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HomeMy WebLinkAbout2005-04-14 - Agendas - Final �J\ ' AIRPORT BOARD MEETING Thursday, April 14, 2005 1 :30 p.m. Airport Conference Room, 4500 S. School Avenue 1 . Welcome and Agenda Review — Chairman Bob Nickle. A. Comments from the Public. 2. Minutes of the February 10, 2005 and March 11, 2005 meetings. 3 . Receiving of the Reports. A. Bob Nickle, Chairman. B. Ray Boudreaux, Director. C. James Nicholson, Financial Coordinator. D. Louise Powers, T-Hangar Report. E. Construction Report. F. Maintenance Report. G. Betty Loewer, U. of A. class project. 4. Old Business. • A. Fuel and Line Service Solicitation Status. B. T-Hangar A-D Electric Upgrade Project Status. C. AMP Hangar Roof Project Update. D. Arkansas Air Museum Building Projects Update: ( 1 ) Fire Suppression. (2) Roof E. Self Service Fuel Facility Electric Hose and Reel Update 5. New Business. A. DBE Program Briefing and Action. Action Required: A motion to approve and forward to City Council for action. B. Arkansas Air Museum Car Show. Action Required: A motion to approve. 6. Other Business. A. Items from the Public. B. Items from the Airport Board. 7. Adjourn. Y • Airport Board Meeting February 10, 2005 Members Present: Bob Nickle, Otto Loewer, Dave Bowman, Frank Sperandeo, David Hollman, Janice Stanesic, Vaughn DeCoster Staff Present: Ray Boudreaux, James Nicholson, Louise Powers Others Present: Derald Linn-Ark. Air Museum, Tim McClurg and Mike Kratchmer-Ark Aviation Tech. Center, Bill Maddox and Velvet Medlock-Graham of Government Channel Fort Smith, Bob Burbage-Superior Industries, Don Hams-FAA Southwest Region, Bob Bamard-Barnard Dunkelberg & Co., Wayne Jones-McClelland Con. Engineers, Terry Collier- Tenant, Betty Loewer-U of A Item #1 : Welcome and Agenda Review Chairman Nickle introduced himself, explaining he was the new chairman of the Board, Item #2 and #3 : Minutes of the December 2. 2004 meeting and the minutes of the January 13, 2005 meeting. F. Sperandeo stated the December minutes should reflect that Bob Nickle suggested developing an email list. Chairman Nickle asked for that to be added, as well as expressing appreciation to Frank Sperandeo for collecting the email addresses. He said this list improves our ability to communicate and make this a great place to be for our tenants and customers. A motion to approve both sets of minutes with the addition mentioned was made by David Hollman and seconded by Frank Sperandeo. The motion carried. Chairman Nickle asked if there were any items for the next agenda and received none. Item #4: Receiving of Reports. A. Bob Nickle, Chairman. Explained . an: airport meeting would be scheduled soon, .probably on a Saturday morning, to learn what our tenants want for the service levels for the FBO. The information will be used for the FBO Selection Committee. It does not mean we are bound to accept any of the RFP's. A notice of the meeting will be sent out in the bills and emailed. B. Ray Boudreaux, Director. Introduced Don Harris, FAA Senior Program Manager, from Fort Worth, saying he is the guy who brings the money. We have had meetings with Wayne Jones regarding the west side apron and the Master Plan. Don Harris conducted the final inspection on the forest service project, everything passed except the edge dirt filling, but that is being taken care of today. Also, Bob Bamard is here and will talk about the Master Plan. Director Boudreaux asked for the Board's direction on the Board's overfilled agenda books. The Board's Consensus was to keep six months' agendas in the book at a time, to get new books for the FBO and Financial Reports going back to the beginning of 2004's reports, and sending an electronic version of last year's agendas to Vaughn DeCoster. Director Boudreaux reported the repairs to T-Hangar B 's roof have been completed and bids are out on #C. Plane Good continues with good food. The Post Office project is complete and they will open on February 2151. Otto Loewer, Charles Wallace and I met with Professor 1 Betty Loewer's class at the University. Mr. Loewer said they were able to give three different perspectives and after class he had been given a good report of the session. He also mentioned this project will get a lot of publicity. Director Boudreaux said planning work continues on AirFest for Fathers Day weekend in June. Bobby Younkin will be performing three different acts with three different aircraft. The Air Museum has scheduled the Canadian Snow Birds for a Wednesday, October 5a' afternoon performance. The WiFi (wireless internet connection) antenna has been installed in the terminal lobby and is available throughout the terminal. C: James Nicholson, Financial Report. In reviewing his report in the agenda he stated aircraft operations had been down, but fuel sales were above average. Weather had kept the smaller planes from flying, but the ballgame traffic bought a lot of fuel. Ninety percent of the fuel sales in January were jet sales. He stated he had included fuel prices from FBO's in other parts of the country in the report. V. DeCoster suggested including Tulsa, R. L. Jones, Riverside Airport which are general aviation airports. Director Boudreaux said the Contract Tower Association reported operations were down everywhere. F. Sperandeo stressed our fuel prices should not be higher than Siloam Springs, and when reminded the pricing is set by the pricing formula, he requested another Strategic Planning Meeting to discuss the pricing formula and his MARS marketing plan, adding a.lot of people are going to Siloam Springs for fuel: : Chairman Nickle said we don't understand Siloam Springs' pricing and that we can't - always be the lowest, and that we need to be good stewards of the City. J. Nicholson stated .that two-thirds of the AVGas sold in January was from the truck. Answering F. Sperandeo, he said the self-serve was down some the last week of December, not January, and yes it had been down for a few hours last week. O. Loewer related the fuel sales had gone up every year and whatever we are doing the number are in the right direction. J. Nicholson referred to the Financial Report saying not all the entries are in from the Accounting Department, but should be by the end of February. The projected end year amount has been left off until we get further into the year. There were no aviation fuel purchases shown in January, we did take deliveries, but didn't pay for them until in February so they are not in this report. The budgeted revenues will increase with the completion of the new T-Hangar and the Post Office revenues. The Fund Balance looks rosy now, but it is bound to change during the year. The Cost Allocation has a reduction for 2005. The FAA hasn't released the amount of funds for the new AIP projects for this year so they aren't. included. Director Boudreaux reported that was one of the meetings they had with Don Harris yesterday and $700,000 .was the estimated amount for this year. D. Louise Powers, T-Hangar Report. All T-Hangars are rented and all hangar storage units are rented. In the FBO Hangar there were eleven monthly tenants, two tenants renting one- half a month at a time, and 9 overnights. E. Construction Report. W. Jones reported a special fuel resistant coating for the U. of A. hangar is scheduled to start next week and that will complete the project. The T-Hangar is under way. The asphalt is in with some work needed in one spot. All water drains away from the hangar. The porous drain is completed. The new taxiway had its final inspection yesterday, with some minor work needed next to the edges. The Forest Service people were here yesterday and were very happy with the overall project. Regarding the proposed west apron, the idea has changed some and we are working to revamp the cost estimate to present to the FAA. . Director Boudreaux said we need to have a Strategic Planning Meeting to discuss the design of the ramp as well Frank's request to look at the fuel pricing formula. Answering F. Sperandeo, he said the airport entrance will be fixed this summer, we have the money, and we plan to use the circular route, it will save us money. W. .Jones answering F. Sperandeo, said the problem with the pilings for the new hangar was the problem