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Home My WebLink About2001-11-01 Minutes4 • MINUTES OF THE AIRPORT BOARD MEETING November 1, 2001 MEMBERS PRESENT: Charles Wallace, Rick McKinney, Frank Burggraf, Frank Sperandeo, Dave Bowman, Otto Loewer MEMBERS ABSENT: Mike Andrews STAFF PRESENT: James Nicholson OTHERS PRESENT: Jim Cox; Wayne Jones -McClelland Engineering; Terry Collier - T -hangar tenant WALLACE: ITEM #1: Call to Order. DUMAS: LOEWER: ITEM #2: Minutes of the October 4. 2001 meeting. Explained the Airport Secretary is out sick and had E-mailed the minutes to him, but the rest of the Board had Just received their minutes at the meeting. He asked for comments on the new, shorter version of the minutes. Suggested the Board look over the minutes before the end of the meeting or they could be tabled until the next meeting. There were two pending items from the last meeting Airport Security and that has been inserted in the agenda as Item B (1) under Old Business; and a report from Mr. Bowman which has been inserted as Item D (1) regarding Airport Signage. ITEM #3: Old Business. a. Update: New Airport Manager Ray Boudreaux from Rantoul, Illinois has accepted the position and will be starting January 2nd. Ray went to school in Fayetteville and has family here. He was in charge of Economic Development and the Airport in Rantoul which was a air base closure facility. b. Update: Scenario development for future development of the Airport. James has given me his best estimate on the numbers. Graphics will be added to the mod • •y and will E-mail them to the Board members and asked for comment E k. , °given back to him and suggested another meeting for discussion. • • • BURGGRAF: WALLACE: cfre Asked the mode E-mailed to the new Airport Manager. // January 30th vas set as the date for the Strategic Planning Meeting at Genesis, beginning at noon until approximately 4:30 p.m., with box lunches provided by the City. Commented he thought this meeting could also serve as an orientation for the new manager and a facilitator for this meeting would not be necessary. b. (1). Airport Security. At the last meeting we had asked for a report on security at other airports our size or slight er. er. Suggested when staff is back to look more in depth at other airp rtes s curity. He would like to see our airport come up with our own plan to ate our airport, rather thanjust having the Airport open. BOARD DISCUSSION: WALLACE: Several commented that the T -hangar gate needed repairs. Maintenance staff is to look into the problem. The clicker opener/antenea has a problem. Parts are loose in the gate controls. A whole new gate was suggested. A card 609, opener system was suggested. Reference was made to those attending/�„ various training sessions at the (airport) Fire Department builg and -the 0. gate code is given out to them. Programmable card system: -xpensive. The padlocked stanchion can be moved out of the ground an set aside. c. Update: T -hangar drainage project. Mr. Jones reported bids were opened this morning on the revised project. Seven bids were submitted. McClelland Engineers recommended the low bid submitted by John Marinoni Construction for $41, 023. Mr. Jones gave a demonstration of the drain system. A MOTION TO RECOMMEND THE LOW BID TO CITY COUNCIL WAS APPROVED. d. Airfield Pavement Rehab Project- AIIP #29, Grant application to the Arkansas Department of Aeronautics. Mr. Jones reported the project is under way and they were working on the areas around the University and Superior Industries' hangars. Work will be begin at the first of the week on widening Taxiway Alpha north of Delta and cleaning the rubber and paint from the Runway which will involve threshold relocation. A MOTION TO RECOMMEND THE STATE GRANT APPLICATION TO CITY COUNCIL WAS APPROVED. • • • • WALLACE. NICHOLSON: NICHOLSON: WALLACE: DAVIS: d.