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HomeMy WebLinkAbout2002-05-02 - Agendas - Final • AGENDA FAYETTEVILLE MUNICIPAL AIRPORT BOARD May 2, 2002 1 :30 p.m. Airport Conference Room 4500 S. School Avenue 1 . Welcome. 2. Minutes of the April 4, 2002 meeting. 3 . Minutes of the April 19, 2002 meeting. 4. Receiving of Reports. A. Chairman Wallace report on Strategy Meeting B. Director's Report C. Financial Coordinator's Report 5 . Old Business. A. Air Fest • 6. New Business. A. New Lease Review 1 ). Ozark Military Museum Lease Action: Motion to forward to the City Council for information and the Mayor for signature 2). Pilot Shop Lease Action: Motion to forward to the City Council for information and the Mayor for signature 3). B.B. King Lease Action: Motion to forward to the City Council for information and the Mayor for signature 4). T-Hangar Leases-information only 7. Other Business. A. Items from the Airport Board. B. Items from the Public. 8. Adjourn. MINUTES OF THE AIRPORT BOARD MEETING April 4, 2002 MEMBERS ATTENDING: Charles Wallace, Rick McKinney, Frank Burggraf, Otto Loewer MEMBERS ABSENT: Frank Sperandeo, Mike Andrews, Dave Bowman STAFF ATTENDING: Ray Boudreaux, James Nicholson, Louise Powers ITEM #1 • Welcome Chairman Wallace welcomed those in attendance and those watching on TV. ITEM #2: Approval of the March 14. 2002 meeting Motion was made and seconded to approve the minutes. The motion carried. • ITEM #3 : Reports A. Strategic Planning Meeting March 27, 2002 by Charles Wallace. Chairman Wallace reviewed the third Strategic Planning Meeting (see attachment-notes from meeting). He stated that the next meeting will be a comprehensive marketing program planning meeting. He suggested a 1 - 10 tenant survey in the monthly bill. He quoted Mayor Coody as saying activity is more important than increasing revenues and would like the person who buys a quart of oil to feel as important as other customers. Commented that if a tenant on the east side (T-hangar complex) doesn't feel important, then let the us know, we want to make you feel important. B. Director's Report by Ray Boudreaux. He stated the Director's Report was included in the Agenda Package. Staff is working on name badges for the Airport Board so the Board Members can be identified when attending other City meetings. Commented he had a good meeting with the Chamber of Commerce personnel, working on ways to cooperate in the development of the Airport. He had met with Bill Corley who has a marketing/advertising background and Mr. Corley has volunteered to help develop and plan projects to let people know about the Airport. He is a commercial pilot and one of our tenants. C. Financial Coordinator's Report by James Nicholson. A third graph was included that tracks wholesale fuel trends. March has not been a good month because of the high winds and ice. - 1 - • Chairman Wallace said the Board had been promised a report of Airport Revenues and Expenditures for some time and he and James are committed to sit down with the City's accounting people to develop the report and receive it on a monthly basis. The Board needs to know the things they can control and the things they can't control, to know what money is going out and what money is coming in. In setting rates there is some control and with expenses there is some control. ITEM #4: Old Business A. Update: Construction Projects. W. Jones reported the construction on the Taxiway Rehabilitation Project is to resume on April 15`h and a pre-construction meeting with staff, tower personnel, and contractors is scheduled for next week. One of the things to be discussed will be how the construction will impact the tenants on the east side. There is about two months construction time left in the project. Details on closing the Airport will be worked out at the construction meeting. T-Hangar Drainage Project: Seeding and grading work needs to be done north of the ramp and a drain pipe is going to be installed under the ramp from the airfield generator/electrical vault room to discharge in one of the airfield drains. McClelland Engineers has prepared information on Taxiway Alpha for the Forest Service. An updated Large Scale Development Plan for developing the executive hangar areas, areas in the Conceptual Land Use Plan, and the future ramp for the Forest Service is going Large Scale Development for approval and is due to the City on Monday. The time frame that aircraft may have to be towed on the taxiway during the construction will be about • three to four weeks. They will have the contractor to do a good brooming around the T- Hangar drainage project area. Director Boudreaux assured the tenants they will do everything they can do to keep the airport open. B. Contract Tower Program. Director Boudreaux said the Airport had received the official. letter from the FAA and the Operating Agreement mentioned in the letter has already been signed by previous management. C. Corporate/Executive Ramp Project. Director Boudreaux said he is working on two ground leases, that