HomeMy WebLinkAbout2003-06-12 - Agendas - Final • AGENDA FOR THE AIRPORT BOARD MEETING
1 :30 p.m.
Thursday, June 12, 2003
Airport Conference Room
4500 S. School Avenue
1 . Welcome, Chairman Charles Wallace.
2. Minutes of the May 8, 2003 meeting.
3. Minutes of the May la, 2003 meeting.
4. Receiving of Reports.
A. Charles Wallace, Chairman.
B. Judy Hammond, Arkansas Air Museum Director, AIRFEST 2003 briefing.
C. Ray Boudreaux, Director
D. James Nicholson, Financial Coordinator
• E. Louise Powers, T-Hangar report.
F. Construction Report, Wayne Jones.
G. Maintenance Report, Ray Boudreaux.
5, Old Business. None.
6. New Business.
A. Airport's Capital Improvement Project (CIP) list for the City.
7, Other Business.
A. Items from the Airport Board.
B. Items from the Public.
8. Adjourn.
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• MINUTES OF THE AIRPORT BOARD MEETING
May 8, 2003
MEMBERS PRESENT: Charles Wallace, Rick McKinney, Frank Sperandeo, Otto
Loewer
MEMBERS ABSENT: Mike Andrews, Dave Bowman
STAFF PRESENT: Ray. Boudreaux, James Nicholson, Louise Powers
OTHERS PRESENT: David Hollman-Flying Investments; Mike Kratchmer-Ark.
Aviation Tech. Center; Gary Hawkins-Air Cargo Carriers, Inc.; Terry Collier-tenant;
Sarah Terry-NW Ark. Times; Wayne Jones-McClelland Consulting Engineers; Krystal
Dearing-Moming News; Cherie Boudreaux-citizen
ITEM #1 : Welcome, Chairman Charles Wallace
Welcomed everyone attending the meeting, the Board, staff, tenants, and people involved
with the Airport. '
• ITEM #2 and #3 : Approval of the minutes was delayed until later in the meeting.
ITEM #4: Receiving of Reports.
A, Charles Wallace, Chairman. Commented he didn't really have a report, but he
offered his thanks to the good people that - serve on the Airport Board and was
appreciative of their participation.
B, Ray Boudreaux, Director. Stated the Ozark Military Museum was having
asphalt put down today by Tomlinson Asphalt. Today is a Media Day for Airfest at the
Air Museum. Bobby Younkin will be flying his Lear jet. He expressed many thanks to
Judy Hammond, Director of the Air Museum. Airfest is produced by the Museum, and
the airport is just a major sponsor. We are waiting for signatures on the U. of A. hangar
lease. It was approved by the City Council last week. Stated he had met with Sheriff
Steve Whitmill, the Washington County's Search and Rescue Team, and the rural
emergency response teams from several small communities in the area. It was a good
meeting. He said he had met with the FAA recently. They want to replace the old VASI
equipment and replace it with a PAPI (Precision Approach Path Indicator) system on
Runway 16 at no cost to the airport. A PAPI is a pilot visual approach aid.
C, James Nicholson, Financial Coordinator. Reported the airport operations'
count continues to out pace the same time last year, and the same for the fuel sales .
compared to last year. This last month, compared to the previous month, has increased
slightly. Each month has shown a slight increase. Local retail fuel prices have changed
very little. Most airports have kept the same prices although fuel cost has gone down
• recently. Our current fuel prices were established using the formula the Board recently
approved. Reviewing the Financial Report, he commented the fuel sales are not at the
1
• level that had been projected for the year, even though sales continue to increase.
Because of timing, the base customer fuel sales are not posted in the City's accounting
system, they have not been invoiced. A larger increase in fuel sales is anticipated with
the Flying Investments' operation. Operating Revenues to date are $372,377.00. The
Operating Expenses year-to-date are $420,221 .00, with a negative balance of $47,844.00.
