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Home My WebLink About2001-10-04 Minutes• • • AIRPORT BOARD MEETING October 4, 2001 1:30 p.m. Conference Room -Airport Terminal Building 4500 S. School Avenue Call to Order. Minutes of the September 6, 2001 meeting. Old Business. a. Report: Airport Manager Search Process. b. Update: Taxiway/Runway Renovation Project. c. Update: Scenario development for future development of the Airport d. Update: T -hangar drainage 4. New Business. a. Request approval to rent space available in hangars and terminal building (i.e. large group gatherings, wedding receptions, banquets, business meetings) b. Request approval of a Lease Agreement with Christina Crouse for a hair salon in the terminal. c. Discussion: Airport has received an inquiry about parking a large number of aircraft at the airport during airlines' cutbacks and grounding of aircraft. d. Request approval of low bid from AV -Fuel Corp. to provide fuel for one year for the City of Fayetteville's FBO operation. e. Request approval of a change to the City of Fayetteville's "Ordinance 91.16 FLOWAGE FEES; RECORDS TO BE KEPT" (existing ordinance is attached). 5. Other Business. a. Airport Traffic Report for September 2001. b. Update FBO operation. c. Update Air Museum, by George Moore, President Air Museum Board.. d. Update. Arkansas Aviation Technology Center, by Greg McCoy, Director. e. Update. DHLWorldwide Express, by Mike Lietzke, Local Manager f. Marketing report. 6. Adjourn. MCEMcCLELLAND CONSULT/NG •1 O"SIGNE° To SERVE I ENGINEERS, INC. P.O. Boz 1229 Fayetteville, Arkansas 72702-1229 501-443-2377 FAX 501-443-9241 September 13, 2001 Mr. Dale Frederick Airport Department City of Fayetteville 113 West Mountain Fayetteville, AR 72701 Re: Trench Drains for T -Hangars Drake Field Dear Mr. Frederick: Bids were received on the above referenced project on Thursday, September 13, 2001, with three (3) Contractor's submitting bids. One Contractor who had the lowest bid did •not sign the Bid Form and thereby his bid not valid. The lowest bid including the Deductive Alternate Bid submitted by either of the two Contractors is in excess of the available funds plus the allowed 25 percent increase. Therefore the bid for this project is recommended to be rejected and alternatives should be discussed with the Airport Staff and Board. The project estimated construction cost was $76,350.00 before the addition of the trench drain along the east side of T -Hangar "E". If there are any questions regarding the bids or this recommendation, please contact us. • Sincerely, Mc LLAND SULTING ENGINEERS, INC. lip eJo es PE Vice Presi nt Enclosures: Bid Tabulation ;A2OO1\O12I42mr.spoM.ncMFr.G.rkk.-913.wPd:.4 BID TABULATION DRAKE FIELD TRENCH DRAINS CITY OF FAYETTEVILLE FAYETTEVILLE, ARKANSAS MCE PROJECT NO. FY012142 September 13, 2001 Item # Altemative No. 1 -Prefabricated Trench Description Qty. Unit Harrison Davis Const, Inc. Tomlinson Asphalt Co., Inc. Unit Price Extended Unit Price Extended I Cast In -Place Concrete Trench and Grate 1,545 LF 378.00 5120,510.00 591.20 30.00 2 Concrete Headwall Structure 6 EA 5900.00 55,400.00 5525.00 50.00 3 Ditch Grading 1 LS 31,960.00 51,960.00 52,700.00 50.00 4 Seed/Straw/Fertilizer 1 ACRE 31,800.00 51,800.00 52,500.00 30.00 5 Bermuda Sod 30 SY 517.00 3510.00 510.00 50.00 TOTAL BASE BID Alternate No. 1 (Items 1 -5) $1301180.00 $0.00 Deductive Alternate No. 1 (Deductive Alternate No. 1 ($3,000.00)1 ($25,000.00) ($3,000.00) TOTAL BASE BID Alternate No. 2 with Deductive Alt No.1 TOTAL BASE BID Alternate No. 1 with Deductive Alt No.1 $127,180.00 $0.00 Item # Alternative No. 2 -Precast Concrete Trench Description Qty. Unit Harrison Davis Const, Inc. Tomlinson Asphalt Co., Inc. Unit Price Extended Unit Price Extended 1 Cast In -Place Concrete Trench and Grate 1,545 LF 5109.00 5188,405.00 591.20 5140,904.00 2 Concrete Headwall Structure 6 EA 5900.00 $5,400.00 5525.00 33,150.00 3 Ditch Grading 1 15 31,980.00 51,960.00 52,700.00 52,700.00 4 Seed/Straw/Fertilizer 1 ACRE 31,800.00 51,800.00 52,500.00 52,500.00 5 Bermuda Sod 30 SY 317.00 5510.00 510.00 5300.00 TOTAL BASE BID Alternate No. 2 (Items 1 - 5) $178,075.00 $149,554.00 Deductive Alternate No. 1 (Deductive Alternate No. 1 ($3,000.00)1 ($25,000.00) ($3,000.00)1 TOTAL BASE BID Alternate No. 2 with Deductive Alt No.1 $175,075.00 $124,554.00 Item # Altemative No. 3 -Cast -In -Place Trench Description Qty. Unit Harrison Davis Const, Inc. Tomlinson Asphalt Co., Inc. Unit Price Extended Unit Price Extended 1 Cast In -Place Concrete Trench and Grate 1,545 LF 582.00 595,790.00 50.00 2 Concrete Headwall Structure 8 EA 3900.00 57,200.00 50.00 3 Ditch Grading 1 LS 31,900.00 51,900.00 50.00 4 Seed/Straw/Fertilizer 1 ACRE 51,800.00 51,800.00 50.00 5 Bermuda Sod 30 SY 517.00 5510.00 50.00 TOTAL BASE BID Alternate No. 3 (Items 1 - 5) $107,200.00 $0.00 (Deductive Alternate No. 1 ($3,000.00)1 TOTAL BASE BID Altemat/T No. 3 with Deductive 44f7.lo.1 /J $104,200.00 $0.00 • J. 2001012142bId4mb.