Loading...
HomeMy WebLinkAbout2003-10-16 MinutesMINUTES OF THE AIRPORT BOARD MEETING. October 16, 2003 MEMBERS PRESENT: Charles Wallace, Rick McKinney, Frank Sperandeo, Dave Bowman, Otto Loewer, Bob Nickle MEMBERS ABSENT: Mike Andrews STAFF PRESENT: Ray Boudreaux, James Nicholson, Louise Powers OTHERS PRESENT: Leonard McCandless -Ozark Military Museum, Terry Collier - tenant; Judy Hammond -Arkansas Air Museum, Wayne Jones -McClelland Consulting Engineers; Mike Kratchmer-Arkansas Aviation Tech. Center ITEM #1: Welcome, Chairman Charles Wallace Stated he appreciated the Board and everyone else's interest in the Airport. ITEM #2: Minutes of the September 11, 2003 meeting. A motion to approve the minutes was made by Rick McKinney and seconded by Frank Sperandeo. The motion carried. ITEM #3: Receiving of Reports. A. Charles Wallace, Chairman. He told of the Board working on the revisions to the Airport's Minimum Standards and now it was down to Ray and him doing some editing on form, not on content. Notice will be provided in the bills that a copy will be available for review in the Airport Office Any comments are to be returned to him or the Airport Office. Eventually the Minimum Standards will be forwarded to the City Council for approval. B. Ray Boudreaux, Director. Speaking of the pens with each Board Member' agenda, he had ordered 1,000 to take to the NBAA Conference and came back with a handful. He reported there was a lot of interest in our airport, and had a lot of comments on the photograph of the airfield, that it was a pretty airport, and thanked Terry Collier for the photo. He commented on some of the items in his monthly report in the agenda. Both paint errors found during the FAA Certification Inspection had been corrected and FAA notified. He had attended the AAOA Conference in Eureka Springs and the State Aeronautics Commission had met there and voted to assist airports by paying the full 10% grant match, instead of the normal 5% on AIP grants. They will be paying 10% match on the taxiway extension for the Forest Service. Bids were opened on the self - serve fueling station. The State Aeronautics Commission didn't meet in October, so the grant request for self -serve fueling station will be presented at their November meeting. The request for bids on the U. of A. hangar has gone out and already contractors are picking up plans. We hope to have ground -breaking late this fall. We received the FAA 1 letter approving the taxiway for the Forest Service, and the pre construction conference was held. Contract work on the in -fill project has started. C. James Nicholson, Financial Coordinator. Stated he had followed Dr. Loewer's suggestion at the last meeting and had provided additional information in the charts. O. Loewer suggested today, to add another column showing month-to-month information, and stated that James was getting quite good at the charts. J. Nicholson said fuel sales had increased and fuel prices had gone down some. At the last ballgame 4,000 to 6,000 gallons were sold in two hours. Some area airports had raised their fuel prices when the price went up, and kept them there, we have continued to use the formula the Board approved. Commenting on the Financial Report, he said the projections hadn't changed much from last month, only minor changes have been made. We won't be able to apply for a grant for the 60' x 60' hangar until after June 2004, if we built it before then we would have to cover the full cost. R. Boudreaux said you can only get one grant for a corporate hangar a year, and we had applied for a grant to help with the U. of A. hangar where we could get a larger grant, than with the 60' x 60' hangar. D. Louise Powers, T -Hangar Report. All T -Hangar are rented, as well as all the T - Hangar Storage Units. We have eight names on the single engine size waiting list, six for the twin engine size, six for the storage units, and we have two on the 60' x 60' hangar list. In the FBO hangar, we had seven overnights and six long term tenants. F. Sperandeo suggested a T -Hangar was the primary need within the next four to six months. R. Boudreaux stated we need to look at the big picture, which hangar would help the Airport's financial position the most. F. Sperandeo stated that in his opinion, this airport is a general aviation airport, period, and any other aircraft activity is icing on the cake. F. Construction Report, Wayne Jones. Speaking of the project north of the terminal ramp, rain had set it back. They had planned to pave last Monday, but it is now scheduled for next Thursday R Boudreaux said he wanted to look at the striping plans as the striping on the ramp would have to change too. W. Jones said the Notice to Proceed on Taxiway A is scheduled for Monday. Nine contractors and nine sub- contractors have picked up plans for the U. of A. hangar. The roadway is eligible for a 50/50 grant from the State Aeronautics. The hangar size is about 23% smaller than the FBO hangar, and will contain an office, lobby room, one restroom, an electric room, and a storage area above with a partial wall to hide stored items. Public access to the hangar will be from the south. R. Boudreaux stated one of staff's next projects will be to install tie -downs. R. Boudreauax asked W. Jones when the airport might expect the ALP (Airport Layout Plan) update. W. Jones said it is part of the AIP grant contract to update the ALP and he is waiting until the Forest Service project is complete. G. Maintenance Report, Ray Boudreaux. Staff has spent a lot of time mowing. All the filters at the fuel farm have been replaced and on the fuel trucks, as