(1). Airport Signage (US Highway I-540). Mr. Bowman reported a letter signed by the Mayor was sent to the Director of Aeronautics on October 15th. ITEM #4: New Business. a. Request approval of the updated Year 2002 Disadvantage Business Enterprise (DBE) Program (required by the FAA) for Drake Field. The DBE Program is mandated for the purpose of providing access of airport contracts to Disadvantaged Businesses. Every year that the Airport anticipates receiving $250,000 in federal funds we must update the Airport's annual DBE goal There is very specific methodology that is in the Federal Regulations that we must follow. There is very little change from the previous year, and the goal is set for less DBE participation. A MOTION TO RECOMMEND THE DBE PROGRAM TO CITY COUNCIL WAS APPROVED. b. Request approval of a Lease Agreement with Sunshine Totally Wireless for office space in the terminal. A prospective tenant has approached the Airport with a request for rental space in the north end of the terminal for a cell phone business office. The rental will be at $11 per square ft. for approximately $211 rent per month. Mr. Dumas asked to check if there was a way to get out of the lease if the Airport has another use for the space. A MOTION TO RECOMMEND THE LEASE AGREEMENT TO CITY COUNCIL WAS APPROVED. Called attention that the barber shop (hair salon) the Board had approved is now in operation in the terminal. c. Third Quarter Financial Report - Steve Davis, Budget Coordinator. Mr. Davis reviewed the report from the agenda, commenting that a lot of the "spent" money is depreciation. Responding to questions on revenue earned and money spent, Mr. Davis stated this is the standard City Financial Quarterly Report. Mr. Wallace stated the Board would like to be an advocate, they would like to be able to be helpful and to speak with some understanding of what is going on, saying he wanted to know how much money we take in, how much money we spend, where it comes from and where it goes. The Airport Board is in the position of not knowing what is going on. Mr Sperandeo wanted to know how much aircraft fuel has been purchased and has been sold. -3- DAVIS: WALLACE: BURGGRAF: NICHOLSON: WALLACE: Mr. Wallace proposed that someone make A MOTION THAT THE AIRPORT BOARD RESPECTFULLY REQUESTS THAT STAFF PROVIDE THE BOARD WITH SOME USEFUL INFORMATION ABOUT THE REVENUE AND EXPENSES OF THE AIRPORT. The Motion was made but failed for a lack of a second. Responding to questions of who controls and dispenses the Airport's money, the Airport money is not part of the City's General Fund. The City is organized into a series of discrete business units. Some of the City's Accounting functions are combined for efficiency, aggregation, and maximizing investments rates. The Airport's earning of the funds are allocated back to the Airport. The City is limited to what it can invest in, they must be very high grade investments. The City's Accounting Department oversees these funds. Mr. Wallace said another number the Board wanted is how much is in the endowment? Mr. McKinney reminded the Board that the FAA mandates the Airport funds be separated from other funds. Mr. Dumas restated Mr. Davis' comments that the Board can not make decisions of where the pool of money is invested, the discrete business units do make expenditures out of that for business decisions -like building a building here to generate additional revenue, or building a runway. ITEM #5: Other Business. Noted an editorial in today's paper where one of the City's leaders was proposing to get the City Attorney to regulate/restrict the number of liquor licenses. We should make it clear to the City Attomey that if we have a restaurant at the Airport we want them to be able to sell beer or wine or it will not be an economically attractive operation. Mr. Dumas said he thought Mr. Trumbo was trying to limit the number of liquor stores. Mr. Wallace asked Mr. Burggraf, as the Airport Board Secretary, to drop a line to Mr. Williams (City Attorney) and $ for other Board members to speak to Mr. Williams and to Mr. Trumbo a' out the Airport's concerns. Reported the aircraft fuel sales are up for the month of October. Also as of today the Airport is no longer a "Phillips" dealer, but is selling "AV -Fuel". Stressed the need for the Airport to be reached by telephone and radio by the people that buy the fuel, we need to be able to market the fuel. Mr. Nicholson said being unable to always reach the FBO is because of staffing, additional personnel costs would add to the cost of fuel. Mr. Wallace noted that at other airports, even airports smaller than Drake, they seem to be handling that not so much with personnel, but with technology. • • • • • • A MOTION TO TABLE THE OCTOBER 4, 2001 MINUTES UNTIL THE NEXT MEETING WAS APPROVED. Mr. Wallace requested the minutes be sent by E-mail as an attachment to the agenda as early as can be. ITEM #6: Adjourn. Frank Burggraf, Secretary Date -5-