.
Patrick Kuhse talked about ethics. He can be found at WWW.speakingofethics.com . He
was very good both in presentation and in experience. He spent time in jail for allowing
his ethics to erode. He talked about the Critical Thinking Errors:
Entitlement, Rationalization, Victimitis, Super optimism, Situational
ethics, Affection disconnection, Seemingly unimportant decisions, and
• Personal instant gratification.
He was adamant that we should take responsibility for our actions and to share with
others.
I did not attend the "Back Home Bash" in the evening. It was extra.
The next morning, Senator Mark Prior presented to the group at breakfast. He was very
effective as always. He was followed by Larry Walther, Director Arkansas Department
of Economic Development. He was very proud of the industry that has created 2350 new
jobs in the state this year. He responded to a question about the loss of manufacturing
jobs—Use Invest Ark program to create Technology Driven Production (TDP). Low
skilled jobs lost—high skilled jobs created.
As last year, the conference was excellent with great opportunities for networking and
meeting with our team. Steve had to return early due to a family issue but we were able
to discuss the many issues with Bill and others at the conference. The 2006 conference
will be held in Ft Smith August 21 -23 , 2006.
R sp ct lly Su muted,
Q
ay M. Boudreau
• Director
Aviation and Economic Development
FAYETTEVILLE
AIRPORT ADMINISTRATION OFFICE
-THE CITY OF FAYETTEVILLE. ARKANSAS -t
TRIP REPORT
ARKANSAS AIRPORT OPERATORS ASSOCIATION CONFERENCE
DeGray Lake Resort State Park, Bismarck Arkansas
September 11-13, 2005
The Arkansas Airport Operators Association met for their annual conference at DeGray
Lake State Resort and Conference Center south of Hot Springs. The welcome reception
was held at one of the pavilions at the lake. Although very warm it was great to be able
to see all of the Arkansas airport managers and to share problems and solutions.
The first sessions on Monday morning were presented by the Arkansas Tourism Director
and the State Parks Program Administrator. They talked about the great park system in
the State and highlighted their presentations with photos from all over the state.
During the general membership meeting I was elected to be the Secretary of the
organization.
• The lunch speaker was Asa Hutchinson. His topic was Arkansas Airports and Homeland
Strategies. Considering the recent hurricane Katrina devastation, most of his comments
and questions that he fielded dealt with the hurricane. He was adamant that FEMA
should remain in its current role and not be removed from HSA and that it was apparent
that there should be a broader role for the military in disaster response. Communication
was clearly the downfall of this particular event.
The FAA roundtable opened with Ed Agnew, the Director of the Southwest Region
Office. He praised the region for achieving 100% grant award on bid. He also praised
the group for getting the projects closed out on time. He asked that all attend the fall
FAA Conference in Ft. Worth where we will receive System Performance and Planning
Standards. He emphasized that all FAA discretionary money will continue to be based
on projects that are safety, capacity or environment related. He also talked about the
need for a Five Year Plan that remains consistent through the years. The FAA is moving
to a letter of credit program for all grants. This means that all payments will be made
through electronic transfers.
Richard Mills representing the Arkansas Director of Aeronautics talked about the grant
program in the State and asked for grants to be closed out in 12 months. If you can't
close out in 12 months, you must show that the grant is active by drawing down money.
• The FAA Technical Operations representative indicated that more consolidation is
coming. Razorback approach control located in Ft Smith will probably move to Little
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING FAYETTEVILLE, AR 72701
PHONE 501 -718-7640 Ext. 5 • FAX 50 1 -718-7646
• Rock. The Flight Service Station located in Jonesboro will probably consolidate in a new
location since it is being contracted out to Lockheed Martin.
Project close outs for planning studies like Airport Master Plans need not wait for the
final review. Most of the FAA reviews take more than a year to get completed due to the
workload, so once the project has been sent up the channel for review, we will be allowed
to close out the project.
Jerry Henderson of the TSA spoke on airport security. He believes that the chances of a
hijacker taking an aircraft are very slim due to the paradigm shift. Before 9/11 it was "go
along and you'll be freed in a couple of days." Now it is don't take no stuff from anyone.
Most likely threat today is from an IED. The paradigm shift is bombs instead of knives.
GA airports are expected to know the rules, but there are no standards. Guidance only.
He guaranteed that TSA is not here to shut down general aviation.
