Loading...
HomeMy WebLinkAbout2004-07-08 Minutes., • MINUTES OF THE AIRPORT BOARD July 8, 2004 MEMBERS PRESENT: Charles Wallace, Dave Bowman, David Hollman, Bob Nickle, Janice Stanesic, Frank Sperandeo MEMBERS ABSENT: Otto Loewer STAFF PRESENT: Ray Boudreaux, James Nicholson, Louise Powers OTHERS PRESENT: Chris Cleek-ARAB Pest Control, Chris Cheadle -Fayetteville Government Channel, Judy Hammond -Ark. Air Museum, Rick McKinney -Tenant, Wayne Jones -McClelland Consulting Engineers, Terry Collier -Tennant ITEM #1: Welcome. Chairman Wallace welcomed those attending, those watching on TV and thanked the Board for attending. 1"% F.'kW.1X F: WTTr1r 7; Minutes of the April 8, 2004 meeting, Minutes of the May 13, 2004 meeting, • Minutes of the May 26, 2004 meeting, Minutes of the June 10, 2004 meeting. A motion to approve the minutes was made by Bob Nickle and was seconded by Dave Bowman. The motion carried. ITEM #5: Receiving of Reports A. Chairman Charles Wallace. Said he enjoyed Airfest and also thanked Judy Hammond, Air Museum Board, the Airport Staff, and the Airport Board. It was a good effort presented to the community. B. Ray Boudreaux, Director. Explained each quarter he prepares the Quarterly Report for the City Council and that is included in your packet. The U. of A. Hangar may be finished by the end of July. When the U. of A. moves out of their old hangar we have another company ready to move in. In June we had Airfest, then, we had the July 4`h celebration here. The self -serve facility is a big success. Said he had been working with W. Jones and H. Brewer on the electrical upgrade of the older T -Hangars. Some revisions are to be made on the plans, have a final review, and then advertise for bids. A decision to do one hangar or do all the older hangars is needed. The FAA Airport Certification Inspector was here yesterday and we had an out -briefing this morning. Last night while he was checking the airfield lights the beacon didn't come on. Leon and staff have already fixed it this morning. We had the airport in good shape for the inspection. Next year the FAA won't have the Part 139 Limited Specifications, which we have been • operating under since the airlines left. The FAA is revising Part 139. We will have to turn in our License and get a new License. It will take a lot of work, and a new manual. FAA Part 139 covers scheduled airplanes, and in our case, it includes some of the larger ballgame charters. It also covers regulations on the level of security, airfield maintenance, maintaining the airfield lighting, lighting of the final approach, clear zones, and building zones. We meet the requirements at this time and we'll have to decide if we want to continue to meet the new Part 139 guidelines in the future. R. Boudreaux said he had requested bids on getting the cement work repaired at T - Hangar G, and was still waiting for one other bid. R. McKinney, tenant, questioned why R. Boudreaux was getting bids for the cement work, saying it was an installation problem, it was Marinoni's problem and he should pay for the repair. R. McKinney suggested bringing John Marinoni in front of the Board to confront him. R. Boudreaux suggested leaving the problem to management, saying that after we receive all quotes, then he would talk to Marinoni and give him the opportunity to pay for the cement repair. C. Wallace cautioned that he didn't want to put the City in liable, that we could ask the contractor to talk to us, but we can not go further than that. B. Boudreaux said he had talked to the Postal Service and it looks like they will move here, but the lease has not been signed by the Post Office. C. James Nicholson, Financial Report. He went over the charts in the agenda on the aircraft operations and fuel sales. R. Boudreaux said the tower has reported the last four months' operations had topped XNA's operations. J. Nicholson said during the first • quarter we passed the number of operations we had when we had airline service. Our fuel sales show a small increase over the amount sold same time last year. We have not hit our peak sales period which is in the fall. C. Wallace said our goal is 50,000 gallons. The self -serve fueling facility is still selling a lot of fuel. F. Sperandeo stated he would like the MARS program to continue, and would like to ask management to consider getting more competitive on fuel prices, to get the price down and not just close, and to concentrate on an ad campaign. F. Sperandeo reported a lot of pilots are going back to