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Home My WebLink About2002-02-07 Minutes• • MINUTES OF THE AIRPORT ADVISORY BOARD MEETING Thursday, February 7, 2002 Conference Room -Fayetteville Municipal Airport MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: Item #1: Call to Order Charles Wallace, Rick McKinney, Frank Burggraf, Frank Sperandeo, Mike Andrews, Dave Bowman Otto Loewer Ray Boudreaux, James Nicholson, Louise Powers John P. Ross -Ross Executive Aviation; Terry Collier -tenant; Wayne Jones -McClelland Engineers; Greg McCoy-Av Tech. Center; Matthew Wagner and Eric Howerton-NW Ark. Times; Kristal Dearing-Moming News; John Kalagias-Ark. Air Museum Chairman Wallace welcomed the TV viewers and those in attendance. Item #2. Approval of the January 10, 2002 minutes Motion was made to approve the minutes. The motion carried. Item #3: Strategic Planning Report -by Charles Wallace Reported the Board had two afternoons of work and he had been pleased with what they had accomplished, and commented on the media coverage they had been given. A Mission Statement for the Airport had been developed. Director Boudreaux said he had added a list of objectives to the Mission Statement for their review. Item #4: Old Business A. Airport construction Project (T -Hangar drainage project). W. Jones reported the system seemed to be operating the way it was designed to. One spot, not in the project, has some cracks that will be caulked between the seams to stop leaks that continue to cause difficulty. B. Airport Signage on I-540. D. Bowman passed around a draft letter that would be sent to the Arkansas Highway Department from Chairman Wallace, and saying Jonathan Barnett of the Highway Department had said they were closer to resolving the question and they were wanting more information to have signs for non-profit organizations. Director Boudreaux related he had visited last week with Dan Flowers, Director of the Highway Department and he and Mayor Coody had sent letters to Director Flowers. -1- • • • • C. Contract Air Control Tower. Director Boudreaux stated a lot of work had been done as the result of the notice of cost sharing of the control tower, 72% would be funded by the City and 28% would be funded by the FAA. Stated he had seen several letters that had been generated by Gary Dumas and Mayor Coody. One letter referenced that the City would be sending a packet of information to support lowering the City's cost of the tower. We have been unable to find that the information had actually been sent. R. McKinney suggested looking back through the minutes as he though the Board had been presented with the information (Board minutes related Gary Dumas and City Hall staff attended the Board meeting and had reported they would be sending various pieces of information to the FAA). Director Boudreaux discussed the complex formula the FAA uses to decide on the amount of cost sharing required, stating the Airport had included an amount in the budget to cover the tower this year, but we haven't been invoiced yet, nor has the City sent a check. D. Air Museum request for sponsorship for Air Fest 2002. Director Boudreaux stated he had talked to Kit Williams, City Attorney, and gave him several alternatives; for instance, listing it as a sponsorship and then we would get our name on the advertising. Chairman Wallace requested the item be placed on the March agenda. J. Kalagias said he had signed the contracts for the aircraft for Air Fest, but they aren't binding. R. McKinney said there was a City document the City Attorney had created that allowed for funding to the Air Museum. E. Policy for the Airport Business and Operations Center. Director Boudreaux presented the policy, stating it was for review and not for action today. The policy relates to the use of this building. Chairman Wallace requested the Policy be placed on the March agenda. Item #5: New Business A. Director's Report -by Ray Boudreaux 1). Activities Report. Briefed the Board on the report in the agenda. 2). Report on the January 31" meetings with the Arkansas Department of Aeronautics, Arkansas Highway Department, and the Arkansas Department of Economic Development. Stated he had submitted grant applications for the ramp extension to the Arkansas State Aeronautics on their grant closing day and they will be considered on February 13th. The City Council has already approved the grant applications. Said while he was in Little Rock he had met with Joe Faucette of Central Flying Service and Dan Flowers of the Arkansas Highway Department. 3). Discussion regarding a land lease for a non -aviation factory. Asked that this item be removed as they are locating in the Industrial Park. 4). Report of Chamber of Commerce activities. Commented he is now a member of the Chamber of Commerce's Transportation and Economic Development Committees and had a speaking engagement at the Kawanis Club. 5). Market Analysis Report. Report suggests ground leases for 10 cents per sq. ft., but typical rent is 5 cents per sq. ft. Draft leases have been presented to two prospective tenants for ground leases. Commented there are a lot of inbound passengers, but didn't know where • • • the outbounds are departing from and he was working with someone to develop that information. B. Engineering Contract. The City Council approved the extending McClelland Consulting Engineers contract. It includes engineering for the Forest Service access, a parallel taxiway, and the next phase of the Airfield Rehabilitation Project. C. Forest Service project. The City Council approved the lease and it will be returned to the Forest Service. Wayne Jones needs a copy of the lease to help get FAA funding for the taxiway. Stated they would send crews out of Drake to assist with forest fires in a 4 to 5 state area. They would fuel here. They hope to open here in the spring of next year. D. Executive Ramp Project (develop, design, construct). Director Boudreaux said he had two businesses interested in building their own hangars in the area south of the terminal. F. Burggraf suggested having a tree coordinator move the trees to another location on the airport. Motion was made to approve the Executive Ramp Project. The motion carried. Chairman Wallace suggested in the future to call a Special Board Meeting if the airport needed to meet deadlines. E. "Mission Statement Fayetteville Municipal Airport 2002-2006". Motion was made to approve the Mission Statement. The motion carried. F. Financial Coordinator's Report by James Nicholson. 1). Revenues/Expense report. Briefed the Board on the revenue/expense report and explained the report was set up like balancing a checkbook. 2). Fuel sales report. Stated January had the highest fuel sales, not quite reaching 30,000 gallons. 3). Activity report. Reviewed the chart in the agenda. J. Nicholson, answering Board questions about the Revenue/Expense report, said yes there are outstanding grant reimbursements; the airport has four separate funds, Landside, Airside, FBO, and Capital. Director Boudreaux explained the City has an Internal Auditor, as well as being audited once a year by an independent auditing firm, and answering the Board, he was not prepared today to discuss the projections. He asked the Board what they considered was the appropriate amount to have in the bank. He considered Three Million as a lot. Stated the airport needs to invest in things that create revenues and he needed some guidelines. The Board was in consensus that a quarterly report would be sufficient. J. Nicholson, answering Board questions about the fuel report stated about 80% of the fuel sales were for Jet fuel and 20% were for AV -Gas sales. The profit margin for jet is a little better. Item #6: Other Business A. Items from the Airport Board. No items were brought up. B. Items from the Public. Director Boudreaux answering G. McCoy, said the Airport has hired an architect and expects a report by the end of February regarding renovations to the Arkansas -3- rlIl • • Technology Center's facility. It was the Board's consensus to have a progress report on the school's renovations on the March agenda. Director Boudreaux asked about rescheduling the March meetmg as he would be attending an FAA meeting m Ft. Worth. He also asked about the July meetmg, as it is scheduled for July 4t. He asked if the Board could consider making it a standard policy that if the Board is unable to meet on the regular meetmg day to meet the next Thursday. It was decided to schedule the March meeting for March 14`h and had the July meeting on July 111°. D. Bowman mentioned he is teaching a the Aerospace Workshop on Saturday and that night they would be having a banquet, that is already over booked. Meeting adjourned. Frank Burggraf, Secretary Date