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HomeMy WebLinkAbout2003-08-14 Minutes• • MINUTES OF THE AIRPORT BOARD MEETING August 14, 2003 MEMBERS PRESENT: Charles Wallace, Rick McKinney, Frank Sperandeo, Mike Andrews, Bob Nickle MEMBERS ABSENT: Dave Bowman, Otto Loewer STAFF PRESENT: Ray Boudreaux, James Nicholson, Louise Powers OTHERS PRESENT: David Hollman-Flying Investments; Wayne Jones -McClelland Consulting Engineers; Frank Burggraf-Airport Historian and former Airport Board Member; Judy Hammond -Ark. Air Museum; Barry West -tenant; John P. Ross -Ross Executive Aviation, Inc.; Cheri Boudreaux -citizen ITEM #1: Welcome, Chairman Charles Wallace. He welcomed all those attending by television and in person. ITEM #2: Minutes of the July 10, 2003 meeting. C. Wallace delayed action on the minutes until the September meeting, as the Airport Board Secretary wasn't able to be at this meeting. ITEM #3: Receiving of Reports. A. Charles Wallace, Chairman. Stated he would like to comment on an aviation event, "Oshkosh". Oshkosh is sponsored by the Experimental Aircraft Association -the EAA. The members build experimental aircraft, some members repair aircraft. The aircraft is home built and not licensed under same certificate as other aircraft. It is an annual, weeklong event. One of our members has Just returned from Oshkosh and we would like to recognize Frank Sperandeo. This year he won the Lindy Award, the Charles Lindberg Award, which is quite an accomplishment. He has won over 50 national awards. F. Sperandeo displayed his trophy (for his "Miss Pearl" aircraft). B. Ray Boudreaux, Director. He explained all the noise outside the Conference • Room is staff removing of the old Baggage Belt System. He said he contacted the company that made the system and they put it on the web for sale, and also had contacted a broker and they tried selling it. Also explained when he was in Little Rock he had talked to the Airport Director, asking if they needed it for parts. They didn't, and were getting rid of theirs for junk. Now with all the security regulations, these baggage systems are very outdated. We are selling it for $100.00 and they will haul it away. He said he had finalized the restaurant lease and they plan to open September 155. On September 6th, the first home ballgame weekend the restaurant is sponsoring an event in the parking lot, fish and game displays and other displays. They will have a live radio remote before and after the game, all designed to get people out to the restaurant, and invited everyone to come out to the airport and restaurant. W. Jones has the plans for the Forest Service on the table so everyone can look at them after the meeting. We have three bid openings coming up. Taxiway Extension Project is on August 25th, the Farm • • Lease (hay) is on August 26`h, and the Self Serve Fueling Facility on August 29t. The new PAPI (Precision Approach Path Indicator) is up and operating and has been certified. The VASI (Visual Approach Slope Indicator) will be removed. The U. of A. has asked for some changes in the hangar design. He said he and Wayne had gone to the State Aeronautics Meeting in Little Rock. yesterday and received approval for grants on the U. of A. hangar and a grant for the design and engineering for the extension of Taxiway Alpha. These items are on the agenda today. During the State Aeronautics meeting they had an open discussion about changing the way they may award some grants, to where they may not require the local match on some types of grants. They will make more information available at a later date. The AAOA is holding their annual meeting in Eureka Springs in September, and invited any Board members that wanted to attend to let him know. He said he would be attending an Arkansas Economic Development Conference at the Radison during August, and in October he would be attending the NBAA Conference in Flonda and will have a booth. We will have give aways and tri -fold brochures highlighting things available at Drake Field. C. James Nicholson, Financial Coordinator. Reported the fuel sales were slow, although, the fuel sales for July was 18% higher than the same time last year. The wholesale fuel price has been creepmg up, and other indicator show it will go higher. In other FBO news, Executive Air in Springdale has sold to Pinnacle Air in Springdale. C. Wallace recalled the Board had set a formula in March, to begin in April, that would calculate out the selling price of fuel. He also wondered if the Airport did something radical about fuel and marketing if it would increase air traffic and fuel sales. F. Sperandeo stated that five customers based on the field were going to Siloam Springs and Missouri to buy fuel. R. McKinney said most of the tenants flying locally bought fuel here, unless going on a long trip and then bought fuel to return home. M. Andrews stated we need to define who we want as customers, jet fuel sales or Av gas sales. C. Wallace said these were items to bring up at the Board's Strategic Planning Meeting. There have been several days we had quite a few jets, but they didn't buy any fuel, they were from close by, Little Rock and Texas. Sometimes they will buy courtesy fuel, 100 gallons. R. Boudreaux said there had been some discussion of giving the line guys incentives to encourage/invite people to buy fuel, but as we are a Municipal Airport, he didn't know how to pay for that. C. Wallace mentioned there is great disparity in the cost of fuel from location to location. J. Nicholson speaking of the Financial Report stated they went through a very comprehensive review last month and didn't think any change was needed for the year end projections. He mentioned the big jump in revenue was from the concert. C. Wallace commented he had wondered at the wisdom or value of concerts at the airport, safety issues of crowds close to the runway, but we've had no problems and now the interest of the community shows the airport is where things happen. R. Boudreaux said we had no additional expenditure because of the concert. Our people continued doing their own jobs. The radio station did hire police officers and paid the Air Museum around $2,000.00 for helping park cars. He also mentioned the Ozark Military Museum had their Ribbon Cutting Ceremony yesterday. 