he didn't have them signed or ready for Board review yet, but should have them as early as the end of this week or the middle of next week. He said he could tell the Board the provisions are within the boundaries of those established previously for land leases, land leasing at a nickel per square foot per year. Long term leases will be provided for the Board's approval. He reminded the Board the Airport had received approval of a grant from the State (Arkansas Aeronautics Commission), but the Airport has to have two signed leases, so the Airport is pursuing the two leases very hard. D. Five Year Plan Capital Program. Director Boudreaux reported that Don Harris of the FAA said he needed our list this month to get our plan in the FAA's National Plan Intergrated Systems (NPIS). The NPIS is revised every twenty-four months. He reported that he and James had worked with Wayne Jones on the plan, which can be changed from time-to-time. Our plan needs to be included in that system to receive FAA funding. Stating he thought building an FBO hangar before adding another T-Hangar would be a benefit to the airport. It • 2 • could hold 15 to 16 smaller aircraft. One of our T-Hangar tenants is considering placing one of his planes in the Air Museum so that will leave a vacancy. Hangar occupancy varies from day-to-day. A motion was made and a seconded to make the five year plan more ambitious by modifying the plan to include $330,000 for a t-hangar in the year 2003. The motion carried. E. Ozark Military Museum / Arkansas Air Museum Project. Answering R. McKinney's question on whether he could vote as he is a member of the Air Museum Board, Director Boudreaux stated that was only a question if R. McKinney would benefit from the vote. Bill Smith, Chairman of the Air Museum Board, announced Mr. John Kalagias, the current director, would be retiring at the end of March. A surprise event for John will take place on his birthday, May I ". The new Director will be Ms. Judy Hammond, and she will begin in May. The new Curator will be Mr. Sonny McKenzie. J. Kalagias reported the Air Museum Board had voted on Monday night to work together on merging the Ozark Military Museum and the Arkansas Air Museum at Fayetteville Municipal Airport. R. McKinney said the Ozark Military Museum has a nice endowment. They plan to occupy the old FBO building, install a fence from that building to the Air Museum, enclosing a staging area for equipment. A motion was made and seconded to accept this merger between the Ozark • Military Museum and the Arkansas Air Museum, to move forward with a document, and present it to the City Council if that is needed. The motion carried. F. Deferred Item. Airport Business and Operations Center Policy. Chairman Wallace stated this item had been deferred until the next Board Meeting as it ties in with the next Strategic Planning Meeting. ITEM # 5: New Business. Chairman Wallace proposed one new item before moving on with the agenda. He commented that Board has had several Strategic Planning Sessions and said one thing that had become clear was the need to move forward in a deliberate way and incorporate all the things together in a strategy and marketing plan. He stated he would like to propose the following policy in the form of a motion: The Board recommend the following: a comprehensive marketing strategy be developed to guide our marketing efforts, and that we accept the offer from Bill Corely to lead us in the development of the marketing strategy, • 3 • and that the Board meet in a planning session as quickly as a date can be set, and that hangar and fuel prices be considered as a part of an overall marketing strategy, and that until the marketing strategy can be completed hangar prices be frozen at the January 1 , 2002 rate, and that fuel prices be maintained at not more than eight cents above cost, and that every effort be made to complete the marketing plan no later than the June Meeting of the Airport Board. The motion was seconded. F. Burggraf said he thought it was appropriate to move in that direction. He suggested having the staff prepare a report which would give the cost per hangar unit, operational costs, possibly amortizations, so the Board could say with some authority what should the costs should be if we were trying to reduce the period of amortization or if we had to increase that to reduce the costs. O. Loewer said he didn't think the marketing plan could be fragmented. The whole package needs to be put together so that it compliments each of the components. • The motion carried. A. Request from Ms. Kay Swanner for a Craft Show in June. J. Kalagias said the Air Museum had asked that she have the craft show at the same time as the Air Fest. K. Swanner reported the first show went well and she was well pleased with all the help from the airport staff. There were twenty-five venders and all requested to come back and had requests from other venders to participate in the next show which will be June 15`h and 161h. Director Boudreaux said he had talked with