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Home My WebLink About2003-05-08 - Agendas - Final AGENDA FOR THE AIRPORT BOARD MEETING �i 1 :30 p.m. Thursday, May 8, 2003 Airport Conference .Room 4500 S. School Avenue 1 . Welcome, Chairman Charles Wallace. 2. Minutes of the April 10th meeting. 3 . Minutes of the April 291h meeting. 4. Receiving of Reports. A. Charles Wallace, Chairman. B. Ray Boudreaux, Director. C. James Nicholson, Financial Coordinator. • D. Louise Powers, T-Hangar Report. E. Construction Report, Wayne Jones. F. Maintenance Report, Ray Boudreaux. 5 . Old Business. None. 6. New Business. A. "Five Year Capital Improvement Projects" (CIP). Discussion. B. Airport's "Disadvantaged Business Enterprise" (DBE) program for 2003 . Action Requested: Forward to City Council. C. FBO Hangar rates. D. Discussion of outdoor event. 7. Other Business, A. Items from the Board. B. Items from the Public. . 8. Meeting Adjourned. f � • Minutes of the Airport Board Meeting April 10, 2003 MEMBERS PRESENT: Charles Wallace, Rick McKinney, Dave Bowman, Otto Loewer, Mike Andrews, Bob Nickle MEMBERS ABSENT: Frank Sperandeo STAFF PRESENT: Mayor. Dan Coody, Ray Boudreaux, James Nicholson, Louise Powers ITEM #1 : Welcome, Chairman Charles Wallace. Welcomed all that were attending the meeting in person and by television. ITEM #2 : Minutes of the March 13, 2003 meeting. A motion to approve the minutes, with the correction of the month to March from February where the item was listed on the agenda, was • made by Rick McKinney and seconded by Dave Bowman. The motion carried. ITEM #3 : Receiving of Reports. A. Charles Wallace, Chairman SPECIAL RECOGINITION: C. Wallace spoke of how the aviation community is made up of people that fly for various reasons. The aviation community has changed a lot from the Kitty Hawk days to this year, the 100`h Year of Aviation. He told that flying is safer than a pedestrian crossing the street, but, sometimes something goes wrong. The one thing that hasn't changed iri the aviation community is everyone involved wants to do all that they can to help. Not too long ago there was an accident, an aircraft went down . , not to far from here. The pilot had a cell phone and was trying to get help for him and his passengers. People that work at airports are usually not the people involved with search and rescue. From time-to-time someone does an outstanding job, someone that keeps at it, someone that climbs through the brush, saying that he if he was ever down, he'd want Leon Kichline looking for him, and asked Leon to come to the front of the room. Mayor Dan Coody expressed his appreciation of Leon and stated he wanted to recognize Leon's efforts with an "OUTSTANDING SERVICE AWARD", presented him with a plaque and read the inscription on the plaque. • 1 • Presented to LEON KICHLINE OUTSTANDING SERVICE AWARD For service above and beyond the call of duty resulting in the location of a downed aircraft and the saving of two lives on March 20, 2003. Your actions reflect great credit upon the City of Fayetteville and Fayetteville Municipal Airport. Leon thanked Mayor Dan Coody , Ray Boudreaux, and the Airport Board. The tower personnel, while unable to attend the meeting, they sent along their appreciation of Leon. T. Collier commented that it wasn't related to the accident, but that Leon does an excellent job and everyone does appreciates him. B. Ray Boudreaux, Director. Stated that most of the month was spent on getting the final work completed on the FBO Hangar and invited everyone there to the Grand Opening on Wednesday, April 10'h at 3 :30. He reported the contractor was on site finishing up the punch list for the re-skin project for the two hangars. The Ozark Military Museum has their hangar up. Additional fencing work will be taking place around their hangar and the Executive Hangar Complex. The A- 10 East Coast team will be here for Airfest, the President of the Ozark Military Museum will do a parachute jump, the Swift Magic act, Bobby Younkin will have two acts, and said he is working very closely with Judy Hammond on Airfest. He reported he and Wayne Jones attended the FAA Partnership Conference in Fort Worth. The FAA Project Manager and the Forest Service engineer later met with us here in Fayetteville and they now have a schedule and agreement for funding. Work should start this summer. The Forest Service is now using • P-3 's, D-9's, D-Ts, and D-4 aircraft, but was not sure which aircraft they will be using here. C. James Nicholson, Finance Coordinator. Briefed the Board on the reports and growth charts in the agenda. Commenting our fuel sales continue to grow and the operations are higher than last year. The fuel pricing formula has been set up and the fuel prices will now fluctuate along with the cost of the fuel. D. Louise Powers, T-Hangar Report. Stated that all T-Hangars are rented. There has been some cancellations and those were rented immediately. Ray reported the FBO Hangar would be available to renting space for aircraft on April 10h , saying he expected there might be some tenant movement to the FBO Hangar. We'll give the first 10 days free. E. Construction Report, Wayne Jones. Reported on the Forest Service meeting, saying they had set up schedules of who will be doing what. The Forest Service will put their money in the City of Fayetteville account for their part of the Taxiway. McClelland Engineers will design it and there will be two schedules of work, the FAA's and