*b2 Pq,1 -4-00-194-01 12:17 INSTY-PRINTS ID=501 443 7500 P01/92 tMen-r 5. REMT: Rent is due the first day of each month and will be considered delinquent after the fifth (5th) day of each month. TENANT agrees to pay a late charge of $10.00 per day for each day the rental payment Is late after the 5th until paid in full. Daily late charges shall not exceed 60 days for any single month's rent. The monthly rentals provided for under subparagraph (3) hereof may be increased each lease year during the original and any extended term hereof by an amount to be determined as follows: (a) At the end of each lease year the next year's monthly rent will increase by a percentage equal to the increase in the Consumer Price Index (CPI) released for the period most nearly coinciding with the end of each lease year. 5. PURPOSE: Said premises shall be used and occupied by TENANT only for the operation of a Hair Salon and for no other purpose or purposes without written consent of Landlord, such consent not to be unreasonably withheld. • 18. SMOKING: TENANT agrees not to smoke or allow smoking of any cigarette, cigar, pipe or any other product inside the PREMISES. 20. INSURANCE: During the term of this Lease the TENANT shall, at TENANT'S own cost and expense. maintain and provide general public liability insurance for the benefit and protection of the LANDLORD and the TENANT in an amount not less than Three Hundred Thousand Dollars ($300.000.00) for injuries to any one person and not less than One Million Dollars ($1.000,000.00) for injuries to more than one person arising out of any one accident or occurrence. The public liability policy or a certificate thereof shall be delivered to the LANDLORD, together with proof of payment of premium therefor. The TENANT shall deliver to the LANDLORD renewals of such public liability insurance policies with proof of payment of premium within twenty (20) days before its expiration date during the term of this Lease. Said Insurance shall be in the names of the LANDLORD and TENANT. I4-0% 12:17 LNb1Y-FHINIa 25. FORFEITURE: In the event TENANT, at any time, shall fail to pay any installment of rent or any other sum of money due LANDLORD under this Lease, or in the event TENANT shall fail to perform or observe any other •nant, agreement, condition or undertaking herein contained on TENANT'S part to be performed or observed for ten (10) days after notice thereof from LANDLORD, shall have the right to enter and take immediate and exclusive possession of the leased Premises. Whether or not LANDLORD shall have reentered or regained possession of the leased Premises. LANDLORD shall have the additional right, without further demand or notice to TENANT or any other person, forthe payment of rent, possession or the curing of Premises or any part(s) thereof for the account of the TENANT, at one time or from time to time, for such rent(s) as shall be acceptable to LANDLORD. LANDLORD shall have the right to make, at the cost and expense of TENANT, such repairs, changes, alterations or additions in and to the leased Premises as it may deem necessary or advisable. In the event LANDLORD elects to relet the leased Premises or any part(s) thereof as aforesaid, said election shall not prevent LANDLORD from thereafter forfeiting this Lease. In the event any default (for which notice has been given as aforesaid) which, because of its nature, cannot be completely cured or is not completely cured within said ten-day period, said default shall be deemed to have been remedied for the purposes of this paragraph if the correction thereof shall have been commenced within said day period, and shall, when commenced, be diligently prosecuted to completion. 32. LEGAL FEES: TENANT hereby agrees and covenants to indemnify LANDLORD for any and all damages, loss or harm suffered by LANDLORD as a result of TENANTS breach of any provision of this Lease Agreement: such sums shall include, but are not necessarily limited to, court costs, attorney fees, releasing expenses and cleanup. •