HomeMy WebLinkAbout2005-02-10 - Agendas - Final • AGENDA
Airport Board Meeting
1 :30 p.m., February 10, 2005
Airport Conference Room
1 . Welcome and Agenda Review — Chairman Bob Nickle.
A. Review by the Chairman.
B. Comments from the Public.
2. Minutes of the December 2, 2004 meeting.
3 . Minutes of the January 13, 2005 meeting.
4. Receiving of the Reports.
A. Bob Nickle, Chairman.
B. Ray Boudreaux, Director.
C. James Nicholson, Financial Coordinator.
D. Louise Powers, T-Hangar Report.
E. Construction Report.
F. Maintenance Report.
• G. Report on Self-Serve Fueling Facility
5. Old Business.
A. Electrical Upgrade Project T-Hangars.
6. New Business.
A. Presentation: Draft Scope of Work Airport Master Plan.
7. Other Business.
A. Items from the Public
(1 ) Mike Kratchmer, Director, Arkansas Aviation Technology Center
(2) Professor Betty Loewer, University of Arkansas
B. Items from the Airport Board.
8. Adjourn.
MINUTES OF THE AIRPORT BOARD MEETING
December 2, 2004
MEMBERS PRESENT: Charles Wallace, Dave Bowman, Frank Sperandeo, Otto Loewer,
Bob Nickle, David Hollman, Janice Stanesic
MEMBERS ABSENT: None
STAFF PRESENT: Ray Boudreaux, James Nicholson, Louise Powers
OTHERS PRESENT: Wayne Jones-McClelland Engineering, Rick McKinney-tenant, Dan
Craft-Morning News, Drew Terry-NW Arkansas Times, Terry Collier-tenant, Jason Consul-
Lighting Electric, Inc.
ITEM # 1 : Welcome. Chairman Charles Wallace
Chairman Wallace welcomed all those attending by television and in person.
ITEM #2: Agenda Review.
A. Review by the Chairman.
B. Comments from the Public. None.
ITEM #4: Receiving of Reports.
A. Charles Wallace, Chairman. Reflecting that over the year the Board had many Strategic
Planning Meetings and had worked to bring life to the airport and have continued to develop a
wide range of aviation on the field. He mentioned he had heard from downtown that the
hangar rent at the airport is too cheap, and that we rent them just for storage. Out of seventy-
three T-Hangars we found one hangar with two boats and no plane, and one hangar with
"junk". Ray talked with those tenants, one is in the process of buying another plane, and the
other does have a plane in Illinois, and is working on the paperwork to get his plane here.
Chairman Wallace said he wanted the public to know we are trying to be responsible with
their trust.
B. Ray Boudreaux, Director. In reviewing his report in the agenda he said he will cover
some of the highlights. The T-Hangar drain repair was delayed because of rain. The Plane
Good Restaurant is doing well, and encouraged everyone to come visit them. The US Post
Office in the terminal is nearly complete. He said he had met with Professor Loewer
regarding a project for her students, to work on a re-design of the terminal building.- She has
accepted the re-design as a class project for next semester. We are working on developing an
email list and encouraged everyone to send them' email address. The Riverdance performers
will be leaving out of the terminal on Tuesday. Six companies picked up bid packages for the
T-Hangar re-wiring project and nobody submitted bids. We will re-bid the project in a couple
of weeks.
Rick McKinney reported that work has begun on the Air Show, which will be on June 17- 19,
2005 (Fathers Day weekend).
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C. James Nicholson, Financial Coordinator. In reviewing his report in the agenda, called
attention to the tower chart, saying the aircraft operations are up 5% over 2003. The
operations have slowed and that is also reflected in the fuel sales. He commented regards
fuel, saying, our fuel prices are not the lowest in the area, but they are close to the lowest. He
noted Siloam Springs had raised their price and we are just six cents above their price. B.
Nickle asked for a copy of the October report (no meeting in November) so they could
compare month-to-month. Director Boudreaux commented that for the last four months the
operations and sales had been flat due to bad weather and the cost of fuel. J. Nicholson
reported there had been a 70% increase in the price of fuel since the beginning of the year.
He said Troy, FBO Supervisor, had been monitoring the fuel barrel price in an effort to make
our fuel purchases where it would keep our fuel price as low as possible.
J. Nicholson stated the numbers in the Financial Report in the agenda are for October, it was
too early in December to have all the information for November. Chairman Wallace
commented the projected deficit is down from the last report they had, it is about the same as
for the end of 2003. J. Nicholson further explaining the report said they didn't do a fuel price
adjustment last month as everyone's price was high. Also, they did not purchase a load of
avgas in November. He said they were trying to min;mie the capital projects for 2005. Ray
is working hard towards a zero deficit. O. Loewer commented some serious decisions need to
be made in the next few years regarding the airport. Chairman Wallace said the cost of the
tower had been reduced, and they were looking at everything to reduce the costs. B. Nickle
commenting on the proposed sprinkler work for the Air Museum, saying we don't want that
to affect the historic guidelines. R. McKinney said it is the dry type and they were happy to
. have it as it does protect artifacts. Director Boudreaux said he hoped to get some help on that
project from the State.
D. Louise Powers, T-Hangar Report. Stated all T-Hangars and storage units are rented
except one hangar and we expect to hear from a possible tenant today. On the waiting list
there are 6 names on the twin hangar list, 9 on the single hangar list and 12 on the storage unit
list. In the FBO hangar, there have been ten monthly tenants and three part-time tenants.
E. Construction Report. W. Jones reported work continues on the taxiway extension.
Weather permitting next week they will be working on the grading along the edges and
installing the light cans. Work on the new T-Hangar has started, foundations are in and they
are working on the cap where the steel is bolted down. The design raised the level up and will
slope out so water runs away from the hangar. The steel is not here, but the contractor will be
ready to install it next week. Work has begun on the Airport's Master Plan with a three hour
meeting yesterday to discuss the scope of work with airport planners Barnard and Dunkleburg
Consulting, Ray, and himself. They do work throughout the mid-west to the west coast. They
have done work for the airport before. The work will involve about a ten month time frame
and will lay out improvement plans for the airport in the next five years, ten years and twenty
years. Director Boudreaux said they will bring the scope of work before the Board in January
and it would be a good opportunity for the Board to meet the consultants. W. Jones said they
would be holding meetings with tenants so they can have an opportunity for input on the
future improvements for the airport. Answering Ray, the U. of A. Hangar is not complete, the
electric is not closed out, some work is needed on the light switches and the rolling door.
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R. McKinney referenced the October Board Meeting when the airport had planned to close
the runway for two days for taxiway construction. On those days all the local airports were
closed due to weather, and twelve airplanes were diverted to Drake rather than going to Fort
Smith. W. Jones said the airport did remain open and the tower worked with the contractors,
notifying the contractors when a plane was arriving. The tower told the pilots there was a
drop off next to the runway and they could land and take off at their own risk. It was a minor
inconvenience to the contractor, but they were able to work around the arrivals. J. Nickolson
reported the contractor went way beyond the call of duty, each time they moved their
equipment and men completely off the runway.
