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HomeMy WebLinkAbout2002-10-03 MinutesMINUTES OF THE AIRPORT BOARD MEETING FAYETTEVILLE MUNICIPAL AIRPORT October 3, 2002 MEMBERS PRESENT: MEMBERS ABSENT: Charles Wallace, Frank Burggraf, Frank Sperandeo, Mike Andrews, Dave Bowman, Otto Loewer Rick McKinney STAFF PRESENT: Ray Boudreaux, James Nickolson, Troy Bates, Louise Powers OTHERS PRESENT: Wayne Jones -McClelland Engineers; John P. Ross -Ross Executive Aviation, Inc.; Christina Crouse -Airport Hair Salon; Kristal Dearing -Morning News; Matt Wagner -NW Ark. Times; Judy Hanunond-Ark. Air Museum; Michael Stilwell -Fayetteville Government Channel ITEM #1: Welcome. Chairman Charles Wallace. ITEM #2: Minutes of the September 12, 2002 Meeting. The Board discussed changes needed to the minutes. The motion was made by Dave Bowman and seconded by Mike Andrews to approve the minutes with the amendments of changing the date listed on the minutes to September 5`", and the clarification that the FBO hangar can house one Gulf Stream, not several. The motion carried. ITEM #3: Minutes of the September 26, 2002 meeting. The Board discussed changes needed to the minutes. The motion was made by Frank Sperandeo and seconded by Otto Loewer to approve the minutes with the following amendments: Minutes are to include the FBO hangar will have radiant heating and careful consideration should be used in the placement of the heaters and for parking the aircraft away from the heat; also the location of the Board Meeting is to be corrected to the University of Arkansas Engineering Research Center, not U. of A. Geneses; and Mr. Loewer's name be corrected from "Lower" to "Loewer". The motion carried. Chairman Wallace expressed appreciation to the Board members for reading the minutes. Director Boudreaux introduced Troy Bates, our new FBO Supervisor, saying he has a myriad of talents and he is a pilot. Chairman Wallace noted they were glad he is here. 1 ITEM #4: Receiving of Reports. A. Charles Wallace, Chairman. He asked the Board to check their schedules for the next Strategic Planning Meeting. He presented a document titled "Fayetteville Municipal Airport —Scope of Responsibilities of the Board" and asked the document to be a part of the minutes. He stated F. Sperandeo's "Standard Construction Plan" could be discussed at the November meeting. R. Boudreaux responding to questions about the Maintenance List, said the eastside restrooms are now locked. They could not be keyed to the T - Hangar keys and separate keys will be provided for each T -Hangar tenant. F. Sperandeo suggested cutting the grass east of the runway only twice a year to free up time for the maintenance crew. R. Boudreaux stated the Airport is already working with someone on that and referred him to the Director's Report in the agenda packet. C. Wallace explained there would be two board members whose membership terms would be expiring at the end of the year: F. Burggraf has completed a full term and M. Andrews, who filled Truman Smith's unexpired term. C. Wallace asked that the Airport Board Membership page from the City Clerk's office be attached as part of the minutes. He encouraged them to reapply and for the Board to make it known there would be vacancies to fill. He also asked that a copy of the Application be kept on hand at the Airport. B. Ray Boudreaux, Director. The football game weekends went well and thanked all who had helped and those who provided food for the Hospitality Table. Thirty-five planes were parked for the Boise State game and eighty for the Alabama game. He mentioned the memo from the Mayor, attached to the Director's Report The Mayor stopped by on the Alabama game day. Responding to Wallace's question about the Alabama slotting program, R. Boudreaux said the planes seemed to come in groups with slack time between. C. Wallace explained the FAA had visited with them about the slot program, because we had concerns that it was a determent to this Airport. Slotting is an FAA controlled program established for safety because of the additional planes in the air. R. Boudreaux said the system is designed to handle 100, we handled 80 planes with no problem. He said he would be on hand for the B. B. King concert to insure everyone stays inside the fencing. The Museum is handling the parking and may need volunteers. Regarding the hay cutting east of the runway, the Airport prefers to keep the grass under 18" to keep out animals, and we are working with someone to cut that grass. He has already cut it twice this