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HomeMy WebLinkAbout2003-06-12 - Agendas - Final • AGENDA FOR THE AIRPORT BOARD MEETING 1 :30 p.m. Thursday, June 12, 2003 Airport Conference Room 4500 S. School Avenue 1 . Welcome, Chairman Charles Wallace. 2. Minutes of the May 8, 2003 meeting. 3. Minutes of the May la, 2003 meeting. 4. Receiving of Reports. A. Charles Wallace, Chairman. B. Judy Hammond, Arkansas Air Museum Director, AIRFEST 2003 briefing. C. Ray Boudreaux, Director D. James Nicholson, Financial Coordinator • E. Louise Powers, T-Hangar report. F. Construction Report, Wayne Jones. G. Maintenance Report, Ray Boudreaux. 5, Old Business. None. 6. New Business. A. Airport's Capital Improvement Project (CIP) list for the City. 7, Other Business. A. Items from the Airport Board. B. Items from the Public. 8. Adjourn. r � J • MINUTES OF THE AIRPORT BOARD MEETING May 8, 2003 MEMBERS PRESENT: Charles Wallace, Rick McKinney, Frank Sperandeo, Otto Loewer MEMBERS ABSENT: Mike Andrews, Dave Bowman STAFF PRESENT: Ray. Boudreaux, James Nicholson, Louise Powers OTHERS PRESENT: David Hollman-Flying Investments; Mike Kratchmer-Ark. Aviation Tech. Center; Gary Hawkins-Air Cargo Carriers, Inc.; Terry Collier-tenant; Sarah Terry-NW Ark. Times; Wayne Jones-McClelland Consulting Engineers; Krystal Dearing-Moming News; Cherie Boudreaux-citizen ITEM #1 : Welcome, Chairman Charles Wallace Welcomed everyone attending the meeting, the Board, staff, tenants, and people involved with the Airport. ' • ITEM #2 and #3 : Approval of the minutes was delayed until later in the meeting. ITEM #4: Receiving of Reports. A, Charles Wallace, Chairman. Commented he didn't really have a report, but he offered his thanks to the good people that - serve on the Airport Board and was appreciative of their participation. B, Ray Boudreaux, Director. Stated the Ozark Military Museum was having asphalt put down today by Tomlinson Asphalt. Today is a Media Day for Airfest at the Air Museum. Bobby Younkin will be flying his Lear jet. He expressed many thanks to Judy Hammond, Director of the Air Museum. Airfest is produced by the Museum, and the airport is just a major sponsor. We are waiting for signatures on the U. of A. hangar lease. It was approved by the City Council last week. Stated he had met with Sheriff Steve Whitmill, the Washington County's Search and Rescue Team, and the rural emergency response teams from several small communities in the area. It was a good meeting. He said he had met with the FAA recently. They want to replace the old VASI equipment and replace it with a PAPI (Precision Approach Path Indicator) system on Runway 16 at no cost to the airport. A PAPI is a pilot visual approach aid. C, James Nicholson, Financial Coordinator. Reported the airport operations' count continues to out pace the same time last year, and the same for the fuel sales . compared to last year. This last month, compared to the previous month, has increased slightly. Each month has shown a slight increase. Local retail fuel prices have changed very little. Most airports have kept the same prices although fuel cost has gone down • recently. Our current fuel prices were established using the formula the Board recently approved. Reviewing the Financial Report, he commented the fuel sales are not at the 1 • level that had been projected for the year, even though sales continue to increase. Because of timing, the base customer fuel sales are not posted in the City's accounting system, they have not been invoiced. A larger increase in fuel sales is anticipated with the Flying Investments' operation. Operating Revenues to date are $372,377.00. The Operating Expenses year-to-date are $420,221 .00, with a negative balance of $47,844.00. Responding to C. Wallace's questioning of the accuracy of the document, or whether the ratio to expenses was changing in the wrong way, James explained that the airport was hit hard when the fuel costs went up and we could not raise our prices. O. Loewer suggested using some additional graphics, a stacked bar chart of the key indictors, then trends could be spotted. J. Nicholson explained there were problems comparing line items month-to- month, depending on how the month fell. You could have a large fuel inventory, because of a recent fuel delivery, or you could have a small fuel inventory while waiting for the next delivery. Also, all the bills on the hangar project are not in. He agreed the airport's reserve fund balance is a good reason for