F. Maintenance Report. Director Boudreaux noted several of staff's maintenance projects.
Yesterday staff worked on getting the electric back on to one of the T-Hangars. The tenant
had several things plugged in and burned a wire. The last mowing was completed for the
year, it had been delayed because of the wet weather. Lights on the east side that were burning
are now out, three fixtures will have to be replaced. Snow equipment has been readied. Roof
leaks in the terminal were repaired. Wash-outs along the runway have been repaired (FAA
won't allow drop-offs of more than 3"). Investigation regarding the east field perimeter gate
found water freezing on the lens, causing the controls to not work and the alarm to go off.
Plans are underway to prevent that problem through installation of a rain hood. Staff has
installed a new toilet kit in the men's restroom on the east side. They worked on repairs on
the HAVC in this building. We are still working towards getting the Highway 71 entrance
light working. Wayne has stayed after all the contractors, and they found the telephone
company cut the wire when running service to the new hangars and it will be repaired. He
said the lights on Lancaster Drive will be repaired this month. F. Sperandeo called attention
to the handful of screws he had picked up on the T-Hangar ramp and asked that weekly
sweeping be added to maintenance's duties, saying there are about 500 screws in front of T-
Hangar A. Director Boudreaux thought these were old screws, and they had been left on the
roof by the contractor. F. Sperendeo suggested the screws may be coming out of the roof and
washing down.
ITEM #3: Minutes of the October 14, 2004 meeting.
A motion to approve the minutes was made by Frank Sprerandeo. David Holtman
seconded the motion. The motion carried.
ITEM #6: Old Business,
A. T-Hangar Lighting Project. Chairman Wallace stated F. Sperandeo has a guest today
and will introduce him. F. Spreandeo said Jason Consul was here to discuss the bid. F.
Sperandeo said he had received complaints from tenants in T-Hangars A, B, C, and D wanting
the electric upgraded, that there wasn't enough power in the T-Hangars, and that circuit
breakers are tripped. Since the airport received an estimate of $45,000.00 for the work, F.
Spreandeo opted to get an objective estimate for the work from a local contractor. His
proposal was $28,000.00 for all four hangars. According to member F. Sperandeo, Jason is
an electrical contractor, licensed in Fayetteville, and worked on the U. of A. hangar. He then
. asked Jason explain why he refused to bid on the job.
Chairman Wallace stated this project went out to bid, based on specifications that came from
engineering, those specifications were the basis of the bids, and no one submitted a bid, and
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staff has asked to re-bid. Director Boudreaux explained six companies had picked up specs
and afterwards he had contracted some those companies and they said they could not do the
job for under $80,000, another said for $ 144,000. Based on the engineer's estimate we didn't
require the prevailing wage rate, which the contractor's verbal estimates would have been
over the amount requiring the prevailing wage rates. The specifications were prepared by an
electrical engineer, a former tenant and owner of Upchurch Electric.
Chairman Wallace allowed Mr. Consul five minutes to present his information, cautioning all
in attendance, that we aren't going to be able to solve the problem here today. Chairman
Wallace further advised that these projects are subject to the city's purchasing regulations.
J. Consul said he owns and operates an electrical business in Fayetteville, and that F.
Spreandeo contacted him, asking him to look at the project. J. Consul prepared a proposal , &
provided it to F. Sperandeo. After the project went out for bids, and J. Consul reviewed the
"specs", stating concern the estimate was inflated, and that it could be done better & less
expensively. The explosion proof devices, in his opinion, were not needed and impractical.
J. Consul also indicated a dislike for the bonding requirements, saying he liked to do bigger
jobs, and that bonds complicate smaller projects (wasn't cost effective). Also, he liked to be
in control of his work, and that if he was going to have to stop, call, and then wait for aircraft
to be moved from the hangar, more time would be consumed. Answering Chairman Wallace,
he said yes, that doing the project as the specs stated, would have cost considerably more to
do the job.
Chairman Wallace said to meet City standards we have to do things others don't think are
needed. He asked W. Jones if the design met or exceeded existing code requirements. W.
Jones referenced the Southern Standard Building Code of 1999, the International Building
Code (adopted by the state in 2000), and the National Electric Code. These codes specify
unique conditions when involving construction or renovation of an electrical system when in
close proximity to aircraft and fuel tanks. We worked with several electrical engineers that are
responsible for health, welfare and safety of the public. W. Jones stated that it met the code,
and, in his opinion, is not inflated.
After a question from F. Sperandeo regarding re-wiring and "add-on", W. Jones said this is a
renovation of electric system in a public building, and that it is a safety issue. The existing
panel board in the building is not adequately sized to handle installation of the new
equipment. F. Sperandeo asked if they could review code requirements with the code
enforcement people at City Hall in order to maximize efficiency.
Chairman Wallace said we can't solve this today, but the difference in costs from Wayne's
and Jason's plans is a legitimate concern. As a City airport we have to follow Wayne's plans
unless we can find a better way. Chairman Wallace asked if a meeting could be set with
Director Boudreaux, Wayne, Frank and Hugh (Brewer) and anyone else on the Board, that
would like to sort this out with the meeting time to be decided later.
Director Boudreaux said we have very high standards, people that live here expect those high
standards to be maintained. He requested the project to be re-bid, and offer deductive
alternatives, like light fixtures after a meeting is held on the subject.
Chairman Wallace suggested tabling the item until the January meeting.
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A motion to table the re-wiring project until the January meeting was made by Bob
• Nickle. The motion was seconded by Dave Bowman. The motion carried.
B. Update on the Draft RFP for an FBO. Chairman Wallace said the Board had worked on
this through three Strategic Planning sessions. The next step, would be putting the RFP out
for bids. It involves out-sourcing some services that are presently provided by City Airport
staff, the front door fuel lineman. A contract FBO could provide a nationwide marketing
program, would improve/increase services provided (not saying our services provided are not
good), and it would improve/enhance the image of Drake Field, the Gateway to Fayetteville.
There will be some re-definition of jobs and staff resulting in increases in the FBO staff,
operations, and revenues. He said he had worked with the tenants on the airport, and that the
idea is not accepted by all businesses on the airfield. The Board feels that the overall result
will be better for the Airport. The Board understands the small businesses on the field have
done a good job and we don't want to do something to be detrimental to them. There has
been some anxiety that it would cause higher fuel costs. The Board has carefully constructed
a Request for a Proposal, saying what we want and what we don't want, and it will protect the
businesses on the field. The tenants would not be under the FBO. The FBO would report to
the City staff, then the Airport Board, and then the City Council. We won't lose control of the
airport. The RFP has to go through the City's process, be advertised, distributed, and then a
proposal can be made. He then read the most recent changes in the RFP which would protect
airfield businesses. He also stated the self-serve facility would still be operated by the City.
