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HomeMy WebLinkAbout2003-05-08 Minutes• • • MINUTES OF THE AIRPORT BOARD MEETING May 8, 2003 MEMBERS PRESENT: Charles Wallace, Rick McKinney, Frank Sperandeo, Otto Loewer MEMBERS ABSENT: Mike Andrews, Dave Bowman STAFF PRESENT: Ray Boudreaux, James Nicholson, Louise Powers OTHERS PRESENT: David Hollman-Flying Investments; Mike Kratchmer-Ark. Aviation Tech. Center; Gary Hawkins -Air Cargo Carriers, Inc.; Terry Collier -tenant; Sarah Terry -NW Ark. Times; Wayne Jones -McClelland Consulting Engineers; Krystal Dearing -Morning News; Cherie Boudreaux -citizen ITEM #1: Welcome, Chairman Charles Wallace Welcomed everyone attending the meeting, the Board, staff, tenants, and people involved with the Airport. ITEM #2 and #3: Approval of the minutes was delayed until later in the meeting. ITEM #4: Receiving of Reports. A. Charles Wallace, Chairman. Commented he didn't really have a report, but he offered his thanks to the good people that serve on the Airport Board and was appreciative of their participation. B. Ray Boudreaux, Director. Stated the Ozark Military Museum was having asphalt put down today by Tomlinson Asphalt. Today is a Media Day for Airfest at the Air Museum. Bobby Younkin will be flying his Lear jet. He expressed many thanks to Judy Hammond, Director of the Air Museum Airfest is produced by the Museum, and the airport is just a major sponsor. We are waiting for signatures on the U. of A. hangar lease. It was approved by the City Council last week. Stated he had met with Sheriff Steve Whitmill, the Washington County's Search and Rescue Team, and the rural emergency response teams from several small communities in the area. It was a good meeting. He said he had met with the FAA recently. They want to replace the old VASI equipment and replace it with a PAPI (Precision Approach Path Indicator) system on Runway 16 at no cost to the airport. A PAPI is a pilot visual approach aid. C. James Nicholson, Financial Coordinator. Reported the airport operations' count continues to out pace the same time last year, and the same for the fuel sales compared to last year. This last month, compared to the previous month, has increased slightly. Each month has shown a slight increase. Local retail fuel prices have changed very little. Most airports have kept the same prices although fuel cost has gone down recently. Our current fuel prices were established using the formula the Board recently approved. Reviewing the Financial Report, he commented the fuel sales are not at the • • level that had been projected for the year, even though sales continue to increase. Because of timing, the base customer fuel sales are not posted in the City's accounting system, they have not been invoiced. A larger increase in fuel sales is anticipated with the Flying Investments' operation. Operating Revenues to date are $372,377.00. The Operating Expenses year-to-date are $420,221.00, with a negative balance of $47,844.00. Responding to C. Wallace's questioning of the accuracy of the document, or whether the ratio to expenses was changing in the wrong way, James explained that the airport was hit hard when the fuel costs went up and we could not raise our prices. O. Loewer suggested using some additional graphics, a stacked bar chart of the key indictors, then trends could be spotted. J. Nicholson explained there were problems comparing line items month-to- month, depending on how the month fell. You could have a Large fuel inventory, because of a recent fuel delivery, or you could have a small fuel inventory while waiting for the next delivery. Also, all the bills on the hangar project are not in. He agreed the airport's reserve fund balance is a good reason for concern. R. Boudreaux stated 40,000 gallons had been forecast, but we are selling 30,000 a month. D. Louise Powers, T -Hangar Report. All T -Hangars are rented. We have one new T - Hangar tenant and two storage end units have been rented. There are five names on the single engine waiting list, five on the twin waiting list and one on the 60 x 60 waiting list. E. Construction Report, Wayne Jones. Reported projects are moving along, but not as fast as Ray would like. They are working to finalize the cost figures for the Forest Service. The pump station for the executive hangar apron wasstarted last week and it required some additional work. The contractors for the FBO hangar were given the pre - punch list last week and there is landscaping work to be finished. He explained the U. of A. hangar will look similar to the FBO hangar. F. Maintenance Report, Ray Boudreaux. The biggest item they are working on is the curb and gutter in the parking lot. The City's Street Department will pave the areas next to the new curb. New light fixtures have been installed in the restaurant. The mower's center deck has failed. We have ordered a 20 ft. batwing which can go seven miles an hour. Staff has also been cleaning out the sound pit. C. Wallace announced a five minute break to review the minutes. Item #2: April 10th minutes. A motion to approve the minutes was made by R. McKinney and