concern. R. Boudreaux stated 40,000 gallons had been forecast, but we are selling 30,000 a month. D. Louise Powers, T-Hangar Report. All T-Hangars are rented. We have one new T- Hangar tenant and two storage end units have been rented. There are five names on the single engine waiting list, five on the twin waiting list and one on the 60 x 60 waiting list. E. Construction Report, Wayne Jones. Reported projects are moving along, but not as fast as Ray would like. They are working to finalize the cost figures for the Forest Service. The pump station for the executive hangar apron was started last week and it required some additional work. The contractors for, the FBO hangar were given the pre- punch list last week and there is landscaping work to be finished. He explained the U. of A. hangar will look similar to the FBO hangar. F. Maintenance Report, Ray Boudreaux. The biggest item they are working on is the curb and gutter in the parking lot. The City's Street Department will pave the areas next to the new curb. New light fixtures have been installed in the restaurant. The mower's center deck has failed. We have ordered a 20 ft. batwing which can go seven miles an hour. Staff has also been cleaning out the sound pit. C. Wallace announced a five minute break to review the minutes. Item #2: April 10th minutes. A motion to approve the minutes was made by R. McKinney and seconded by F. Sperandeo. The motion carried. Item #3 : April 29`h minutes. A motion to approve the minutes was made by R McKinney and seconded by O. Loewer. The motion carried. Item # 5: Old Business. None. • 2 • Item #6: New Business. A. "Five Year Capital Improvement Projects" (CIP). R. Boudreaux explained that every two years the City reviews the capital projects for the next five years, giving the departments an opportunity to revise their priorities. Today James and I attended the City's CIP training session. The airport's "Draft" list is in the agenda. He suggested the Board review the list and to make any suggestions. The T-Hangar had been pulled from this year to keep our expenses down, and it was placed in next year, because we now have the FBO Hangar to help with those needing hangar space. This year we still have the Forest Service Taxiway project to do. The hangar roof repair program will probably have to go under CIP because of the cost. R. McKinney suggested adding the T-Hangar back in because of the number of names on the waiting list. R. Boudreaux reported airports do not receive any financial help from the state for T-Hangar construction and the airport would have to bear all the construction costs. He said the office will need to have the CIP list finalized by next month. It may require a special Board meeting. C. Wallace announced a five minute break to watch Bobby Younkin's media day performance. B. Airport's "Disadvantaged Business Enterprise" (DBE) program for 2003. J. Nicholson explained this is a. program required by the FAA if you have grant funds over $250,000. Last year it wasn't required to update the program, but we have to this year. R. Boudreaux said we don't have any registered DBE's in the City, but there are some in . the region. J. Nicholson explained the contracts are written to encourage the primary contractor to hire DBE's to help meet the airport's goal of .73%. It is the airport's responsibility to monitor and report to the FAA if we are meeting our established goal. The landscaper on the FBO Hangar was a DBE, but DBE's only count when they have worked on anFAA Grant project. A motion to forward the DBE document on to the City Council was made by F. Sperandeo and seconded by R McKinney. The motion carried. C. FBO Hangar rates. R. Boudreaux commented on the proposed fee chart for the different sized aircraft for daily, weekly, or monthly rent. The rent is based on the amount of space each aircraft would occupy. He commented these were competitive rates, and they are full service rates. BOARD CONSENSUS: The FBO would charge the proposed fees. D. Discussion of outdoor event. C. Wallace noted that the world is changing and that he must also change. The B.B. King outdoor concert at Drake Field was successful. R. Boudreaux explained KLK 104 Radio Station had contacted him yesterday about anevent in July and they were requesting to use the same area as the B. B. King concert and the station has already agreed to the same terms as the B. B. King contract. The radio station • puts on a free Annual Listener Appreciation Concert. Their