The east side tenants would not be under the FBO. The tenants can still call for a fuel truck.
A motion to forward the Request for Proposal for the FBO to the City's Purchasing
Office to follow procedures to advertise was made by Dave Bowman. The motion was
seconded by Frank Sperandeo. The motion carried.
B. Nickle explained there is a City Committee that will review the proposals. A member of
the Airport Board can be on the committee. Director Boudreaux said the Selection
Committee can make a choice, then it would be presented to the Airport Board, who could
make a recommendation to the City Council for approval. When we get the proposals back
we may ask for presentations.
ITEM #7: New Business
A. Airport Board Annual Report to City Council. Chairman Wallace reminded the Board
of the Council Meeting next Tuesday at 6:00 p.m. where the Airport Board will make its
Annual Report. Director Boudreaux explained they will give the Board ten minutes.
B. Lease with Bridge Builder, Inc. (Bill Keating) to lease the sound barrier for
equipment storage. Director Boudreaux explained the sound barrier is not used and is full of
junk. They can use the back gate by the sound barrier to bring in their heavy equipment and
would be responsible for clean up on a regular basis of debris caused by the equipment. W.
Jones answering a question, said the access road along the cast side of the apron has been
used to haul in materials for projects under controlled conditions, and wasn't sure how it is
stressed for daily usage. B. Nickle indicated it was inexpensive outdoor storage. He has
contractors calling all the time for storage space. It is not easy to find, it has to be zoned
industrial, fenced, but they can only pay so much. Director Boudreaux said Bill will fence the
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area and clean it out, and we will give him two months free rent for doing that. Chairman
Wallace said he didn't want to rent it and then have people say it's cheap rent. O. Loewer
thought it was bad to rent for lower amount, and then at the renewal, raise it 25%. The figures
should be closer together and if he fenced it he would probably want to renew.
A motion to send the lease through the City's Contract Review process with the
following provisions: Bridge Builders will rent the sound barrier provided they use the
back gate for the heavy equipment, clean up any debris regularly caused by the
equipment, using the terms and conditions on the Lease Data Sheet, rent for one year
only, with no automatic renewal, (rent- $250.00 per month), with two months rent free
to clean out junk and fencing the sound barrier. The motion was made by Janice
Stanesic and was seconded by David Hoffman. The motion carried.
ITEM #8: Other Business.
Items from the Staff. Director Boudreaux announced the Chairman would be retiring from
his position on the Airport Board and invited everyone to the January meeting. Four people
applied for the Airport Board, Rick Baily, Audrey Bernath, Dr. Vaugh DeCoster, and Dwight
Talburt. The position is a pilot's position and all except Ms. Bernath filled out on the form
that they were pilots. The Council's Selection Committee will have interviews on Monday,
December 13'b, starting at 4:00 p.m. Chairman Wallace said the Board cannot direct the
Council, but they have always listened to the Board.
Director Boudreaux invited everyone to view the airport's new website. It is pilot friendly and
attractive. He held up a copy of the title page. Troy Bates is the webmaster. The following is
how to reach the website: www.fly-fvv.com
A. Items from the Public. T. Collier said someone had mentioned we should have FYV
printed somewhere on the airfield. Director Boudreaux said someone had suggested it be
painted on the roof.
B. Items from the Airport Board. D. Bowman mentioned looking at page 8 in the Fly Low
magazine. Seven new pilots received flight training scholarships ranging from $750 to
$2,000, some matching scholarships. T. Collier said Chris in the tower is one of those. F.
Sperandeo said the Piper Club, of which he is a member, also awarded four scholarships in
July for $ 1 ,000 each to young ladies and gentlemen.
Meeting Adjourned at 3:50 p.m.
Dave Bowman, Secretary Date
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• MINUTES OF THE FAYETTEVILLE AIRPORT BOARD
January 13, 2005
MEMBERS PRESENT: Charles Wallace, Frank Sperandeo, Otto Loewer, Janice
Stanesic, David Hollman
MEMBERS ABSENT: Dave Bowman
STAFF PRESENT: Mayor Dan Coody, Ray Boudreaux, James Nicholson, Louise
Powers
OTHERS PRESENT: Derald Linn-Arkansas Air Museum, Rick McKinney-Arkansas
Air Museum, Frank Burggraf-former Airport Board Member, Terry Collier-tenant,
Robert H. Dean-Aviation Maintenance Professionals, Neal Bilbe-Fayetteville
Government Channel, K. R. Schossow-Wings Avionics, Inc.
ITEM #1 : Welcome and Agenda Review- Chairman Wallace.
Chairman Wallace welcomed everyone to the first meeting in 2005. He stated all Board
. members are present except Dave Bowman who is involved with his teaching duties
today. He welcomed Board Emeritus Frank Burggraf to the meeting.
A. Review by the Chairman. Chairman Wallace stated the agenda is different today as
we will have the election of officers later in the meeting and the Mayor will be here a
little later. He announced today would be his last meeting on the Airport Board
(membership terns expired).
B. Comments from the Public. None.
ITEM #2: Minutes of the December 2. 2004 meeting.
Chairman Wallace asked to defer approval of the minutes to the next meeting as the
Secretary was not here today.
ITEM #3: Receiving of Reports.
Chairman Wallace asked that his report be moved to later in the meeting and said they
had a special guest today. Former Airport Board Chairman Rick McKinney, now
Chairman of the Arkansas Air Museum, introduced their new Director, Derald Linn.
Chairman Wallace commented on the new graphics in museum's newsletter.
B. Ray Boudreaux, Director. Director Boudreaux stated his Annual Report is in the
agenda and briefly touched on some of the items. The USPS (Post Office) plans to move
. in around January 28th and open February 151. They are working on approval from the
City for a sign on the highway and they have the sign for in front of the building. Jeff
Collins, U. of A. College of Business, has started on the Airport's Economic Impact
Study. Director Boudreaux reported he had talked with Don Hams, the Airport's FAA
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Project Manager, about the Airport's Five Year Plan that was drafted by the Airport
Board. The FAA was favorable towards items #1 , #3 and #4, the Master Plan, parking
apron and improvements to the airport entrance. He reported the Airport will receive
some discretionary money. Item #2, the service road to the Forest Service area, wasn't
received favorably and he would visit with the Forest Service about them funding the
road. The other items we will do out of Airport Funds. Professor Loewer (wife of Board
Member Otto Loewer) has picked up the plans of the terminal building for her class to
review. The Plane Good Restaurant's first month's rental payment was $365.00. They
think the second month was 30% better. We had a meeting with Barnard and Dunkleburg
who are sub-contractors of McClelland Engineers. They will be working on the Airport
Master Plan. R. McKinney reminded the Board the work on the Air Museum's sprinkler
system is work on a City owned building (one of the Airport's Five Year projects).
