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HomeMy WebLinkAbout2001-06-07 - Agendas - Final AIRPORT BOARD MEETING ' Thursday, June 7, 2001 1 :30 p.m. Airport Terminal Conference Room 4500 S. School Avenue 1 : 30 1 . Call to Order. Information session with Gary Dumas. t :45 2. Minutes of the May 3, 2001 meeting. 1 : 50 3 . Old Business. a. Update on ATC Tower. b. Update on the east side drainage project-request to the State . Aeronautics for a State Grant at their June 131 meeting. C. Airport signage on US Interstate 540 / Dave Bowman. 2:20 4. New Business. 2 :30 5. Other Business. a. Marketing report. 2 :45 b. Information session with Myron Brody. 3 :00 6. Adjourn. • 1 . _ MINUTES OF THE AIRPORT BOARD MEETING • May 3, 2001 Members Present: Charles Wallace, Rick McKinney, Frank Burggraf, Frank Sperandeo, Dave Bowman, Otto Loewer Members Absent: Mike Andrews Staff Present: Dale Frederick Others Present: Terry Collier-tenant; Don Owens-ATCT (Tower) FYV; Mark McFarland & Chris Munroe-Barnard Dunkelberg & Co. ; Jim Beaver-City Engineer; Jim Hillabrand-Hillabrand, Inc. (tenant); John Quinn & Wayne Jones- McClelland Consulting Engineers; John P. (Pat) Ross- Ross Executive Aviation, Inc.; Nancy Varvil-NW Ark.Tiines; Greg McCoy-Aviation Tech. Center; Ben Paschal-tenant #E2; K.R. Schossow-Wings Avionics, Inc. WALLACE: ITEM #1 : Call to Order Announced the Airport Board Meeting was being made available on Community television. He welcomed those attending by watching the meeting on television and invited their interest as the Board works to redevelop and find new direction for the Municipal Airport. • ITEM #2: Minutes of the April 5, 2001 meeting A motion to approve the minutes was made by Frank Sperandeo and seconded by Mr. McKinney. The motion carried. ITEM #3 : Old Business a. Drainage East Side Report and Request for Action. Stated a Drainage Committee was appointed at the last meeting, with Frank Burggraf as Chairman. Other members of the committee were Frank Sperandeo and Mike Andrews. BURGGRAF: There was a lot of concern that our engineers had let the airport down as rain water was draining through the new hangars. He expressed his thoughts that the engineers were not guilty of any misfeasances, or any malfeasances. They did an outstanding job of analyzing the project in coming up with alternatives. We examined it after rain and also put hoses on it. The initial paving was on about three ft. of fill and was properly constructed. It was adequately drained by the pitch on the asphalt. The quality of work was excellent. Buildings were set on the high point of the pitch. The problem came about because the new buildings were lined up with the old buildings and the new buildings are 10 ft. wider than the old buildings. All of the new • - I - r � , • buildings were shifted by 10 ft. They took a level to it and the grade is too little, and not much pitch, which is great in one way because the doors all fit. Another problem, the new hangars have a different door. The older hangars had doors with a feature that kept some water from coming in. The engineers had designed a curb on the new hangars to try to capture the water. Its not unreasonable to assume there has been some settling. Most of these problems are the result of the economies we have been trying to affect as a Board, or a previous Board. The best solution would be to put in a trench drain that would allow vehicles and aircraft to roll over it and some french drains. It will be adequate to take care of the situation now and in the future. The next problem will be how to pay for this. The engineers have assumed the responsibility of the engineering and analysis and that is their contribution. Alett has indicated we can qualify for state grants for 75% of the cost of a new project. He suggested that if a new hangar is built, to use the drain system. The cost, shown in the memo, is approximately $68,000. Said he should point out that staff had done a good bit of the work on this. Dale attended the meetings and participated. All we are really doing is sitting in judgement of staffs recommendation and the committee concurs with the recommendation. Finished plans and bid documents will be prepared and it will come before you again. WALLACE: Mentioned that this was the first meeting Alett had missed and she had sent • her regards. She is in Washington DC with her husband. A motion to allow stall to proceed with engineering to get a final draft to go to bid was made by Mr. McKinney and seconded by Mr. Sperandeo. Answering Mr. Loewer, yes this work will be done whether the airport gets a state grant or not. Answering Mr. Paschal, this will take care of the problem at his hangar. The airport will apply for a state grant which will pay 75% and the airport will be responsible for 25% of the cost. If the state doesn't give us a grant th8 airport will pay for it or seek alternative funding. FREDERICK: Answering Mr. Schossow, the Airport has a standing contract with the engineers. It will go through competitive bidding for the construction. Answering Mr. Beavers, it would need to go through as a Change Order to the engineers contract so the City's decision makers would know what is going on, but there would not be any charge from the engineers for their services. JONES : Stated they were looking at the second meeting in July for Council approval. WALLACE: The motion carried. -2- • Commented that by adding the drains they will have served the tenants well. He expressed concerns that as a Board they will continue to address the cost of the hangars. When the cost of the drains is added to the total the cost of the hangar, and then when you look at a time line to amortize that