HomeMy WebLinkAbout2001-04-05 - Agendas - Final FAYETTEVILLE
The City of Fayetteville, Arkansas
Dan Coody, Mayor
45M S. School Ave., Suite A
Fayetteville, Arkansas
Phone: 501.575.8301
Fax: 501.575.8304
a l ittlena,ci.favettevil le.a r.us
Economic Development Department
Alett S. Little, Director
Airport Board Orientation
April 5, 2001
Fayetteville Municipal Airport, Drake Field
12:00 Noon Lunch & Fellowship
12:30 p.m. Session Opens - Airport Board Chair, Charles Wallace
Welcome - Mayor Dan Coody
• 12:35 p.m. Freedom of Information Act - City Attorney Kit Williams
12:45 p.m. Introduction of City Staff - Airport Manager, Aleft Little
12:55 p. m. Airport Master Plan - Airport Manager, Aleft Little
Discussion of Projects (Past and Present)
Questions about Facilities - Airport Board Members
1 :30 p.m. Break
1 :45 p.m. Mobile Tour of the Airport -
/��_ (Reassemble in the Conference Room after the Break)
r 2 : 15 p.m. Airport Board Policies and Procedures
Aleft Little and Charles Wallace
2: 30 p.m. Airport Funding & Relationship of Airport to City of Fayetteville
Aleft Little and James Nicholson
2 :55 p.m. Airport Minimum Standards - Aleft Little and Dale Frederick
. 3:05 p. m. General Discussion and Session Closes
(Airport Board Regular Meeting convenes at 3:30 p. m.)
• AIRPORT BOARD MEETING
April 5, 2001
3 :30 p.m.
Fayetteville Municipal Airport-Drake Field
Terminal Conference Room
4500 S. School Avenue
1 . Call to Order.
2. Minutes of the March 1 , 2001 meeting.
3 . Minutes of the March 6, 2001 meeting.
4. Old Business.
a. T-hangars "F" and "G" drainage.
• 5 . New Business:
a. Five Year Capital Improvement Projects.
b. Year-End Financial Report.
C. Discussion: Government Channel Broadcast of Airport Board Meetings.
d. Airport Board Policies and Procedures.
e. Addendum to the Lease with AR Aviation Technologies Center to address
location of a DC-9 on the ramp
6. Other Business:
a. U.S. Department of Agriculture Forest Service
b. Marketing
C. Grant Application to the State of Arkansas Department of Aeronautics.
7. Adjourn.
FAYETTEVILLE
THE CHY OF FAYEntMLLE. ARxAHSAS
•
DEPARTMENTAL CORRESPONDENCE
TO: Airport Board
FROM: James Nicholson, Financial Coordinator
THRU: Alett Little, Airport Manager/Economic Development Director
DATE: April 2, 2001
SUBJECT: Year End 2000 Financial Reports
Please find attached for your information, final Summary Financial Statements for fiscal year
2000.
A previous draft dated January 30, 2001 included totals through November 30, 2000, as complete
year end information was not available from the City's Accounting Division at that time. This
• current draft includes all FY 2000 information available as of 3/21/2001 .
A reiteration of the explanation of changes made to the presentation format of the airport's
summary financial information follows:
1 . The deduction of non-operating income from net operating income is made after
depreciation. Two totals denote net YTD,. and monthly avg.
Example: Net Operating Income (Loss) Before Depreciation (2669586)
Total Non-operating Income (Expense) 230.661
Net Operating / Non-operating Income (Loss) (35,925)
Monthly Income (Loss) (2,994)
2. The deduction of total accumulated depreciation from the total of net Operating,
Non-operating, and Capital Income (Losses) accurately reflects the actual net for
the period.
Example: Depreciation Expense 983,987
Net Income (Loss) (1 .068.513)
Net Income (Loss) accounting for depreciation (84,586)
•
CITY OF FAYETTEVILLE, ARKANSAS
AIRPORT FUND
BALANCE SHEET
• For the Fiscal Year ending: DECEMBER 31 , 2000
ASSETS
Cash $ 300
Investments 39456,982
Accounts Receivable 430120
Due from Other Funds 2,231
Due from Other Governments 1649574
Prepaid Expenses 8,776
Restricted Assets - Passenger Facility Charges (PFC)
Cash 2,990
Investments 135,763
Fixed Assets
Property, Plant, and Equipment 22,385,075
Accumulated Depreciation (9,901 ,033)
TOTAL ASSETS $ 16,298,778
- ---------
LIABILITIES AND FUND EQUITY
LIABILITIES
Accounts Payable 172,862
• Accrued Expenses 42,574
Due to Other Funds 9,511
Deferred Revenue - Passenger Facility Charges 143,940
------ -------------
TOTAL LIABILITIES 368,887
FUND EQUITY
Retained Earnings 4,491 ,425
Contributed Capital 11 ,438,465
..................