C. James Nicholson, Financial Coordinator. He reported the year end FBO operations
had been slightly ahead of last year's. He thought it was time to consider finding our
niche in aviation, to pin-point our clients, focus on our clients that purchase the most fuel.
Responding to C. Wallace, yes it does sound like direct marketing. It would take time,
money, and additional personnel. Fuel sales are tied to the operations. For year 2003 the
operations were 43,866, and for year 2004 they were 45,237. Fuel sold in 2003 was
366,979 gallons, and in 2004 it was 371 ,361 gallons. We didn't lose ground as many
other airports did. F. Sperandeo asked that they keep in mind that he still believed the
airport could be the leader, and to come up with some ideas to beat others' price to
capture the market and up the sales here. J. Nicholson said the operations in 1998, when
the airlines were here, was 55,778. Our business has picked up some from the ballgame
charters, and said that Ray had spent a lot of time on the phone to convince them to come
here. Not all the finance numbers were in from the City's Accounting Office, and some
of the 2004 revenues haven't been posted yet. The ending funds on 12-31 -04 were
slightly-ahead-of $1,0-0.0,0.09,_which was our goal.-Chairman-Wallace-commented-that-he
appreciated the stabilized reporting system.
D. T-Hangar Report, Louise Powers. All the T-Hangars and storage units are rented.
We did have two turnovers and still have waiting lists for the twin, single T-Hangars and
storage units. The FBO had 10 monthly tenants and 3 that spend half-a-month at a time
in the FBO hangar. There were several times during the month the FBO hangar was
completely filled. Director Boudreaux said several nights when there was bad weather
we had permission to use one of the hangars up the field for aircraft storage.
E. Construction Report. Director Boudreaux said the final inspection on Taxiway A is
scheduled for next week. The lights have been tested and are operating. On Phase II,
Taxiway E, all the pavement is in, but the airfield signs have not come in. He told of
insisting the contractors double check the elevation of the piers on the new T-Hangar and
six needed to be adjusted higher. The Change Order is almost complete to add an oil
resistant compound on the floor of the U. of A. hangar. F.Sperandeo said he had not seen
any repairs made to the porus drain by T-Hangar G. Director Boudreaux said the project
had been completed and inspected. He related he sat in the rain yesterday and watched it
work. T-Hangar G-5 door doesn't close completely, and it should be repaired today.
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F. Maintenance Report. Director Boudreaux high-lighted some of the projects staff
had been working on during the last month. The beacon light went out and is being
repaired today. Regarding the lights on Lancaster, staff ran out of materials and more has
been ordered. They repaired the safety bar on the fork lift. The roof leaks in the
restaurant had been repaired. We are contracting the repairs to the skylight to stop leaks
in the terminal lobby. They had started installing the security signs on the fence, starting
south of the terminal. Staff has started a sweeping program, (will sweep after each rain).
F. Sperandeo said he had two projects that he wanted to introduce for the Board's
consideration. Number One: A brand new door opening system, which would be an
above ground unit to open the gate (T-Hangar gate). He said he had flown into three
airports in Maryland and they all had the same system and they worked well. They did
not have a seeing eye. Number Two: To have the entrance completed where buses can
tum around on the pavement, a general reconstruction of the entrance. He wanted to find
out from Wayne Jones (McClelland Engineers) when we could get started, and about the
money allocation. Chairman Wallace said that was already in the minutes, in Ray's
report, it will be part of the apron project.
ITEM #4: Old Business.
A. Fuel and Line Service RFP Status Report. Chairman Wallace said B. Nickle is on
the Selection Committee. B. Nickle said he had met with Peggy Vice (City's Purchasing
Officer) and reported the boiler plate information required by the City had been added to
the RFP and it has been advertised. After the deadline, the proposals will be reviewed by
City Staff and an Airport Representative. Director Boudreaux, answering C. Wallace,
said it was advertised locally, it was also placed on the AOPA website, it was sent to
several large FBO's, and it was distributed locally on the field. J. Nicholson said they
had several inquiries from several people that work with large fuel companies asking for
a_copy_and_they-vere_going_to_distribute_them_also._B._Niokle_explained_the_City_only
wants one Airport Board member on the Selection Committee. Director Boudreaux
explained that after the City's Selection Committee reviews the proposals, they may ask
for some of the companies to come and make a presentation. Those on the committee are
Steve Davis (City Director of Finance and Internal Services), Gary Dumas (City Director
of Operations), Peggy Vice (City Purchasing Manager), Bob Nickle (Airport Board
Member), and himself (Ray Boudreaux). R. McKinney said there is not someone that
knows aviation on the committee, and Chairman Wallace said there is not a potential user
on the committee. Some comments were made about only one Airport Board Member
being on the committee, and F. Sperandeo said it was an open meeting and he would be
there. B. Nickle said they would review the proposals and cull those that did not meet the
requirements.
Mayor Dan Coody said he had some experience with the City's Selection Committees
and if there were two Airport Board Members there, or on the committee, then it would
become a Public Meeting. He explained that when companies of private enterprise are
being compared, some companies don't want their proposals, their numbers, their
information, made available to everyone (in a Public Meeting). After the top three
companies have been selected then there is another process the City goes through.
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B. Electrical Upgrade for T-Hangars A, B, C and D Status Report. Chairman
Wallace reviewed the process the project had gone through to date. It went out to bid
and no bids were received. At the last Board Meeting Mr. Consul was here and explained
why he did not bid. Several meetings were held to discuss whether the project had been
over-engineered. He thanked F. Sperandeo for meeting with the City's Inspector. The
Board also had a Strategic Planning Meeting this week to discuss the design with
McClelland Engineers. After all the meetings it was decided the plans were not in excess
of the code the City requires. The code the City requires is not in excess of the National
code. Asking why it cost that much, it's basically because all the contractors are busy, it
is not a big job, and not an attractive job. All these questions did get the Board members
involved. F. Sperandeo did come up with a different type of switch that could be used.
We may be able to back down some of the cost and then it will have to go out for bids
again. Chairman Wallace said that having the Board members involved in the planning
was good, not that there was distrust involved, we just wanted to be involved He
commented the project will still remain on the table and it will need to come back before
the Board at the next meeting. Director Boudreaux stated the project is in the Budget for
this year. He reported the State Aeronautics said the project would be eligible for a 50/50
grant. F. Sperandeo asked Ray to check to see if the Airport could get a 90/10 grant.
ITEM #5: New Business. None.
ITEM #6: Other Business.
A. Items from the Public. None.
B. Items from the Board. Chairman Wallace told of the self-serve fueling being
inoperable over the holidays and customers were told they would have to buy to fuel at
the off-the-truck price. He asked for that to be an item for the next agenda. The item was
discussed by the Board, focusing on the customer that complained on AirNAV, no
service, delayed service_and_the_price_of-fuel.—Director_Boudreaux_said_he_had_almady
talked with the person that complained on AirNAV, had sent him a letter of apology
along with an airport cap. The others customers that are based on the field we have
identified and the cost of the fuel they purchased has been reduced to equal the self-serve
price. The other customers we haven't been able to identify. He reported corrective
actions have been put in place. F. Sperandeo asked the Airport Board to authorize
offering the person complaining on AirNAV a full tank of gas, and he would contact him
personally with the offer, and we should ask him to put on AirNAV what we have done.