the Fire Chief and they plan a Pancake Breakfast and possibly a Fire Muster, a fire department competition, which isn't really a spectator sport, but is fun to watch. The motion to approve the craft show, including the muster, was made and seconded. The motion carried. B. Aircraft parking lease with Maximum Aircraft Services. D. Frederick explained many of the airlines have had to ground a lot of their aircraft and are looking for airports where they may park them temporarily. He said he was working for Maximum Aviation Services and the owner, Max Seefluth, had worked over twenty years with American Airlines. Director Boudreaux said this would be done as a License, rather than a Lease. After reviewing documents from other airports a Draft License has been prepared. We plan to charge $200 and aircraft. We could park 20 to 22 between the old FBO and our ramp. That ramp is not currently being used. M. Seefluth said • they are working with several airports and this airport is better suited for regional aircraft. Some 4 • of the aircraft are coming out of service in the next couple of weeks, some may need some mechanical work and need to be grounded for a while, and others may be scheduled to be sold. M. Seefluth responding to Board comments said the aircraft would not look neglected as prospective buyers would be coming to look at the planes. Board consensus was to move forward, but to look at the License when the contract comes through. 5. OTHER BUSINESS: A. Items from the Airport Board. Chairman Wallace suggested April 19`h at 9:00 a.m. at Genesis for the Board' s Marketing Meeting with Bill Corely. He also suggested April 20`h for the spring cook-out and suggested it be held on the east side near the Pilots Briefing Room. He also stated F. Sperandeo had said he would organize the cook-out. Discussion followed regarding the date as that is also the date for the Race for the Cure at the Mall. The Board asked that a special mailing be sent to the tenants announcing the cook-out. R. McKinney announced that June 8`h is the National Day for experimental aircraft clubs. The local club, EA Chapter 732, will be using the airport lobby, and will be giving free introductory rides and certificates to students ages 8 through 18. B. Items from the Public. K. Schossow from Wings Avionics announced that his employee, Terry Brady, had won the state contest for the Arkansas Avionics Technician, the Southwest Region • Technician and had also won the national FAA contest. A motion was made and seconded for the City to officially recognize Terry Brady with a letter from Mayor Coody. The motion carried. The Meeting was adjourned. Frank Burggraf, Secretary Date • 5 • FAYETTEVILLE MUNICIPAL AIRPORT BOARD MINUTES OF THE SPECIAL MEETING, April 19, 2002, 9:00 am. Genesis Research and Technology Center Fayetteville, Arkansas 1 . The meeting was called to order by Chairman Wallace. Those present included Chairman Wallace, Frank Burggraf, Frank Sperandeo, Richard McKinney, Michael Andrews, Dave Bowman, and Director Boudreaux. Several members of the public were also present as was the camera crew from Government TV. 2. Chairman Wallace welcomed all those present. 3 . Chairman Wallace called attention to the three leases for review and offered all the opportunity to read through the documents. 4. Board Member Burggraf made a motion to dispense with the reading. Second by Board Member McKinney. Following discussion, the motion was approved t Y unanimously by all voting members. Chairman Wallace asked to be documented in dissent 5 . Board Member Burggraf moved that the leases be approved and forwarded to the 7 City Council for action. Second by Board Member Sperandeo. Following discussion, the motion was approved unanimously. Chairman Wallace asked to be documented in dissent. 6. There being no further business to be brought before the Board, the meeting was adjourned. • es fu y Submitted, Ray M. Boudreaux Director, Aviation d Economic Development Recorder for the p�ecial meeting of the board • MONTHLY REPORT Director, Aviation and Economic Development Fayetteville, Arkansas May 2002 May began with meetings with the A & M Railroad to get service to the South Industrial Park. Since the original tracks were north of the Genesis complex, that route is no longer available. We suggested that the rail spur come just north of the airport on State Rd. 156. This route could allow a spur to the east side airport development in the future and possible inter-model developments. The Tech Center held graduation in the Airport Terminal Building. The Mayor, the Director of the Chamber of Commerce, and I met with developers of a water park that will be located just one mile north of the airport. There is a good opportunity to create a very visible and active entertainment-Research-Residential triangle with very convenient airport access. A future project with airport impact. • Negotiated lease renewals for Wings and The AATC. The City began budget meetings in the month of May. Meetings are held every Tuesday to discuss