cost, we are getting too many years and that will drive up the rental rates. We need to keep the rental cost of the hangar attractive to get people to move to the airport. McFARLAND: b. Conceptual Land Use Plan. Stated he and Chris Munroe worked for Barnard Dunkleberg and Company and also worked with McClelland Engineers on this project. They have been working on the Conceptual Land Use Plan for the east side of the airport for several months. They had brought several alternatives for the Board to look at the last time they were here and the plan they brought today is the final recommendation. Since that meeting he said they had gone to great lengths to coordinate the plan with the Federal Aviation Administration and the National Weather Service because of the instrumentation they each have on the east side of the airport. Their assignment had been to bring recommendations for development, and those recommendations should be in consideration of all the development influences that will say where the logical places are to build things on the east side, and where the not-so- logical places are to build things on the east side. This involves aviation • requirements, setbacks for safety-aviation wise, setbacks for aviation related objects, surrounding developments, comprehensive plan for the City infrastructure, roadway access, utilities, anything that is going to be an influence on the development and let that be a tool for the airport to analyze future proposals. The plan shows what areas should be reserved for what function and where the roadways and taxiways should be. Every development that goes on there will have to go through the air spacing process with the FAA. On the west side we have shown some areas for sunshades for aircraft. LOEWER: Remarked on the amount of land that is available for development at the airport, it is really just narrow strips of land because of the hundred year flood plain and wet lands that we should stay out of. He wanted the community to understand the real amount of land available for development. McFARLAND: Stated that it really is a significant amount of development area, although compared to the entire airport property it is relative small. There are a lot of businesses that do really well with just 200' x 200' or a 200' x 400' facility. Answering Mr. McKinney, they feel comfortable with the FAA keeping the safety areas of 500' wide and 1000' off the end of the runway. The critical thing is the setbacks with the localizer. Each project will need to take into • -3- • consideration the setbacks of everything and adjustments be made then. BURGGRAF: Expressed concerns about soil conditions so close to the wet lands and that it would possibly make the cost of building on the east side be more expensive. Stating he thought an engineer should look at it as it might be cheaper to condemn properties, such as junkyards, and build on the west side. JONES : Stated the soils, whether on the east side or the west side are basically the same. The east side does have a lower elevation so there could be more fill required by City regulations. The Fire Service does have some heavier aircraft and that will need to be taken into consideration in building taxiways and ramps, so you will have more costs in building to support those. LOEWER: Commented that these buildings are for aviation related businesses and that is why they are so close to the runways and taxiways. This may change the way we market the community. JONES : Answering Mr. Frederick, yes, there is some movement in environmental issues to change the way they look at wet lands on airports. WALLACE: A motion was made to receive and approve the Conceptual Land Use Plan was made by Mr. McKinney and seconded by Mr. Loewer. The • motion carried. ITEM # 4: New Business a. DHL Worldwide Express Lease Explained that DHL is a freight carrier on the field. They have grown substantially here and the Airport is proud of them. They will move from a t-hangar on the east side to the `old fire station". This is good for the airport and DHL, giving DHL streetside and airside access, and would reduce the vehicle traffic on the t-hangar ramp and airfield. To help them grow their business, as an incentive-1heir rental fee would remain the same for the first two years with a built-in escalating fee. A motion to approve the DHL Lease was made by Mr. Burggraf and seconded by Mr. Sperandeo seconded. The motion carried. b. Tower The FAA funds Air Traffic Controlled Towers (ATCT) based upon the number of operations at an airport. The tower is responsible for the separation and coordination of air traffic in the air and on the ground. At the present time our tower is funded 100% by the FAA contract program. Based upon their most recent review they are going to drop a large portion of the • -4- • funding for the tower. We could continue to keep the tower on a shared funding. The FAA has requested a response by May 12'". Expressed his appreciation for the tower personnel, stating they are about the nicest tower operators around. The FAA gave three options. One, which is stafFs recommendation, that we provide site specific data by June 12's. If you use new data it will look better than what the FAA used for the previous year. Our number of aircraft operations are up. The other options are: we contribute to the cost of funding the tower using their formula; and to discontinue the tower program and the tower would close. McKINNEY: Stated there are other things besides air traffic operations on the field that help contribute to the FAA funding of the tower, such as the number of aircraft based on the field and the type of businesses on the field. Suggested letting the