the Forest Service, but there will be the economy in ordering the concrete, and to get better bids. He said the invitations to the FBO Hangar Grand Opening went out yesterday, we sent out 98. R. Boudreaux reported the airport is now looking at building two 60' x 60' hangars instead of the three bay hangar, looking at the best way to fund the project along with the State Aeronautics assistance. F. Maintenance Report. Staff is working in the parking lot, widening the entrances • and exits to the parking lot, the old parking lot equipment has been removed, and the drive in front of the terminal will go back to a Loading and Fire Zone. Staff has been 2 • getting the equipment ready for mowing-installing blades, and installing new light fixtures in the restaurant area. We will be changing out the dumpster on the east side. ITEM #4: Old Business A. Survey Analysis Report, Bill Corley. C. Wallace explained staff had mailed out surveys that Bill Corley had helped develop. He is employed in the world of aviation flying airplanes for an airline, but you may have seen him in his yellow Cub flying around the airfield. Bill Corley proceeded with his Power Point presentation of his analysis of the survey results. The survey was mailed last fall offering free fuel with the coupon in the survey. There were more responses to the survey than anticipated and not all claimed the free fuel. Nationwide the aviation student population seems steady at 86,000 students, and aircraft up for sale is 17%. Historically it has been 12%. The tower operations count is going up, that is something we have talked about as a goal. The market will support growth at Drake Field. An e-mail data base should be developed and send out notices and fuel prices. Light advertising should be done and we need to think of the smart way. to advertise, what we need to communicate: transient hangar facility, restaurant on the field, pilot lounge, planning services-planning aids, a toll free telephone number, a lot of websites track fuel prices. He recommended someone update the websites weekly, and also to check that the information on them is honest, anyone can go in and enter info, there is an opportunity for fraud. The airport should do specific media buys, there are good local people here to help. Need to present a single message, Drake Field is being transformed into the premier general aviation facility in Northwest Arkansas and we need to begin the process to change. When the pilot pulls up here they • want their boss to feel good. He suggested using a media planner to see if the ads the airport is using now could be improved upon. Chairman Wallace noted just because we have the lowest fuel prices, we shouldn't expect people to know, we need to communicate. D. Bowman agreed with the media planning and getting the message out from the east coast to west coast to the dispatchers, the heavy on-line users for fuel and weather, saying banner advertising is a great idea, as well as click through. ITEM #5: New Business A. Capital Improvement Projects for 2004 Discussion. R. Boudreaux stated that in July we will begin the planning for the next four years. He called attention to the project list for 2003, to the projects that have already been completed and the projects that have already been started. Some of the projects listed for 2004 will be completed this year. We need to start thinking about where to go next. We also need to start thinking about the Budget for next year. BOARD CONSENSES: Ray is to bring a list of proposed CIP projects for the Board to consider at the May meeting. B. U. of A. Hangar Project. R. Boudreaux reported on the status of the lease, its going slow, with two governments involved, their legal department is reviewing the lease now. The U. of A. now has two planes and needs a larger space. They want the • southwest corner of the new Executive Hangar Complex, which will give them excellent exposure and easy access for their passengers. He said he had found funding through the 3 • City as an Economic Development project, but we won't do anything until the lease is signed and the money is assured. C. Wallace said the Board shouldn't approve any thing until they have seen the lease, and suggested a breakfast meeting to approve the lease, and Ray would send a copy of the lease by e-mail prior to the breakfast. C. 2003 Capital Projects (3 bay to 2 bay). R. Boudreaux said a Task Order has been issued to McClelland Engineering to design the three bay executive hangars, but we may need to reduce that to two bays to stay within our budget. We are working with the State Aeronautics to see what financing/grants may be available. We already have the first client. W. Jones said the Airport would need to do a Task Order Amendment to adjust the fee, which would save the airport money. E. Change Order for Runway Rehabilitation Project AIP Grant -#29. - R. - - Boudreaux stated the project had come in under the anticipated amount and there grant funds remaining. The FAA would rather have the airport spend the funds on other safety - related projects here, as somewhere else. This will be a Change Order to extend the ramp to the north of the existing terminal ramp, to fill in a grass island, and widen the taxiway. _ The Change Order would not increase the project range. BOARD CONSENSUS: To proceed with the Change Order and no vote would be required as the expenditure was within the original grant amount. F. Grand Opening Schedule for FBO