all aspects of the budget and the process. I represented the Mayor at a meeting of the State of Arkansas chapter of Commercial Travelers. They are a charitable organization that offers scholarships for deserving students. As a result, I will represent the Mayor at a meeting of the Arkansas County Judges this month. I spoke at the FAA maintenance safety seminar held at the AATC. We have had several meetings with code officials and the Fire Marshall on the new FBO building and corporate ramp hangars. We have worked it out so that we will start three hangars, the FBO, Flying Investments and Nelms. All three will fit on the North side of the new tarmac. We have started review on the new City web site. We will have a part. Ours is not good presently but will be in the future. Carol Jones of McClelland has completed our Storm Water Permit and Spill Prevention Plan (NPDES permit). We have a copy and will submit it to the appropriate agencies. If you are • interested in looking at the plan, you may review it in the office. • We have met with an individual that is interested in starting a sport aviation operation in Fayetteville. With the pending change in the FAR's, it will be possible for many more people to become pilots. He is planning to locate on the East side in one of the new 60 X 60 hangars. We continue to work the A- 10 demonstration team for the Airfest2002. All waivers and Military support requests have been filed and approved by respective agencies. We will get support from the 188`" out of Ft. Smith. During the A- 10 demonstration, no one will be allowed in the east side hangars. The airport will be closed for less than 1 hour. We will get a letter out to all of the tenants but as I have found, many who fly the aircraft are not the tenant. Thus, the word does not get out very well. I need your help to get the word out. The City Council approved the agreement with the FAA and the Tower contractor for the tower. Our payment is $ 15,878.00 per month which is 70% of the cost. We start payments this month. Worked with ADED to consummate the State Grants for the Superior Industries parking lot and the Danaher Tool sidewalk. All required paperwork has been forwarded to the State. Construction continues on the taxiway project for the Forest Service. We received a planning grant for the rest of the project that will allow us to complete the bid documents for the access from the Fire Base to Taxiway Delta and the eventual extension of the east parallel taxiway. • Respectfully Submitted, Ray M. Boudreaux Director • FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DAN COODV, MAYOR 1500 School Ave., Suite F Fayetteville, AR 72701 501.718.78/2 AVIATION AND ECONOMIC DEVELOPMENT RAV M. BOUDREAUX, DIRECTOR TO: Airport Advisory Board Members THRU : Ray M . Boudreaux, Director FROM : James Nicholson , Financial Coordinator DATE : May 2 , 2002 SUBJECT: Financial Coordinator's Report - FBO Status Tower Operations Graph: Below is a graph which depicts monthly aircraft operations as counted by the Fayetteville Municipal Airport ATC Tower. This graph analyzes information from the previous 24 months. The graph compares the past twelve month period with the year previous. 2000 / 2001 / 2002 Comparison Drake Field Aircraft Operations 65M 4111a) 2000 /rot g 35M z00 V 02 s 3000 • 2500 2000 ' 1500 1000 April May Jura July 0.q line Det Nov Dee Jan Feb Groh epril Month Fuel Sales: As can be seen in the graph below, fuel sales volume for the month of April shows a rebound . The April level is slightly above the FBO's monthly average volume. Fuel Sales - Comparison 20001200112002 35 30 1000 /O1M0trcn 25 2001 ro: Metwn tlgl 102City FBe 20 i \ 15 - - - - - \ i 5 April May June July Aug Sap! Oct Nor Dee Jan Fab March Aprit MONTH • • Wholesale fuel prices turned down slightly at the beginning of April and have remained relatively steady over the month. Following is a comparison of regional retail fuel prices as of 05/02/02: Reg Jet Center (XNA) Avgas: 2.80 Jet-A: 2 .36 Springdale Air 2.73 2.20 Beaver Lake (Rogers) 2.61 2.33 Hughes Aviat. (Bentonville) 2.35 (self serve) 2.51 Fayetteville Municipal 2.25 2.00 Reg Jet Center provides discounts on Jet-A; . 10 @ 500 gals+, .20 @ 1 ,000 gals + The Graph below illustrates fuel price increase trend since the beginning of 2002. Fuel Cost Trend 40% N% i ow ow mm mrzo oxna =iMAIozm uzm oaua Dana verso 0=7mm WOW7M49 Dans W/30ozn o oznK a OM 02R5 =4 Dam avi acne s Dema Daae Dans oarzz aarza , • em FBO Facts of Interest: Average monthly fuel sales: 23,521 gals April 2002 sales: 16,373 Jet* - 68% 7.576 Avgas - 32% 23 ,949 Total Jet-A sold to FYV-based customers in April: 51072' - 31 % Jet-A sold to transient aircraft customers in April : 11 ,301 - 69% Avgas sold to FYV- based customers in April : 1 ,718 gals - 22.7% Avgas sold to Drake Aviation flight school in April : 3 ,000 gals - 39.6% Avgas sold to transient aircraft customers in April: 2 ,858 gals - 37.7 % Airport Staff overtime - Average per month: 24.875 hrs "includes U of A "into-plane" - 3,267 gals • /jn