F. Sperandeo also related the person had reported he had to be on the ground for three
hours. O. Loewer said he thought they should all be treated equally, not just reward the
one that was the most vocal. There may have been others that had similar experiences.
Chairman Wallace said he thought there were ten customers on Christmas Day and there
were ten or the following day. There were several local customers, including him.
Mayor Dan Coody asked for a letter to be drafted for his signature to be sent out.
Chairman Wallace asked for a report of this item to be placed on the agenda for the next
Board Meeting. Director Boudreaux said there were names on the credit card machine
but no addresses. R. McKinney suggested getting the "N" numbers from the tower and
then look them up on the FAA website. Director Boudreaux further explained regards
the person that had complained on AirNAV, saying he had sent him a letter, an Airport
cap, and offered him a free tank of fuel. We will send him another letter from the Mayor.
4
If he brings that letter back he gets a free tank of gas. He goes cross country a couple of
time a year from California.
O. Loewer asked if an item could be placed on the agenda each month for a report from
Professor Loewer's class. It is a wonderful opportunity and will give us considerable
food for thought. The students are not restricted by reality or past history, they can ask
questions, and they are very creative. Their report will provide ample opportunity for
publicity for the students and for the Airport. Chairman Wallace asked that the minutes
show the request, and the report would become Item G under reports.
ITEM #3: Receiving of Reports.
A. Charles Wallace, Chairman. Stated he had a few things to say. He asked they
remember who they are, to remember the (Airport's) Mission Statement, and their
community service to the aviation community. He said he had heard the real money is in
the big planes, but to remember the little folks on the other side of the field. They pay
property tax and hangar rent. They make one-half of the Airport's revenue. Remember
the whole aviation community, big and little. To embrace what may have seemed as the
enemy for a long time, change. He reflected on many world changes that have happened
during the past fifteen years, and also on changes locally. Things, that if he had told you
many years ago they would happen, you wouldn't have believed it. He mentioned the
good things that had come from those changes. We must learn to accept change, if we try
to control it, if we try to stifle it, we will miss the mark. He said it was his hope that
those at the table keep going and don't let your fears hold you back. Live in our dreams,
and look forward to what you can make this. We have come a long way.
ITEM # 7: New Board Structure.
A. Welcome new Board Member Vaughn DeCoster. Chairman Wallace reported that
Mr. DeCoster regretted he couldn't make his first meeting, but he had told us way back - -
that he had a meeting already scheduled out of town on this day. We welcome him to the
Board.
B. Election of Officer. Chairman Wallace stated the Board needed to elect a new
Chairperson, Vice Chairperson, and Secretary. It can happen one of two ways, a motion
to approve the slots of officers, or nominate them one by one. He opened the floor to
nominations.
David .Holtman nominated those listed below for the new officers, F.
Sperandeo proposed closing the nominations and to accept the
nominations. David Hotlman seconded the motion. Chairman
Wallace indicated those nominated were willing to serve. The motion
carried with the following elected as Airport Board Officers.
Bob Nickle Chairman
Janice Stanesic Vice Chairman
Dave Bowman Secretary
Chairman Nickle announced Mayor Coody had a few words to say. Mayor Coody
thanked Doc Wallace for serving on the Board, saying Charles Wallace is a friend of the
Airport. He also expressed his appreciation to all of the Board. He then proceeded to
5
read the Proclamation which proclaimed January 13, 2005 as Charles "Doc" Wallace Day
(copy attached as part of the minutes).
Chairman Nickle, stated that in recognition of Doc's long service on the Airport Board,
Ray and the fellow Board Members wanted to present him a wooden model of Doc's
aircraft, except the model hadn't come in on time for the meeting. The model will be a
carved model of Doc's plane, painted in the colors of his plane.
Chairman Nickle announced the meeting would adjourn, and there was cake in
honor of Doc Wallace.
Dave Bowman, Secretary Date
6
FAYETTEVILLE ITEM #4 ; B
AIRPORT ADMINISTRATION OFFICE
THE CITY OF FAYETTEVILLE, ARKANSAS
February 5, 2005
MONTHLY REPORT
Director, Aviation and Economic Development
Fayetteville, Arkansas
January 2005
AVIATION:
The January weather was unusual to say the least but it didn't interfere with a very good month in
sales activity. Fuel sales were 1 .4 times the monthly average and more than last year as well.
Operations were down as were operations for the other airport's in the area and can be attributed to
the weather. Most of our sales increase was due to the activity surrounding the Basketball games and
the charter operations for the several sports teams departing for away games. We continue to see a
lot of DC-9 and ERJ-145 operations.
We extended the deadline for submittal of the FBO RFP. At the request of a company wishing to
submit a proposal, the date was moved from January 31 until February 7. By the Board meeting in
February, we should have had a chance to review the proposals and offer a schedule for evaluating
. the proposals. Our Board Chairman, Bob Nickle, our past Chair Doc Wallace and the Director are
on the selection committee along with Alderman Don Man:, Steven Davis and Gary Dumas.
The porous concrete drain at T-Hangar "G" was repaired and has been checked for proper function.
The T-Hangar "H" construction project is progressing well. The piers have been set and the asphalt
has been laid. We spent a lot of time insuring that the elevations were correct to insure proper
drainage. The steel should start up by the second week of February.
The USDA Forest Service project is complete. Final inspection is scheduled for February 9. The
FAA and representatives from the Forest Service will be here for the inspection. We opened the
pavement for use late in the month and the tower operators report that it is receiving good use.
Garver engineers were awarded the design and build contract for the remainder of the Forest Service
project which includes three buildings, a driveway and a parking lot. We have attended meetings
with the City planning folks along with Garver to get the project underway. There is still no word on
when the aircraft will start operating from the airport. The government is looking at new aircraft for
the mission but there is no information on when there might be a new fleet of aircraft based in
Fayetteville.
We met with Bennard Dunkelburg to start the process for our Master Plan update project. The
master plan was published in 1999 but the work was actually done much earlier. Typically, the FAA
wants the master plan to be re-accomplished every five years. We have received funding for the
update through the FAA. I will present the draft scope of work to the Board at the February meeting
with the goal of approving the scope at the March meeting.
We have talked with FAA about the West side General Aviation ramiect and have received
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING A ETTEVILLE, AR 72701
PHONE 50 1 -718-7640 Ext. 5 • FAX 501 .718-7646
r
• Monthly Report for January
Dated February 5, 2005
Page Two
good support. Wayne Jones is providing more accurate estimates for use in the AIP budget. We feel
very good about the project. The project will give us additional parking area as well as additional
ramp for West side hangar projects.