Hangar, R. Boudreaux invited everyone to the Ribbon Cutting Ceremony on April 16th for the Executive Hangar Complex and • opening of the FBO Hangar. We will have music, cake and cookies at 3 :30 and the speeches at 4:00. ITEM #6: Other Business. A. Items from the Board. Wallace reminded a breakfast Board Meeting would need to be scheduled. - B. Items from the Public. None. Meeting adjourned at 3 :20 p.m. Dave Bowman, Secretary Date • 4 • MINUTES OF THE SPECIAL CALLED AIRPORT BOARD MEETING April 29, 2003 7:30 a.m./Airport Terminal MEMBERS PRESENT: Charles Wallace, Rick McKinney, Frank Sperandeo, Otto Lower, Dave Bowman, Bob Nickle MEMBERS ABSENT: Mike Andrews STAFF ATTENDING: Ray Boudreaux, James Nicholson, Louise Powers OTHERS ATTENDING: Dan Mouritsen-Government Channel TV ITEM #I : Welcome. Chairman C. Wallace welcomed those watching on television to the Airport Board's breakfast meeting which is a Special Called Meeting, explaining the rules require that at Special Called Meetings only the items listed on the agenda can be discussed, and this is a one-item agenda. ITEM #2: Hangar Lease for University of Arkansas. • . C. Wallace stated there are several things that make this lease unusual. R. Boudreaux explained the major part of the lease contains the same clauses as all the airport leases. The funding is unusual for us. Steve Davis, the City's Finance Director, has assured us this would be funded as a City of Fayetteville Capital Improvement Project through the City's Economic Development program. Funds would not come from the airport's reserve funds. R. Boudreaux explained the U. of A's rent for the hangar will be based on the cost of the construction of the hangar, amortizing the cost over twenty years at four-and-one-half percent (4 %2 %) fixed interest rate. R. Boudreaux explained that what is important is the U. of A. has agreed to pay for the construction of the hangar and the hangar will belong to airport. The U. of A. has requested a clause stating the maximum rent would not be more than $2,600.00 per month. If the cost did run more that the $2,600.00 per month, we might have to extend the number of rental months. Their legal department has promised to have a new lease here today. C. Wallace had concerns that the lease they were looking at was not the lease that would go to the City Council, saying the Council expects them to send up items that are complete. An addendum to the lease was suggested, as well as a temporary lease for six months at a fixed rate. R. Boudreaux explained this is an important project for the City as it continues to show the City's support of the University. The City Council meets this afternoon for their agenda setting session. This ,project involves two items for the Council. One is the Task Order for • McClelland to design the hangar, which the Airport Board has already approved, and the other is the lease for the hangar to the U. of A. where they will pay for the cost of the 1 �� ty • construction of the hangar, which is unknown now, through rental payments. The item is on the Council's Consent Agenda. The Council will need the Airport Board's approval of the item prior to the Council meeting or the item will be taken off their agenda, which will delay the project. B. Nickle raised the question of whether money would be set aside for maintenance on the hangar and asked if the airport should ask for $2,700.00 per month to cover maintenance items. R. Boudreaux said the University had asked for four percent and we asked for the four-and-one-half percent. The one-half percent would come to the airport. The City may not require repayment, but this is a City Council decision. O. Loewer said _ __ the special nature of the project allows things to happen that would not happen if you went to the bank. He also said we should have all up front, written, in case someone should have amnesia sometime later. D. Bowman said he thought it showed the City's vote of confidence in the Airport. R. Boudreaux said the airport would pay for. systems' _ repairs, heating system, a leak in the roof. The University now has two planes and will -- buy more fuel. The more buildings going up, the more others will want to build. _ Responding to F. Sperandeo's questions whether this project would affect the "parity on the airport, it was explained the funds to build the hangar is not coming from the airport's funds. O. Loewer stated he would not be voting because of his connection with the University. D. Bowman commented that on page 1 , at the bottom of the lease, forty years is spelled out and then in parenthesis 50 is shown, that needs to be corrected to 40. A motion was made for this lease to be forwarded on to the City, . •- - - Council, with the U. of A.'s modification, and that Ray will reach an understanding with the City about the division of funds with no �. additional funds to be expensed by the Airport, with an amount to be _ _ , . . . . . _- .. .. set aside for maintenance for the hangar in the airport's budget. The motion was made by Bob Nickle and seconded by Rick McKinney, F. Sperandeo asked about insurance on the hangar. R. Boudreaux said the University will carry insurance on everything in the building and the City will carry insurance on the building. _ - Upon being put to the vote, the motion carried with six ayes, no noes, and one member abstaining (Otto Loewer because of his position with the University). The meeting adjourned. Dave Bowmen, Secretary Date • 2 FAYETTEVILLE