year for hay. F. Sperandeo expressed concern that his Maintenance List had been shoved aside, stating he wants the Airport to be a show place. He said that he and Barry West had cleaned the Pilots Briefing Room, and he asked that routine maintenance be performed or to bulldoze the building down. R. Boudreaux thanked them and said we are working on the items on the list. He said someone had vandalized the restroom again, tearing the towel rack off the wall Now with the new locks the only people in the restrooms will be tenants with keys. C. Wallace explained the Board and staff would talk about the Maintenance List at the Strategic Planning Meeting rather than at the Board Meeting. R. Boudreaux commented the FAA Airport Certification Inspector had spent two days here inspecting the airport and only one item was found. The thresholds were not marked properly and we will have that fixed. The re -skin project for the hangars is under way. 2 C. James Nicholson, Financial Coordinator. Explained new charts were used to reflect last year and the current status for fuel and aircraft operations. The Airport sold close to 40,000 gallons of fuel in September. Fuel prices at local airports are going up as well as the cost of fuel. We have new corporate businesses on the field purchasing fuel, Flymg Investments and Air Cargo Carriers. Fuel sold during the ballgame was 4,000 gallons of jet and 1,100 gallons of Av-gas. He noted that even in months with less operations, the fuel sales are up. Responding to questions from J. Ross who questioned if the 40,000 gallons was supporting the Airport staff's salaries, he replied it was contributing. The Airport has several revenue sources. C. Wallace responding to other questions from J. Ross, said those would be answered during the Budget Report. D. Construction Report. 1) & 2) Executive Apron and Taxiway Project & FBO Hangar Project. R. Boudreaux reported the corporate ramp and FBO hangar projects will be on the October 151" City Council Meeting and the projects should get started by October 20`h. We will have a ground breaking ceremony. W. Jones reported they are re -seeding some areas and applying some top soil along the taxiway. The project should be finaled out within the next month. They will be painting the Threshhold bar, it was 10' wide and should have been 15' wide. It had been partly covered by the rejuvenation project. W. Jones said he had been working with the Forest Service and the FAA. He said the Forest Service had part of their funding for the year pulled. The design is in process for their ramps and loading docks. Even if McClelland had the plans ready, the project could not be bid until the FAA and the Forest Service have their funding. R. Boudreaux reported the lease was signed and they are paying rent. E. Maintenance Report. C. Wallace said the report would be deferred to the Strategic Planning Meeting. R. Boudreaux did report the City's Street Department and Airport staff had done ditch work to keep the drainage ditches open. ITEM #5: Old Business. No old business. ITEM #6: New Business. A. State Aeronautics grant application. Action: Recommend application to the City Council. W. Jones said there are two contracts and four State grants, one grant for the FBO hangar and three grants for the apron and he had been working with the State Aeronautics Department. R. Boudreaux said he needed permission from the Board to amend the grant applications. The amendments could be presented at the next Aeronautic Commission Meeting on November 13th. C. Wallace asked for a "guide sheet" outlining the projects in progress, and the grants and their amendments. W. Jones said he would work with staff on his projects and staff can distribute the list. A motion was made by Dave Bowman and seconded by Frank Sperandeo to amend the existing grants: for the ramp for an approximate $71,000 for a 90/10 grant; for the apron and grass grant an approximate $32,000 for a 50/50 grant; and the grant 3 • for relocating the access road an approximate $15,000 for a 75/25 grant. The motion carried. • • M. Andrews said we have already approved the money, all we are doing is asking to reduce the Airport's funding by asking for State grants. B. Airport Budget. Action: Recommend adoption to the City Council. Discussion followed regarding the Budget and how the City's Budget process works. J. Nicholson explained the City's Budget Department provides a budget format and a target budget Airport staff then develops budget figures. The budget is submitted to the Budget