FAA know our count is on an upward movement. The Forest Service partially based their decision to locate at Drake because of the tower. We need the tower in our marketing efforts as a FAA Part 135 airport to cargo and transport operators. Alett has asked the Board to give her any suggestions to use in her letter to the FAA. BURGGRAF: Asked Mr. Schossow to give Dale a begin date for the self-service fuel farm and some sort of projections of usage because that would help our numbers. Responding to Mr. Sperandeo, pointing out the airport could be used as a • reliever airport would be a good point to use in the response. The Forest Service will increase the airport's usage. LOEWER: Stated that having the tower is a selling point for other things in the community, such as businesses at the high tech park just down the road. A disruption of tower service would effect a lot of things. BOWMAN : The safety factor is also important, economics is good, but having positive separation out there, especially when you start mixing heavy aircraft with light aircraft. Without the tower we are dead in the water. WALLACE: A motion was made that the Board accept Option A, provide additional information to Alert by May 8' to use in the letter due to the FAA by May 12'", let the letter be a positive response (indicating the Airport is interested in cost sharing and additional information will be provided to the FAA), and then let the FAA respond. The motion was made by Mr. McKinney and seconded by Mr. Sperandeo. The motion carried. We ask that the record show that we have asked Mr. Otto Loewer to help with the letter to the FAA. c. CIP submittal. A motion to forward the revised Capital Improvement Plan to the City -5- • Council was made by Mr. Burggraf and seconded by Mr. McKinney. The motion carried. )BOWMAN: d. Signage to Airport, discussion/Dave Bowman Explained as a new Board Member, he had concerns that the airport is not identified on Highway 540. The area is growing, new people moving in and if they only travel 540 they don't know there is an airport here. Stated he would like to see a sign that we have an airport and something advertising that we have a very good A & P school and an Air Museum. Said he understood the airport has tried to get the signs there and as we are trying to economically develop the airport there needs to be signs. Answering Mr. Wallace, he said he would agree to be the new voice to work on that project. McKINNEY : Stated the Transportation Sub-committee of the Chamber of Commerce is going to meet on May 23rd and will be working on behalf on the Air Museum at John Kalagois' request for signage on 540. Stated Mr. Bowman would be welcome to attend. SPERANDEO: Suggested quick, splashy, public service announcements on the regular TV stations. LOWER: Commented that with the new renovations on the football stadium, there will • be new people coming into Fayetteville. The airport needs to be identified. SPERANDEO: Stated that you have to have a reservation to land during the football game days and parked aircraft overflow from FBO ramp to the east side hangar ramp. BOWMAN : Stated that very few schools have an airliner to work on, that it is another feather in our cap. McCOY: Said they are negotiating far four more events. The school plans to paint the name of their school on the donated aircraft. He thanked the Board for their help. WALLACE: Stated that Mr. Bowman has agreed to work with the Chamber and the State Highway Department and asked Mr. Bowman to report back at the next Board Meeting with a formal resolution to go to the state. ITEM # 5: Other Business FREDERICK: a. Marketing Report Gave a summary of the report in the agenda. Mentioned one local company is interested in the airport to locate an incubator business and is checking on • -6- • the power he would need to the hangar. He was involved with the design of the vacuum cleaner that picks up the bowling ball and is going to be working on an aircraft turbine engine. Two out-of-town companies visited the airport. One was a charter company and the other was the result of a company he had called on in Kansas. The Airport is hosting the May meeting of the State Aeronautics Commission at Drake Field. Lunch and a tour of the Airport will be provided after the meeting and invited the Airport Board to attend. Mr. Ray Boudrueax from Illinois visited with some of the Airport Board and staff. His job was to work with a closed military base and worked on redeveloping the base into an active airport. Commented he had visited with Edwards Air in December and from that visit the A & P school received their donated aircraft. Mr. Edwards is located in Mountainburg and as his operation grows Drake would be a good location for him. We have visited with a charter company that would work charters to Las Vegas. They are working up a business plan. Commented on a survey of t-hangar rental rates and the need to keep ours competitive. We recently rented two hangars to someone from Ft. Smith and we have others from Ft. Smith also. FREDERICK: b. Grant received from State Aeronautics Commission. At their April meeting under their new program to help renovate old hangars, they awarded Drake Field an $81 ,007 grant to renovate and rehabilitate two existing commercial hangars, increased lighting requirements at the A & P • school, covered entry doors and some additional insulation at the old Tyson hangar. WALLACE: c. Copy of letter to Kenneth Schossow regarding hangar repairs. Stated he would like to move this to a staff meeting. It is an item that needs to be resolved and volunteered his assistance at the meeting. Commented that Wings Avionics (Ken Schossow's business) is one