of the 2 contractor and it will not. be an add-on. Director Boudreaux said the University is unhappy about the .location of their signs and that is being worked on. O. Loewer asked what the policy for hangar signs along the highway? Director Boudreaux explained we had replaced Superior' s sign that had been removed with siding construction and as long as the building is set back a certain distance the sign can be installed at a certain height. Sign along the highway are different, because we have one free standing sign already, the Post Office hasn't been able to install their free standing sign. Chairman Nickle said he had some thoughts on that. The Sign Appeal Committee no longer exists, and the City views the Airport as one single piece of ground and perhaps we could do a lot split to justify having more signs. If you have forty acres and haven't subdivided for "X" number of years it could be done administratively at City level by staff, by breaking down the highway frontage into four parcels. W. Jones said something else to look at is not going through a Large Scale Development every time we do a project, it would save money. Once the Master Plan is completed we could put it before the Planning Commission for their approval as potentially what will happen, except for the grading and drainage projects. F. Maintenance Report. Director Boudreaux said as of January I " we started using Maintenance Requests that we send to the maintenance staff and they respond back. It took some training on the computer, getting them a computer and they are responding to the work order really well. They. have worked on the following items: continuously removing junk from along the fence lines, repaired the jet truck, lights at the north and south end, runway lights• that burned out, repaired the aircraft tug transmission, installed a new screening fence behind the restaurant, hot water heater blew out in restroom, and the AMP roof repaired. W. Jones said the contractor for the hangar complex has repaired the light at the airport entrance. Director Boudreaux responding to T. Collier, said staff had replaced thirty security signs that had faded, more signs have been ordered to continue on around the fence line. Answering F. Sperandeo, the lights passed the entrance to the T-Hangar gate are on the -list for repair, they are not high on the priority list as there isn't any traffic there. F. Sperandeo said the school bus goes past there and there needs to be light for the kids. Director Boudreaux said they will be moved up on the priority list and will be corrected by the next meeting. Answering Chairman .Nickle, Director Boudreaux said it was 26 degrees at 6:30 a.m. today and the self service fuel facility worked, we pumped five gallons. F. Sperandeo said that in his opinion we have a sub-standard facility. He related complaints about the, back yard nozzle, and that : .the line isn'.t:spring loaded, and the facility is not covered, the one in Siloam Springs is covered. Chairman Nickle asked staff to look into it and come back with figures at the next meeting. Director Boudreaux explained the current nozzle and hose was a replacement at the request of east side tenants, they had said the original one was too heavy. V.. DeCoster said as a private customer he had yet to see a covered machine and he travels a lot. Director Boudreaux also explained the office phone number was placed on the machine and if there are any problems they are to call the office, also, we will fill them .at the self serve price. Answering F. Sperandeo, the Mayor did send a letter to person who complained on AirNay. Also, everyone who had to get fuel from the truck when the self serve was out, got the fuel at self serve price. Chairman Nickle said the customer was made happy and didn't want to hear anymore about that issue. ITEM # 5: Old Business. A. Electrical Upgrade Project for T-Hangars. This item will be brought up at the next meeting. ITEM #6: New Business. 3 v A. Presentation: Draft Scope of Work Airport Master Plan.. W. Jones introduced Bob • Bamard, saying his company had worked on the Airport's Master Plan two different times, and their company works all over the country from large airports to smaller than ours. B. Bamard said this is one of their favorite airports. They first worked on a Drake Airport project in 1980 developing the Master Plan. A Scope of Work is in the agenda packet, saying they felt it was an efficient work, no fluff, and meets the needs and goals and desires for the next five to twenty year period. He explained he had spent a lot of time with Ray, and today at noon with Don Hams, saying Don is a very detailed person. Their company plans to work very closely with staff and the Board. All their company does is airport planning and they been involved with all the local airports except Siloam Springs. They will work with the Airport's Capital Improvement Program and it will be an overall guide .for the Airport. He invited everyone to read the Scope of Work, it is a flexible plan, it can be modified, and bring their questions to the Strategic Planning Meeting. This will be about a one year project. He stated he looked forward with working with everyone and having involvement from tenants and users. Director Boudreaux asked everyone to consider the Scope of Work and hopefully we can approve the Scope of Work at the next Board Meeting. The FAA responds to a good Master Plan and Certified Airport Layout Plan. Chairman Nickle asked-Ray to visit with Tim Conklin and the Mayor about the possibility of using the Master P)an for . the -Planning . Commission once it is completed. W. Jones suggested finding out if there is . any special language that would need to be adjusted and it can be done in the Master Plan. A ,tentative date of February 22nd at 1 :00 was set for the Strategic Planning Meeting: ITEM #7: Other Business. A. Items from the public. (1) Mike Kratchmer, Director, Arkansas Aviation Technology Center. He gave a presentation on the formation of their training center and history to current time. A copy is attached. Funding is a concern and he is researching how other public and private not-for- profit technical schools have met similar challenges. They have recently formed an Aviation Program Advisory Board to help formulate plans for the future of the AMT program at Drake Field. He encouraged the general public to visit the Fayetteville Airport,- the museums, the aviation businesses, the restaurant, learn to fly, and visit AATC. (2) Professor Betty Loewer, University of Arkansas. She .explained she teaches a large scale design class and spoke of other class projects. Parts :ofsome:of some projects were actually used. She spoke .of Ray, Mr. Wallace and her husband meeting with her class that day. Students have already visited the terminal and will generate ideas and -proposals for the use of the empty space. She asked the Board to visit and interact,with the class which will create further development. All class members this year are juniors and female. Team teaching is involved with two other facility members. At the end of the semester the class will present their ideas to the Board, May P was suggested, using the lobby and to invite a lot of people. She said they were looking forward to working with staff and the Board. (3) Chairman Nickle said a third item had been added .and introduced Derald Linn from the Air Museum. Mr. Linn expressed gratitude for being afforded the opportunity to speak. About one year ago the Museum applied .for, a grant to evaluate the collection and to evaluate the building. Since the Airport owns the building he wanted to give a brief report, the full report is at his office. Regardless of its age, the hangar is in good . shape, although the roof leaks. He suggested a preventive . maintenance program be established to preserve the building. . Answering F. Sperandeo, we would be responsible for the roof systems. Chairman Nickle said the City Council would probably say to us you've still got money, you take care of it. Director Boudreaux stated we did get the Museum's 4 utilities taken .off our budget this year, as well as the utilities for the Ozark Military Museum. We are scheduled to repair the sprinkler system this year. The Airport does not