Siloam Springs. C. Wallace said the Board could discuss the fuel price at the Strategic Planning Meeting. J. Nicholson reviewed the Projected Year End totals in the Financial Report. Fuel prices did go down in June and that changed the projections. Flood damage to our fences was $18,432 and $18,000 assistance has been requested from FEMA. The fuel pricing policy was discussed and it was decided to discuss it further at the Strategic Planning Meeting. F. Sperandeo said he wanted to break even at the end of the year, and B. Nickle said to do that we could raise the fuel prices and raise the rent. R. Boudreaux said we are doing everything we can to keep the expenses down. We are moving in the right direction, but are we doing enough? D. Louise Powers, T -Hangar Report. Stated all the T -Hangar units are rented. There are 15 names on the waiting lists that are not duplicate names. In the FBO Hangar there were 5 regular monthly tenants and there were 16 that used the FBO Hangar for overnights. F. Maintenance Report. Chairman Wallace asked to move the Maintenance Report • ahead of the Construction Report. R. Boudreaux said the maintenance guys spent a lot of time getting the airport ready for the Air Show, and then working on the grounds and 2 J getting the electric ready for the 4`h of July fireworks. Also three weeks ago we were notified by the FAA that our Certification Inspector would meet with us on July 7 1 and 8`h, yesterday and today. The water/flood damage was amazing at the south end. The time the back gate stays open has been reduced. Construction work on T -Hangar roof has begun and every time it rains we get washers on the ramp. Said he had talked with the contractor about the problem. C. Wallace said there was a substantial reduction in the leaks in the hangar. R. McKinney asked if roof repairs will be done on T -Hangar B, because it has leaks. R. Boudreaux said if there is money available in the budget it would be done. C. Wallace asked that be discussed at the Strategic Planning Meeting. J. Nicholson reported that a roofer had been here and worked on Superior's roof and AMP'S roof. R. Boudreaux said we wanted to continue to put enough money in the budget to keep the maintenance going. Referencing the Certification Inspection, he noted the FAA's standards and requirements for the airport are pretty high. It includes mowing of certain areas, runway and taxiway lighting systems, and safety items. The Board and audience discussed the porous cement drain. W. Jones, when asked, said he didn't believe Marinoni Construction would pay for the cement replacement, and wasn't sure Mr. Marinoni would come before the Board. He explained the warranty time limit had expired. F. Sperandeo said he would rather have a "back room" solving, rather than on TV. R. Boudreaux reminded the Board he had the repair process under way and would present the cost of the repair to Mr. Marinoni to see if he would pay. R. Boudreaux said he thought it had been important to move ahead with the repairs. He said he had started the repair process when he recently found that part of the drain was not working. R. • McKinney complained the City had not received the work for which it had paid. Directing his comments to Mr. Boudreaux, R. McKinney strongly voiced his differences of opinions. E. Construction Report. W. Jones said the Taxiway H is 25% complete. The rainy weather had slowed it down some, saying the contractor would pump water out and then it would rain again. The corporate hangar is about 80% complete. They are getting ready to paint the inside walls. The heater system is in and the water meter will be set next week. Discussion followed on the electrical system update for T -Hangars A -D, whether to do one, or bid all, the purchasing requirements to be met, money in the budget, time frame, and the possibility of getting a State Grant for that type of work. R. Boudreaux explained they had to carefully manage the requests to the State Aeronautics; we want to get the maximum we can from our requests. They don't grant every request and will only grant so many in a year. Their money for grants is down because aviation fuel sales are down in the state. ITEM #7: Old Business. A. T -hangar "13". R. Boudreaux said the first set of bids received were 125% over the engineer's estimate and the City was not allowed to negotiate the price down, you have to re -bid. We reworked the specs, reducing some costs, and put it out again with a higher estimate. C. Wallace said there were two