AIRPORT ADMINISTRATION OFFICE THE CITY OF FAYETTEVILLE, ARKANSAS MONTHLY REPORT Director, Aviation and Economic Development Fayetteville, Arkansas April 2003 We inspected the new FBO hangar several times and provided punch list of items to be fixed to the contractor. The building looked great for the ribbon cutting. Thanks to all that helped put that event together and especially to MICE for sharing the costs. We should be completely in operation by the end of May. We are using the building daily but are awaiting full acceptance by our engineering firm before taking full possession. There are still problems with the hangar re-skin project. The contractor is working on tightening the building up. They look good but need some fine tuning. • The Ozark Military Museum hangar is nearing completion. They are laying the asphalt and painting the interior. We have received some concern from citizens that the fuel farm is not sufficiently secure. We agree and have investigated the possibility of new fencing around the site. We are working with the OMM contractor to see if we can get better prices. AirFest 2003 continues to be high on the list of priorities. Judy will have a media day on May 8 at 1 :00 to start the hype. Bobby and Reg will be here to entertain the media. Hopefully we will get some good coverage. To date the line-up looks like: Bobby Younkin in his Learjet Bobby Younkin in Goliath Neal Darnell in Flash Fire Jet Truck Swift Magic Formation Team War Birds Reg Urschler and Doug Jackson Parachute Flag Jump with Falling Stars, Leonard McCandless East Coast A- 10 Demonstration Team Heritage Flight New additions: Doc Baldwin in an Extra 300L Bob Ford, AT6 Act We held a Special Called Board Meeting to discuss the new hangar project for the U of A. The • Board forwarded the project to the City Council for approval. The U of A is looking at a 120' X 80' hangar with 100' doors 24' high. There is some talk of an even bigger structure to accommodate other U.of A.special equipment. We continue to meet with U of A attorneys to finalize the documents. 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE, AR 72701 PHONE 501 -718-7640 Ext. 5 • FAX 501 .718.7646 MCE reports that they are nearing completion of the plans for the first mini-corporate hangars. The new hangars will be 60 X 60 bays with two bays in a building. Everything needs to be ready to present to the State at the July meeting. Washington County Sheriff, Steve Whitmill held a meeting involving all emergency response organizations in the County to discuss the events of March 21 S`'. It was a very good meeting with all parties actively pursuing improvements in the system. The outcome of the meeting involved communications among the departments and the teams. A working committee was formed to develop solutions. In the meantime, CDC and the County Command Post will carry the load. I met with the FAA facilities maintenance folks to site a new PAPI for our airport. The VASI is old and becoming more difficult to maintain. The FAA will acquire and install the new system at no cost to the airport. I represented the Mayor to the American Legion "Families of Deployed Military Personnel' meeting at the VA. There were several families and many support folks. We have a great support system for our military families when military members are deployed in service to our Nation. • I met for the first time with the University of Arkansas Economic Development Institute. Discussions involved partnerships for the good of all in Northwest Arkansas. We had an opportunity to visit CAST, a satellite mapping and research operation at the U of A. There may be some value for us in their satellite capability. Resp [fully Submitted, Ray M. Boudreaux Director • FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS AN COODV, MAYOR 4500 School Ave., Suite F Fayetteville, AR 72701 470.718.7612 AVIATION AND ECONOMIC DEVELOPMENT RAY M. SOUDREAU%. DIRECTOR TO: Airport Advisory BoardM b s THRU : Ray M . Boudreaux, Dire FROM : James Nicholson, Finan ' I oordinator - DATE : May 812003 SUBJECT: FBO Report Tower Operations Graph: Below is a graph which depicts monthly aircraft operations as counted by the Fayetteville Municipal Airport ATC Tower. This graph compares monthly totals of aircraft operations for the past two years. ATC Tower Operations Count 5000 p 4500 C 4000 -- O 0000 O2is 5000000 2000 • E 1500 —2001102 z 1000 —2001/07 500 0 April Mey June July Aug Sept Oct Mir Dec Jan Feb March APN I Month FBO Fuel Sales: As can be seen in the graph below, fuel sales volume for the month of April decreased 11 .2% compared to the previous month's sales. The April sales level is approximately 109% of the FBO's monthly average volume of 27 ,874 gallons. Fuel Sales Comparison 45000 40000 35000 u 30000 25000 o 20000 � 15000 10000 Augua 2001 2001AaroTacn 5000 CIIyAMM88FDO 11�2002JWOty FIIO �- • 0 April May Juno July Aug Sept Oct Nov Dec Jen'01f03 Feb March April Month • Local Area Data: Retail fuel price fluctuated up & down in April, ending on a downward trend . Following is a comparison of regional retail fuel prices as of 5/7/03: Regional Jet Center (XNA) Avgas: 3.08 Jet-A: 2 .65 Pinnacle Air (ASG) 2.74 2.20 Executive Air (ASG) 2.51 2.40 Beaver Lake (Rogers) 2.78 2.47 Hughes Aviation (Bentonville) 2 .53 (ss-2.34) 2.36 Siloam Springs (City-run) 2.35 . (ss-1 .99) 2 .45 Fayetteville Municipal 2.40 2. 17 Regional Jet Center provides discounts on Jet-A; . 