receive any rent from the museum. F. Sperandeo asked for the amount of money the Airport had spent on the Air Museum last year. He suggested using the income from the Air Show towards repairs and developing some revenue generating programs. D. Linn said we use that money and money from donations and sales to operate on all year. Chairman Nickle said the museum is a great asset to the Airport. He suggested approaching the A and P Commission. D. Linn said they had received money from them in the past, but they had their last meeting during the changeover of Directors and nobody attended. Their next meeting is scheduled for April. The last time they gave us money it was $20,000. Before that it had been $40,000. Chairman Nickle suggested helping by having ARAB take care of their pest control as part of ARAB's contract with the Airport. D. Linn answering F. Sperandeo said yes the museum still rents out the museum for events fora' fee. O. Loewer mentioned a proposal he had seen from a Universitiy group for a. train transportation for Northwest Arkansas, us at one end and ending at Bella Vista, with a stop at XNA. Chairman Nickle said he could see parking fees. Director Boudreaux said they had also talked in that meeting of having a remote check-in here, busing the passengers to XNA. B. . Items from the Airport Board. D.. Bowman reported the, annual community college aviation dinner is scheduled for March 5a' at the Fayetteville Clarion. . The guest speaker is an air show pilot and also a pilot for FedEx. The cost is $20 for non-students and $ 10 for students;land to .call the college for tickets. : Director Boudreaux answering questions about the . Compass Rose said thedocation at the north end of the . west ramp had been coordinated with Wings and AMP. Meeting adjourned. Dave Bowman, Secretary Date 5 MINUTES OF THE AIRPORT BOARD MEETING March 11, 2005 MEMBERS PRESENT: Bob Nickle, Frank Sperandeo, David Hollman, Otto Loewer, Vaughn DeCoster MEMBERS ABSENT: Dave Bowman, Janice Stanesic STAFF PRESENT: Ray Boudreaux, James Nicholson OTHERS PRESENT: Derald Linn-Ark. Air Museum, Johnny Quinn and Wayne Jones- McClelland Engineers, Dan Craft-Morning News, Rick McKinney-tenant ITEM #1 : Welcome and Agenda Review — Chairman Bob Nickle. A. Comments from the Public. None. ITEM #2: Minutes of the February 10, 2005 meeting. Item was deferred to the next meeting. ITEM #3: Receiving of the Reports. A. Bob Nickle, Chairman. Chairman Nickle relating information about the Saturday meeting (Airport Community Meeting), said it was a great meeting, but wished more tenants had attended. Darrell Rosen did a fantastic job facilitating the meeting. Several items came up that we already knew about and were already in the process of being fixed. Another item was for more communication with the tenants. He said that is a two way street, if tenants don't come to the Board Meetings, call us or the office, we don't know of problems. Comments on the meeting will be sent out with the bills. B. Ray Boudreaux, Director. At the last Airport Board Strategic Planning Meeting we discussed the Airport's Master Plan and some changes were made to the Scope of Work. He mentioned he had just returned from the FAA Conference in Fort Worth. Some revisions will be required for the Airport's Certification Manual. We will be a Part 139 Class 4 Airport. A trip report will be included in next month's agenda. The Post Office has opened and has adequate parking and suggested anyone needing postal services come to Drake Field. Hangar "C" roof is under repair. C. James Nicholson, Financial Report. Calling attention to the charts in the report, mentioned the tower operations have decreased as compared to last year. Other airports reported similar situations. This decline could possibly affect the cost to operate the tower in two years. Chairman Nickle said to look at the breakdown on the volume of sales, 82 percent of the sales were for Jet fuel. Director Boudreaux reported a reduction in Drake Aviation's training. J. Nicholson referring to the fuel survey said our airport is holding, not at the lowest price, but close to the lowest. He called attention to the chart prepared by Troy, our FBO Manager, comparing wholesale prices to the retail prices. V. DeCoster suggested preparing a T-Test of differences and offered to talk to James about it after the meeting. J. Nicholson said our City' s Internal Auditor had prepared an analysis of the correlation of fuel sales and operations and she had said it didn't make any sense. V. DeCoster stated there is a big difference in what fuel a big plane takes on and what a little plane takes on. J. Nicholson 1 l continuing with the Financial Report said that as of yesterday, all of last year' s numbers were in from the Accounting Department and they were used in this report. The year end Fund Balance .was corrected to show an additional $ 10,000. The Year To Date figure is a little ahead of the projections, to the positive side. Answering F. Sperandeo's question from February's meeting, the Airport spent $34,750.00 on the Arkansas Air Museum last year. Approximate numbers were $6,700 for repairs, $8,400 for utilities, and $20,000 was for the Air Show. Director Boudreaux referring to the 2005 Budget, said the Airport will replace the Air Museum's sprinkler system this year. Replacing the roof is not in this year's budget, but we do need to protect the wooden building. Answering F. Sperandeo, he said the Airport does not receive any revenue from the Museum. R. McKinney reminded the Board the Museum building is City owned and a City asset. This year the utilities, electric, water and gas, are being funded out of the City's General Fund. The Airport's budget for the Air Show has been reduced by half for this year. Director Boudreaux explained the Airport's money can't be used except for the Airport, and one of the allowed uses by the FAA is support towards the Museum. Answering F. Sperandeo, R. McKinney said they were one-third the way towards accreditation with the Smithsonian. Once it is completed it will pave the way for more grants, as they want to see the accreditation. D. Louise Powers, T-Hangar Report. Chairman Nickle said she was unable to be there today and wished her a speedy recovery. Director Boudreaux reported five assigned to the new hangar will come off the waiting list and leave eight on the list. The FBO hangar is full with twelve tenants, ten are permanent, and two spend half a month here. One plane is parked under a wing. If we have overnights it takes a lot of moving of planes to adjust. D. Construction Report. W. Jones reported the recoating of the U. of A. hangar floor has been completed. The punch list for the U. of A. hangar is complete. They are working to close out federal and state grants. Inspection of the firewalls for Hangar H will take place next week. Director Boudreaux reported Wayne and he had met with the FAA and the State (Aeronautics) people at the conference and received an agreement on funding levels, and thanked Wayne for his help. He reported he had received a letter from the State asking to close out the grants. There are two on the U. of A. hangar and three on the taxiway. W. Jones said the conference was interesting from an engineer's standpoint. He had attended pavement seminars and Ray went to a different set. Answering F. Sperandeo they are working with the contractor about the low spot in Hangar H. The color of Hangar H was selected together by four people from a color chart of being the closest color of the existing hangars. The hangar has a different type of finish, a longer lasting finish, and the colors are not quite the same.. E. . Maintenance Report. Director Boudreaux said staff completed repairs on most of the lights. Most were not connected and had to be re-connected, and three needed ballasts. The ground was replaced on the Jet truck. The boiler. room went down this month, requiring work. A caulk break in Mike's hangar was repaired. Repairs were made to the tug. Gates all went down. If you notice agate open please give us a call. The FBO is without one person and Maintenance staff is assisting in the FBO. Eight or nine light fixtures in the FBO hangar were replaced, they were recalled. The full expense of replacement is