of the airport's growing businesses and we needed to help to the extent that we can. FREDERICK: Explained that was why'the letter was put in the agenda under Other Business, to show the follow-up action since the last meeting. WALLACE: Stated there was a request to speak from the Air Museum. KALAGIAS : Explained he had been getting ready for Airfest in June and was still looking for some corporate sponsors. Also, the Museum had just received a donated aircraft that morning from Harrison. It is the 4' flying aircraft the museum has had donated to them. The museum is changing from all classic aircraft to encompass everything. He stated the fuel had always been a problem for Airfest and had called the • 7 • Fixed Base Operator (FBO) and talked to Mark Courdin (president of the FBO-Aero Tech/Fayetteville Air Service). They had sponsored the fuel, 2,000 gallons, the last three years. Mr. Courdin indicated they would sponsor it from their Springdale operation (Springdale Air). Later, Chuck Chadwick (attorney for Fayetteville Air) had called and said Fayetteville Air would like to do 2,000 gallons, but would like to get, either fuel flow or rent consideration, something that shows that they do support the field, and that they do support the Museum. They would like a waiver on the fuel flowage fee or a one time shot at rent reduction as a show of a goodwill situation. WALLACE: Stated the request was that the City waive the flowage fee for the donated 2,000 gallons of fuel. Thanks to Rick McKinney and Dale Frederick, he now has the answer to the question. The City can't do that, but the cost of the fuel would be about $ 100 and Dale Frederick has agreed to raise $ 100 to cover that. KALAGIAS : Said he wasn't sure that was the FBO's object, to get the $ 100 in cash. Stating that basically, the way he understood it, the FBO wanted to show they had been helping and they want to see some kind of response that the FBO is recognized, that they have been a great help to Airfest. He said he had told the FBO he would bring it to the Board. • FREDERICK: Responding to Mr. McKinney, he had received information of the request that morning and had called the City Attorney. The fuel flowage fee is set by City Ordinance, which neither the Airport Board nor any airport management would have the authority to waive the fee, only the City Council, and the time-frame would be too involved with all of the paperwork. KALAGIAS : Stated he didn't think that would solve what the FBO wants. WALLACE: Stated he now understood what the FBO is saying. We need to thank the FBO for their contribution of the fuel, their contribution to Airfest, to acknowledge that has the support of the Airport, and we need to ask their understanding in the government process involved in getting a contribution. The efforts would far exceed the value of the contribution. KALAGIAS : Said he wanted to add that he has a great relationship with this FBO, with Ken (Schossow-Wings Avionics) and the A & P school and that he didn't want to get in the middle of something. SPERANDEO: Asked if Mr. Kalagias would mind writing a Thank You note to the FBO at the end of Airfest, thanking them for the 2,000 gallons. • -8- KALAGIAS : Commented he had already done that. WALLACE: Meeting adjourned at 3 : 15 p.m. Frank Burggraf, Secretary Date • • -9- FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS DAN COODY, MAYOR 4S00 School Ave., Suite F Fayetteville, AR 72701 AIRPORT MANAGEMENT 501.71E.75a2 GARY DUMAS, UTILITIES DIRECTOR I AIPRORT MANAGER INTERIM TO: Airport Board FROM: James Nicholson, Financial Coordinate THRU: Gary Dumas, Utility Services Director / Morn Airport ManEo DATE: June 4, 2001 SUBJECT: Air Traffic Control (ATC), FAA Cost Share Program Please find attached for your information, correspondence relative to Fayetteville Municipal Airport / Drake Field's participation in the FAA's ATC Cost Share Program. Background: In a letter dated April 12, 2001 , the FAA has notified Drake Field that we no longer qualify for 100% funding of the airfield control tower. Initial correspondence indicated that the FAA performed a Benefit/Cost (B/C) study which determined that the airport was qualified under the Cost Share Program for 28% funding from the FAA for ATC services. • The airport was asked to respond with one of three possible alternative actions: a. Within 30 days of the FAA's initial letter date, request a revision of the B/C, and provide new airport data relative to the B/C within 60 days of the initial letter date. The new data will be used by the FAA to revise the current B/C. b. Elect to participate in the Cost Share program under the current B/C. C. Elect to discontinue ATC services at the Airfield . By recommendation of the Airport Board at their meeting held on May 3, 2001 , Airport Administration responded with a request for the FAA to revise the B/C as described under alternative "a.". The response from the FAA to the airport's request is attached , however staff is informed from an FAA representative that the FAA is already currently re-evaluating the Drake Field B/C. In consideration of the recent information City of Fayetteville Administrative staff has requested an extension of the period to submit data relative to Drake Field and has asked for verification in writing from the FAA of the extension. Staff will update the board of progress on the matter. Action Requested: No action by the board is required at this time. Staff Recommendation : Review 81 comment. • PAY ETTEV ILLE AIRPORT DEPARTMENT THE CITY OF FAYETTEVILLE. ARKANSAS Z • May 7, 2001 Ruth Leverenz US Department of Transportation, FAA 2601 Meacham Blvd. Forth Worth, Texas 76193-0501 Dear Ms. Leverenz, This