well, all gaskets have been replaced at the fuel farm. We have new tires on the de-icing cart for the winter. The jet truck broke down during the last ballgame and there were some problems with the fuel farm. All were fixed. There was a problem with the runway lights' generator and it was repaired by the maintenance crew. The maintenance crew doesn't usually pump gas, but they worked for the FBO during the last ballgame. ITEM #4: Old Business. None. 2 ITEM #5: New Business. A. `Aviation Maintenance Professionals" (AMP) Lease Amendment for aircraft rental. R. Boudreaux explained AMP wanted to provide an aircraft as a loaner when they are working on someone's plane. They will comply with all FAA rules and the Airport's Minimum Standards. A motion to approve the Lease Amendment which will allow AMP's Lease to include ownership and rental of an aircraft was made by Dave Bowman and seconded by Frank Sperandeo. The motion carried. B. Ozark Military Museum Sign. R. Boudreaux displayed a sample design of the proposed sign which would be 5' x 24', saying they have already received approval from the City for the sign L McCandless said it would be placed in the center of the building. A motion to approve the sign was made by R. McKinney and seconded by Dave Bowman. The motion carried. R. Boudreaux said he had hoped for a sign that was a little more reserved, and that he was working on uniform signs for the hangars along Highway 71. C. Wallace asked that signs be placed on the agenda for the next Strategic Planning Meeting, and he mentioned noticing the new entry sign at the highway turnoff. R. McKinney stated he was impressed with the (military) museum's displays. C. New Vision Media Group Ministries and the Argroup, LLC. R. Boudreaux explained they have requested using the Agricat lot for a Christian Concert, and that' is not part of the permitted use for the Argroup Lease. New Vision is a not-for-profit organization. We have requested a fee of $1,000.00 use of airport property. They expect a crowd of 1,000 people. They want to have a few booths for CD sales and it will also promote the Aviator's Grill for food sales, and we will receive 5% of the gross food sales. Aviator's Grill is part of Argroup. It is such a small event, but it did not meet the permitted use of that leased area. The Argroup is not charging the concert a fee for the use of their area He said he had talked with the City Attorney. R. McKinney raised the question of liability to the Airport. R. Boudreaux explained it would be a signed contract and insurance is required for the event. The concert would be inside the fenced Agricat dealership lot, and the concert is a free concert to the public. 0. Loewer reminded the Board that there is no set policy and every time a request is made we go through the same arguments. He suggested this might be a good item for the Strategic Planning meetings. He said he did not think it was bad to use the space for events, but he did appreciate Rick's concerns. It is better if we are making it a business deal. In the future, if we had a policy, then maybe the rate would be the determining factor, whether to allow or not, whether they met the guidelines. A motion to approve the concert as a business deal, based on the information in the Lease Data Sheet and Ray's decision on what they can sell in the lobby was made by Frank Sperandeo and seconded by 3 Otto Loewer. The motion carried with four votes for and Rick McKinney voting against. D. Security of Museum Displays. C. Wallace suggested making displaying other's property in the terminal a Strategic Planning meeting item. R. McKinney explained an oil painting had been removed from the terminal that had been on display since the early 1980's. The painting was removed on a Sunday night, late evening, with only one employee on duty that sometimes is out of the building fueling. He said he felt we, as the City, were responsible for Jim Younkin's painting that was on loan to the Airport. It was a piece of art, a large painting of one of his planes. R. Boudreaux said it was on plywood rather than on canvas and the frame had been bolted to the south lobby wall, and it would have taken someone prepared to remove it with a power screwdriver, at just the right time, with two people to carry it, and a pickup. The painting was discovered missing the next Monday morning. This happened before the restaurant opened and we had very little foot traffic through the terminal. Discussion followed of installing security cameras and keeping an inventory of items on loan to the airport, and keeping a periodic inventory of the items. R. Boudreaux said he and staff had been looking at some security cameras prior to this happening and that he had viewed several types of security camera systems at the NBAA Conference. Wiring is in place and should be easy to install. C. Wallace said other airports have art on loan, we should investigate how they handle them. He asked that it be entered on record that the Board is concerned and no action would be taken today. ITEM #6: Other Business. A. Items from the Airport Board. C. Wallace reminded everyone there will be one Board Membership open at the first of the year and the deadline to apply is approaching. He encouraged anyone interested to apply at the City Clerk's Office. Notice will be sent with invoices of the tenant cook -out. B. Items from the Public L McCandless thanked the Board for their approval of the sign. ITEM #7: Discussion items. C. Wallace asked the items mentioned for a Strategic Planning Meeting be forwarded to him. MEETING ADJOURNED AT 3:05 p.m. Dave Bowman, Secretary Date 4