10 @ 500 gals+, .20 @ 1 ,000 gals + The Graph below illustrates wholesale fuel price increase trend since January 15`, 2003. Wholesale Fuel Price Trend 30% 25% % Chg Jet —__ w 20% % Chg Av 15% - — 10% • d 5% d -5% -10% a -15% -20% H T N (O T q N Y T N i> W IN.1 O V Week 2003 FW Fuel Ops Facts: Average monthly fuel sales: 27,874 gals April 2003 fuel sales: 24,994 Jet . 82.5% 5.299 Avgas - 17.5% 30,293 Total Jet-A sold to FYV-based customers in April: 12,811 - 51 .3% Jet-A sold to transient aircraft customers in April: 12, 183 - 48.7% Avgas sold to FYV- based customers in April : 1 ,845 - 34.8% Avgas sold to transient aircraft customers in April: 31454 - 65.2% • • City of Fayetteville Arkansas Airport - Drake Field Operating Statement - Airport Board For the Month Ending: 04/30/03 2002 2003 2003 2003 Actual Budgeted Actual YTD Pdctd Yr End Operating Revenue Rents & Leases 2879035 336,350 116,868 350,604 Aviation Fuel 4990471 1 ,100,000 246,011 774,935 Miscellaneous 16,461 35,000 9,497 28,491 Total Operating Revenue: 802,967 11471 ,350 372,377 1 , 154,030 Operating Expenses Personnel 312,807 361 ,612 - 108,041 324,122 Materials &Supplies 12,464 44,590 20,434 61 ,302 Aviation Fuel Purchases 320,641 630,000- 161 ,993 534,576 Services & Charges 179,982 266,392 55,793 167,379 Cost Allocation to General Fund 144,612 144,612 489204 144,612 Maintenance 489874 559610 20,758 62,275 Operating Capital / Equipment 25,206 41999 41999 ATC Tower Costs 192,500 - 192,500 Total Operating Expense 19044,586 1 ,695,316 4209221 1 ,491 ,765 • Change In Fund Balance (2419619) (223,966) (47,844) (337,735) from Operations Includes $28,353 that has not yet been posted in April (base customer fuel revenue) • • City of Fayetteville Arkansas Page 2 Airport - Drake Field Airport Fund Statement - Airport Board For the Month Ending: 04/30/03 Beginning Funds Available - 01 /01/2003 2,474,359 Airport Fund Revenue YTD Projected YE Interest on Investments 24,976 74,928 Non-Op Miscellaneous 355 600 Total Fund Revenue 25,332 75,528 Airport Fund Expense 2003 Capital Project Expense / Grant Matching YTD Projected Q Completion AIP #29 - Pavement Rehab 6,989 21 ,989 AIP #30 - Taxiway A Extension Design 50836 AIP #31 - Taxiway A Ext. Construction 71 ,500 Hangar Rehabilitation 27,495 36,493 Corp Ramp Pavement 161 ,989 280,353 FBO Hangar 4139767 481 ,570 Executive Hangar 2Q 60x60 225,000 East-side Self-serve 100LL 25,000 10 Bay T-Hangar • Debt Service Total of Project Expense - Airport Fund 610,240 19147,741 Income Less Expense (584,908) (1 ,072,213) Change In Fund Balance from Operations (47,844) (337,735) Ending Funds Available 4/30/2003 1 ,841 ,607 Est. 12/31 110649411 Outside Grant Funds Contributed YTD Projected YE State 358,858 743,162 Federal 125,807 19787,864 Total: 484,665 2,531 ,026 • • A • CAPITAL IMPROVEMENT PLAN 2004 — 2008 FAYETTEVILLE MUNICIPAL AIRPORT, DRAKE FIELD 2004 Taxiway "A" Development Phase II Federal ALP State CLP Local CIP $ 1 ,200,000 $60,000 $602000 60 X 60 Hangar Development Phase H (2-Unit Mini-Corporate) Federal AIP State CIP Local CEP 70- $ 1007000 $200,000 100 X 200 Corporate Hangar in Executive Ramp (Line Item Project) Federal AIP State CIP Local CIP $ 19000,000 -0- -0- 2005 Fire Sprinkler System AAM • Federal State CIP Local CIP -0- $25,000 $25,000 T Hangar (8-Unit Small Twin) Federal State CIP Local CIP -0- -0- $250,000 Terminal Building Rehabilitation (design and construction @ $25/SF) Federal AIP State CIP Local CIP -0- $ 1002000 $200,000 2006 Airfield Marking Federal AIP State CIP Local CIP $ 100,000 $5,000 $5,000 Hangar Rehabilitation (AMP and AATC) Federal ALP State CIP Local CIP $300,000 $ 1002000 $200,000 Taxiway "A" Development Phase III • Federal AIP State CIP Local CEP $ 1 ,200,000 $602000 $60,000 • 2007 60 X 60 Hangar Development Phase III (2-Unit Mini-Corporate) Federal AIP State CIP Local CEP -0- $ 1002000 $2202000 Perimeter Fencing Improvements Federal AIP State CIP Local CIP $4502000 $222500 $22,500 2008 Parking Ramp Rehabilitation Federal AT State CIP Local CEP $300,000 . $ 15,000 $ 152000 60 X 60 Hangar Development Phase IV (2-Unit Mini-Corporate) Federal AIP State CIP Local CIP -0- $ 100,000 $240,000 • • FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DAN COODY, MAYOR 4500 School Ave., Suite F Fayetteville, AR 72701 AVIATION AND ECONOMIC DEVELOPMENT 470.718.7642 RAY M. BOUDREAUX, DIRECTOR TO: Airport Board Members FROM: James Nicholson, Financial Coordinator / DBE Liaison THRU: Ray M. Boudreaux, Director DATE: May 8, 2003 ' SUBJECT: Disadvantaged Business Enterprise (DBE) Program Goal Update for FY 2002. - -Background: On October 14, 2000, the Fayetteville City Council approved the Fayetteville Municipal Airport's revised Disadvantaged Business Enterprise Program. The Airport's DBE Program is federally mandated under 49 CFR Part 26 for all Department of Transportation (DOT/FAA) grant recipients which anticipate receiving more than $250,000 in federal funds in the fiscal year. Drake Field anticipates receiving approximately $1 .7 million from the DOT/FAA in FY 2003. The DBE Program assures that Minority & Women-owned businesses, and other economically disadvantaged small businesses have an equal opportunity, or 'level playing field," in competing for Airport procurement contracts. 