covered by the manufacturer. A professional sheet metal person was hired to work on the terminal leaks and to work on Superior's Hangar. He told of asking the FAA if we could trade the snow blower for a backhoe / front end loader and the FAA said we could sell it. Without airline service the need is not so prominent. G. Report of Self-Serve Fueling Facility. J. Nicholson responding from a request at the last meeting about getting an electric hose reel and an upgraded nozzle, said the original contractor gave us a quick estimate of $3,600.00 and that is in the agenda packet. Director 2 1 • Boudreaux explained it would have to go out for bids. Board discussion followed. Board's Consensus was to proceed with the plan as Ray and James described, visit with Vaughn DeCoster and Frank Sperandeo so they could look at what was proposed before ordering the equipment. F. Sperandeo thanked James for the information. ITEM #5: Old Business. A. Electrical Upgrade Project T-Hangars. W. Jones referred to the letter in the agenda from Hugh Brewer, the electrical engineer. Mr. Brewer had an electrical contractor go with him to review the electric in the hangars. Mr. Brewer has purposed two options. Alternate 1 would be to replace existing switches with explosion proof switches in A, B, and C hangars. Hangar D has different wiring and would be less expensive to put explosion proof switches in that hangar. Alternate 2A would be to install push button switches in A, B, and C hangars. The pull switch previously talked about would be problematic and would create more maintenance problems. Lengthy Board discussion followed on types of switches, including pull chains, the location of the switches-in the back of the hangar out of the hazard area or up front, cost-this is an estimate not a bid amount, and if, and how, to charge the costs to the tenants. R. McKinney said by passing along the cost to the tenants, they might end up paying more rent for their hangars than tenants in new hangars. F. Sperandeo said in his opinion, if the switches were moved to the back of the hangars, some tenants would rewire them at the front even if it was illegal. Chairman Nickle said it was Wayne Jones' recommendation to not go with the pull chains, as it would cause additional maintenance problems. V. DeCoster said we know the electric is a potential safety hazard in the hangars. A motion was made to proceed with re-bidding the project with Alternate 2 for Hangars A, B, C, and D and give tenants the option to go with Alternate 1, at their discretion and at their expense, was made by Vaughn DeCoster. The motion was seconded by Otto Loewer. Board discussion followed. W. Jones said it would have to be marked on the plans which way to go on each hangar. Director Boudreaux said when the bids come in the Board would have the opportunity to review them, as well as the tenants. V. DeCoster said for the convenience of the switch, it would not be unreasonable to ask for more rent. Vote was called, with four (DeCoster, Hollman, Loewer and•Nickle) voting for the motion and one vote (Sperandeo) abstaining). B. Update on RFP. Director Boudreaux said the minutes of the Airport Community Meeting are not available yet. Purchasing is working on scheduling the Selection Committee Meeting. ITEM #6: New Business. A. Task Order #5 — McClelland Consulting Engineers, Inc. Director Boudreaux explained that Barnard Dunkleburg will be a subcontractor to McClelland's to update the Airport's Master Plan and ALP (Airport Layout Plan). This will be funded 95% by the FAA • and 5% by the State Aeronautics Commission. They plan to involve the Board and Public in developing the Master Plan. 3 4 . A motion to forward on to the City Council for approval was made by Vaughn DeCoster and seconded by David Holtman. The motion carried. B. Task Order #6 — McClelland Consulting Engineers, Inc. Director Boudreaux explained this is for the West Side Hangar Complex and it is included in our Five Year Plan. The FAA has given their approval of the project and will go over two years. W. Jones said it could be broken into two projects. This will be located where the grassy area is now across the street from the from the fuel farm. A motion to forward on to the City Council for approval was made by David Holtman and seconded by Vaughn DeCoster. The motion carried. C. Contract Renewal — McClelland Consulting Engineers, Inc. Chairman Nickle explained this was an annual extension to McClelland's contract. We have just approved projects to continue work with McClelland's. A motion to forward to the City Council for approval was made by Otto Loewer and seconded by Vaughn DeCoster. The motion carried. D. 2005 DBE Goal Update. Director Boudreaux explained this was pulled from the agenda and will be placed on the agenda next month. • E. Renew Phoenix Rising Lease. Director Boudreaux explained that Phoenix Rising does maintenance repairs on Falcon jets and they have three in the shop now and more in route. He said their lease last year had a rent reduction in lieu of $ 15,000.00 of repairs they would perform on the hangar. The new lease that will have a rent concession of $650 per month for improvements to the building and actual amount paid monthly will be $850. A motion to approve the lease for Phoenix Rising for one year was made by Otto Loewer and seconded by Vaughn DeCoster. Director Boudreaux said the repairs they are making to the building will stay with the building and the building is in good shape. They are talking about building a new hangar in the future. The motion carried. F. Temporary lease for Dave Renfroe - Vehicle Rollover Testing. Director Boudreaux said Mr. Renfroe is an expert in Ford Explorer. Rollover. They had approached us before about using our terminal ramp and we turned down their request. Now we have the Forest Service pavement available and not in use. This is a temporary use request and the revenue will be $500 per day, prior arrangements will be made for each test. A motion was made to approve the Temporary Use Agreement with Renfroe was made by Frank Sperandeo and seconded by David Holtman. • The motion carried. ITEM #7: Other Business. A. Items from the Public. 4 . (1) Professor Betty Loewer, University of Arkansas. Chairman Nickle told of visiting her class along with David Hollman, Vaughn DeCoster and Janice Stanesic. O. Loewer explained his wife was unable to make the meeting and he would give the report in her place and also as a representative of the University. He thanked the Board members who had visited the class and explained what the class is doing. He said he had already seen four views. This could benefit from the Greenland business traffic. The students have visited with some people in Greenland. This could become a Conference Center, have pilot related businesses, or an educational and museum package. He spoke of the University's museum closing, saying this could be something that could be merged and benefit both parties to get political help and finances. They will be giving us a challenge, what will we the citizens of Fayetteville want for the future of the facility to look like, and how will we use this effort in the short run to market ourselves in the long run, and while the Board is interested, he would like to encourage everyone else, engineers, too, to look at what they are preparing. He said we are involved with people whose street value is pretty high for a few hundred dollars of supplies. Answering F. Sperandeo, Director Boudreaux said yes, Mr. Sperandeo could submit, a design to the Board. B. Items from the Airport Board. Chairman Nickle said the names and phone numbers of the Board members will be posted over on the eastside in an effort to receive feedback from the tenants. Director Boudreaux stated he would like to formally thank Darrell Rosen for his help last Saturday. Director Boudreaux reported the lastest update of the carving of Doc's plane was that is should be here by the end of the month. It is being hand carved in the Philippines. The meeting was adjourned. Dave Bowman, Secretary Date 5 r FAYETTEVILLE AIRPORT ADMINISTRATION OFFICE THE CITY OF FAYETTEVILLE. ARKANSAS April 4, 2005 QUARTERLY REPORT 1st QUARTER 2005 Director, Aviation and Economic Development Fayetteville, Arkansas