We have begun the hangar roof repair project part of the 2005 capital improvement program. T
Hangar "B" will be complete by the board meeting in February. With any luck, we will do T Hangar
"C" as well which will complete our preventative maintenance of the T Hangar roofs. The other
buildings are much younger and do not need attention yet. We will continue to inspect annually.
The roofer returned to repair the roof on the AMP maintenance building. Results were much
improved.
"Plane Good Restaurant" continues to perform well. They have changed their hours to open for
breakfast through lunch daily and for dinner on Friday and Saturday. The Friday and Saturday menu
will be all you can eat seafood buffet.
. The Post Office will now open February 21 " with move in scheduled for the 181h. The project
slipped when they changed the size of the service doors in the back to accommodate their carts.
We continued our meetings with Betty Loewer to discuss the project to have the Architectural
students redesign the Terminal into more useful space. She and her team will visit the building early
in February and will interview selected staff and members of the board the following week.
The project to evaluate the economic impact of the airport to the citizens of Fayetteville and
Northwest Arkansas has been signed and delivered for action to the Walton College of Business. I
have talked with Jeff Collins about the project and he reports that the results will be available for
report to the Board at the April Board meeting. It is important that we have the information available
before we begin the 2006 City budget process.
We have had meetings and discussions concerning the T-Hangar rewiring project. We are now
waiting on the engineer who stamped the drawings for information before proceeding with the next
step which is to redesign and re-bid the project.
Air Fest 2005 planning continues on schedule. All members of the board and interested citizens are
encouraged to volunteer for the event by calling the Museum. Highlight of the 2005 event will be
the return of Bobby Younkin. He will perform in Samson, the Lear Jet and the Beech- 18. The date
has been set for Father's Day weekend, June 17-19, 2005.
The Museum has been successful in getting on the schedule for the Canadian Snow Birds for
October 5, 2005. This is a Wednesday afternoon but will be a great aviation event for all of
• Northwest Arkansas. They fly as many as eleven Tudor aircraft in very tight formation. The Snow
Birds rival the Thunderbird with their crowd pleasing performance. They will be the only act in the
October event which will begin in the early evening to give the crowd time to leave work , pick up
the family and get to the airport.
Monthly Report for January
Dated February 5, 2005
Page Three
Our new Wi-Fi Hot Spot is up and operating in the terminal building. Anyone with a wireless
connection on their lap-top can connect anywhere in the terminal building.
Economic Development:
The ex-officio members of the FEDC (Fayetteville Economic Development Council) Board of
Directors counted the votes for the officers' election. The worker bees, a representative from the U
of A, the Chamber and the City meet for breakfast monthly. Activity is picking up as the
organization gets known throughout the State and the region. We refer all inquiries to the FEDC
office.
Our Van Asche cost share project is nearing a successful conclusion. We have requested the project
to be on the February 15'" City Council agenda for action. If approved, this project will continue the
effort by the City Administration and the Chamber of Commerce to provide improved access to the
NWA Mall retail district.
We continue to have meetings on the rail project for the siding to the industrial park north of the
airport. Financing is still the long pole in the tent.
Reg,xVitlilly Submitted,
Ray M. Boudreaux, Dir or
17ayve mille
. ARKANSAS
FBO Report
TO: Fayetteville Municipal Airport Board
THRU: Ray M. Boudreaux, Director
FROM: James Nicholson, Financial Coordinator
DATE: February 10, 2005
SUBJECT: FBO Status Update
Tower Operations: This graph compares monthly totals of aircraft operations since
January 2000. The operations count in January was down compared to previous
years, however much of the falloff can be attributed to the persistent bad weather last
month.
OPERATIONS - CUMULATIVE 2000 - 2005
e50
4
C
°e 40 022/000 AN
p D2DO1
M 2002
❑ 2003
M 2004
ZO ❑ 2005
10 1 I I
. A
FBO Fuel Sales: Despite a drop in operations, the fuel sales volume in January was
up significantly due to bulk sales to customers based on field. The January sales level
is approximately 137% of the FBO's monthly average volume of 31 ,305 gallons for the
past 12 months.
FUEL 5ALE5 - CUMULATIVE 2001 - 2005
n 400
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a ❑ 2002
0 300 O 2003
M M 2004
c 250
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'0 200
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Local Prices: Following is a comparison of regional retail fuel prices as of 2/9/05:
Regional Jet Center (XNA) Avgas: 3.43 Jet-A: 3.22 Mogas
Pinnacle Air (ASG) 3. 32 3.23
Beaver Lake (Rogers) 3. 35 3. 10
Hughes Aviation (Bentonville) 3.07 (SS-2.75) 2.93
Siloam Springs (City-run) 2.50 (SS-2.25) 2.45
Fayetteville Municipal 3.06 (SS-2.57) 3. 18 1 .89
Regional Prices :
Central Flying Service (LR) 3.63 3.37
Trajen FBO Network (Austin TX) 3.60 3. 82
The Graph below illustrates wholesale fuel price fluctuation since January 1 , 2005.
Wholesale Fuel Price Trend
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Week 2005
FYV Fuel Ops Facts:
January 2005 fuel sales: 37,676 Jet - 87.7%
5,260 Avgas - 12. 3%
42 ,936 Total
Jet-A sold to FYV-based customers in January: 19,916 - 52.9%
Jet-A sold to transient aircraft customers in January: 17,760 - 47. 1 %
Avgas FYV- based truck sales in January: 1209 - 23.0%
Avgas transient aircraft truck sales in January: 29202 - 41 .9%
Avgas sold to Self-Serve customers in January: 12849 - 35. 1 %
87 MoGas gallons sold to Self-Serve customers in January: 309
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AirNav: City of Fayetteville (FBO) at Drake Field Airport Page 1 of 3
1
2 - 10 -05
=R1RNiqv . com
.® Sel> Saruc fLkcl
City of Fayetteville (FBO)
at Drake Field Airport
Services Aviation fuel services
• Airport management Brand: AvFuel
• Aviation fuel Fueling hours: 24 hours a day
e Aircraft parking (ramp or tiedown)
. Hangars Fuel prices as last reported on 03-Feb-2005
. Passenger terminal and lounge 100LL Avgas Self service $2.57
• Aviation accessories 100LL Avgas Full service $3.06
. Catering Jet A Full service $3. 18
• Pilot supplies Mogas (auto) Self service $ 1 .89
. Rental cars
• Courtesy cars (free for pilots to use in the Discounts: cash, AvFuel card, volume
• local area) purchases
• ... Prices include all taxes. Prices not guaranteed.