Responding to C. Wallace's questioning of the accuracy of the document, or whether the
ratio to expenses was changing in the wrong way, James explained that the airport was hit
hard when the fuel costs went up and we could not raise our prices. O. Loewer suggested
using some additional graphics, a stacked bar chart of the key indictors, then trends could
be spotted. J. Nicholson explained there were problems comparing line items month-to-
month, depending on how the month fell. You could have a large fuel inventory, because
of a recent fuel delivery, or you could have a small fuel inventory while waiting for the
next delivery. Also, all the bills on the hangar project are not in. He agreed the airport's
reserve fund balance is a good reason for concern. R. Boudreaux stated 40,000 gallons
had been forecast, but we are selling 30,000 a month.
D. Louise Powers, T-Hangar Report. All T-Hangars are rented. We have one new T-
Hangar tenant and two storage end units have been rented. There are five names on the
single engine waiting list, five on the twin waiting list and one on the 60 x 60 waiting list.
E. Construction Report, Wayne Jones. Reported projects are moving along, but not
as fast as Ray would like. They are working to finalize the cost figures for the Forest
Service. The pump station for the executive hangar apron was started last week and it
required some additional work. The contractors for, the FBO hangar were given the pre-
punch list last week and there is landscaping work to be finished. He explained the U. of
A. hangar will look similar to the FBO hangar.
F. Maintenance Report, Ray Boudreaux. The biggest item they are working on is the
curb and gutter in the parking lot. The City's Street Department will pave the areas next
to the new curb. New light fixtures have been installed in the restaurant. The mower's
center deck has failed. We have ordered a 20 ft. batwing which can go seven miles an
hour. Staff has also been cleaning out the sound pit.
C. Wallace announced a five minute break to review the minutes.
Item #2: April 10th minutes.
A motion to approve the minutes was made by R. McKinney and
seconded by F. Sperandeo. The motion carried.
Item #3 : April 29`h minutes.
A motion to approve the minutes was made by R McKinney and
seconded by O. Loewer. The motion carried.
Item # 5: Old Business. None.
•
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• Item #6: New Business.
A. "Five Year Capital Improvement Projects" (CIP). R. Boudreaux explained that
every two years the City reviews the capital projects for the next five years, giving the
departments an opportunity to revise their priorities. Today James and I attended the
City's CIP training session. The airport's "Draft" list is in the agenda. He suggested the
Board review the list and to make any suggestions. The T-Hangar had been pulled from
this year to keep our expenses down, and it was placed in next year, because we now
have the FBO Hangar to help with those needing hangar space. This year we still have
the Forest Service Taxiway project to do. The hangar roof repair program will probably
have to go under CIP because of the cost. R. McKinney suggested adding the T-Hangar
back in because of the number of names on the waiting list. R. Boudreaux reported
airports do not receive any financial help from the state for T-Hangar construction and
the airport would have to bear all the construction costs. He said the office will need to
have the CIP list finalized by next month. It may require a special Board meeting.
C. Wallace announced a five minute break to watch Bobby Younkin's media day
performance.
B. Airport's "Disadvantaged Business Enterprise" (DBE) program for 2003. J.
Nicholson explained this is a. program required by the FAA if you have grant funds over
$250,000. Last year it wasn't required to update the program, but we have to this year.
R. Boudreaux said we don't have any registered DBE's in the City, but there are some in
. the region. J. Nicholson explained the contracts are written to encourage the primary
contractor to hire DBE's to help meet the airport's goal of .73%. It is the airport's
responsibility to monitor and report to the FAA if we are meeting our established goal.
The landscaper on the FBO Hangar was a DBE, but DBE's only count when they have
worked on anFAA Grant project.
A motion to forward the DBE document on to the City Council was
made by F. Sperandeo and seconded by R McKinney. The motion
carried.
C. FBO Hangar rates. R. Boudreaux commented on the proposed fee chart for the
different sized aircraft for daily, weekly, or monthly rent. The rent is based on the
amount of space each aircraft would occupy. He commented these were competitive
rates, and they are full service rates.
BOARD CONSENSUS: The FBO would charge the proposed fees.
