HomeMy WebLinkAbout2003-11-13 Minutes• CORRECTED MINUTES OF THE AIRPORT BOARD MEETING
November 13, 2003
MEMBERS PRESENT: Charles Wallace, Dave Bowman, Otto Loewer
MEMBERS ABSENT: Rick McKinney, Frank Sperandeo, Bob Nickle
STAFF PRESENT: Ray Boudreaux and James Nickolson
OTHERS PRESENT: David Hollman-Flying Investments, LLC.; Judy Hammond -Ark. Air
Museum; Terry Collier -tenant; Wayne Jones -McClelland Engineers
ITEM #1: Welcome, Chairman Charles Wallace.
Chairman Wallace welcomed those attending the meeting. He explained Mike Andrews had
resigned as a Board Member because of the demands of his two businesses. Three Board
members are out of town -Rick McKinney, Frank Sperandeo, and Bob Nickle. Chairman
Wallace advised the Board since Andrews had resigned that leaves only six members and the
three members present could constitute a quorum until a new Board member is appointed.
ITEM #2: Minutes of the October 16. 2003 meeting.
• A motion to approve the minutes was made by Otto Loewer and seconded by
Dave Bowman. The motion carried.
ITEM # 3: Receiving of Reports.
A. Charles Wallace, Chairman. Reported the Board and Staff had worked on the revisions of
the Airport's Minimum Standards and the Public Draft is ready and can be picked up in the
Airport Office. Stated he hoped that everyone that is interested in how the airport works will
take the time to read the Minimum Standards. That will eliminate someone saying "I didn't
know that". These are the rules we live by. At the next Airport Board Meeting in December we
will have a Public Hearing and answer any questions. When the Board accepts the Minimum
Standards, they will then make a recommendation to the City Council for their approval. Notices
to pick up the Minimum Standards and the Public Meeting will be sent out in the tenant's
invoices this month. He also noted the City is seeking two new Airport Board Members. Rick
McKinney is completing his term and Mike Andrews resigned. R. Boudreaux explained
applications could be picked up in the Airport Office or the City Clerk's Office and then return
them to the City Clerk's Office. The City's Nominating Committee will interview the applicants
and make their recommendations to the City Council for approval. The "business type" term is
an unexpired term and ends 12-31-07. The "pilot type" member's term expires 12-31-08. C.
Wallace stated they needed people with vision about what Drake Field is and can be.
B.' Ray Boudreaux, Director. Told of the FBO reaching a milestone in October 2003, for the
first time over 50,000 gallons of fuel was sold. Said he had attended the NBAA Conference in
. October and have received good feedback by some hits on our website, some interest by mail,
and felt good leads had developed from the Conference. Flying Investments has also received
several leads from their attending the Conference. Bids were opened for the U. of A. hangar.
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• Construction on the east side for the taxiway extension for the Forest Service has begun. The
ramp extension at the north end is completed. We have 10 sites for tie downs identified. The
Arkansas Highway Department has completed their study on a potential Railroad Spur to the
City's South Industrial Park, which would improve the park. This was the result of work through
the City and Chamber of Commerce's Economic Development and Transportation Committee,
and included our recommendation for the line go just north of the airport with a spur to the
airport where we could have a Foreign Trade Zone on the east side of the airport. The State has
approved the study, so process is moving along. The Chamber is going to issue a Resolution to
approve the Spur. The Aviator's Grill opened and we have received the rental percentage on
their gross revenue for the first month. He invited everyone in TV land to come and try out the
restaurant. C. Wallace mentioned there had been a good tum out for the Tenant Appreciation
Cookout.
C. James Nicholson, Financial Coordinator. Stated we had large fuel sales in October,
mostly to due to the ballgame traffic. Operations and fuel sales have now passed the totals for all
of 2002. He also stated the fuel prices had not changed very much. Commenting on the
Financial Report, he said there wasn't much change, although several large bills did come due in
October and paid insurance premiums. R. Boudreaux commented that the control tower charges
had been removed from this year's budget. The FAA is re -doing the Cost Benefit Analysis and
we will have an opportunity to respond. For next year nothing has been put into the budget for
the tower until the last quarter of the year. We have now been told there had been a lot of
changes since 9-11 and we hadn't been told what they are. We have a letter in our files that they
will not be billing us retro -actively. C. Wallace said $49,000 is shown for the tower in the last
• quarter of 2004.
D. Louise Powers, T -Hangar Report. R. Boudreaux said his secretary sends her apologies,
her husband is in surgery right now having an angioplasty, and he asked to remember them in
our thoughts and prayers. All T -Hangars are full with about 12 total on the waiting lists. One
storage -end unit changed hands to the third person on the list -the EAA. They want to store their
trailer here and we may have to put in a door for them. The maintenance shop here has decided
to not rent the hangar at 4240 S. School and we will open it up for aircraft cold storage. We
won't turn on the heat and will winterize the building.