January, February, March 2005 AVIATION: The first quarter of 2005 we worked very hard to get our FAA Capital Improvement Program funded for the year. We were successful in receiving tentative funding for the new west side general aviation apron and an updated Master Plan. Both projects were approved by the airport board and will be placed on the City Council agenda for the April 5, 2005 meeting. Both projects will be funded through the FAA AIP with matching grants from the Arkansas Department of Aeronautics. Both projects are tied to Task Orders with McClelland Consulting Engineers. Benard Dunkleburg will do most of the Master Plan project. They have been in the Airport Planning field for many years and prepared the plan for Northwest Arkansas Regional Airport. Our current Master Plan was published in 1999 but the work was actually done much earlier. Typically, the FAA wants the airport Master Plan to . be re-accomplished every five years and bases approval of capital projects with projects included in the master plan. Once approved by the City Council, we will begin the Master Plan study. Once engineering plans are ready for the west side general aviation apron, we will advertise the project. Aviation fuel sales for the first quarter have been level with only about a 2% growth over the same period last year. Interestingly, the operations have fallen off sharply and are down slowing to less than 66% of the same period last year. The other airports in the region are experiencing similar reduction in activity. We believe that the main cause is related to recreational flying and the cost in fuel which has now increased 20% for Avgas and 37% for Jet A over the last 12 months. Last year the prices were $2.70 Avgasand $2.45 Jet A. As of this writing the prices were $3.22 Avgas and $3 .35 Jet A. Another interesting market adjustment is the fact that Jet A is now more expensive than Avgas. In comparison, it would suggest that while the sales of Jet have remained relatively stable, the sales of Avgas have declined and thus the price artificially controlled in order to not further depress the market. A 37% increase in Avgas would result in Avgas retailing for $3.70 per gallon, nearly $.50 more per gallon than the actual retail price. We received three proposals in response to our request for a Fuel and Line Service FBO. Million Air out of Houston; BGI, LLC out of Dallas in partnership with AMP Mechanics of FMA Drake Field; and Executive Aviation Services based at FMA Drake Field responded. Following the first meeting of the Selection Committee, it was determined that we should re-advertise with additional information requested so that the concerns of the Aviation Community could be more fully addressed. Our Board • Chairman, Bob Nickle, our past Chairman Doc Wallace and the Airport Director are on the Selection Committee along with Alderman Don Marr, City Finance Director Stephen Davis and City Director of Operations Gary Dumas. Following much discussion, the Selection Committee determined that a meeting of all customers would be beneficial for the members of the selection committee to help them determine the level of service customers expected. Darrell Rosen of Proctor and Gamble agreed to 4500 SOUTH SCHOOL AVENUE. SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE. AR 72701 PHONE 501 -718-7640 Ext. 5 • FAX 501 -718-7646 facilitate the meeting which was held March 5, 2005 in the airport conference room. From the meeting, an addendum to the RFP was developed and coordinated with the selection committee. It will be added to the RFP package and the new package will be re-advertised. Proposals are due back to the City Purchasing Office April 29, 2005. The USDA Forest Service project is complete. Taxiway "A" south from Taxiway "D" to "E" plus Forest Service loading ramps were inspected February 9. The FAA and representatives from the Forest Service were in attendance. There were only minor discrepancies and all but some edge dressing were fixed on the spot. The pavement edge will be dressed in the spring when the ground is dry. We opened the pavement for use late in the month and the tower operators report that it is receiving good use. Garver Engineers were awarded the design and build contract for the remainder of the Forest Service project which includes three buildings, a driveway and a parking lot. We have attended meetings with the City planning folks along with Garver's to get the project underway. There is still no word on when the aircraft will start operating from the airport but following the inspection, the Forest Service Operations staff declared the site operationally ready for deployed use. It is not unusual for the USDA to dispatch portable mixing plants, aircraft and crews to operate at locations that have similar facilities. The government is looking at new aircraft for the mission but there is no information on when there might be a new fleet of aircraft based in Fayetteville T-Hangar "H" is nearing completion. The contractor is cleaning the site and awaiting final word on the electrical door switch. The door manufacturer provided an unacceptable switch but has agreed to supply the correct model once approved by the engineer. We hope to have final completion well before the end of April. The domino effect will cause the final move in to take a little time. Most of the "H" tenants are new tenants but a few are moving from other hangars and the hangar they vacate is being filled by a new tenant. The porous concrete drain at T-Hangar "G" was repaired and has been checked for proper function. We have completed T Hangar `B" and "C" preventative maintenance roof repair projects. With this project three of the T Hangar roofs have been tightened up. The other buildings are much younger and do not need attention yet. We will continue to inspect annually. The project was to replace all screws with slightly larger screws and to replace the roof caps with wider metal and new bird dams. "Plane Good Restaurant" continues to perform well. They have changed their hours to open for breakfast through lunch daily and for dinner on Friday and Saturday. The Friday and Saturday menu will be all you can eat seafood buffet. The Greenland Post Office is open in the north end of the terminal and is very happy with the new location. Professor Betty Loewer, along with her interior design class students, is making very good progress on suggestions for remodeling the Terminal Building. Everything from a school to an aquarium has been suggested. We have scheduled the final presentation for May 3, 2005. The project to evaluate the economic impact of the airport to the citizens of Fayetteville and Northwest Arkansas is currently underway and scheduled for delivery in May. We have had numerous meetings and discussions concerning the rewiring project for T Hangars "A" thru "D". The intent of the project is to eliminate wiring problems which severely limit the power available to the tenants of the building. As it stands now, three bays are connected to the same 20 amp circuit breaker. The power available is so limited that an air compressor will trip the breaker. The code requires that if the electrical system is to be improved, all of the electrical sub-systems must be • upgraded to comply with the current code. The Hangar doors did not comply so the plans must be rewritten and the project re-bid. There were no takers the first time the project was let. New plans and specifications are in work to include all electrical systems. Air Fest 2005 planning is on schedule for Father's Day weekend, June 17- 19, 2005. Highlight of the 2005 event will be the return of Bobby Younkin. He will perform in Samson, the Lear Jet and the Beech-18. The West Coast A- 10 Demonstration Team will return and will perform the heritage flight with BGen Reg Urschler. The museum has rounded out the schedule with aerobatics by Mary Dilda, Jim Leroy and Jimmy Franklin. Bobby, Jim and Jimmy form the Masters of Disaster grand finale. The Museum has been successful in getting on the schedule for the Canadian Snow Birds for October 5, 2005. This is a Wednesday afternoon but will be a great aviation event for all of Northwest Arkansas. They fly as many as eleven Tudor aircraft in very tight formation. The