The scheduled presenter for the Washington Update was replaced by Jim Bumette.
Again, due to the hurricane, most of his talk was about the response. He pointed out that
the Democratic congress proposed HSA and supported its makeup. He was very wary of
taking FEMA out of the HSA as FEMA is nothing more than a check writing agency. He
was also wary of taking the Coast Guard out of the new organization. The Coast Guard
can handle disaster response and planning as it is a quasi military organization. He
expects that $ 16013 will be spent on the recovery effort and that it will not affect Alp
• funding.
He warned that Arkansas needs to be ready for disaster response due to our location in
the Nation. One fact he relayed: About 70% of all hazardous material transported in the
USA traverses Arkansas.
He impressed on the group that we should be steady in the face of disaster. The fact that
we still have fuel speaks volumes on the capability of the system to produce in the face of
the worst natural disaster since 1927.
He made a very perceptive comment on how the entertainment industry has been
instrumental in the formulation of public policy. Government activity during the day
results in jokes in the evening by such "Public Policy Pundits" as Jay Leno and
Letterman. As long as it can make the audience laugh, they hold on to wring out the most
of the situation.
In response to several questions his last statement was that something must change to be
more timely in our response in the future.
Glen Bowles substituted for Lana who could not attend the conference. In explanation,
the reason for the thrust to electronic transfer was due to the move of the financing
function of the southwest region was consolidated to Oklahoma City. Everything is now
• done by email. They are in process of implementing the ECHO system which is an
electronic clearing house operation that will take care of transfers for drawdown
• expenses. They expect that you will be able to drawdown every 30 days. He reiterated
that you must keep very accurate records. Do not commingle funds. You must keep
federal money separate. We are required to still use the Form 271 , but now must attach
the ECHO report. The Quarterly 272 Report is still required, but the information is still
required to justify weekly. Hold until the end of the quarter and attach all together to
submit.
Ken Quimby gave us insight on the history of aviation in Arkansas. Interesting that
Charles McDermot one of the fathers of aviation invented a flying machine well before
the first flight of Orville and Wilber.
The airport of the year was Mariana.
The conference was excellent and it may be held in Fayetteville next year. Since I am on
the board of Directors, I will have input for the next year.
Submitted,
• Ray M . Boudreaux
Director
Aviation and Ec omic Development
•
FAYETTEVILLE
AIRPORT ADMINISTRATION OFFICE
• THE CITY OF FAYETTEVILLE, ARKANSAS
September 14, 2005
Dear Mayor and City Council Members:
Thank you for giving the Airport time at your agenda session to review our most recent
Airport Economic Impact Study. I know you have a copy and that Jeff Collins was
impressive in his presentation, but I would like to take this opportunity to summarize
what has taken place at your airport since the commercial airlines left for Northwest
Arkansas Regional Airport. Our airport, while vitally important to the community and our
citizens, has recorded many successes that are not widely known. Please allow me a few .
moments to mention the successes of Fayetteville Municipal Airport, Drake Field.
When the airlines left many feared the airport would close, and some thought that it had
closed! The previous airport administration resisted planning for conversion to a general
aviation airport and how best to market our airport assets post commercial airline use.
Two years later the tragedy of 9/11 nearly caused civilian air travel to cease. Just prior to
that, the privately owned fuel and line service Fixed Base Operator, Fayetteville Air
• Service, closed leaving the service provider responsibility with the City. The City took
the reins and started on a four year journey with the goal of building the business and
developing Drake Field as the premier general aviation airport in Northwest Arkansas.
September I " of this year Million Air of Fayetteville became the new fuel and line
service Fixed Base Operator for Drake Field under a contract with the City that I regard
as fair and favorable to both parties. Fortunately, the employees that had been hired by
the City to provide aircraft servicing and parking ramp management were offered jobs by
the new FBO. Engagement of the new professional service provider is only one of the
many milestones that have been reached over the last four years.
We have a new multipurpose aircraft hanger, a new eight-unit T hanger, a new self-serve
fueling station, anew aircraft maintenance facility (Aircraft Maintenance Professionals),
two other new businesses performing aircraft maintenance/modifications (Flying
Investments and Phoenix Rising), Ozark Military Museum which broadened the
entertainment and historical value of our museum partner-Arkansas Air Museum, the
Arkansas Aviation Technology Center (trains aircraft mechanics), a new executive
parking ramp, taxiways widened to 50 feet, a new USDA Forest Service Fire Base
nearing completion, a new east side parallel taxiway extension, and a terminal building
remodeling project nearing final design. Two new corporate hangars have been
completed, for Flying Investments and U. of A., and with Superior Industries it brings the
total to three corporate hangars. The new aviation ramp to be constructed on the west side
• of the airport will allow for further development of aviation businesses. The `old" fire
station has been rented for office space for a pest control company.