station is a country music station. O. Loewer.reminded the Board the airport is owned by the citizens and the Board 3 • wants to be good citizens. He suggested if this is going to happen on a regular basis that maybe a policy needs to be developed. R. Boudreaux said if a group makes a request that is just out there to make money on a concert, we would want to make more than the $7,500.00. There will be a parking fee. The Museum will be in charge of the parking and they will receive a percentage of the parking fee. Answering R. McKinney, the concert will not effect the operation of the airport. C. Wallace suggested a Strategic Planning Meeting with Special Board Meeting followingwith just the one item on the agenda, the concert. Item #7: Other Business. A. Items from the Board. C. Wallace answering F. Sperandeo, said the self-service fueling project was approved for this year, and it is in the budget. R. Boudreaux said the design, up to $2,500.00, is part of a Task Order to McClelland Engineers that has already been approved. J. Nicholson said he was trying to line up bids, and his initial reaction talking to these different companies is the project will cost around $50,000.00. F. Sperandeo offered his assistance, saying the tenants on the east side are eager for the service. R. Boudreaux reported the airport has three grants that must be closed out and staff is working on the self-service fueling as time is available. C. Wallace asked that a follow-up report be on the next meeting agenda. B. Items from the Public. Responding to questions from T. Collier, C. Wallace asked for a report on the tower to be placed on the next meeting agenda. F. Sperandeo reminded everyone the EAA was sponsoring a Young Eagles Day on Saturday, 9 to 12, • for ages 8 through 17. C. Wallace said he appreciated the copies of the newspaper articles. R. Boudreaux announced the dinner mystery play on May 23`d at the Air Museum. Tickets are $20.00 per person. Meeting adjourned at 3 :08. Dave Bowman, Secretary Date • 4 • MINUTES OF THE SPECIAL CALLED AIRPORT BOARD MEETING May 12, 2003 MEMBERS PRESENT: Charles Wallace, Rick McKinney, Frank Sperandeo, Otto Loewer, Mike Andrews, Dave Bowman, Bob Nickle STAFF PRESENT: Ray Boudreaux, Louise Powers OTHERS PRESENT: Anthony (Tony) Beringer and Tom Travis-Clear Channel Radio ITEM #1 : Welcome. Chairman Wallace welcomed everyone attending the meeting. ITEM #2: Temporary Use Agreement, C. Wallace explained he would need a motion to go ahead and approve a Temporary Use Agreement with the radio station for the concert, or a motion to not approve the agreement. If the Board approved the concert, it would be the airport's second event of this type. R. Boudreaux said the radio station has agreed to the same terms as the B. B. King concert. People doing the concert would do all security and the concert would be in the daytime, which is a positive difference. • T. Beringer said this would be their sixth free Listener Appreciation Concert. It will be a country show. The contract has not been signed yet, so they can't announce the performer yet. Their four stations are the four most listened to stations in the area. They are strong corporate citizens and participate in 75 charity events annually. This concert is free, it is their way of giving back to the citizens. It will be a classy event that the Board will be proud of. The Museum will also benefit from the parking, they would receive 40% of the parking fee. Answering C. Wallace, they will probably broadcast live prior to the concert, but not the concert. They had used the Fayetteville Fair Grounds, but had outgrown the parking area. For several years they had used the rodeo grounds in Springdale, but the rodeo people controlled the concessions and the station lost money. This would allow Clear Channel to break even. Beer will be sold, provided a permit request is approved and issued. Answering B. Nickle, Fayetteville's sound ordinance won't affect the concert, the concert will be over before nighttime. R. Boudreaux said they did use a fence at the back of the B. B. King concert, it was in back of everyone and people didn't try to go that direction. The airport did close Taxiway C north of Delta to guarantee there would not be a problem, and there wasn't. T. Beringer said the Washington County Sheriffs Deputies and others would be providing security. • 1 • A motion to approve the lease with one modification, the inclusion of a sentence which would state the security would be