Snow Birds rival the Thunderbird with their crowd pleasing performance. They will be the only act in the October event which will begin in the early evening to give the crowd time to leave work, pick up the family and get to the airport. A car show is planned for the same day. The Fayetteville Municipal Airport Terminal now offers Wi-Fi throughout the building. The Hot Spot is up and operating in the terminal building so our customers and the restaurant's have internet access. Anyone with a wireless connection on their lap-top can connect anywhere in the terminal building. ECONOMIC DEVELOPMENT: . The FEDC (Fayetteville Economic Development Council) Board of Directors elected officers for the next year. Tommy Dewesse was elected President. The ex-officio members counted the votes. The ex- officio members or worker bees as we call ourselves, Jeff Collins from the U of A. Bill Ramsey from the Chamber and myself from the City meet with Steve Rust for breakfast monthly. Activity is picking up as the organization gets known throughout the State and the region. We refer all inquiries to the FEDC office. The Van Asche cost share project was approved by the City Council at their February 15a'meeting. The City Engineering Department is moving forward with design for the project. The rail spur to the Industrial Park has moved to the back burner due to industries that originally requested the spur being unable to guarantee the required number of carloads. This rail spur remains very important to the industrial park tenants and we will continue to pursue users so that financing can be obtained. Every week there is new interest in the Industrial Park property. The Fayetteville Chamber of Commerce Transportation Committee developed a list of goals for the year and sent them to the Chamber Board of Directors for approval. Very high on the list remains improved access to the Retail District. t ly Submitted, • Ray M. Boudreaux, ire ctor FAYETTEVILLE AIRPORT ADMINISTRATION OFFICE THE CITY OF FAYETTEVILLE, ARKANSAS .Y TRIP REPORT FEDERAL AVIATION ADMINISTRATION SOUTHWEST REGION AIRPORTS DIVISION FAA PARTNERSHIP CONFERENCE 2005 Ft Worth, Texas March 8-10, 2005 The annual FAA Partnership Conference was held in Ft Worth at the Doral Conference Center near the Texas Motor Speedway. This is the conference where each year,the FAA briefs changes and information for the coming year useful to airport sponsors and operators throughout the Region. Ava Wilkerson, the new Regional Administrator welcomed the group, the largest ever to assemble for the annual Spring Conference, Woodie Woodward, Associate Administrator for Airports. from Washington DC gave the National Update. Nothing has significantly changed in Washington except that the new budget will reduce the amount of money in • the CEP. Although seduced, the program is still significantly more than in the past several years. The 2006 budget is $3.013 which represents 15% of the need represented in the National Plan of Integrated Airport Systems (NPIAS). The non-primary entitlement program remains unchanged with primary emphasis for discretionary funding to fund projects concentrating on safety, capacity and security. The discretionary fund will be funded at $520M each year. The AIP authorization expires at the end of 2007 so must be reauthorized. No concerns with reauthorization. The newest program in the FAA is the advent of Leadership Development Programs at all levels. . The FAA is loosing leadership professionals at a faster pace than replacements can be found. Their plan is to grow their own. The Flight Plan for the next 5 year period includes 7 new runways at the 35 busiest airports in the country. The grant program is alive and well but they need all airports to concentrate on closing out grants. Absolutely no grants are allowed to remain open for more than 4 years. . She praised the SW Region for being #1 in grant programming with 75% programmed. She warned GA airports to be careful what they ask for in terms of security. The more the GA community asks for the more requirements that may. be included in the regulations. 1 Once included as part of the regulations, certificates may be held up pending improvements that may or may not be indicated. • The first regular session that I attended was the review of the new Part 139 Requirements. A new Airport Certification Manual (ACM) must be in place by June 9, 2005. The new 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE, AR 72701 PHONE 50 1 -718-7640 Ext. 5 • FAX 501 -718-7646 • Trip Report Fort Worth, March 8-10, 2005 Page Two regulation breaks out the Part 139 airports into four categories. Fayetteville Municipal Airport will be a Class IV airport certified to serve unscheduled passenger operations of large air carrier aircraft. A Class IV airport cannot serve scheduled air carrier aircraft. Under the new regulation, airports can apply for exemptions for any and all regulations. Most significant changes pertain to documentation of training and recurrent training requirements. Most of the information and the new forms can be found on the FAA web site. Airport Compliance and Minimum Standards rules and regulations was the next session. . . The new problem area in the industry is people living in hangars and in developments on FAA obligated airports. Residence is not allowed on FAA obligated airports. It is considered a non-aeronautical use and no non-aeronautical uses are allowed. The presenter answered a question from the floor with: "No non-aeronautical things are allowed in aircraft hangars." (I think he overstated the issue and do not believe that he was serious) The primary intent was the uses on the airport should be aviation compatible and that NFPA Cir 409 should be consulted. In the future, expect land use inspections. • Since Feb 16, 1989, use of airport revenues has been controlled and the requirement is continuous and indefinite. Airport revenue is to be used for aviation purposes and end of year reports must be submitted to the FAA each year. Support of general education is not allowed, but support of aviation education is allowed. FAA requires that airports continuously strive to be self supporting. Compliance activity is tracked IAW 14CFR 13 & 16. Concerning complaints, complainant must have standing to be heard and must have made a good faith effort before the FAA will hear a complaint. The Airport Certification Manual (ACM) is the bridge between the regulation and the local airport. The manual must be: comprehensive, accurate, clear, flexible and not too detailed. Airports must use caution not to make the manual more restrictive. Provide who, what, how and when and refer to Part 139.201 and 203 and AC 150/5210-22. The ACM must accompany the Airport Operating Certificate (AOC) and be signed by the Airport Director/Manager. There are 29 elements in the regulation and all must be addressed and kept current. When deviations occur, FAA must be notified. A recent change requires keeping records of all training for line personnel and for ARFF personnel IAW Part 139.321 . Records are also required for Fueling agents, the self inspections and pedestrian and ground vehicle operations in the movement areas of the . airport. • Trip Report Fort Worth, March 8- 10, 2005 Page Three The self inspection section did not offer much new information except to remind that inspections arc required daily. A new requirement was that the Airport Director be on the notification reporting system when discrepancies are found. Notification should include the finding and the repair made. FAA.GOV/ARP AC 150.5200- 18B. He reminded us that the Airport Emergency Plan (AEP) needs to be updated. I attended the Airport Design Changes and TERPS session. Useful information was that a Construction Safety Plan is to be included in all projects. Ed Agnew hosted the Arkansas/Louisiana listening session. He briefed his goal to get all of the AIP programmed early so that projects will not be delayed. He also encouraged airports to complete closeout reports as soon as possible. The group discussed the future as it relates to the cost of fuel and the changes in aviation patterns. Charter operations are increasing and fractional ownership of corporate aircraft is also increasing. Those who need to