49 CFR Part 26 requires that our DBE Program Goal be updated annually. The Updated Goal describes the overall DBE participation percentage and value of procurement contracts targeted for award to DBE • contractors in the fiscal year. The regulation provides the methodology to be used to set contract DBE participation goals. Purpose: The purpose of this item is a new resolution amending Fayetteville City Council Resolution No. 150-01 . Resolution No. 150-01 approves the Revised Disadvantaged Business Program to be implemented for all DOT/FAA grant assisted contracts entered into by the City of Fayetteville Municipal Airport. The approved program contains the DBE participation goal level in FY 2002. The new resolution will accept and approve the airport's updated DBE participation goal for FY 2003. Budget Considerations: No budget effect. Action Requested: A motion to accept and approve the updated DBE participation Goal for FY 2003, and forward to the Fayetteville City Council. Staff Recommendation: Review & Approval fjn Attachment: FY 2003 Goal Update & Methodology Resolution 150-01 • Overall Goal and Methodology Fayetteville Municipal Airport / Drake Field (FYV) FY 2003 Update Airport Sponsor: City of Fayetteville Name of Preparer: James Nicholson, Financial Coordinator Fayetteville Municipal Airport/Drake Field 4500 S School Ave., Suite F Fayetteville, AR 72701 Goal Period: 10-1 -2003 Thru: 9-30-2003 Overall DBE Goal: For review .73% Introduction to 2003 DBE Coal update: The City of Fayetteville / Fayetteville Municipal Airport DBE Goal update for Fiscal Year (FY) 2003 is provided to describe the Airport Projects which are funded in part with Department of Transportation (DOT) / Federal Aviation Administration (FAA) funds, and to determine by the federally prescribed methodology the portion or percentage of those funds targeted for contract award to Disadvantaged Business Enterprises (DBE's) in accordance with Federal Regulations 49 CFR Part 26. The Goal Update is a prerequisite for Airport Improvement Project (AIP) grant funding for airports which anticipate receiving more than $250,000 in federal funding from the DOT / FAA. • The 2003 DBE Goal Update revises the DBE participation goal in federally funded airport contracts anticipated for the 2003 fiscal year, from that originally described in the airport's previously published DBE Program Plan and successive annual goal updates. The FY 2003 Goal Update is effective October 151, 2002 through September 301i, 2003. Public Participation and Consultation in the DBE Goal Update process is a requirement under federal regulations at §26.45(g). The updated Goal and Methodology is published for 30 days prior to submittal to the FAA for approval. Comments on the Goal Update are accepted for 45 days after the date of public notification of its availability for public review. Copies of this document were mailed to a number of interested private and public entities for review and comment, (see attachment #1 - list of consulting agencies). Public comments on the updated goal and methodology are incorporated with the submission to the FAA. Public comments on the proposed FY 2003 Goal were received as of insert date: Comments on the FY 2003 DBE Goal Update may be submitted to the Fayetteville Municipal Airport's DBE Liaison Officer by phone, writing, fax, or e-mail to the following: . James Nicholson, DBE Liaison Officer Fayetteville Municipal Airport / Drake Field 4500 South School Ave., Suite F Fayetteville, AR 72701 479-718-7643 . 479-718-7646 fax i nicholson(aci.fayetteville.ar.us • Overall Goal and Methodology Fayetteville Municipal Airport / Drake Field (FYV) FY 2003 Update OVERALL GOALS (§26.45) Amount of Goal Fayetteville Municipal Airport's overall goal for FY 2003 is: .73 Fayetteville Municipal Airport anticipates one AIP (federally funded) project in FY 2003 . The estimated project cost is $ 1 ,700,000 for Construction of an Extension to taxiway "A". Thus, the projected dollar amount of DBE participation in the project is: $ 12,410. 00 Determination of Market Area Step 1 of the methodology for determining DBE percentage goal requires an assessment of the relative availability of DBE's in the local market area. The local market area is the area which provides, or is most likely to provide, the firms considered qualified to perform the needed work. We used the most recent Census data available (2001 ) for Washington County, Arkansas and the • four surrounding Arkansas counties, Benton, Crawford, Franklin, and Madison counties. Effectively all contractors for airport improvement work of the nature described in the first section have historically come from the local area, specifically, Washington, Crawford, and Benton County. Except that occasionally a contractor performing ancillary tasks may be recruited from a further distance. However, for the sake of including contractors within a reasonable, feasible range, two other counties bordering Washington County are included in this assessment: Franklin and Madison counties. A primary condition of concrete pavement work is the distance from the concrete material producer's location to the worksite. Concrete is time limited in its workability before spoilage due to the material's short curing time. Thus, local producers are most apt to provide material for this project. Also, local concrete finishing contractors performing this type work have long . established relationships with the local concrete producers. Our Washington County, Arkansas location, situated in a central valley of the Boston Mountains, also contributes to the insulated climate for this type of construction work. Accessibility to distant concrete producers by trans-state highway is