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE, AR 72701
PHONE 50 1 -718-7640 Ext. 5 • FAX 501 -718-7646
Letter to Mayor and City Council
September 14, 2005
Other new businesses have located in the terminal building: Plane Good Restaurant, the
US Post Office and, of course, Million Air of Fayetteville. These new folks have joined
•the Airport Hair Salon, Duncan and Associates, Executive Aviation Services (charter
service), Ross Executive Aviation (pilot training) and the Airport Administration offices.
Our terminal remodeling project, one of several cooperative projects with the University
of Arkansas, will create new retail and office space for others to join the airport
community.
The aircraft operations (landings and takeoffs), aircraft fuel sales volumes, aircraft
tenants (there are 108 based aircraft at the airport), and traffic in the terminal building are
increasing annually. With your continued support the economic impact of the airport to
our City:and •for the citizens of Fayetteville will continue to increase and will provide a
significant contribution to the economic well being of our community.
As a primary "front door" to our city for many national and multinational corporate
executives, visitors on private aircraft bringing tourist dollars, professional aircrews
serving, the aviation industry and as a base of operations for the USDA Federal Forest •
Service, your airport is poised for significant growth in the coming years. Your Airport
Board believes this is just the start of good things that are happening at Drake and that the
airport can continue to enhance the lives of those in our community. Thanks for taking
the time to reflect with me on the great things happening at Fayetteville Municipal
Airport, Drake Field.
Sincerely,
&2 GZ�6 le*�
Bob Nickle
Chair
Fayetteville Airport Advisory Board
•
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lFaye eVl e
ARKANSAS
FBO Report
TO: Fayetteville Municipal Airport Board
THRU: Ray M. Boudreaux, Director
FROM: James Nicholson, Financial Coordinator
DATE: August / September, 2005
SUBJECT: FBO Status Update
Tower Operations: This graph compares monthly totals of aircraft operations since
January 2000. Although cumulative operations for this year are down, the operations count in
September is 8.4% greater compared to September in the previous year. Overall cumulative
decline in operations compared to the same 9 months of 2004 is: -6.8%.
OPERATIONS - CUMULATIVE 2000 - 2005
50
4O ❑ 2000
M 2001
30 0 2002
2003
® 2004
20 ❑ 2005
t
0
t1
FBO Fuel Sales Charts: The two charts below show a cumulative and month to month
comparison of sales volume from this and previous years.
FUEL SALES - CUMULATIVE 2001 - 2005
400
350 02001
9 02002 MIIII
l7 300 0 2003
250 i 2004
❑ 2005
200
150 -
100 -
50
50100 50
O '0
'e .ie i 5-'� s
-y p ,Q ',(
FUEL SALES - MONTHLY 2001 - 2005 MP I
00 ❑ 2002
50 -
p 0 2003
3Q ■ 2004
0 2005
40
30
20 i Q
10
o ^ a
. . � � .
� . � :�
_. . . .
. . -
r
. . , . . .
• Local Prices : Following is a comparison of regional retail fuel prices as of 10/10/05:
Regional Jet Center (XNA) Avgas: 4.36 Jet-A: 4.52 Mogas
Pinnacle Air (ASG) 4.32 4.75
Beaver Lake (Rogers) 4. 11 4.45
Drake Aviation (Bentonville) 4.00 (SS-3.50) 3.75
Siloam Springs (City-run) 3.21 (SS-2.77) 3.93
Fayetteville Municipal 3.98 (SS-3.58) 3.97 2.85
The Graph below illustrates wholesale fuel price fluctuation since January 1 , 2005.