Contact information
Address: 4500 S School Ave
Fayetteville, AR 72701
United States of America
Telephone: (479) 718-7641
(479) 718-7642
Fax: (479) 718-7646
Email: aimort economic development@ci.fayetteville.ar.us
Web site: www.accessfayetteville.org
Comments from AirNav users
From Mark Dymond on 28-Jan-2005
This is a follow up to my comments re my 12-26-04 visit to FYV. I contacted the manager, Ray
Beaudreaux, and appealed to him re my experiences. To his credit, he agreed with my position
and did indeed credit my card the appropriate ammount. In addition, he even sent me a nice
FYV airport cap! It was a nice gesture on their part. They have redeemed themselves, in my
http://www.aimay.com/airport/FYV/A3 2/8/2005
AirNav: City of Fayetteville (FBO) at Drake Field Airport Page 2 of 3
eyes.
From J.G. Metscher on 11-Jan-2005
AMP Maim. Service is great. Don't expect to receive self serve prices from the truck when self
serve pump is down. Last 2 trips we made to KFYV self serve pump was not functional.
Thanks Ray! ! !
From Mark Dymond on 27-Dec-2004
Stopped in while westbound from Ga. to Ca at 0545 on 12-26-04. Found the SS pump, but after
dispensing just $0.29 worth of fuel, it froze up, probably due to cold wx. I called emerg
numbers posted, but no response. Didnt have enough fuel to go somewhere else. Called the
FBO (who also owns the SS operation) at 0900 and got the line guy. He said the pump fteezing
is common in the cold wx. (No sign posted on the pump, though.) He said I could taxi over to
the FBO and he would do 'truck gas', but he 'couldnf honor the SS price. He was very polite,
but as a city employed, his hands were tied. I will contact the mgr. this wk, to see if he will
honor the SS price. This stop cost me about 3 addtl hrs, plus another .50/gal. Not good PK
From Michael Ring on 13-Apr-2004
We found the staff to be very friendly and they went out of their way to make sure our stop over
was a good one. The fuel price was outstanding ($1 .95). Be sure to tell the tower you want to go
to the self-serve fuel station. It is not located by the FBO. Food at the restaurant was marginal at
best.
From Jim Darr on 05-Apr-2004
I stopped in at FYV for an aviation safety seminar on April 3, 2004. At the conclusion, the FBO
loaned me a crew car for a short visit in the area. Upon returning I asked about fuel options and
was told they had a new self service facility with fuel priced at $ 1 .95. They directed me to the
pump and two of the members of the airport board of directors who happened to be present
helped me with the fueling process. The facility is convenient, modem, and has all the services
you would want with great fuel prices.
From Aaron Kosht on 19-Sep-2003
I highly reccommend this FBO. The staff is very friendly. The facility is in great shape with
WSI terminal, and the staff were willing to go the extra mile to handle my needs.
From Bob Tippens on 09-Sep-2003
Stopped for fuel/rest on August 23. Beautiful airport and Line/Inside service was great. Plan on
making this a regular stop when heading north from KTYR.
From William Freeman on 25-Jun-2003
This is what an FBO should be. Great people, service and a very nice facility. I should mention
that it is everything we need and I didn't have to sell the plane to pay for the fuel.
From David W. Naumann on 19-May-2003
Best city operated FBO I've ever seen (32 years experience.) First rate service and friendly
personnel. Great facility for crews that need to wait for their passengers.
• From Bo Boggs on 29-Oct-2002
We ovemighted with relatives 10/14-15. Facility is excellent and service is outstanding. Jim
http://www.aimay.com/airport/FYV/A3 2/8/2005
AirNav: City of Fayetteville (FBO) at Drake Field Airport Page 3 of 3
J
Bell (at north end of field) checked and bled our brakes for $10 and gave me lots of good
advice about a high EGT reading. It makes an excellent place to stop if you are anywhere near.
From Mark Parmley on 09-Sep-2002
Wonderful experience! These guys were great. Let me have the courtesy car much longer than I
was supposed to and had cheap gas too! One of the largest and nicest FBO's I've ever seen.
Thank you.
From Mike Foote on 22-May-2002
Be careful about returning after hours to leave. I found the terminal locked with no way of
getting inside the fence. Spoke with the tower personnel and they were unable to help.
Jacksonville FSS finally told me to climb the fence and if the police showed up to have them
call them. There is key pad access through the gate, but although the FBO attendant was
informed that I would be returning late, did not offer any code to me. Not a pleasant experience.
From Vas Chellappa on 23-Mar-2002
FBO is great, but contrary to what the AirNav page says, I can't seem to find any aircraft rental
or flight instruction available. I contacted the FBO too. I was looking for a trainer aircraft like a
C- 172 or similar.
From Patrick Andrews on 07-Mar-2002
Fantastic! ! I called ahead and talked to James about some hangar space. Although I arrived late,
due to maintenance delay, the arrangements had been made. James and Eric coordinated with
the Tower and I taxied straight to the hangar. Staff car back across the field. Very nice courtesy
car to use into Fayetteville. My aircraft was carefully towed to the terminal the next morning.
Refueling process was very carefully executed. Top notch personnel—this is a well organized
and smooth running operation. Tip of the Texas hat to James, Eric, and Leon.
Where would you like to go neat?
• Update the services or contact information about City of Fayetteville (FBO)
• Drake Field Airport information
• AirNav home page
Copyright C AhNav, LLC. All rights resmed. Privacy poficv Cmta
http://www.aimay.com/airport/FYV/A3 2/8/2005
2 10 - U5
J�Y44 Scopc
TASK ORDER NO, 5
AIRPORT MASTER PLAN UPDATE
FAYETTEVILLE MUNICIPAL AIRPORT
STATE OF ARKANSAS
COUNTY OF WASHINGTON
This Task Order is written pursuant to the basic agreement entitled AGREEMENT FOR
ENGINEERING SERVICES BETWEEN McCLELLAND CONSULTING ENGINEERS,
INC. AND THE CITY OF FAYETTEVILLE, ARKANSAS, executed on April 30, 2003.
The referenced basic agreement pertains to proposed improvements to Waldron's
Municipal Airport. This Task Order entered into and executed on the date indicated
below the signature block, by and between the City of Fayetteville and McClelland
Consulting Engineers (MCE) sets forth the project description, project schedule, and
professional fees related to the preparation of an Airport Master Plan Update.
SECTION 1 - PROJECT DESCRIPTION
The description of the project is as described in Exhibit "A" to this Task Order.
SECTION II - PROJECT SCHEDULE
From the time the City of Fayetteville issues the Notice To Proceed (NTP), MCE will
endeavor to provide the draft Airport Master Plan Update within 9 months. After review
and comments by the FAA, MCE will endeavor to complete the final Airport Master Plan
Update within 90 calendar days.
CADocuments and Settings\rboudreaux\Local Settings\Temp\Task Order 5.doc Pagel of 3
SECTION III = SCOPE OF SERVICES
MCE shall, generally, provide those services listed in the basic agreement which are
applicable to this specific Task Order. Specifically, the Master Plan project is to include
the Program of Services as outlined in Exhibit "A°.