D. Discussion of outdoor event. C. Wallace noted that the world is changing and that
he must also change. The B.B. King outdoor concert at Drake Field was successful. R.
Boudreaux explained KLK 104 Radio Station had contacted him yesterday about anevent
in July and they were requesting to use the same area as the B. B. King concert and the
station has already agreed to the same terms as the B. B. King contract. The radio station
• puts on a free Annual Listener Appreciation Concert. Their station is a country music
station. O. Loewer.reminded the Board the airport is owned by the citizens and the Board
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• wants to be good citizens. He suggested if this is going to happen on a regular basis that
maybe a policy needs to be developed. R. Boudreaux said if a group makes a request that
is just out there to make money on a concert, we would want to make more than the
$7,500.00. There will be a parking fee. The Museum will be in charge of the parking
and they will receive a percentage of the parking fee. Answering R. McKinney, the
concert will not effect the operation of the airport. C. Wallace suggested a Strategic
Planning Meeting with Special Board Meeting followingwith just the one item on the
agenda, the concert.
Item #7: Other Business.
A. Items from the Board. C. Wallace answering F. Sperandeo, said the self-service
fueling project was approved for this year, and it is in the budget. R. Boudreaux said the
design, up to $2,500.00, is part of a Task Order to McClelland Engineers that has already
been approved. J. Nicholson said he was trying to line up bids, and his initial reaction
talking to these different companies is the project will cost around $50,000.00. F.
Sperandeo offered his assistance, saying the tenants on the east side are eager for the
service. R. Boudreaux reported the airport has three grants that must be closed out and
staff is working on the self-service fueling as time is available. C. Wallace asked that a
follow-up report be on the next meeting agenda.
B. Items from the Public. Responding to questions from T. Collier, C. Wallace asked
for a report on the tower to be placed on the next meeting agenda. F. Sperandeo
reminded everyone the EAA was sponsoring a Young Eagles Day on Saturday, 9 to 12,
• for ages 8 through 17. C. Wallace said he appreciated the copies of the newspaper
articles. R. Boudreaux announced the dinner mystery play on May 23`d at the Air
Museum. Tickets are $20.00 per person.
Meeting adjourned at 3 :08.
Dave Bowman, Secretary Date
•
4
• MINUTES OF THE SPECIAL CALLED AIRPORT BOARD MEETING
May 12, 2003
MEMBERS PRESENT: Charles Wallace, Rick McKinney, Frank Sperandeo, Otto
Loewer, Mike Andrews, Dave Bowman, Bob Nickle
STAFF PRESENT: Ray Boudreaux, Louise Powers
OTHERS PRESENT: Anthony (Tony) Beringer and Tom Travis-Clear Channel Radio
ITEM #1 : Welcome.
Chairman Wallace welcomed everyone attending the meeting.
ITEM #2: Temporary Use Agreement,
C. Wallace explained he would need a motion to go ahead and approve a Temporary Use
Agreement with the radio station for the concert, or a motion to not approve the
agreement. If the Board approved the concert, it would be the airport's second event of
this type. R. Boudreaux said the radio station has agreed to the same terms as the B. B.
King concert. People doing the concert would do all security and the concert would be in
the daytime, which is a positive difference.
• T. Beringer said this would be their sixth free Listener Appreciation Concert. It will be a
country show. The contract has not been signed yet, so they can't announce the
performer yet. Their four stations are the four most listened to stations in the area. They
are strong corporate citizens and participate in 75 charity events annually. This concert is
free, it is their way of giving back to the citizens. It will be a classy event that the Board
will be proud of. The Museum will also benefit from the parking, they would receive
40% of the parking fee. Answering C. Wallace, they will probably broadcast live prior to
the concert, but not the concert. They had used the Fayetteville Fair Grounds, but had
outgrown the parking area. For several years they had used the rodeo grounds in
Springdale, but the rodeo people controlled the concessions and the station lost money.
This would allow Clear Channel to break even. Beer will be sold, provided a permit
request is approved and issued. Answering B. Nickle, Fayetteville's sound ordinance
won't affect the concert, the concert will be over before nighttime.