is in response to your letter dated April 12, 2001 , advising Fayetteville Drake Field (FYV) of FAA's plans to reduce or eliminate federal funding of air traffic control (ATC) services to FYV, and of a proposal for FYV to participate in the Cost Sharing Program which would allow continuation of ATC services at Drake field. We have reviewed the Benefit/Cost analysis for FYV provided with your letter. We believe that the B/C analysis is based on data that does not accurately reflect conditions at FYV. Recent increases in air traffic operations, the commitment of the USDA Forestry Service to site a • firefighting airbase at FYV, and other proposed development at the airfield, serve to highlight airport growth and the continued vital necessity for ATC services at Drake Field. Therefore, FYV requests an updated B/C analysis based on new and quantifiable site-specific information, outlined as "Option a." in your letter. We will provide our Regional Point of Contact, Lawrence Perkins with the relevant information he will need to determine a final B/C for FYV. Your assistance and consideration in this matter are appreciated. If you have a question please do not hesitate to call this office. My office number is 501 -575-8305 Sincerely, 'CP`— A t ittle, Airport Manager / Economic Development Coordinator • AL/jn 4500 SOUTH SCHOOL AVENUE. SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE. AR 72701 PHONE 501 -718-7640 Ext. 5 • FAX 501 -718-7646 U.S. Department Southwest Region 2601 Meacham Blvd. of Transportation Arkansas, Louisiana, Fort Worth, TX 76193-0510 Federal Avlation New Mexico, Oklahoma, Adminlsfratlon Texas MAY 2 9 toot IR ECEIVED MAY 3 1 2001 Ms . Alett Little AIRPORT Airport Manager Fayetteville Drake Field 9500 South School Avenue , Suite F Fayetteville , AR 72701 Dear Ms . Little : We appreciate your desire to continue in the contract tower services at Drake Field . Your request to have your benefit cost ( B / C ) recalculated has been submitted to the Contract Tower Program Office in Washington , D . C . After receipt of any new information , including the number of based aircraft , airport services , and any special operations , it will be forwarded to the Program Office . The Office of Aviation Policy and Plans will recalculate your Calendar Year 2000 B / C . We will provide you with the results and work with you on • any issues that affect your B/C ratio , elimination , or reduction of FAA funding . The points of contact for explanation of the B /C methodology and mathematical model used to compute the B/C ratio , are Daniel Taylor , Office of Aviation Policy and Plans , Statistics and Forecast Branch , 202 - 267 - 3302 , and Donald Glasco , System Policy Analysis Division , 202 -267 - 3399 . They will be able to provide you with assistance and recalculate your B/C . If you have any questions , contact Lawrence Perkins , Planning Specialist , Requirements Branch , 817 - 222 - 5516 . Sincerely , ` &,f. Ruth Leverenz Regional Administrator , Southwest Region • ti FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS AN COODV, MAYOR e500 School Ave., Suite F Fayetteville, AR 72701 AIRPORT MANAGEMENT $01.718.78e2 GARY DUMAS, UTILITIES DIRECTOR I AIPRORT MANAGER INTERIM TO: Airport Board FROM : James Nicholson, Financial Coordinator THRU: Gary Dumas, Utility Services Director / Interim Airport Managaz:p DATE: June 4, 2001 SUBJECT: Arkansas Department of Aeronautics grant request, T-Hangar Drainage Background: Relative to the drainage project for T-Hangar Units "E", "F", & "G", the Airport Board at their May 3, 2001 meeting, recommended proceeding with perimeter trench drainage as the most desirable of the alternates proposed by McClelland Consulting Engineers, Inc. to mitigate the water incursion problem. The Board also instructed the Airport staff to inquire into the availability of State grant resources for the project. The Arkansas Department of Aeronautics (ADA) provides a range of grant programs for . Arkansas airports. Airport staff has submitted an application under the ADA's SAAG 75-25% grant classification. If approved by the ADA board , the grant will provide funding of 75% of the cost of the project up to a project maximum cost of $100,000. The project engineers have estimated that the total cost of the project is $76,340 which includes a 10% contingency amount. Attached is a copy of the request for grant funding to Arkansas Department of Aeronautics. Action Requested: Resolution approving the grant request submission. Staff Recommendation: Staff recommends approvaI of the grant request. • FAYETTEVILLE AIRPORT DEPARTMENT THE CITY OF FAYETTEVILLE. ARKANSAS June 1 , 2001 Mr. John Knight, Director Arkansas Department of Aeronautics One Airport Drive, 3rd Floor Little Rock, Arkansas 72202 RE: GRANT APPLICATION, T-HANGAR DRAINAGE PROJECT Dear Mr. Knight; Enclosed please find two (2) copies of a proposal for Arkansas Department of Aeronautics grant funding under the SAAG 75 - 25% grant classification. Fayetteville Municipal Airport requests funding in the amount of $57,255, 75% of a total project cost of $76,340, which includes a 10% project contingency amount. The project proposal is for work on three T-Hangar buildings. We plan to install building perimeter trench drainage in order to mitigate an existing water intrusion problem. • The water intrusion problem affects two newly-constructed T-Hangar buildings, "F" & "G", and one building, "E", that was constructed in early 2000. The buildings were built on existing asphalt pavement. The pavement was constructed sixteen years ago according to the FAA standards prevailing at that time. The pavement was constructed with slight "ridges" and "valleys". The