Department and each department meets with the Budget Department to go over the Budget. Last year we were already into the year and had to develop a new FBO budget so we can't compare all of our budget to a previous year. C. Wallace commented that at this stage of the budget, it is a City developed budget with no Board input. J. Nicholson said a lot of things are already mandated, and the expenditures are things already recommended. Usually in November the City takes the whole City budget to the City Council for approval, and depending on the time frame, the Airport Board may need a Special Meeting. R. Boudreaux explained the budget before them is in Draft form and has been submitted to the Budget Department, but there are some penciled in changes from the last version. C. Wallace expressed concern that none of the Board members understood the budget to where they could explain the budget to others. R. Boudreaux said the first page is a summary for each program, and then you can go to the spreadsheet and it will break it out and show the target overruns and that indentifies where there are percentage changes. We have reorganized the budget into three programs: Administration, Operations, and Maintenance. The FBO is in Operations. The Board requested a one page document, rather than the City's format, showing how much we take in, how much we spend, and what is the difference. F. Burggraf said we keep the fuel prices low as possible, but if we increase the fuel prices it would give us more wiggle room. R. Boudreaux said one item is the tower expense. We've not expensed the cost this year as they have not sent us a bill. C. Wallace asked that the minutes show the Board will consider the budget at the next Strategic Planning Meeting and view the finalized draft at the November Airport Board Meeting. C. Lease with Air Cargo Carriers. R. Boudreaux asked for this item to be added to agenda. DHL leases their aircraft from Air Cargo Carriers. Air Cargo Carriers wants to rent an existing garage in the terminal, with ramp access, for their office and to -store their aircraft parts. Frank Burggraf made a motion and was seconded by Frank Sperandeo to approve the lease. The motion carried. D. Lease with Allied Research. R. Boudreaux asked for this item to be added to the agenda. They want to rent the southeast office in the terminal. They are starting a small investigative operation, investigating security related items and does work for attorneys. He will be filling out our Business Application. • • Mike Andrews made a motion and was seconded by Dave Bowman to approve the lease provided all of the application checks out. The motion carried. ITEM #7: Other Business. A. Items from the Airport Board. C. Wallace asked that the maintenance concems of Mr. Speranadeo be discussed at the Strategic Planning Meeting. Frank Sperandeo asked that the construction progress be discussed at the Strategic Planning Meeting. Frank Burggraf asked to present information for .proposed tower construction on Brentwood Mountain, a mountain south of the Airport. Approval for the tower was given by the County Planner without going through the FAA to be Airspaced to deternune if the tower will be an obstruction to aircraft approaching Drake Field. R. Boudreaux said he had talked with the County Planner and had called one FFA office and had left a message and had talked with another FAA office. Follow-up calls will be made and a Special Airport Board Meeting may be called, if needed, for the Board to petition. The location may not require Airspacing. If it was Airspaced, the FAA did not notify us. B. Items from the Public. J. Ross asked Director Boudreaux, "How important is it to keep his business here?" C. Wallace asked why he was asking? J. Ross said he may make a large investment for the flight school. Said he had been here six years. C. Wallace said we need a flight school, but there were pieces he didn't understand at that time and that item needed to be discussed before the next meeting, for instance, whether we would extend the lease. M. Kratchmer asked Ray to help promote the Private Pilots Ground School on October 19th and 20th at the Arkansas Aviation Technologies Center. He also urged staff to encourage the roofer to be careful. They were getting screws on their ramp 50 ft. out. Ray said he had pictures of the ramp from the ballgame weekend. Troy had taken them from a plane around dusk. This will help us with the parking plan for the next ballgame. Meeting Adjourned. Frank Burggraf, Secretary Date