things to consider, whether it was within the scope of what we want to pay and is this where we want to spend the money? Budgeting discussion followed. W. Jones said McClelland Engineers recommended accepting the bid by Architectural Contractors, Inc. He commented that as they are already working on N . the field, they could probably give a lower bid. F. Sperandeo said he had requested in January they use metal halide lights in the hangar units and the plans show three 150 watt fixtures in each unit. He insisted the one metal halide light would give off more light and would light the whole hangar better than three 150 watt lights spread about in the hangar. W. Jones said they had tried to keep the costs down in the plans. R. Boudreaux recommended awarding the bid, which is within the budget, and then speak with the contractor about the metal halide lights. B. Nickle asked that next time the agenda provide information about the contract, name and amount. Dave Bowman made a motion to recommend the City Council award the contract to build the T -Hangar to Architectural Contractors, Inc. for $314,135.00. Frank Sperandeo seconded the motion. The motion carried. Frank Sperandeo made a motion to request a Change Order to replace the lights in the new hangar with a single metal halide light in each hangar unit. Janice Stanesic seconded the motion. During the comment period B. Nickle said that if the Board approved the change of lighting, he didn't want to hear complaints from the tenants. The motion carried. SB. Taxiway "E". R. Boudreaux said we received approval to get bids. The project will be funded by a 95% grant from the FAA and a 5% grant from the State Aeronautics. The contract with APAC McClinton -Anchor is for $607,078.90 with a 10% contingency of $60,708.00. W. Jones answering the Board's questions, briefly explained how the engineers determine the strength or load bearing capacity for the taxiway. Bob Nickle made a motion to recommend the City Council award the contract for Taxiway E to APAC McClinton -Anchor for $607,078.90 with 10% contingency. The motion was seconded by Dave Bowman. W. Jones said two bids had been received and McClelland Engineers recommended accepting McClinton -Anchor's. Their bid is within the limits of the appropriations the FAA has given the airport along with the State grant. Answering F. Sperandeo, yes painting in the project means striping the taxiway. The motion carried. ITEM #8: New Business. A. Lease for ARAB Pest Control to lease 4140 S. School Avenue. R. Boudreaux explained they would pay rent of $500 per month plus provide pest and rodent control on the terminal building and other building on the field, which has value to the airport of $200 per month. The lease does contain an item on hazardous materials. They will provide for their own utilities, maintenance, and liability insurance. They have six !0 F employees. C. Cleck stated they wouldn't be storing any trucks at the building except on very cold winter days. The employees take their trucks home each night. Bob Nickle made a motion to recommend the lease to the City Council for approval and David Holtman seconded the motion. The motion carried. B. Lease Agreement for Hertz to rent parking spaces north of the terminal building. R. Boudreaux explained they would pay us $200 per month for 20 parking spaces at $10 per space. They don't anticipate using all 20 spaces every month. They will use the third row in the terminal parking lot. D. Bowman questioned that all the lights in the lot were working. R. Boudreaux said they were working on that. David Hollman made a motion to approve the Lease with Hertz, and Dave Bowman seconded the motion. The motion carried. ITEM #9: Other Business. A. Items from the Public. C. Wallace said we have a request from Rick McKinney for an item to be placed on the August agenda. Mr. McKinney had to leave early and asked that increased security for the east side ramp, including several cameras, be placed on the agenda. • B. Items from the Airport Board. C. Wallace, answering Mr. Sperandeo, said the Maintenance List will be discussed at the next meeting. B. Nickle asked that data be available on the cameras at the next meeting and for it to not drag on for several meetings. Dave Bowman told of the upcoming Aviation Camp at the Air Museum for children ages 8 through 12. The EAA will be here to help take the children on rides one day of the camp. J. Hammond gave the camp dates as July 12-18'h. Meeting Adjourned at 3:24 p.m. Bowman, 5 D Date