Wholesale Fuel Price Trend
120%
c 100% '% Lh9 JetA
�A Qig 100LL
r &A
u
0
box -
a
40%
n
20%
Oz ` ` � � � � � � N # �
' Week 2005
FYV Fuel Ops Facts:
August 2005 fuel sales: 22,579 Jet - 79.3%
5.887 Avgas - 20.7%
28,466 Total
Jet-A sold to FYV-based customers in August: 13,860 - 61 .4%
Jet-A sold to transient aircraft customers in August: 81719 - 38.6%
Avgas FYV- based truck sales in August: 714 - 12. 1 %
Avgas transient aircraft truck sales in August: 21223 - 37.8%
Avgas sold to Self-Serve customers in August: 21950 - 50. 1 %
87 MoGas gallons sold to Self-Serve customers in August: 717.2
87 MoGas gallons sold to Self-Serve customers in September: 623.2
Avgas gallons sold to Self-Serve Customers in September: 4101 .3
Tayve eel Ie
ARKANSAS .
Airport Board Memorandum
TO: Airport Board
THRU : Ray M . Boudreaux, Director
FROM : James L. Nicholson , Financial Coordinator / DBE Liaison���
DATE : October 12, 2005
SUBJECT: Disadvantaged Business Enterprise (DBE) Program Goal Update for FY2006
Recommendation : Review & Approval to forward to the Fayetteville City Council a request for
a Resolution to accept the Fayetteville Municipal Airport Disadvantaged Business Enterprise
(DBE) Program Goal Update for FY2006.
Background: On October 14, 2000, the Fayetteville City Council approved the Fayetteville
Municipal Airport's revised Disadvantaged Business Enterprise Program. The Airport's DBE
Program is federally mandated under 49 CFR Part 26 for all Department of Transportation
(DOT/FAA) grant recipients which anticipate receiving more than $250,000 in federal funds in
the fiscal year. Drake Field anticipates receiving approximately $278,500, (West GA Ramp
Phase H), from the DOT/FAA in FY 2004.
The DBE Program assures that Minority & Women-owned businesses, and other economically
disadvantaged small businesses have an equal opportunity, or "level playing field," in competing
for Airport procurement contracts.
49 CFR Part 26 requires that our DBE Program Goal be updated annually. The Updated Goal
describes the overall DBE participation percentage and value of procurement contracts targeted
for award to DBE contractors in the fiscal year. The regulation provides the methodology to be
used to set contract DBE participation goals.
Discussion : The purpose of this item is a new resolution amending Fayetteville City Council
Resolution No. 87-05. Resolution No. 87-05 approves the Revised Disadvantaged Business
Enterprise Program to be implemented for all DOT/FAA grant assisted contracts entered into by
the City of Fayetteville Municipal Airport.
The new resolution will accept and approve the airport's updated DBE participation goal for FY
2006.
Budget Considerations: No budget effect.
/jn
Attachment: FY 2006 Goal Update & Methodology
. Resolution 87-05
. Overall Goal and Methodology
Fayetteville Municipal Airport / Drake Field (FYV)
FY 2006 Update
Airport Sponsor: City of Fayetteville
Name of Preparer: James Nicholson, Financial Coordinator
Fayetteville Municipal Airport/Drake Field
4500 S School Ave., Suite F, Fayetteville, AR 72701
Goal Period: 10/01 /05 thru 9/30/06 — AIP Grant No. 3-05-0020-0035-2006
Overall DBE Goal: 1 .31 %
Introduction to 2006 DBE Goal update: The City of Fayetteville / Fayetteville Municipal Airport DBE
Goal update for Fiscal Year (FY) 2006 and extending through the completion of the Airport Improvement
Project (AIP) noted above, is provided to describe the Airport Projects which are funded in part with
Department of Transportation (DOT) / Federal Aviation Administration (FAA) funds, and to determine by
the federally prescribed methodology the portion or percentage of those funds targeted for contract award
to Disadvantaged Business Enterprises (DBE's) in accordance with Federal Regulations 49 CFR Part 26.
The Goal Update is a prerequisite for AlP grant funding for airports which anticipate receiving more than
$250,000 in federal funding from the DOT / FAA in the 2006 fiscal year.
The 2006 DBE Goal Update revises the DBE participation goal in federally funded airport contracts
anticipated for the 2006 fiscal year, from that originally described in the airport's previously published
DBE Program Plan and successive annual goal updates. The FY 2006 Goal Update is effective concurrent
with the solicitation of bids through completion of the grant funded project.
Public Participation and Consultation in the DBE Goal Update process is a requirement under federal
regulations at §26.45(g). The updated Goal and Methodology is published for 30 days prior to submittal to
the FAA for approval. Comments on the Goal Update are accepted for 45 days after the date of public
notification of its availability for public review. A number of interested private and public entities were
selected to review and comment on the Goal Update, (see attachment #1 - list of consulting agencies).