seconded by F. Sperandeo. The motion carried. Item #3: April 29th minutes. A motion to approve the minutes was made by R. McKinney and seconded by O. Loewer. The motion carried. Item # 5: Old Business. None. • Item #6: New Business. A. "Five Year Capital Improvement Projects" (CIP). R. Boudreaux explained that every two years the City reviews the capital projects for the next five years, giving the departments an opportunity to revise their pnonties. Today James and I attended the City's CIP training session. The airport's "Draft' list is in the agenda. He suggested the Board review the list and to make any suggestions. The T -Hangar had been pulled from this year to keep our expenses down, and it was placed in next year, because we now have the FBO Hangar to help with those needing hangar space. This year we still have the Forest Service Taxiway project to do. The hangar roof repair program will probably have to go under CIP because of the cost. R. McKinney suggested adding the T -Hangar back in because of the number of names on the waiting list. R. Boudreaux reported airports do not receive any financial help from the state for T -Hangar construction and the airport would have to bear all the construction costs. He said the office will need to have the CIP list finalized by next month. It may require a special Board meeting. C. Wallace announced a five minute break to watch Bobby Younkin's media day performance. B. Airport's "Disadvantaged Business Enterprise" (DBE) program for 2003. J. Nicholson explained this is a program required by the FAA if you have grant funds over $250,000. Last year it wasn't required to update the program, but we have to this year R. Boudreaux said we don't have any registered DBE's in the City, but there are some in the region. J. Nicholson explained the contracts are written to encourage the primary contractor to hire DBE's to help meet the airport's goal of .73%. It is the airport's responsibility to monitor and report to the FAA if we are meeting our established goal. The landscaper on the FBO Hangar was a DBE, but DBE's only count when they have worked on an FAA Grant project. A motion to forward the DBE document on to the City Council was made by F. Sperandeo and seconded by R. McKinney. The motion carried. C. FBO Hangar rates. R. Boudreaux commented on the proposed fee chart for the different sized aircraft for daily, weekly, or monthly rent. The rent is based on the amount of space each aircraft would occupy. He commented these were competitive rates, and they are full service rates. BOARD CONSENSUS: The FBO would charge the proposed fees. D. Discussion of outdoor event. C. Wallace noted that the world is changing and that he must also change. The B B King outdoor concert at Drake Field was successful. R. Boudreaux explained KDC 104 Radio Station had contacted him yesterday about an event in July and they were requesting to use the same area as the B. B. King concert and the station has already agreed to the same terms as the B. B. King contract. The radio station puts on a free Annual Listener Appreciation Concert. Their station is a country music station. O. Loewer reminded the Board the airport is owned by the citizens and the Board • • • wants to be good citizens. He suggested if this is going to happen on a regular basis that maybe a policy needs to be developed. R. Boudreaux said if a group makes a request that is just out there to make money on a concert, we would want to make more than the $7 500.00. There will be a parking fee. The Museum will be in charge of the parking and they will receive a percentage of the parking fee. Answering R. McKinney, the concert will not effect the operation of the airport. C. Wallace suggested a Strategic Planning Meeting with Special Board Meeting followingwith just the one item on the agenda, the concert. Item #7. Other Business. A. Items from the Board. C. Wallace answering F. Sperandeo, said the self-service fueling project was approved for this year, and it is in the budget. R. Boudreaux said the design, up to $2,500.00, is part of a Task Order to McClelland Engineers that has already been approved. J. Nicholson said he was trying to line up bids, and his initial reaction talking to these different companies is the project will cost around $50,000.00. F. Sperandeo offered his assistance, saying the tenants on the east side are eager for the service. R. Boudreaux reported the airport has three grants that must be closed out and staff is working on the self-service fueling as time is available. C. Wallace asked that a follow-up report be on the next meeting agenda. B. Items from the Public. Responding to questions from T. Collier, C. Wallace asked for a report on the tower to be placed on the next meeting agenda. F. Sperandeo reminded everyone the EAA was sponsoring a Young Eagles Day on Saturday, 9 to 12, for ages 8 through 17. C. Wallace said he appreciated the copies of the newspaper articles. R. Boudreaux announced the dinner mystery play on May 23`d at the Air Museum. Tickets are $20.00 per person. Meeting adjourned at 3:08. G-ja--a3 Dave Bowman, Secretary Date 4