R. Boudreaux said they did use a fence at the back of the B. B. King concert, it was in
back of everyone and people didn't try to go that direction. The airport did close
Taxiway C north of Delta to guarantee there would not be a problem, and there wasn't.
T. Beringer said the Washington County Sheriffs Deputies and others would be
providing security.
•
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• A motion to approve the lease with one modification, the inclusion of a
sentence which would state the security would be under the direction
of the Airport Director, was made by F. Sperandeo and seconded by
D. Bowman.
T. Beringer said their clients. are the concerts' sponsors and to get a concert ticket, people
would need to go by the sponsors' business to pick up their free ticket.
R. McKinney stressed this request was for a non-aviation event. He also expressed his
concerns for those volunteers parking vehicles, and related an incident from the B. B.
King that could have been serious. He commented that airports are regulated to operate
safely, the concert would have a close proximity to aviation activity, and expressed
concern an aircraft might possibly drift off the runway. O. Loewer stated it was more
likely for problems to develop at AIRFEST than at a concert. R. Boudreaux said this is a
temporary situation, and asked if the risk was so great as to not be compatible with
aviation? Stating he would be on site, Tony will be there with his people and our people
will be there.
Board Consensus: That requests for future non-aviation events be considered
individually by the Board, and this event not set a precedence for the future.
The motion carried, with five members voting yes, one member voting
• no, and the Chairman not voting (his vote is required to break a tie).
Meeting adjourned.
Dave Bowman, Secretary Date
•
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%1FAYETTEVILLE
AIRPORT ADMINISTRATION OFFICE
HE CITY OF FAYETTEVILLE, ARKANSAS
• MONTHLY REPORT
Director, Aviation and Economic Development
Fayetteville, Arkansas
May 2003
May seemed like it was very slow due to the weather. Our May numbers don't bear it out, but
listening to the News and reading the paper, May was slow everywhere. Hopefully, it was the
bottom of the low and we have nothing but clear skies in the future.
The new FBO hangar punch list was finished and we are working hard to get the close out paperwork
to the State so that they can take the project off their books by end of their FY, June 30.
The hangar re-skin project is finally complete. We will be doing some additional work to tighten up
the buildings even more. The new discovery of moth-balls to deter birds nesting has been very
helpful.
• We re-arranged the lights in the parking lot for all of the West side hangars. They were not reliable
and when we talked to the power company, they offered to change the locations to receive maximum
value. We will evaluate locations over the next few months.
The Ozark Military Museum hangar is complete. All that remains is the sidewalk out front. We will
cooperate with the OMM and Flying Investments to pool our sidewalk contributions to get the
maximum value for the money.
Again this month, AIRFEST 2003 planning consumed most of our free time. The show promises to
be a.real crowd pleaser. I have attached a schedule for you to use.
We have received a signed lease from the U of A and are in design for their new hangar. We had
several meetings with the users to finalize a basic floor plan for the office space. Wayne Jones has
the information for use in the basic design.
We have promised the FAA, Don Harris, that we will have plans ready for approval by mid June for
the project to fill in the grass island on the west ramp. This project will complete the 50 foot taxiway
project up to Taxiway "D". It will give us more ramp space for aircraft parking.
The first mini-corporate hangar two bay building is proceeding as expected. We will not make the
July State Aeronautics Commission meeting. Hopefully, we will be ready for the August meeting.
We must have plans and all open grants closed.
• Our new PAPI for Runway 16 should be installed in June. We are working with the FAA Facilities
folks to provide whatever support they might need to effect the installation.
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING FAYETTEVILLE, AR 72701
PHONE 501 -718-7640 Ex[. 5 • FAX 501 -718.7646
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•
We coordinated State benefits for a major expansion at Standard Register.
We represented the Mayor at the Memorial Day event at the National Cemetery.
We initiated meetings with the Sign Shop to design and construct signs for the terminal and all
businesses on the airport. The goal is to make them uniformly attractive. We will be able to gather
bids on a proposal in the very near future.