Public comments on the updated goal and methodology are incorporated with the submission to the FAA.
Public comments on the proposed FY 2006 Goal will be received until 10/15/05, (see attachment #2 —
comments)
Comments on the FY 2006 DBE Goal Update may be submitted to the Fayetteville Municipal Airport's
DBE Liaison Officer by phone, writing, fax, or c-mail to the following:
James Nicholson, DBE Liaison Officer
Fayetteville Municipal Airport / Drake Field
4500 South School Ave., Suite F
Fayetteville, AR 72701
479-718-7643
479-718-7646 fax
i nicholson(a),ci.favettevil le.ar.us
• Overall Goal and Methodology
Fayetteville Municipal Airport / Drake Field (FYV)
FY 2006 Update
OVERALL GOALS (§26.45)
Goal Period
10/ 1 /05 — 9/30/06
Amount of Goal
Fayetteville Municipal Airport's overall goal for Grants: AM 35 is: 1 .31
Fayetteville Municipal Airport anticipates one AIP (federally funded) project in FY 2006. The
estimated project costs are $278,500 for "West-Side GA Apron — Phase H". Thus, the total
projected dollar amount of DBE participation in the projects is: $3,648. 00
Determination of Market Area
Step 1 of the methodology for determining DBE percentage goal requires an assessment of the
relative availability of DBE's in the local market area. The local market area is the area which
• provides, or is most likely to provide, the firms considered qualified to perform the needed work.
West-Side GA Apron — Phase II:
We used the most recent Census data available (2002) for the Fayetteville-Springdale-Rogers
MSA which includes Washington and Benton Counties, and three surrounding Arkansas
counties: Crawford, Franklin, and Madison counties.
Effectively all contractors for airport improvement construction work have historically come
from the local area, specifically, Washington, Crawford, and Benton County, except that,
occasionally a contractor performing ancillary tasks may be recruited from a further distance.
However, for the sake of including contractors within a reasonable, feasible range, two other
counties bordering Washington County are included in this assessment: Franklin and Madison
counties.
Considerations in selecting Market Area
West-Side GA Apron — Phase II:
A primary condition of asphalt or concrete pavement work is the distance from the material
producer's location to the worksite. The pavement material is time limited in its workability
before spoilage due to the material's short curing time. Thus, local producers are most apt to
provide material for this project. Also, local concrete finishing contractors performing this type
. work have established relationships with the local material producers.
. Overall Goal and Methodology
Fayetteville Municipal Airport / Drake Field (FYV)
FY 2006 Update
Our Washington County, Arkansas location, situated in a central valley of the Boston Mountains,
also contributes to an insulated climate for this type of construction work. Accessibility to distant
material producers by trans-state highway is limited by mountain terrain and distances of
surrounding rural area.
The available DBE Contractors in the Local Market Area are those listed as being certified DBE
by the Arkansas State Highway & Transportation Department (AHTD), and listed in AHTD's
"Disadvantaged Business Enterprise Directory," published July 13, 2005 .
•
•
• Overall Goal and Methodology
Fayetteville Municipal Airport / Drake Field (FYV)
FY 2006 Update
Methodology - Step I
The Fayetteville Municipal Airport / Drake field anticipates awarding two AIP funded project
contracts in FY 2006. The projects arc: 1 .West-side GA Apron — Phase II, consisting of 4700 sq
yd of apron pavement.
Project No. 1 : West-side GA Apron — Phase II
2002 Work Item DBE's in Local All Available
NAICS Market Area Firms
Code
237310 Highway, Street & Bridge Construction 0 11
238110 Concrete Contractor 1 51
327320 Ready Mix Concrete Mfg 0 12
• 238120 Structural steel & Precast Concrete 1 2
238210 Electrical Contractors 0 112
237310 .Striping (Hwy, St, & Bridge Construction) 0 48
238910 Site Preparation Contractors 1 46
484220 Dump Trucking , local specialized 3 20
Totals for this Construction Contract 6 302
Calculation ojBase Figure
The base figure is calculated as: the number of available DBE contractors as a percentage of all
available contractors in the Local Market Area.
Base Figure = DBE contractors / all contractors
Base Figure = 6 / 302 = 1 .987%