travel will travel and the cost of fuel will not affect business travel. It will however adversely recreational flying. The Instrument Approach Procedure (IAP) session reminded the group that from the time • of application until an approach could be published is a minimum of 9 1/2 months. A current ALP and a 405 study is required before the approval process can begin. In the very near future, possibly as soon as November 2005, all ALP's will be required to be in the GIS system using Autocad, Avry or Microstation programs. I sat in on two different DBE sessions with Rosetta Robinson. There were several handouts that I supplied to James for review. The newest information is that the DBE program will become all electronic soon. The DOORS system, DBE Online Operations Reporting System should be up and operating very soon and will hopefully reduce the time necessary to prepare DBE reports. As always the conference was very beneficial. I brought home some new training DVD's for the ops staff and was able to order several more. The greatest benefit is the direct contact with the FAA. We finalized agreements with the FAA for funding for our Master Plan and for the West Side General Aviation Apron for a total of $ 1 .3M. Respect bmitted, Ray ou eaux • Director Aviation and Economic evelopment tt I Tayle Pv, ine • ARKANSAS FBO Report TO: Fayetteville Municipal Airport Board THRU: Ray M. Boudreaux, Director FROM: James Nicholson, Financial Coordinator DATE: April 14, 2005 SUBJECT: FBO Status Update Tower Operations: This graph compares monthly totals of aircraft operations since March 2000. Similarly to Jan/Feb, the operations count in March is down 27% compared to March in the previous year. OPERATIONS - CUMULATIVE 2000 - 2005 o50 a o° 40 02000 'o O 2001 M 2002 30 ❑ 2003 M 2004 20 0 2005 • 10 ' I I 0 hl F1 I FBO Fuel Sales: Despite the continued trend of diminished operations, the fuel sales volume in March continues a trend of growth. The March sales level is approximately 101 % of the FBO's monthly average volume of 31 ,871 gallons for the past 12 months. FBO fuel sales by volume are currently 12% greater than the first quarter of 2004. FUEL 5ALE5 - CUMULATIVE 2001 - 2005 c 400 co 350 ■ 2001 a 0 2002 300 113 2003 c v0 ® 2004 g 02005 200 150 - 100 I I 50 0 � Local Prices : Following is a comparison of regional retail fuel prices as of 3/10/05: Regional Jet Center (XNA) Avgas: 3.73 Jet-A: 3.54 Mogas Pinnacle Air (ASG) 3.70 3.45 Beaver Lake (Rogers) 3.68 3.44 Hughes Aviation (Bentonville) 3. 15 (SS-2.75) 2.99 Siloam Springs (City-run) 2.95 (SS-2.55) 3.25 Fayetteville Municipal 3.22 (SS-2.72) 3.40 2.32 Regional Prices: Central Flying Service (Little Rock AR) 4.06 3.75 Aero Center (Kansas City, MO) 3.75 (SS-3. 10) 3.80 The Graph below illustrates wholesale fuel price fluctuation since January 1 , 2005. Wholesale Fuel Price Trend •a% 36% % Ry J:t A 0 Sox —% cng i L 25% 0 a W% w • ' 15% a` 7076 5% 0% N VK1 ('p N tp N <D N (V CJ @ G1 Week 2005 FYV Fuel Ops Facts: March 2005 fuel sales: 26,633 Jet . 82.8% 5.545 Avgas - 17.2% 32, 178 Total Jet-A sold to FYV-based customers in March: 13, 141 - 49.4 Jet-A sold to transient aircraft customers in March: 13,492 - 50.6 Avgas FYV- based truck sales in March: 710 - 12.8 Avgas transient aircraft truck sales in March: 2,217 - 40.0 Avgas sold to Self-Serve customers in March: 21618 - 47.2 87 MoGas gallons sold to Self-Serve customers in March: 621 VW 100 LL & Mogas • 9000.6 aam.o 7mo.o 6000.0 5000.0 4om.o 3om.o 2mo.o 1om.o o.o January FEmlary MAIN A0M Truck 5]35.9 5251.1 5525A 1205.0 Bam CUHomHSOHtr 1139.5 838.o 6m.1 306.7 Setts Yku 190.9.0 2637.5 2817.7 o,se8sem Mee , Mft 1300.9 1995.2 1782.6 THAI Aya 75&.9 7888.6 8143.1 1205.0 ■Mopes 308.5 314.2 617.8 Jet A 35000 • 3oom 25000 20000 ,5000 ,9000 5mo 0 January Fbwry khnr Apo THHJHA 30775 27/9227519 10952 Bat CuHarnen 13015 12363 14027 8471 Tmne CUHomele 1l 15129 13192 4481 Daily Averages ,.2000 1.000.0 am.o fim.0 I .o mo o0 Jenory F01wy Meth Aptl Avpea 2330 288.6 1 2501 241.1 JHA 993 982 888 998 • Fuel Frice Trend 2005 40% W% U Sal, m 25% V W% °g 15% 74 10% y� 5% e o_ o•,c 5I -10X L N G ®LChg JetA % Chg Jet A r U% Chg 1001E & & 8- ' m ro Weak 2008/2004 �i Chg Retail Jet OS Chg Retail Retail Fuel trice Trend • 4.00 3.75 $8.50 $3.25 i $3.00 $2.75 . $2.50 $2.25 $Zoo Retail Price Jet A Week 2004 Retail Price Jct A O Retail Prim 10011 M O J om N � 0] ❑ E C O M O LO M (0 0 0 V O M N a) w CO N O w h 00 1h N 00 O co M M M ` V O (O M N (M V N a7 � M M M 1� N M 00 v 0) M N O N N O } O h M ce) V N N V O LO M I� M ¢ a MM M t� M V wO .n-- O 1 L N M V V O 00 (D O 00 N M r O — OM T M MM Ih (M MO O N O m MN w a0 t M M � N V N J N M M U F N M ' O LO M O) M ' O N M (D V (M } V N 0) O � w O 00 h M O th � M (0 O O OD V O O N co M m M (D (( M co D <` O'1 co (co N 0 N M r V V J � m 00 ' O M 0 M V MO h 00 (0 0) O (O B co O M 00 V0 v OD Lo y N N N N ( V O M O 00 O M 00 N O O 6 LL0 N O (D M N J 7 0c0 N M Ce) M (n0 N M N (00 N m M r O M N (D M M O 00 V 0) (D V 00 ( O O N OJ (D r M 00 M V M N 00 V co O Ni N (n M (n (M n (M a0 00 (n O) M N 00 N 00 V N Q M 00 N M (M N V .N.. 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SC ° N X X t Q Y X (O m (n to 7 a LL C W W W = L C (` = C O p o cy N E C J N T T Z 0 T m a) m C O d (D W _ N mo o a4) =° U 3 3 NC7 `m 3 rnnc ac `m U' m ¢ a co 0 o c v y@ �Im m ° m .m m `o c w cn in y a ° a ,n F F- (1) ca im = U N = E ' m � � y E m ° c °) C o _ `m d o c o ° m (_(pp c o C I N a N m C 4o 2 CN > N tU _� N C U y m c !° > d Q y y o. F j * ” N � _ it c°i x ¢ 'E 4k � W y c Qv E c > K o c aa) w i, a s x m ( m ¢ a x o °o 4)i ._ y LL LL m y d W m A d d a> � ¢ a - z7 W a� ¢ ¢ w wcn ao 7 ¢ W � 2Z ¢ H ¢ ¢ W Nm .@ = LL m e m c a c o a > .4) ° t C LL j LL LL LL W c y y W V C LL p LL Q ° y LL V LL LL C O d N p J C LL . o r r y � Q I- Q U H E c 0 0)0 Z PL o y °it c UQQLL W s 0 U m U O J O m t m O O h 00 N 0 (D ce) O Q N C. N 0 ul O N O LL. a U) � 0 a O N fD N 00 LL C'4 0 O d U) c z ~ o z E n 0 m It LL 2 M 0 c e» O Q d > C C t0 !n � 0 N c/l 0 c z Z a) c `m a 0 trn ; m U N N J 0 M F- M ce)V J O TCL a- Q o. maa � • - aeelle ARKANSAS Airport Board Review Memorandum TO: Fayetteville Municipal Airport Board THRU: Ray M. Boudreaux, Director FROM: James L. Nicholson, Financial Coordinator / DBE Liaison DATE: April 12, 2005 SUBJECT: Disadvantaged Business Enterprise (DBE) Program Goal Update for FY2005 Recommendation: Approve a motion to accept and forward to the City Council, the Fayetteville Municipal Airport Disadvantaged Business Enterprise (DBE) Program Goal Update for FY2005. Background: On October 14, 2000, the Fayetteville City Council approved the Fayetteville Municipal Airport's revised Disadvantaged Business Enterprise Program. The Airport's DBE Program is federally mandated under 49 CFR Part 26 for all Department of Transportation (DOT/FAA) grant recipients which anticipate receiving more than $250,000 in federal funds in the fiscal year. Drake Field anticipates receiving approximately $116,605, (Master Plan Update), and $ 1 ,075,000 (West GA Apron) from the DOT/FAA in FY 2005 . The DBE Program assures that Minority & Women-owned businesses, and other economically disadvantaged small businesses have an equal opportunity, or "level playing field," in competing for Airport procurement contracts. . 