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HomeMy WebLinkAbout2004-06-10 MinutesFAYETTEVILLE MUNICIPAL AIRPORT BOARD MINUTES • June 10, 2004 MEMBERS PRESENT: Charles Wallace, Frank Sperandeo, Bob Nickle, Janice Stanesic MEMBERS ABSENT: Otto, Loewer, Dave Bowman, David Hollman STAFF PRESENT: Ray Boudreaux, James Nicholson, Louise Powers OTHERS PRESENT: Judy Hammond -Ark. Air Museum, Terry Collier -tenant, Chris Cheadle -Fayetteville Gov. Channel, Drew Terry-NWArk. Times, Wayne Jones and Johnny Quinn -McClelland Consulting Engineers Cherie Boudreaux -citizen ITEM #1: Welcome. C. Wallace welcomed all watching on TV and those attending the meeting. He explained Dr. Loewer is out of the country and David Hollman is in Florida and Dave Bowman must just be late. • ITEM #2, #3, and #4: Approval of the April 8'h, May If, and May 26`h 2004 minutes. C. Wallace asked that we put off approving the minutes until later when the Secretary would be here. ITEM #5: Receiving of the Reports. A. Charles Wallace, Chairman. Stated he didn't have much to report this time. B. Ray Boudreaux, Director. Told the Forest Service was conducting their pre-bid meeting in the terminal this afternoon. They plan to award the Design/Build contract on June 24h. McClelland Engineers is working on the plans for the taxiway extensions and they will advertise next week and if they get good bids we will hopefully have the contract at the July meeting. Work continues with Judy for AirFest. The AVGas promotion was completed at the end of May and it was considered a success. Sales were good. Bids opened in May for the T -Hangar H. Talked to a different contractor today about fixing the drainage for T -Hangar G and received an estimate that was considerably lower. Said he had been working to hire the Economic Development Director and assisted in selling some property in the Industrial Park. C. Wallace told that Ray had been the graduation speaker at Webster University. C. Louise Powers, T -Hangar Report. All of the T -Hangar and their storage units are rented. In the FBO Hangar, we had two customers for a total of three nights and we have • five regular monthly customers. June has already seen an increase for the FBO Hangar. D. James Nicholson, Financial Coordinator. Referring to the charts in the agenda, he reported the operations had increased and the introductory price on self -serve AVGas had helped. He said with the fuel prices going up, the jet burners seem to be filling up at • home before their trip with enough to get them back home. R. Boudreaux stated we offer fuel discounts for quantity sales and we are working hard to get on as many contact fuel programs as possible. F. Sperandeo made several suggestions regarding the fueling operation: Calling all the wholesale fuelers and getting their price and eliminate the middle man, buying in larger quantities to receive discounts, and buying partial loads at lower prices, saying he knew the fuel companies have an attitude towards small airports. He said somewhere there is cheap fuel. C. Wallace explained the Airport has a contract with a fueler to provide fuel for three years and you have to buy your fuel from them when under a contract. Also when you buy on the Spot Market you usually have to pay with cash and it would be hard for the City to do that. R. Boudreaux stated the City's purchasing regulations are very specific. Our fueling contract is in effect until November and we will be going out for bids for a new contract. Our contract is to pay for the fuel at the lowest price. He said he had talked to other airports and they are paying what we are paying. Fuel is high everywhere. We buy one tanker load at a time. J. Nicholson said they tack on a shipping fee for partial loads. B. Nickle said what F. Sperandeo was asking the staff to make decisions on are world decisions on fuel pricing. J. Nicholson said fuel suppliers are coming to visit with us now because they have seen our increase in traffic. C. Wallace stated that the self serve facility is a very small part of our activity. It did bring us more traffic and may have brought us more continuous traffic. He reported seeing Mickey Gilley at the self serve facility several times, flying from Dallas to Branson. . J. Nicholson, speaking of the Financial Report, referred the Board to the charts in the agenda. Board discussion followed F. Sperandeo wanted the FAA to be notified of the Airport's increased traffic count. R. Boudreaux said the FAA's final cost analysis was completed in November 2003 and we have submitted additional information for the FAA to consider for that time frame. The review is prepared every two years. We will start paying for the tower in February 2005. J. Nicholson said there had been about $18,000 flood damage on the airport. The FEMA people have been here to inspect and we may get some reimbursement funds. C. Wallace stated he appreciated the consistency of the standardized financial reports. He commented the year end amount is constantly changing, and we are spending more than taking in. E. Construction Report. W. Jones said the construction work on the east side taxiway has begun and is 20% complete. The U. of A. hangar is 65% complete. On Monday the ad will come out for Taxiway A & E. We should have it for consideration at the July 8`h Board meeting. F. Maintenance Report. R. Boudreaux said we had two FBO operations' guys out for 10 days for the military and our maintenance guys filled in at the FBO. Wings and Superior had leaks. Runway and Taxiway checks are done everyday. The request for mailboxes on every T -Hangar would cost more than we want to spend. Painting of the light posts is scheduled. Said he had asked Wayne to put together bid specs for the electrical upgrade for the older T -Hangars. We also received a quote from another • source, but they don't seem to be apples for apples. Regarding the drainage problem for the Hangars E, F, and G, he said he had talked to Wayne some about gutters for the hangars, but we will fix the drain first. We reduced the time the east gate