E. Construction Report. W. Jones reported they had updated the Airport Layout Plan and have
it here on display. R. Boudreaux asked everyone to review the layout and see that everything is
there. W. Jones said the Forest Service area is shown, the new executive hangar complex,
including the U. of A. hangar, and future hangars are shown. He said the Forest Service people
will be here in a few weeks, and spoke about the construction work on the taxiway extension to
the Forest Service area. The U. of A . hangar had six bids, eight contractors picked up packets.
The bids were competitive, but it did come in more than expected. One reason was he had
forgotten the dirt work under it which added about $45,000 to $50,000. He had based his
estimated costs on the FBO hangar. They had worked with the contractor to try to cut back some
way and decided it should stay as is, but they are working on different lighting and handling the
storage area differently. We are expecting a deductive Change Order of $10,000.
F. Maintenance Report. All lights are working in front of the building, they replaced fifteen
ballast and fifteen to twenty bulbs. Clean up work took place around the fuel farm.
• ITEM #4: Old Business. None.
ITEM #5: New Business.
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• A. Discussion: T -Hangar rental increase, review required each November. C. Wallace
explained that last year a formula was developed to establish the rental rate. Rates can be
changed two ways: with recommendation from staff and by using the formula, with a review
every year in November. R. Boudreaux recommended no change this year as there had been
very little change in the CPI, and typically you would want to raise rates every two years. We
will review again in November 2004.
A motion to maintain the existing pricing formula for the year of 2004 for
the T -Hangars was made by Dave Bowman and seconded by Otto Loewer.
The motion carried.
B. Construction contract with Architectural Construction, Inc. to construct hangar, access
roadway, parking and utilities for the U. of A. corporate hangar. R. Boudreaux explained
the item was already on the City Council agenda. Contract amount is for $532,000.00 plus a
contingency amount of $29,565.00 (5%). Airport funds being spend is zero, money is coming
from a loan from the City of Fayetteville's Economic Development fund and $200,000 Grant
from the Arkansas Aeronautics Commission.
A motion to accept the contract and forward the contract to the City Council
for approval was made by Dave Bowman and seconded by Otto Loewer. The
motion carried.
• C. Arkansas Department of Aeronautics grant for a 75/25 match for access roadway,
parking and utilities to serve the U. of A. Corporate hangar. R. Boudreaux explained he and
W. Jones had been unable to attend the Aeronautics meeting and James had represented the
office and had done an exceptional job. The Grant is for $43,820.00. J. Nicholson explained the
grant money is derived from an Arkansas sales tax on aviation fuel and aircraft and used for
airports in Arkansas.
A motion to accept the Grant was made by Otto Loewer and seconded by
Dave Bowman. The motion carried.
D. New Vision Concert payment. R. Boudreaux explained that the Board, at a previous
meeting, had approved the concert. The concert was rained out and they have requested making
only a partial payment of $200.00.
A motion
to
approve the $200.00
payment was made by Otto Loewer and
seconded
by
Dave Bowman.
O. Loewer, during discussion of the motion, suggested that in the future rain -outs should be
addressed up front before the event.
The motion carried.
• E. Arkansas Department of Aeronautics Grant for a 50/50 match for the self -serve fueling
project. R. Boudreaux explained we had received a good bid and the State Aeronautics awarded
a grant yesterday for $17,966.00. He reminded the Board they had previously approved the
project, contingent upon receiving the State Grant.
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• A motion to accept the State Grant and forward it on to the City Council for
approval was made by Dave Bowman and seconded by Otto Loewer. The
motion carried.
C. Wallace stated he hoped those who have indicated a desire to use the self serve fueling will
find it useful, and at a risk of airport politicking, he said he hoped it is seen by the tenants on the
east side as a move by Airport Administration to provide some things for folks who fly the little
airplanes. R. Boudreaux said we will build the pad for the self serve fueling station and run
power to the pad, that is our part. Ron from Cruzin Equipment was here this week and we hope
to have finished in a month.
ITEM #6: Other Business.
A. Items from the Airport Board. None.
B. Items from the Public. None.
ITEM #7: Discussion Items. Boudreaux said work had started on the next Air Show and they
have a volunteer to run the chalet, Tony Barter, who is the lady that runs the Bud Walton Arena
Sky Boxes. D. Bowman spoke of the EAA moving into a hangar, and explained that is the
Experimental Aircraft Association, who is a group of people interested in aviation, with possibly
some building an aircraft, flying planes, and also educating the public. They have a Young
Eagles Program to interest young people in aviation. He welcomed the EAA to the airport. He
• stated that November is Aviation History month, and on December 17'h will be the 100`s
Anniversary of powered flight, when the Wright Brothers got airborne, controlled the airplane
and made a safe landing. He invited everyone to visit the airport and visit the Arkansas Air
Museum and the Ozark Military Museum. C. Wallace announced that if anyone watching on TV
has any questions you can now do that through the City of Fayetteville's web site. R. Boudreaux
gave the instructions: Go thru AccessFavetteville.org then go to Aviation and it gives you a way
to contact us, or use his e-mail rboudreauxaci.fayetteville.ar.us or another e-mail is
aviation economic developmentaa,ci.favetteviIle. ar.us.
Meeting Adjourned.
Bowman,
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