2 • D. Louise Powers, T -Hangar Report. We had two cancellations and filled the first one right away. For the second hangar vacancy, the next two names on the list were not interested in renting at that time and the third name had been called, but had to leave a voice message. That particular person is already renting in the FBO waiting for T - Hangar space so he will be moving to a T -Hangar. In the FBO Hangar, we've had three long term tenants all month and we've had five one night tenants. R. Boudreaux spoke to those watching on TV, saying our waiting list is getting smaller and if anyone would like to locate their aircraft at Fayetteville to call the Airport Office. • E. Construction Report, Wayne Jones. Said the Bid Opening for Taxiway Alpha will be on August 256. The taxiway will have lights. R. Boudreaux commented that Airport will pay for McClelland Engineers to oversee both the City's part of the project and the Forest Service's part of the project and the Forest Service will pay the Airport back for their part of the overseeing of the project. W. Jones said plans were given to the U. of A., and they had agreed on all except the doors, they want to look at other options. A meeting is planned for tomorrow. R. Boudreaux reported the 60' x 60' hangar has taken a back seat this month. He said we have to wait a year before we can get another hangar grant from the State Aeronautics, and he said he had done some lobbying for that project when they were at the meeting. F. Maintenance Report, Ray Boudreaux. The air conditioner was installed yesterday in the Pilots Briefing Room. Wheels were installed yesterday on the gate. Leon has been on vacation for 2'/: weeks. Our FAA Certification Inspector was here and found some stripes we need to repaint because the pavement has grayed and the lines now need black paint around the line for clanfication, and some lines that had yellow painted on top of white that need refurbished. He spent a lot of time with the fire department. The fire department has put Terry Lawson back in charge of airport training. F. Sperandeo mentioned he had found more nails on the T -Hangar ramp. R. Boudreaux stated our maintenance guys run the truck with the FOD bar regularly. ITEM #4: Old Business. None. ITEM #5: New Business. A. Request for terminal office space. R. Boudreaux explained the Lease Data Sheet in the Agenda packet, saying this is a typical terminal lease for Roberts Manufacturing, Inc. A motion to approve the lease was made by Bob Nickle and seconded by Rick McKinney. The motion carried. B. Arkansas Department of Aeronautics Grant for U. of A. Hangar. C. Arkansas Department of Aeronautic Grant for FAA AIP Grant #30, for the design and engineering of taxiway Alpha Extension. D. FAA Grant AIP #31, for the construction of Taxiway Alpha Extension. • R. Boudreaux explained the State Aeronautics Commission approved both of'the state grants at their meeting yesterday, Items B and C. We are requesting the Board's approval 3 • to forward both of these items on to the City Council. C. Wallace said Items B, C and D could be voted on together. R. Boudreaux answering C. Wallace said the U. of A. hangar was not in our budget. The U. of A. asked us to construct the hangar. We have a signed lease with the U. of A. We are borrowing the money from the City's Economic Development Fund and the U. of A. will pay, through rent payments, the cost of the hangar/the borrowed amount. Regarding Item #D, you have seen in the paper where the FAA announced we had received their grant. That means the money has been reserved for the project, but we need to do the paperwork. A motion to approve Items B, C, and D and forward them on to the City Council for their approval was made by Rick McKinney and seconded by Mike Andrews. The motion carried. E. Update on the Self -Serve Fueling project. J. Nicholson stated he had consulted with 3 or 4 venders about types of construction, and with the State on codes. Because of the proposed costof the project, the City's policy requires it to be advertised two times, a week apart, and RFP's were mailed to interested parties. Sealed bids will be opened on August 29th . Approval from the Board is required before it goes to the City Council. A Special Meeting may be required. R. Boudreaux suggested the Board could approve the bid if the bid is within the budget. A motion to give Airport Staff authority to send to City Council a request to spend funds for the self -serve fueling project, if the Airport's share doesn't exceed $25,000, was made by Frank Sperandeo and seconded by Bob Nickle. The motion carried. ITEM #6: Other Business. A. Items from the Airport Board. Answenng F. Sperandeo, C. Wallace said the T - Hangar had been moved to year 2004. The 60' x 60' hangar project was swapped with the T -hangar project, because the 60' x 60' would bring in higher revenue. R. Boudreaux said those changes took place before the U. of A. hangar request came up. The State said they will only help with one hangar per year. We are already laying ground work for the next one. C. Wallace said if we don't get help for the 60' x 60' hangar, we may move it to next year, and we would want to have signed leases in place before we would build the hangar. R. Boudreaux said we want to keep $1,000,000.00 in our account at the end of the year. R. McKinney asked that an e-mail be sent to the Board members of events happening at the airport. B. Boudreaux shared a Press Release from Phoemx Rising and told of the Headquarter House Ice Cream Social that weekend. B. Items from the Public. P. Ross said he was thinking of building a hangar and operating another FBO. C. Wallace said that item would be discussed by the Board at the Strategic Planning Meeting, he also asked those watching TV at home that if they had something to discuss, to write him or Ray. J. Nicholson suggested they could go to "Access Fayetteville" on the internet and e-mail directly to the airport. • ITEM #7: Discussion Items. 4 • • A. B. Next Airport Board Meeting. The meeting is scheduled for September 11th. Strategic Planning Meeting. The meeting is scheduled for September 9th. R. Boudreaux said he would have the changes made to the Minimum Standards and would e-mail them to the Board so they can be discussed at the meeting. C. Workday and Cookout. R. Boudreaux said this would be for all the tenants and then build an addition, a deck, to the Pilots Briefing Room. The date was tentatively set for October 25'h. W. Jones reminded everyone of the AAOA Conference September 14th through 16th noon. Meeting Adjourned. • c --01)__e_ (gzcsy.„„*.c- D e Bowman, Secretary Date • ?