hangars are constructed on the "ridge," and the "valleys" cause the run-off to be channeled between the buildings. Variations from the designed vertical grade are within accepted reasonable tolerance, however the pavement is effectively flat, within 1 % slope. Because of the age of the pavement construction, it is . conceivable that some settlement may have occurred. Water sheds north from a grade break south of and perpendicular to the three hangar buildings. There is a tendency for water to enter the buildings along the east wall under the bi-fold hangar doors. Also, roof run-off and wind-blown rain runs down the doors and seeps into the building under the door rubber gasket seal. Due to the flatness of the pavement, and the northerly direction of flow from the south-side grade break, the entering water has a tendency remain interior, flowing north through the length of the building. • The City's administration, the Airport Board, and other interests have voiced concern over who may be financially responsible to address the water problem considering that the most affected 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING - FAYETTEVILLE, AR 72701 PHONE 501 -718-7640 Ezt. 5 - FAX 501 -718-7646 structures are newly-built. The Airport Board formed a committee to investigate the characteristics of the problem. They determined that the problem is a result of a number of factors including decision by the board encouraging airport staff to consider measures to reduce construction costs, the physical features of the building site, and other elements mentioned above. They concluded that the engineer's design was not faulty, nor was construction quality deficient. The board also agreed that drainage work of this type is added value to the project and would have been a project expense were it not excluded due to cost economies. McClelland Consulting Engineers, Inc. the engineering firm which designed units "F" & "G", performed at no cost, a comprehensive study of the drainage problem which included inspections during rainy weather conditions and running water on the ramp in dry weather to determine how flow patterns interact with the structures. McClelland has offered to design the improvements for all the buildings at no cost to the airport. Their good-faith contribution to the project is part of the mutual desire of all the parties involved to address and solve the water incursion problem cooperatively, with prudence and efficiency. Preliminary estimates of construction costs and drawings illustrating the nature of the work for • this project are included with the application. Fayetteville Municipal Airport respectfully requests your consideration and approval of this grant application. Please contact me if you desire further information, or have any question concerning this application. Sincerely, Alett Little Airport Manager / Economic Development Coordinator AL:jn Enclosures:\2\ Grant Application, 2 copies • DEPT AERO Fax : 501 -378-0820 Mar 23 ' 01 9 : 25 P. 03 • ARKANSAS DEPARTMENT OF AERONAUTICS APPLICATION FOR STATE AIRPORT AID The City/ UMW Of Fayetteville , herein called " Sponsor " , hereby makes application to the Arkansas Department of Aeronautics for Statc funds pursuant to Act 733 of 1977 , for the purpose of aiding in finarring a project for the development of a municipal airport located in the City of Fayetteville Arkansas , Washington County . Date of Request : May 31 , 2001 Name of Airport : Fayetteville Municipal Airport / Drake Field Name and address of City/ County Commission sponsoring request : City of Fayetteville Person to Contact about project : 113 West Mountain St . James Nicholson , Financial Coord . Fayetteville , AR 72701 4500 S . School St . , Suite F Phone/VtM Number : 501 - 718-7643 RhxH me/ FaX Number : 718 -7646 Name and address of Engineering Firm ( If Applicable ) : • McClelland Engineering Contact Person': Wayne Jones PO Box 1229 Fayetteville , AR 72702-1229 Phone / Fax Number : 501 -443 -2377 Describe the work to be accomplished : Construct below-ground trench drain on the southern & western sides of T-hangar "E " , the southern , western , & eastern sides of T-hangars " F " & "G" Includiliq oth i minor work related to the drainage work ( Copy of Engineer ' s amendment attached ) State and Local Project Costs : Federal AIP Projects : Please indicate : 50 -50 % Match xx 75 -25 % Match 90 - 101 Match Total Cost of Project $ 76 , 340 Total Cost of Project Local Share / Funds 19 . 085 Federal Share ( 90 % ) Local Share / In-Kind Local Share ( 5 % ) State Share 57 , 255 State Share DEPT RERO Fax : 501-378-0820 Mar 23 ' 01 9 : 26 P. 04 State Airport Aid Application • Page Two Provide the information listed below as it applies to your project : Funds : Source of Funds Local funding : Municipal Funds (Airport fund) State : Arkansas Department of Aeronautics , Other : Engineers In-kind Source of In-Kind Services McClelland Consulting Engineers , Inc . - contribution of design services Estimate starting date of project : July lst , 2001 Estimate completion date of project : August , 2001 _ Project will be for : New Airport Existing Airport xx Is land to be leased or purchased? No Description of land and cost per acre : • Provide the Federal AIP Grant Number (AIP Projects Only) N/A State Representatives for your area : State Senator David Malone State Representative Bill Pritchard - District 8 DEPT PERO Fax : 501-378-0820 Mar 23 ' 01 9 : 26 P. 05 State Airport Aid Application Page Three • The sponsor agrees to furnish the Arkansas Department of Aeronautics a copy of the legal instrument affecting use of the property for an airport . In application for a new landing site or expansion of existing facility , the FAA Form 7480 . 