remains open. We are working on a new sign for the gate. F. Sperandeo questioned the estimated 2 amount of $13,600 for the electrical upgrade for each hangar submitted by McClelland's, . saying it can be done for an estimated $20,000 for all four hangars, referencing a quote that had been submitted to the Airport. R. Boudreaux explained that when you change anything in a building, it all has to be brought up to the current City code. He suggested they go over the two bids later as they are not for the same things. C. Wallace said there are two issues to address: Poor electric supply, and so-called abuses that are tenant instigated. R. Boudreaux there is a contract to tighten up T -Hangar A, and a Purchase Order was issued two months ago for work on three hangars on the west side of the airport. Have talked to the contractor working on the U. of A. Hangar about repairing the porus drain, and he estimated the cost would be $1,000.00. He said he thought if he could get it fixed for that amount, that is what we should do. In closing the report he reminded everyone of the Air Show next week. ITEM #6: Old Business. A. T -Hangar Project Progress Report. R. Boudreaux said the bids came in more than 125% over the engineer's estimate and by the City's Purchasing rules, we could not negotiate the amount. By Arkansas' state law plans must go through an Arkansas Architect or Engineering firm and stamped by them, stating he had a copy of the State law and it may be viewed after the meeting. Said he had hoped we could be our own contractor. Troy Hurd, who is over the City's Building Maintenance, made calls to contractors, and the cost per sq. ft. for a pile of metal is $12.00, for tum key job is $30.00. The amount of $30.00 is where we are now. R. Boudreaux recommended re -biding, without the concrete floor with good electric. He said contractors recommended not • putting in too many alternates because they would rather bid a straight bid. Also put in that they hold the price for 30 days, rather than 90 days. W. Jones answered the cost to re -bid would be the advertisement in the newspaper and for them to revise the bid would be $500 to $1,000. Ray told of surveying the perspective tenants about building a nicer hangar and it wasn't well received if there was an increase in rent, but it was important to get a fair return on an investment. B. Nickle stated he though we should charge more rent for a new hangar, and we should re -bid. W. Jones answering Sperandeo, stated a one year warranty is common; for five years you would have to pay more. A motion to re -bid the T -Hangar project was made by Bob Nickle and seconded by Frank Sperandeo. The motion carried with Sperandeo, Nickle, Stanesic, and Chairman Wallace voting yes. W. Jones said the contract would need to go to the City Council less than 30 days from the date of the bid opening. Boudreaux said we need to agree B. USPS Lease. R. Boudreaux read the answers from the document in the agenda packet, "Questions Raised by the Airport Board: Special Meeting May 26, 2004". B. Nickle said he was not sure he agreed with the utilities. R. Boudreaux said he thought it would be good for the airport for the Post Office to be here. The rent accelerates every five years. Our Mayor spoke with the Greenland Mayor, who is also the Post Master and everything is okay. B. Nickle said it would be better if the lease was only for twenty years, rather than thirty years. R. Boudreaux said he would do his best to try to get the twenty years, but the Post Office will be doing a lot of remolding and had wanted thirt 3 y years to amortize their investment. R. Boudreaux said we need to agree on the conditions 3 of the lease, then the Post Office will decide if they want to locate here. Chairman • Wallace said we need to remove the tabled item from the last meeting. Bob Nickle made a motion to remove the tabled items from the May 26, 2004 meeting and to recommend approval the City Council of the USPS lease with one modification, to reduce the lease to one ten term with two five year renewal options. Frank Sperandeo seconded the motion. The motion carried with Sperandeo, Nickle, Stanesic, and Chairman Wallace voting yes. ITEM #7: New Business. A. Disadvantage Business Enterprise (DBE) Program 2004. J. Nicholson explained the DOTIFAA gives airports grants and part of the grant assurances sets up situations when we go out for contracts, DBE's are given the opportunity to bid and participate in projects. There is a thirty day period for public comment. A final version will be sent to the FAA which will include any comments. Our timing is important as it will pertain to the taxiway project. A motion to recommend approval to the City Council was made by Janice Stanesic and was seconded by Bob Nickle. The motion carried with Sperandeo, Nickle, Stanesic and Chairman Wallace voting yes. • ITEM #8: Other Business. A. Items from the Public. Judy Hammond reported on the Arkansas Air Museum AirFest scheduled for Father's Day weekend. There will be a wing -walker, jet truck, Super Decathlon flying inverted, a Mig 17, which is already in the Air Museum on display. We will have the Black Da* Parachute Team. There will be a B-2 fly -by on Saaturday and noon and F-16 fly -by on Sunday. Gates will open at 10:00 and the show will begin at 1:00. The cost is $10 for adults, $5 for children,and free for children under 5. Special thanks go to all our sponsors, Ray and staff, Dr. Pepper, and to all the volunteers. No coolers will be allowed this year and there will be venders on site. Drink lots of Dr. Pepper. B. Items from the Airport Board. F. Sperandeo asked that the Maintenance Report be on the agenda next time. Chairman Wallace thanked Ray, James, and Lou for the way the agenda books were arranged. F. Sperandeo thanked McClelland Engineers for all their good work, saying they chew on them all the time, and thanked them for what they do, their buildings on the field are good buildings, and he appreciated their efforts. • MEETING ADJOURNED AT 3:50 p.m. Dave Bowman, Secretary 13 - K C) Date