under the direction of the Airport Director, was made by F. Sperandeo and seconded by D. Bowman. T. Beringer said their clients. are the concerts' sponsors and to get a concert ticket, people would need to go by the sponsors' business to pick up their free ticket. R. McKinney stressed this request was for a non-aviation event. He also expressed his concerns for those volunteers parking vehicles, and related an incident from the B. B. King that could have been serious. He commented that airports are regulated to operate safely, the concert would have a close proximity to aviation activity, and expressed concern an aircraft might possibly drift off the runway. O. Loewer stated it was more likely for problems to develop at AIRFEST than at a concert. R. Boudreaux said this is a temporary situation, and asked if the risk was so great as to not be compatible with aviation? Stating he would be on site, Tony will be there with his people and our people will be there. Board Consensus: That requests for future non-aviation events be considered individually by the Board, and this event not set a precedence for the future. The motion carried, with five members voting yes, one member voting • no, and the Chairman not voting (his vote is required to break a tie). Meeting adjourned. Dave Bowman, Secretary Date • 2 %1FAYETTEVILLE AIRPORT ADMINISTRATION OFFICE HE CITY OF FAYETTEVILLE, ARKANSAS • MONTHLY REPORT Director, Aviation and Economic Development Fayetteville, Arkansas May 2003 May seemed like it was very slow due to the weather. Our May numbers don't bear it out, but listening to the News and reading the paper, May was slow everywhere. Hopefully, it was the bottom of the low and we have nothing but clear skies in the future. The new FBO hangar punch list was finished and we are working hard to get the close out paperwork to the State so that they can take the project off their books by end of their FY, June 30. The hangar re-skin project is finally complete. We will be doing some additional work to tighten up the buildings even more. The new discovery of moth-balls to deter birds nesting has been very helpful. • We re-arranged the lights in the parking lot for all of the West side hangars. They were not reliable and when we talked to the power company, they offered to change the locations to receive maximum value. We will evaluate locations over the next few months. The Ozark Military Museum hangar is complete. All that remains is the sidewalk out front. We will cooperate with the OMM and Flying Investments to pool our sidewalk contributions to get the maximum value for the money. Again this month, AIRFEST 2003 planning consumed most of our free time. The show promises to be a.real crowd pleaser. I have attached a schedule for you to use. We have received a signed lease from the U of A and are in design for their new hangar. We had several meetings with the users to finalize a basic floor plan for the office space. Wayne Jones has the information for use in the basic design. We have promised the FAA, Don Harris, that we will have plans ready for approval by mid June for the project to fill in the grass island on the west ramp. This project will complete the 50 foot taxiway project up to Taxiway "D". It will give us more ramp space for aircraft parking. The first mini-corporate hangar two bay building is proceeding as expected. We will not make the July State Aeronautics Commission meeting. Hopefully, we will be ready for the August meeting. We must have plans and all open grants closed. • Our new PAPI for Runway 16 should be installed in June. We are working with the FAA Facilities folks to provide whatever support they might need to effect the installation. 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING FAYETTEVILLE, AR 72701 PHONE 501 -718-7640 Ex[. 5 • FAX 501 -718.7646 l� • We coordinated State benefits for a major expansion at Standard Register. We represented the Mayor at the Memorial Day event at the National Cemetery. We initiated meetings with the Sign Shop to design and construct signs for the terminal and all businesses on the airport. The goal is to make them uniformly attractive. We will be able to gather bids on a proposal in the very near future. Respectfully Submitted, Ray M."Boudreaux • Director • r r. FAYETTEVILLE THE CITY OF FAYETTEVILLE. ARKANSAS DAN COODY, MAYOR • 4500 School Ave., Sulte F Fayetteville, AR 72701 478.718.7842 AVIATION AND ECONOMIC DEVELOPMENT RAY M. BOUDREAUX, DIRECTOR TO: Airport Advisory