49 CFR Part 26 requires that our DBE Program Goal be updated annually. The Updated Goal describes the overall DBE participation percentage and value of procurement contracts targeted for award to DBE contractors in the fiscal year. The regulation provides the methodology to be used to set contract DBE participation goals. Discussion: The purpose of this item is a new resolution amending Fayetteville City Council Resolution No. 97-04. Resolution No. 97-04 approves the Revised Disadvantaged Business Enterprise Program to be implemented for all DOT/FAA grant assisted contracts entered into by the City of Fayetteville Municipal Airport. The new resolution will accept and approve the airport's updated DBE participation goal for FY 2005. Budget Considerations: No budget effect. /jn Attachment: FY 2005 Goal Update & Methodology Resolution 97-04 Overall Goal and Methodology Fayetteville Municipal Airport / Drake Field (FYV) FY 2005 Update Airport Sponsor: City of Fayetteville Name of Preparer: James Nicholson, Financial Coordinator Fayetteville Municipal Airport/Drake Field 4500 S School Ave., Suite F. Fayetteville, AR 72701 Goal Period: Project Based — AIP Grant No. 3-05-0020-0033-2005 Overall DBE Goal: . For review 1 .0% Introduction to 2005 DBE Goal update: The City of Fayetteville / Fayetteville Municipal Airport DBE Goal update for Fiscal Year (FY) 2005 and extending through the completion of the Airport Improvement Project (AIP) noted above, is provided to describe the Airport projects which are funded in part with Department of Transportation (DOT) / Federal Aviation Administration (FAA) funds, and to determine by the federally prescribed methodology the portion or percentage of those funds targeted for contract award to Disadvantaged Business Enterprises (DBE's) in accordance with Federal Regulations 49 CFR Part 26. The Goal Update is a prerequisite for AIP grant finding for airports which anticipate receiving more than $250,000 in federal funding from the DOT / FAA in the 2005 fiscal year. The 2005 DBE Goal Update revises the DBE participation goal in federally funded airport contracts anticipated for the 2005 fiscal year, from that originally described in the airport's previously published DBE Program Plan and successive annual goal updates. The FY 2005 Goal Update is effective concurrent with the solicitation of bids through completion of the grant funded project(s). Public.Participation and Consultation in the DBE Goal Update process is a requirement under federal regulations at §26.45(8). The updated Goal and Methodology is published for 30 days prior to submittal to the FAA for approval. Comments on the Goal Update are accepted for 45 days after the date of public notification of its availability for public review. A number of interested private and public entities were selected to review and comment on the Goal Update, (see attachment #1 - list of consulting agencies). Public comments on the updated goal and methodology are incorporated with the submission to the FAA. Public comments on the proposed FF 2005 Goal will be received until 5/4/05, (see attachment #2 — comments) Comments on the FY 2005 DBE Goal Update may be submitted to the Fayetteville Municipal Airport's DBE Liaison Officer by phone, writing, fax, or email to the following: James Nicholson, DBE Liaison Officer Fayetteville Municipal Airport / Drake Field 4500 South School Ave., Suite F Fayetteville, AR 72701 479-718-7643 479-718-7646 fax jnicholsonla ci.fayetteville.ar.us Overall Goal and Methodology Fayetteville Municipal Airport / Drake Field RIM FY 2005 Update OVERALL GOALS (§26.45) Goal Period Project / Grant based Amount of Goal Fayetteville Municipal Airport's overall goal for Grants: AIP 33/34 is: 1.0% Fayetteville Municipal Airport anticipates two AIP (federally funded) projects in FY 2005. The estimated project costs are $ 122,750 for "Airport Master Plan Update" and $1 ,075,000 for "West-Side GA Apron". Thus, the total projected dollar amount of DBE participation in the projects is: $ 11,998 Determination ojMarket Area Step 1 of the methodology for determining DBE percentage goal requires an assessment of the relative availability of DBE's in the local market area. The local market area is the area which provides, or is most likely to provide, the firms considered qualified to perform the needed work. Airport Master Plan: We used the most recent Census data available (2002) for the State of Arkansas. West-Side GA Apron: We used the most recent Census data available (2002) for the Fayetteville-Springdale-Rogers MSA which includes Washington and Benton Counties, and three surrounding Arkansas counties: Crawford, Franklin, and Madison counties. Effectively all contractors for airport improvement construction work have historically come from the local area, specifically, Washington, Crawford, and Benton County, except that, occasionally a contractor performing ancillary tasks may be recruited from a further distance. However, for the sake of including contractors within a reasonable, feasible range, two other counties bordering Washington County are included in this assessment: Franklin and Madison counties. • Overall Goal and Methodology Fayetteville Municipal Airport / Drake Field (FM FY 2005 Update Considerations in selecting Market Area Airport Master Plan: Airport Engineering services are provided by a local consulting Engineering company which is hired by means of a professional services selection process. The resulting Agreement for Engineering Services engages the consultant for a 3 to 5 year span. Typically, the Engineering consultant performs 100% of the services. However, the consultant is contractually obligated to seek DBE's for any subconsultant work they may engage for airport projects. West-Side GA Apron: A primary condition of asphalt or concrete pavement work is the distance from the material producer's location to the worksite. The pavement material is time limited in its workability before spoilage due to the material's short curing time. Thus, local producers are most apt to provide material for this project. Also, local concrete finishing contractors performing this type work have established relationships with the local material producers. Our Washington County, Arkansas location, situated in a central valley of the Boston Mountains, also contributes to an insulated climate for this type of construction work. Accessibility to distant material producers by trans-state highway is limited by mountain terrain and distances of surrounding rural area. The available DBE Contractors in the Local Market Area are those listed as being certified DBE by the Arkansas State Highway & Transportation Department (AHTD), and listed in AHTD's "Disadvantaged Business Enterprise Directory,' published March 2, 2005. • Overall Goal and Methodology Fayetteville Municipal Airport / Drake Field Qn v) FY 2005 Update Methodology - Step I The Fayetteville Municipal Airport / Drake field anticipates awarding two AIP funded project contracts in FY 2005. The projects are: 1 . Airport Master Plan Update, consisting of research and strategic planning for the development of the Airport. 2. West-side GA Apron, consisting of 9400 sq yd of apron pavement, access way, and replace sewer line. Project No. 1 — Airport Master Plan Update 2002 Work Item DBE's in Local All Available NAICS Market Area Firms Code 541330 Engineering Consulting Services 1 270 Totals for this Construction Contract 1 270 Project No. 2 — West-side GA Apron 2002 Work Item DBE's in Local All Available NAICS Market Area Firms Code 237310 Highway, Street & Bridge Construction 0 11 238110 Concrete Contractor 1 51 327320 Ready Mix Concrete Mfg 0 12 238120 Structural steel & Precast Concrete 1 2 238210 Electrical Contractors 0 112 237310 Striping (Hwy, St, & Bridge Construction) 0 48 238910 Site Preparation Contractors 1 46 484220 Dump Trucking, local specialized 3 20 Totals for this Construction Contract 6 302 Overall Goal and Methodology Fayetteville Municipal Airport / Drake Field (FPV) FY 2005 Update Calculation of Base Figure The base figure is calculated as: the number of available DBE contractors as a percentage of all available contractors in the Local Market Area Base Figure = DBE contractors / all contractors Base Figure = 1 +6 / 270+302 = 1 .224% Methodology - Step 2 Step 2 is an adjustment to the base figure percentage from Step 1 so that the updated goal accurately reflects the actual attainable DBE participation in FY 2005 airport contracts. Past years DBE accomplishment results data for similar projects are examined and the median percentage is averaged with the base figure to determine the adjusted percentage goal. Only projects comprising like work are used for comparison. DBE Goal Accomplishments - Historical Information Year Goal % Accomplishment % Project Type 2000 1 .74 0 Access Road Construction 2001 .93 .42 Taxiway / Runway Rehabilitation 2003 1 .73 1 1 .99 Taxiway Constriction 2004 1 . 18 1 .13 Taxiway Construction Median % 1 .055 .775 Calculation of adjustment to DBE Base Figure The calculation of the adjusted figure is determined by averaging the base figure and the historical average for like projects. Base Figure + Historical Avg. / 2 = Adjusted Figure (1 .224 + 0.775) / 2 = 1 .0%