limited by mountain terrain and distances of surrounding rural area. The available DBE Contractors in Local Market Area are those listed as being certified DBE by the Arkansas State Highway & Transportation Department (AHTD), and listed in AHTD's . "Disadvantaged Business Enterprise Directory," published March 5, 2003 . Overall Goal and Methodology • Fayetteville Municipal Airport / Drake Field (FYV) FY 2003 Update Methodology - Step 1 The Fayetteville Municipal Airport / Drake field anticipates awarding one AIP project contract in FY 2003 . The project consists of extending Taxiway "A" and associated aircraft apron approximately 1200 ft. south of Taxiway "D" on the east side and parallel to Runway 16/34. This project is identified in the most recent draft of the airport's Conceptual Land Use Plan. Project No. 1 - Taxiway Extension NAICS Work Item DBE's in Local All Available Code Market Area Firms 23411 Highway & Street Construction 0 15 23571 Concrete Contractor 1 44 32732 Ready Mix Concrete Mfg 0 12 23531 Electrical Contractors 0 104 . 23599 Markings (other specialty contractor) 0 36 23593 Excavation contractors 2 57 48411 Trucking, local specialized 1 53 Totals for this Construction Contract 4 321 Calculation of Base Figure The base figure is calculated as: the number of available DBE contractors as a percentage of all available contractors in the Local Market Area. Base Figure = DBE contractors / all contractors Base Figure = 4 / 321 = 1 .24% • Overall Goal and Methodology Fayetteville Municipal Airport / Drake Field (FYV) FY 2003 Update Methodology - Step 2 Step 2 is an adjustment to the base figure percentage from Step 1 so that the updated goal accurately reflects the actual attainable DBE participation in FY 2003 airport contracts. Past years DBE accomplishment results data for similar projects are examined and averaged with the base figure to determine the adjusted percentage goal. Only projects comprising like work are used for comparison. DBE Goal Accomplishments - Historical Information Year Goal % Accomplishment % Project Type 2000 1 .74 0 Access Road Construction 2001 .93 .42 Taxiway / Runway Rehabilitation Average % 1 .34 .21 • Calculation of adjustment to DBE Base Figure The calculation of the adjusted figure is determined by averaging the base figure and the historical average for like projects. Base Figure + Historical Avg. / 2 = Adjusted Figure (1 .24 + .21 ) / 2 = .73 • Overall Goal and Methodology Fayetteville Municipal Airport / Drake Field (FYV) FY 2003 Update Other Factors Research was conducted to determine if any DBE / small business disparity studies for the region were available. No disparity studies could be located for the region or state. Research was conducted to determine the number of, and the services provided by, DBE-owned financial institutions in the state. A list of all minority owned banks in the U.S., sorted by state, indicates that there are no minority-owned banks in the state of Arkansas. The latest U.S. Census Data for hispanic population in the Northwest Arkansas Regional area indicates an increase of 815% from 1990 US Census in 2000. This is indicative of the recent influx of hispanic emigrants to the area. We anticipate that there will eventually be an increase of DBE's corresponding to the increase of local minority population as the new emigrants settle and become established. No other factors regarding the local DBE environment could be determined to be an influence on • the adjusted DBE goal figure. Breakout of Estimated Race-Neutral and Race-Conscious Participation In determining what percentage of the 2003 adjusted goal could be met through race-neutral means, we again reviewed historical DBE accomplishments for Fayetteville / Drake Field. FYV has not met its DBE goal in any year since 1997. Therefore, we estimate that in meeting our overall 2003 adjusted goal of .73%, we will obtain 0% from race-neutral participation and .73% from race-conscious measures (e.g. setting contract goals). • Overall Goal and Methodology Fayetteville Municipal Airport / Drake Field (FYV) FY 2003 Update Attachment #1 - List of Consulting Agencies ARKANSAS STATE HIGHWAY & TRANSPORTATION DEPARTMENT MS. DANA MCCLELLAN PO BOX 226 LITTLE ROCK AR 72203-2261 ARKANSAS SBDC COLLEGE OF BUSINESS ADMINISTRATION 100 SOUTH MAIN SUITE 401 LITTLE ROCK AR 72201 SMALL BUSINESS ADVANCEMENT NATIONAL CENTER UNIVERSITY OF CENTRAL ARKANSAS COLLEGE OF BUSINESS ADMINISTRATION UCA BOX 5018201 DONAGHEY AVENUE CONWAY AR 72035-0001 • SMALL BUSINESS ASSOCIATION (SBA) ARKANSAS DISTRICT OFFICE JOSEPH T. FOGLIA 2120 RIVERFRONT DRIVE SUITE 100 LITTLE ROCK AR 72202-1794 ARKANSAS STATE CHAMBER OF COMMERCE 410 S CROSS PO BOX 3645 LITTLE ROCK AR 72203-3645 VETERANS BUSINESS DEVELOPMENT OFFICE ANDY LAMONICA ARKANSAS DISTRICT OFFICE 2120 RIVER FRONT DRIVE ROOM 100 LITTLE ROCK AR 72202 ARKANSAS DEPARTMENT OF ECONOMIC DEVELOPMENT DBE OFFICER ONE CAPITOL MALL . LITTLE ROCK AR 72201 FAYETTEVILLE CHAMBER OF COMMERCE • Overall Goal and Methodology Fayetteville Municipal Airport / Drake Field (FYV) FY 2003 Update PO BOX 4216 FAYETTEVILLE AR 72702-4216 AIRPORT MINORITY ADVISORY COUNCIL SHIRLINGTON GATEWAY 2800 SHIRLINGTON RD. SUITE 940 ARLINGTON VA 22206 PHONE (703) 379-5701 FAX (703) 379-5703 MINORITY BUSINESS DEVELOPMENT AGENCY TO CONTACT US BY EMAIL: HELP(aDMBDA.GOV TO CONTACT US BY PHONE: (888) 324-1551 AMERICAN ASSOC OF AIRPORT EXECUTIVES DBE OFFICER 601 MADISON STREET ALEXANDRA VA 22314 703-824-0500 PHONE • 703-820- 1395 FAX AIRPORTS COUNCIL INTERNATIONAL-NORTH AMERICA DBE OFFICER 1775 K STREET NW SUITE 500 WASHINGTON DC 20006 PHONE: 202 293-8500 FAX: 202 331 -1362 • Nov 30 , 01 11 : oea City Clerk ' s ofc 501 - 718 - 7695 p . l RESOLUTION NO. 150-01 MICROFILMED A RESOLUTION TO APPROVE THE DISADVANTAGED BUSINESS ENTERPRISE GOAL UPDATE FOR FISCAL YEAR 2002 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYEITEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the Disadvantaged Business Enterprise Goal Update for Fiscal Year 2002. PASSED and APPROVED this the day of November, 2001 . ± 't r �� APPROVED: 'E r C r ,,•,� ' • r 1 n o By: DAN GOODY, M o ATTEST: By: i Bather Woodruff, City Cler < Type Aircraft Actual Monthly Rate Actual Weekly Rate Actual Daily Rate Beech Bonanza $250 $100 $25 Beech Sport $250 $100 $25 • Cessna 172 $250 $100 $25 Cessna 182 $250 $100 $25 Cessna 210 $250 $100 $25 Commander 112 $250 $100 $25 Commander 114 $250 $100 $25 Mooney M20 $250 $100 $25 Piper Cherroke;lWarrior $250 $100 $25 Piper Commanche $250 $100 $25 Piper Lance $250 $100 $25 Piper Saratoga/Cherokee 6 $250 $100 $25 Aerostar $350 $140 $35 Beech Baron $350 $140 $35 Beech Duchess $350 $140 $35 Beech Duke $350 $140 $35 Cessna 310 $350 $140 $35 Cessna 340 $350 $140 $35 Cessna 421 $350 $140 $35 Piper Aztec $350 $140 $35 Piper Cheenne $350 $140 $35 Pi er Malibu $350 $140 $35 Piper Navajo $350 $140 $35 Piper Seminole $350 $140 $35 Piper Seneca $350 $140 $35 Beech 18 $550 $220 $55 Beech King Air 90 $550 $220 $55 • Beech I(Ing Air F90 $550 $220 1 55 Beech Queen Air $550 1 $220 $55 BeechJet400 $550 $220 $55 Cessna 414 $550 $220 $55 Cessna Caravan $550 $220 $55 Cessna Citation $550 $220 $55 Fairchild Merlin III $550 $220 $55 Falcon 10 $550 $220 $55 Jet Commander $550 $220 $55 LearJet24 $550 $220 $55 LearJet25 $550 $220 $55 Learjet 28129 $550 $220 $55 Lea 'et 31 .$550 $220 $55 LearJet 35/36 $550 $220 $55 Mitsubishi Diamond Jet $550 $220 $55 Mitsubishi MU2 $550 $220 $55 Pi r Che enne 111 $550 $220 $55 Piper Cheyenne N $550 $220 $55 Turbo Commander $550 $220 $55 Westwind $550 $220 $55 Westwind II $550 $220 $55 Beech 1900 $750 $300 $75 Beech King Air 200 $750 $300 $75 Beech King Air 350 $750 $300 $75 • Beech Starshl $750 $300 $75 Canadair Challenger 600 $750 $300 $75 Canadair Challenger 601 $750 $300 $75 Canadair Challenger 604 $750 $300 . $75 Cessna Citation 550 $760 $300 $75 Cessna Citation 650 $750 $300 $75 -i Cessna Citation Excel $750 $300 $75 Cessna Citation X $750 $300 $75 Domier 328 $750 $300 $75 • Domler228 $750 $300 $75 Embraer EMB 120 Brasilia $750 $300 $75 Fairchild Merlin II $750 $300 $75 Fairchild Metro $750 $300 $75 Falcon 20 $750 $300 $75 Falcon 2000 $750 $300 $75 Falcon 50 $750 $300 $75 Falcon 900 $750 $300 $75 G-1 $750 $300 $75 Hawker 1000 $750 $300 $75 Hawker 700 $750 $300 $75 Hawker 800 $750 $300 $75 LearJet 45 $750 $300 $75 LearJet 55 $750 $300 $75 LearJet 60 $750 $300 $75 Pilatus PC 12 $750 $300 $75 Saab 340 $750 $300 $75 Sabreliner 65 $750 $300 $75 Shorts 330 $750 $300 $75 Bombadier Global Express $2,000 $800 $200 Canadair Regional Jet $2,000 $800 $200 Convair 440 $21000 $800 $200 Embraer ERJ-135 $29000 $800 $200 Embraer ERJ-145 $2,000 $800 $200 Fokker 100 $2,000 $800 $200 • Fokker 50 $2,000 $800 $200 FokkerF•27 $2,000 $800 $200 Fokker F-28 $2,000 $800 $200 G-ll $29000 $800 $200 G-111 $2,000 $800 $200 G-IV $2,000 $800 $200 G-V $2,000 $800 $200 Saab 2000 $2,000 $800 $200 • YOUNG EAGLE DAY SPONSORED ' 732 ' I . / like . '' 1 90 for a ride an airplane, II Their Osornedar can be May 10. Young Eagles Day gives kids a chance to discover the world. of flight 1♦� cam 479 =267=5545 for more • I ChapterEAA offering free airplane • • ypung enthusiasts • m age 8, throughField, Airport • ' l l AM to 2@00 PM, Saturday, 1 2003a Parental written permission is required, • NORTHWEST ARKANSAS TIMES FWW—Apr111,2WJ Survey says Drake Field within a 50-mile radius are should promote itself as .looking for inageneral aviation - airport, Corley said. premier aviation facility eigtiterathesurveythe top eight items that influence general aviation pilots to use a BYSARARTERRY sioned to do the study. �� cl rt mpudecon- K"dwo i kilfwTh a That should be our bat- agar availability, fuel service, tie cry. What we want to fuel price and hangar rental, Drake Field should as communicate is if they're professionalism, radar service begin promoting Itselfelfas going to Northwest• and the tower.the premier general avia- Arkansas, this is the pre- tion facility in Northwest mier general aviation Arkansas to maximize its facility." "We're in a good position client base, according to The study began in now to offer people some the results of a survey August of 2002 as a way choices," Corley said. "The released Thursday. for airport staff and board market will support Drake During their monthly members to find out Field's growth." meeting Thursday, airport whether survey recipients Corley said communica- board members heard the own or lease an aircraft, tion is the key to letting more results of a survey com- how often they fly and what people know about Drake missioned last summer to theylike most about the air- Field. , gauge opinion about gen-. port where their plane is - "If we think lower fuel eral aviation. based. prices will attract traffic we "Drake Field is being About 1,200 picots &r the - should communicate that,"_,.--. _ transformed into the pre- Immediate five-county area he said. 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