Board Members THRU : Ray M . Boudreaux, Director FROM : James Nicholson , Financial Coordinator DATE: June 12, 2003 SUBJECT: FBO Report Tower Operations Graph: Below is a graph which depicts monthly aircraft operations as counted by the Fayetteville Municipal Airport ATC Tower. This graph compares monthly totals of aircraft operations for the past two years. ATC Tower Operations Count 5000 4500 e 4000 `o a `u 3000 n O 2500 `o 2000 • u E 1500 —2001102 Z 1000 2002 03 500 0 h y June July Aug Sept oca Nov Dec Jan Feb N rch APA May Month FBO Fuel Sales: As can be seen in the graph below, fuel sales volume for the month of May decreased 10.2% compared to the previous month's sales. The May sales level is approximately 94% of the FBO's monthly average volume for the past 12 months of 28,900 gallons. Fuel 5ale5 Comparison —200YYr,T,ch 45000 2oovo�arFeo 40000 35000 4 _ 0 30000 ' m 25000 C 20000 — Nil Nap 15000 10000 August 2001 • 5000 City Aeume3MO 0 May June July Aub Sept Oct Nov No Jen-OV-03 Feb March April May Month Local Area Data: Retail fuel price has trended upward since the beginning of May, and recent news reports indicate continued increases. Following is a comparison of regional retail fuel prices as of 6/12/03: Regional Jet Center (XNA) Avgas: 3.08 Jet-A: 2.65 Pinnacle Air (ASG) 2.34 2.04 Executive Air (ASG) 2.51 2.30 Beaver Lake (Rogers) 2.78 2.47 Hughes Aviation (Bentonville) 2.70 (SS-2.34) 2.39 Siloam Springs (City-run) 2.35 (ss-1 .99) 2.45 Fayetteville Municipal 2.47 2.21 Regional Jet Center provides discounts on Jet-A; . 10 @ 500 gals+, .20 @ 1 ,000 gals + The Graph below illustrates wholesale fuel price increase trend since January 1s`, 2003. Wholesale Fuel Price Trend sox 25% —% Chq Jet m lox X Chq 10OLL 15% • u 10% _ 077 m 5x a ox U -5% d -10% -15% -20% .. v - Q - r. s s o 19 Week 2003 FYV Fuel Ops Facts: Average monthly fuel sales: 28,900 gals May 2003 fuel sales: 22,698 Jet - 83.4% 4. 510 Avgas - 16.6% 27,208 Total Jet-A sold to FYV-based customers in May: 17,729 - 75. 5% Jet-A sold to transient aircraft customers in May: 41969 - 24.5% Avgas sold to FYV- based customers in May: 11989 - 44. 1 % Avgas sold to transient aircraft customers in May: 21521 - 55.9% • d Page 2 City of Fayetteville Arkansas Airport - Drake Field Airport Fund Statement - Airport Board For the Month Ending: 05/31/03 Beginning Funds Available - 01/01/2003 21474,359 Airport Fund Revenue YTD Projected YE Interest on Investments 29,741 71 ,378 Non-Op Miscellaneous 429 19030 Total Fund Revenue 30,170 72,408 Airport Fund Expense 2003 Capital Project Expense / Grant Matching YTD Projected @ Completion AIP #29 - Pavement Rehab 61989 21 ,989 AIP #30 - Taxiway A Extension Design 5,836 AIP #31 - Taxiway A Ext. Construction 71 ,500 Hangar Rehabilitation 27,495 36,493 Corp Ramp Pavement 302,653 331 ,065 FBO Hangar 5189770 518,903 Executive Hangar 2@ 60x60 53800 225,000 East-side Self-serve 100LL 25,000 10 Bay T-Hangar - Debt Service - • Total of Project Expense - Airport Fund 861 ,707 1 ,235,787 Income Less Expense (831 ,537) (1 , 163,379) Change In Fund Balance from Operations (88,325) (378,544) Ending Funds Available 5/31 /2003 11554,497 932,436 (12 Outside Grant Funds Contributed YTD Projected YE State 465,249 743, 162 Federal 1259807 19787,864 Total: 591 ,056 2,5311026 • a ' 1 J CV) w J oWt oWt ,1 Na O LL LL O O •� a < Q Oat � > op D .J \ I R < uj waOg z com C 1 � wmO O O O O O W J W U) < W O � q N • }O � Xspuesnoyl LLI 9 g � a L) o Q L Q i C� • C J N Q � p U U u D Q cfl < p > O QLLJ OWL OWL OWL OWL a. 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Airport - Drake Field Operating Statement - Airport Board For the Month Ending: 05/31/03 2002 2003 2003 2003 Actual Budgeted Actual YTD Pdctd Yr End Operating Revenue Rents & Leases 2879035 3369350 149,195 358,068 Aviation Fuel 4999471 111009000 270,519 668,182 Miscellaneous 16,461 35,000 11 ,030 26,472 Total Operating Revenue: 8029967 1 ,471 ,350 430,744 1 ,052,722 Operating Expenses Personnel 312,807 361 ,612 1459138 348,331 Materials & Supplies 12,464 44,590 199051 45,722 Aviation Fuel Purchases 320,641 630,000 195,699 4699678 Services & Charges 179,982 266,392 683742 164,980 Cost Allocation to General Fund 144,612 144,612 60,255 144,612 Maintenance 48,874 55,610 25,185 60,444 Operating Capital / Equipment 25,206 - 49999 41999 ATC Tower Costs 1929500 - 192,500 Total Operating Expense 110449586 11695,316 519,069 114319266 • Change In Fund Balance (241 ,619) (223,966) (88,325) (378,544) from Operations '