1 , Notice of Landing Area Proposal , must be approved by FAA before review for grant can be made by the state : No land purchased with State Grant Funds may be sold or disposed of without State Commission approval . All requests for sale or disposal of property will be considered on an individual case basis . No airport accepting State Grant funding may issue an Exclusive Rights Lease . All applications for navigational aids ( such as NDB & ILS ) must have FAA site approval before a state grant can be approved . A113 'Grant applications involving Federal Airport Improvement Program (AIP ) funding must be accompanied by the approved FAA application . If this project is approved by the Arkansas Department of Aeronautics , and is accepted by the sponsor , it is agreed that all developments and construction shall meet standard FAA construction practices as outlined in the specifications of this agreement . Runways , Taxiways , Parking Ramps , etc . shall have a base and a thickness that . will •_accomodate the weight of aircraft expected to operate at this airport . • All rant applicants Cit and or Count _ are . .totally responsible for compliance with all Federal , . State , County _and.. City : Laws ., ' Statutes , Ordinances , Rules, Regulat ons ; .and :.Executive';:Orders:: Con.Cern�ng contracts and purchases for which this grant is approved and issued . All grant applicants must submit wwith their aplications a completed Contract and Grant Disclosure and Certification Form . Form FF=1 = Pages i 6 It is understood and agreed that should the sponsor fail to start this project within three ( 3 ) months of the Arkansas Department of Aeronautics ' date of acceptance , that this grant is null and void . It is also agreed that this project , except FAA funded projects , shall be completed within one year from the date of acceptance of this grant by the Arkansas Department of Aeronautics . Applications for extension will be entertained if circumstances beyond the sponsor ' s control occur . Funds will be disbursed according to Department procedures and final inspection of completed project . ( See Instruction page ) IN WITNESS WHEREOF , the sponsor has caused this Application for State Airport Aid to be duly executed in its name , this 31st day ofMay X5 200J City o Fayetteville , Arkansas- of rkansanof Sponsor Authorized Signature lett Little Air rt Manager Title DEPT RERO Fax : 501-378-0820 Mar 23 ' 01 9 : 28 P. 08 Z D n m co in ' w ru 2 y � 0 O p w n v a• o 0 o 7 S 1 d m m K o a) �. 0 3 3 n y �• 'D lu i m A d tr , y (D CL CD n 7CL �, Z D N r , W a 7 D O �. o a ^ mID o y ` m o � o � a 3 CD p na70 y Qro C n d ? ,q a k O �. d p �' 0 7 4 d ~ T a Q p j 7' 4 CD d A 7 4 m p �• c 0 `� y `c O 0 3 cDi o p O C n 'n ^ yy mQaci5 3 � � a 7 1d p rS ,y d c) N' a co, ' zto � m O o e z A o y m COc O ` � c C7 y � y C g -ni � oyop m am � a o (D o O C CD C ::I °• d . 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I � r h x A m m U O o mo " ' ° � x � m � y ❑ y m m a 1 u d n 5 IT D C d d H O 0 0 m I I 4 ISO N y A Y 0 m @ e m °7—„ 1 I n Iva a) rn s� ow3 11 In c 7 rD m Is y n Rt > � a = rn S E G y p D I I I j 6 w m = ^a m v � Sh 3 M. Oti Od J Z a . ti ae 5 I y ,v LO *d LZ'- 6 S0 . EZ JeW OZ80-RJt- TnC : xE I nva "ten MCCLELLAND Po. 90" 1229 MCECONSUL TING Faye(teville, Arkansas 72702- 1229 501 -443-2377 ImICNID 70 Nra ,-. JENGINEERS, INC. FAX 507-443-9241 PROPOSED DRAINAGE IMPROVEMENTS EAST SIDE T-HANGAR APRON. Introduction During the year 2000, three new T-Hangars ("E", "F" & "G") were constructed on the eastern side of the airport property. The hangars were built on an asphalt aircraft apron which was constructed in 1984. The apron was constructed with alternating slight "ridges" and "valleys" so that the hangars could be centered on the "ridges", allowing storm water collection and drainage to occur in the "valleys" between the hangars. Refer to the attached plan-view drawing. Because the apron gradients are necessarily very slight (to allow manual positioning of general aviation aircraft); and because reasonable tolerances are allowed in the vertical location of constructed asphalt pavements; and because some vertical movement of the asphalt surface, however slight, may have occurred since the aprons were constructed, the surface runoff of stormwater does not follow the exact route intended. Specifically, surface runoff is entering the hangars along the southern and western sides of T-Hangar "E", and along the eastern, southern and western sides of T-Hangars "F" and "G". • McClelland Consulting Engineers, Inc. was retained to study the problem and to propose a plan to improve this situation. The Study The study considered several options, ranging from simple caulking to pavement replacement, with preliminary cost estimates varying from $750 to $ 110,000. A subsequent discussion with the City's Airport Board, and the special committee appointed to consider this matter, resulted in a proposal to construct trench drains as indicated on the accompanying drawing. Elements of the Work The construction work scope is likely to include: 1 . Controlled demolition of selected portions of asphalt pavement. 2. Excavation of base and subgrade materials. 3. Installation of the sidewalls and bottom of a trench drain (yet to be determined whether it will be prefabricated pipe, channel or cast-in-place concrete). 4. Grate installation. • 5. Select backfill construction around the trench drain. 6. Apron surface placement and/or finishing. J10011PROPOSALSIEast Sidc Apron.dm 7. Subsurface storm drain construction between trench drains and the northern edge of the existing apron. 