SECTION IV = FEES AND PAYMENTS
A Lump Sum fee of $ is to be paid to McClelland for the work associated
with the described project. The basis for this fee is presented in Attachment B.
CADocuments and Settings\rboudreaux%ocal SettingATempUask Order 5.doc Page 2 of 3
SECTON V = BASIC AGREEMENT IN EFFECT:
Except as amended specifically herein, the basic AGREEMENT shall remain in full
force as originally approved and executed.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly
executed as of the date and year first herein written.
FOR THE CITY OF FAYETTEVILLE:
By:
Mayor
Attest:
Date:
FOR McCLELLAND CONSULTING ENGINEERS, INC. :
By:
President
Attest:
• Vice President
CADocuments and Settings\rboudreaux\L.ocal Settings\Temp\Task Order 5.doc Page 3 of 3
Zka hn (o : A
DvaFt
Ecmfv
a . IO- US
• Exhibit A
Program of Services
Fayetteville Municipal Airport/ Drake Field
Planning Program
Introduction
The City of Fayetteville wishes to update the master plan and program for the development of
Fayetteville Municipal Airport/Drake Field, identifying and examining the role of the airport within the
region's system of airports, and formulating a strategic plan and program that best represents the
goals of the community and airport and sets forth a realistic and achievable direction and plan of
action for the development of the airport and its environs.
The Consultant will work In close liaison with the City, Airport Management, interested parties, and
the Federal Aviation Administration to make certain that the plan for Fayetteville Municipal Airport
truly reflects the airport's development and strategic needs. The following work program describes
the effort required to successfully complete the planning program for Fayetteville Municipal Airport,
addressing the development needs of the airport and providing a program for realistic
implementation. This study will consider, at a minimum, the numerous elements described in FAA's
Advisory Circular 150/5070-6A, AirportMaster Plans, and AC 150/5300, Airport Design.
•
Element One/Project Management and Organization
Task 1.1. Project Coordination
Description: The Consultant will work in close liaison with the City of Fayetteville, Airport
Management, interested parties, and the Federal Aviation Administration to make certain that
the plan truly reflects the airport development needs. Regular meetings and discussions will
be held between the Consultant and Airport Management. It is envisioned that the meetings
will be held every month during the course of the study (maximum of six meetings),
supported by telephone discussions. The purpose of the meetings will be to report on
progress made on the study since the prior meeting, receive input from the participants,
report on important phases or sub-phases that have been completed, identify problems
encountered for the purpose of resolution, evaluate and select alternatives presented, and
generally afford an opportunity to review the work and findings at various stages of
completion.
The Consultant will develop a schedule for conducting the planning program, updating it as
appropriate with the approval of Airport Management.
Product: Meetings will be held with Airport Management every month, as necessary,
supported by regular communication, verbal and written during the course of the planning
program.
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Task 1.2. Public Information Program
Description: Two (2) Public Information Meetings will be held as a means of informing the
users and the public about the project and obtaining comments. The initial Public
Information Meeting will be held following the development of the forecasts of aviation
activity and the development and analysis of alternatives, and the second Public Information
Meeting will be held following the formulation of the recommended development plan,
environmental review, and implementation plan.
The Consultant will be responsible for conducting the meetings, reviewing the scope of the
project, presenting the findings and recommendations of the plan and program, and
responding to any technical and professional questions and concerns. The Consultant shall
plan the format, graphics, and handouts needed for the meetings. Following each meeting,
and for all meetings held in conjunction with the development of the planning program for .
Fayetteville Municipal Airport, the Consultant will prepare meeting notes and, upon
approval, shall make these meeting notes a part of the record for the project. The Sponsor
shall be responsible for the meeting location.
Product: Two Public Information Meetings as a means of informing the users and public
about the study and its findings and recommendations.
Element Two/Background Information Inventories
This phase of the project involves the establishment of a sound basis for plan and program
development through the assimilation and documentation of appropriate base data.
Maximum utilization of existing information that is current and applicable to the objectives
and overall intent of this study will be made to avoid redundancy and unnecessary data
collection.
Task 2.1. Identification of Available Information, Inventory of Existing Planning Data, and
Collection of Socioeconomic Data
Description: Existing (secondary) data and information, such as, but not necessarily limited
to, documents, maps, studies and projects currently underway or in the planning stages (on
and off airport property and in the vicinity) that may directly or indirectly influence this
study effort will be identified, reviewed, and documented. Such information would, for
example, include a review of any existing regional and state system plans, airport layout
plans, environs plans, surface transportation plans, terminal plans, utility plans, engineering
reports, community master plans, among others.
The Consultant will collect, analyze and incorporate information from local, regional and
state aeronautical studies, comprehensive planning documents, and ground transportation
studies as related to the development of Fayetteville Municipal Airport.
In addition, historic and forecast socioeconomic data for Fayetteville and the region will be
collected from secondary sources.
Fayetteville Municipal Airport/Drake Field Planning Program 2
Program of Services/February 7, 2005/BARNARD DUNKELBERG & COMPANY
Product: Identification, review and documentation of existing data,and information for use
as input to future tasks. Collection and analysis of relevant information that could impact this
study and the recommendations that are ultimately formulated.
Task 2.2. Facilities Inventory
Description: The Consultant will inventory all facilities within the boundaries of Fayetteville
Municipal Airport, including buildings, runways, taxiways, aprons, internal roadways,
navigational and electronic aids. This will result in a complete facilities inventory recording,
serving as information for the demand/capacity analysis and overall database and
informational program. The facilities information that is gathered will result in written and
graphic documentation in the master plan, as well as a technical drawing file documentation
(AutoCAD') for use in preparation of the Airport Layout Plans.
Product: Recording all facilities within airport bounds to serve as input to future tasks.
Task 23. Building Height Survey
Description: The Consultant will determine the height of each building and structure within
the bounds of the airport. This information will be used on the Airport Layout Plan and can
be included in any data base management program established for the airport.
Product: A determination and recording of the height of each building and structure within
airport bounds. To be used as required information on the Airport Layout Plan.
Task 2.4. Inventory Existing Land Use and Zoning
Description: Review and update as necessary and appropriate existing land use and zoning maps
and accompanying narrative within the airport environs, including that area anticipated to be
encompassed by the existing and/or future noise contours resulting from this study effort. General
boundaries can be initially established for ascertaining land use and zoning patters based on
current noise contours. This environs area would then be refined, but would extend a minimum of
one mile off each runway end and one-half mile off the sides of the runway, following ownership
lines or other definable landmarks, for inventory purposes. Existing land use within the airport
environs shall be reviewed. Noise sensitive uses/areas shall be identified. In addition, natural
characteristics that shall impact development and planning on and off airport property shall be
identified. Key transportation routes shall be identified.
Product: Documentation of existing land use and zoning within the airport environs to be
used as input to future tasks.
Fayetteville Municipal Airport/Drake Field Planning Program 3
Program of Services/February 7, 2005/BARNARD DUNKELBERG & COMPANY