Respectfully Submitted,
Ray M."Boudreaux
• Director
•
r r.
FAYETTEVILLE
THE CITY OF FAYETTEVILLE. ARKANSAS
DAN COODY, MAYOR
• 4500 School Ave., Sulte F
Fayetteville, AR 72701
478.718.7842
AVIATION AND ECONOMIC DEVELOPMENT
RAY M. BOUDREAUX, DIRECTOR
TO: Airport Advisory Board Members
THRU : Ray M . Boudreaux, Director
FROM : James Nicholson , Financial Coordinator
DATE: June 12, 2003
SUBJECT: FBO Report
Tower Operations Graph: Below is a graph which depicts monthly aircraft operations
as counted by the Fayetteville Municipal Airport ATC Tower. This graph compares
monthly totals of aircraft operations for the past two years.
ATC Tower Operations Count
5000
4500
e 4000
`o
a
`u 3000
n
O 2500
`o
2000
• u
E 1500
—2001102
Z 1000
2002 03
500
0
h y June July Aug Sept oca Nov Dec Jan Feb N rch APA May
Month
FBO Fuel Sales: As can be seen in the graph below, fuel sales volume for the month
of May decreased 10.2% compared to the previous month's sales. The May sales level
is approximately 94% of the FBO's monthly average volume for the past 12 months of
28,900 gallons.
Fuel 5ale5 Comparison —200YYr,T,ch
45000 2oovo�arFeo
40000
35000
4 _
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m 25000
C
20000 —
Nil Nap
15000
10000 August 2001
• 5000 City Aeume3MO
0
May June July Aub Sept Oct Nov No Jen-OV-03 Feb March April May
Month
Local Area Data: Retail fuel price has trended upward since the beginning of May,
and recent news reports indicate continued increases. Following is a comparison of
regional retail fuel prices as of 6/12/03:
Regional Jet Center (XNA) Avgas: 3.08 Jet-A: 2.65
Pinnacle Air (ASG) 2.34 2.04
Executive Air (ASG) 2.51 2.30
Beaver Lake (Rogers) 2.78 2.47
Hughes Aviation (Bentonville) 2.70 (SS-2.34) 2.39
Siloam Springs (City-run) 2.35 (ss-1 .99) 2.45
Fayetteville Municipal 2.47 2.21
Regional Jet Center provides discounts on Jet-A; . 10 @ 500 gals+, .20 @ 1 ,000 gals +
The Graph below illustrates wholesale fuel price increase trend since January 1s`, 2003.
Wholesale Fuel Price Trend
sox
25% —% Chq Jet
m lox X Chq 10OLL
15%
• u 10% _ 077
m 5x
a
ox
U
-5%
d -10%
-15%
-20%
.. v - Q - r. s s o 19
Week 2003
FYV Fuel Ops Facts:
Average monthly fuel sales: 28,900 gals
May 2003 fuel sales: 22,698 Jet - 83.4%
4. 510 Avgas - 16.6%
27,208 Total
Jet-A sold to FYV-based customers in May: 17,729 - 75. 5%
Jet-A sold to transient aircraft customers in May: 41969 - 24.5%
Avgas sold to FYV- based customers in May: 11989 - 44. 1 %
Avgas sold to transient aircraft customers in May: 21521 - 55.9%
•
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Page 2
City of Fayetteville Arkansas
Airport - Drake Field
Airport Fund Statement - Airport Board
For the Month Ending: 05/31/03
Beginning Funds Available - 01/01/2003 21474,359
Airport Fund Revenue YTD Projected YE
Interest on Investments 29,741 71 ,378
Non-Op Miscellaneous 429 19030
Total Fund Revenue 30,170 72,408
Airport Fund Expense 2003
Capital Project Expense / Grant Matching YTD Projected @ Completion
AIP #29 - Pavement Rehab 61989 21 ,989
AIP #30 - Taxiway A Extension Design 5,836