8. Shaping an earthen drainage swale along the northern edge of the apron. 9. Required seeding and erosion control. 10. Caulking as needed to seal construction joints. Estimated Project Costs 1 . Pavement demolition — 950 SY @ $ 12/SY = $ 11 ,400 2. Excavation — 185 CY @ $ 10/CY = $ 1 ,850 3 . Trench walls/bottom — 1 ,260 LF @ $25/LF = $31 ,500 4. Grate — 1 ,255 LF @ $8/LF = $ 10,040 5. Select backfill — 200 tons @ $ 15/ton = $39000 6. Surface finish — 560 SY @ $6/SY = $35360 • 7. Storm drains — 250 LF @ $25/LF = $6,250 8. Swales — 500 LF @ $2/LF = $ 1 ,000 9. Seeding, etc. — Lump Sum = $500 10. Caulking — Lump Sum = $500 Subtotal, Construction = $69,400 Engineering = No Charge Contingencies @ 101/o _ $6,940 Total Preliminary Estimate = $769340 • Lock,ng Dor Grate oort ACO Ileceffed Grcre ewer ancnorrnq :o 0 . . e . W .-W- 66 . QL . 6 seem Qe ma: 44 6 ov ' :- - ':rt: :?: p'; : oo:O :a.. - : . : . O:o::a:a.O: Q. Oo•: o: Q,:o•. .. . • MENCH DRAIN DETAIL t+op� t6'rd EAST SIDE T—HANGAR ra...../tv APRON COMPLEX DRAKE nELO k�owPa.ne.d FAYETIENLL.E, ARKANSAS Lltt/e Rock Fayettev)le e x m tihdi-m nal r ow W. taxa teto w. o f v .Ioc FY a 06 ? ' ----------------------------------- uwcAs,ER MVE - - ----------- --------------------------- ----------- �_T------------ --------------ire---------- '--- FUTURE PARIONO L---------------_ -------_------__. L__-_-______-__-_J ____________________________________ i i i i ? E D o F C ? G g 0 PROPOSED TRENCH DRAIN (SEE ATTACHED DETAIL) I Li ' A p a < ------------------------------ -- --------- ---------- ------- ---------------------------- — --------------------------------- — — — PROPOSED TRENCH DRAIN EAST SIDE T HANGAR canpuft"g APRON COMPLEX tie DRAKE RET.D FAYETTENLLE, ARKANSAS LTtHe Rack Fo.Ioe[tev//eo x " '�-m FWM gm r Ye1Uae rero N ay o. T 16 noonm Marketing Report May 2001 The month of May was a good month in our marketing department. The design for the tri-fold post cards was completed and were printed. One hundred and thirty postcards were mailed to aviation related businesses on the west coast. Additional mailing are planned. An airport brochure is being designed and will be used for handouts and additional mailings. An advertisement was placed in the "Fly Low" publication. The Airport Manager wrote letters to local schools encouraging their art teachers to include an aviation art contest in their scheduling for the school year 2001 -2002. The contest information is supplied to the schools in January each year by the Arkansas Department of Aeronautics and the contest then concludes in March. This last year the six state winners represented just two towns in Arkansas. The students winning the First and Second Place positions in the state contest went on to win First and Third Place nationally, where the positions were reversed. The same two went on to win the First and Third Place Internationally, where the positions were reversed again. The State Aeronautics office reported they had received calls for additional information after the mail-out from our Airport. We hope to encourage more interest in aviation at an early age. The full story is in the June issue of the "Fly Low" publication, pages 12- 13 . • Our airport hosted the State of Arkansas Aeronautics Commission's meeting in the airport Conference Room. Mayor Dan Coody and several of our Airport Board members, Rick McKinney, Frank Burggraf and Frank Sperandeo, were able to attend. John Knight, State Aeronautics Director, his staff, and commissioners, as well as several representatives of Arkansas airports flew to Drake Field for the meeting. Lunch and a tour of the airport was provided, giving us an opportunity to acquaint the Commissioners with our development program. Greg McCoy and Dean Schantz also provided the Commissioners atour ofthe Arkansas Aviation Technology facilities which has benefitted from several State Aeronautics grants. The design for the new corporate hangar for Superior Industries has been completed, and our plan is bid the building in June with construction to start as soon as a lease with Superior is finalized. We have E-mailed all the Air National Guard units with in 600 miles of FYV informing them of our MLS and to inquire if they had an interest in flying Drake Field when we have the MLS up and running. In addition, we will be contacting all the Air Force Bases with in 600 miles of FYV. Five potential businesses visited and toured the airport this month. Three were interested in office space in the terminal, two were looking at land leases. Four leads concerning opening a restaurant at the airport were pursued resulting in interviews at the airport with two restaurant proprietors. • Eleven airports in Oklahoma were visited in May and that generated three good leads for Drake Field: an engine overhaul shop, and two paint and upholstery shops. Follow up communication lead to r• Marketing Report May 2001 Page Two additional information about the airport and community being provided to these companies. Three single engine t-hangar units became available and were immediately filled. We have three twin units available. The new tenants are located in #F-5, #B-3, and #C-5. James Nickolson attended an Economic Development training session in Little Rock, hosted by the Arkansas Department of Economic Development. The State Highway Department held a meeting in Little Rock with Arkansas based agencies receiving Department of Transportation monies, including Airports across the state, for the purpose of developing a unified Disadvantaged Business Enterprise (DBE) program. The Airport's DBE program is designed to encourage DBE's participation in Airport procurement and construction contracts. James Nickolson attended the meeting.