AIP #31 - Taxiway A Ext. Construction 71 ,500
Hangar Rehabilitation 27,495 36,493
Corp Ramp Pavement 302,653 331 ,065
FBO Hangar 5189770 518,903
Executive Hangar 2@ 60x60 53800 225,000
East-side Self-serve 100LL 25,000
10 Bay T-Hangar -
Debt Service -
• Total of Project Expense - Airport Fund 861 ,707 1 ,235,787
Income Less Expense (831 ,537) (1 , 163,379)
Change In Fund Balance from Operations (88,325) (378,544)
Ending Funds Available 5/31 /2003 11554,497 932,436 (12
Outside Grant Funds Contributed
YTD Projected YE
State 465,249 743, 162
Federal 1259807 19787,864
Total: 591 ,056 2,5311026
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• Air Show Lineup (as of June 11 , 2003, 1700L)
9:00 Pilot Briefing @ Airport Administration Conference Room
Coffee and Pastry Provided
10:00 Show Control Opens Gates Open
Pre-Show Activities:
10:30 Powerchute demonstration
10:45 Rocket Launch
11 :00 Jim Younkin "Travel Aire"
11 : 15 Larry Perry T-6
11 :30 Rich Hartman Pitts Special
11 :45 Jim Goff NA-50
12:00 Parachute Jump Leonard McCandles
12 : 15 YL-37 Demonstration
12:45 Tom Rush PT- 19
1 :00 Rocket Launch
1 : 15 Alden Miller T-28
1 :30 Jump plane and Swift Magic depart for 2:00 TOT, hold outside 5 NM until
Military Fly-by aircraft depart
1 :45 Close Pre.-Show Flying Open Show Waiver
• 1 :45 F- 16 formation flyby, 188 h FS Fort Smith Sunday Only
1 :50 B-2 Fly By Sunday Only
1 :55 F-117 Fly By Demonstration Saturday and Sunday
2:00 Flag jump with Magic teaser National Anthem
2: 10 Doc Baldwin Act Extra 300
2 :20 Samson Act Bobby Younkin
2 :30 Flash Fire Jet Truck Neal Damell
2 :40 Paradise T-6 Act , Bob Ford
2:50 Swift Magic Evil Roy Act
3 :00 Tora Tora Tora P-51/T-6 RegUrschler/Doug Jackson
3 : 10 Lear Jet Act Bobby Younkin
3 :20 Swift Magic Show Formation acrobatics
3 :30 MIG- 17 Demonstration Randy Ball
3 :40 Flash Fire Jet Truck Neal Darnell w/T-6 (Jackson)
3 : 50 A-10 Demonstration Military
4:00 Heritage Flight Military with P-51
4: 15 Close Show Waiver
10:00 until 1 :45/4: 15 until 5 :00 Airplane Rides
• 10:00 until 1 :45/4: 15 until 5 :00 Balloon Rides
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City of Fayetteville Arkansas
-. Airport - Drake Field
Operating Statement - Airport Board
For the Month Ending: 05/31/03
2002 2003 2003 2003
Actual Budgeted Actual YTD Pdctd Yr End
Operating Revenue
Rents & Leases 2879035 3369350 149,195 358,068
Aviation Fuel 4999471 111009000 270,519 668,182
Miscellaneous 16,461 35,000 11 ,030 26,472
Total Operating Revenue: 8029967 1 ,471 ,350 430,744 1 ,052,722
Operating Expenses
Personnel 312,807 361 ,612 1459138 348,331
Materials & Supplies 12,464 44,590 199051 45,722
Aviation Fuel Purchases 320,641 630,000 195,699 4699678
Services & Charges 179,982 266,392 683742 164,980
Cost Allocation to General Fund 144,612 144,612 60,255 144,612
Maintenance 48,874 55,610 25,185 60,444
Operating Capital / Equipment 25,206 - 49999 41999
ATC Tower Costs 1929500 - 192,500
Total Operating Expense 110449586 11695,316 519,069 114319266
• Change In Fund Balance (241 ,619) (223,966) (88,325) (378,544)
from Operations '