TOTAL FUND EQUITY 15,929,891
TOTAL LIABILITIES AND FUND EQUITY $ 16,298,778
•
CITY OF FAYETTEVILLE, ARKANSAS
AIRPORT FUND
STATEMENT OF REVENUES AND EXPENSES
For the 12 month period ending: DECEMBER 31 , 2000
• OPERATING REVENUES
Rent $ 2260069
Fixed Base Operator 270471
Aviation Fuel 16,594
Others 5,337
...................
TOTAL OPERATING REVENUES 2750471
...................
OPERATING EXPENSES
Landside Operations:
Personnel 152, 132
Materials'and Supplies 3;853
Services and Charges 253, 197
Maintenance 91819
...................
Total Landside Operations 419,000
...................
Airside Operations:
Personnel 73,885
Materials and Supplies 327
Services and Charges 33,907
Maintenance 13,074
Minor Equipment 11865
• Total Airside Operations ---.---123.057
TOTAL OPERATIk4G EXPENSES 542,057
...................
NET OPERATING INCOME (LOSS) BEFORE DEPRECIATION (266,586)
NONOPERATING INCOME (EXPENSE)
Interest Income 228,041
Other 29620
TOTAL NONOPERATING INCOME (EXPENSE) 230,661
NET OPERATING/NONOPERATING INCOME (LOSS) (35,925)
Monthly Income (Loss) 4}
DEPRECIATION EXPENSE 983,927
CAPITAL CONTRIBUTIONS (EXPENSE)
Capital Contributions 38,500
Capital Expenses (87, 161)
...................
TOTAL CAPITAL CONTRIBUTIONS (EXPENSE) (48,661)
NET INCOME (LOSS) $ ( 1 ,068,513)
NET INCOME (LOSS) Accounting for depreciation (84,586)
FAYETTEVILLE
The City of Fayetteville, Arkansas
Dan Candy, Mayor
4500 S. School Ave., Suite A
Fayetteville, Arkansas
Phone: 501.575.8301
Fax: 501.575.8304
al ittleRci.favettevil le.ar.us
Economic Development Department
Alett S. Little Director
TO: Airport Board Members
FROM: Alett Little, Airport Manager
DATE: April 2, 2001
SUBJECT: Resolution Adopting Policies and Procedures for the Airport Board
On February 6, 2001 the City Council of the City of Fayetteville, Arkansas, re-adopted the
creation of the Airport Board. Resolution 14-01 (February 6, 2001) replaced Resolution 201 -90
• (December 18, 1990).
The purpose of the re-adoption was to clarify purposes, duties, and authorities of the Airport
Board as well as to expand the membership from five members to seven members. The process
was rather cumbersome as it began in mid-summer and was not concluded until late-winter.
During the process, then assistant City Attorney, LaGayle McCarty suggested that the actual
operating procedures (by-laws) should not have been included in the authorizing resolution. She
suggested that the authorizing resolution make it clear that the Airport Board had the power and
authority to adopt its own policies and procedures. This authority was granted in Section V.
Policies and Procedures and a draft format including Airport Board Policies and Procedures was
included in the materials which were presented to Council.
Action Requested: Adoption of the Policies and Procedures by Airport Board resolution.
Staff Recommendation: Adoption of the Policies and Procedures as provided by the City
Attorney's Office.
,
•
RESOLUTION NO. 14-01
•
A RESOLUTION READOPTING THE CREATION OF THE
AIRPORT BOARD; AND ESTABLISHING THE PURPOSE,
GENERAL TERMS OF MEMBERSHIP, DUTIES,
AUTHORITY, AND POLICIES AND PROCEDURES FOR THE
AIRPORT BOARD.
WHEREAS, Resolution No. 201 -90, passed and approved December 18, 1990,
established an airport board to assist in the operations of the Fayetteville Municipal Airport,
Drake Field, hereinafter referred to as "Airport"; and,
WHEREAS, significant changes have occurred in the traffic and usage of the Airport;
and,
WHEREAS, changes in the membership of the board and in the policies and procedures
by which it operates are necessary to accommodate the changing needs of the Airport.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1 . The creation of the Airport Board under Resolution No. 201 -90, passed and
• approved December 18, 1990, is hereby readopted; all other provisions contained therein are
repealed and the following shall be inserted in their stead:
I. Purpose. The purpose of the Airport Board shall be as follows:
a. to seek both general and technical citizen input and assistance in Airport
functions.
b. to provide and encourage visionary planning and strong leadership for the
Airport.
c. to assist the City Council in matters pertaining to the operation, improvement,
extension and maintenance of the Airport and other related facilities, property and easements.
d. the Airport Board shall not be considered or construed to be the creation of a
commission under state statute regarding the creation of autonomous committees or
commissions.
II. General Terms of Membership.
a. Membership. The Airport Board shall consist of seven (7) citizens who are
qualified residents of the City of Fayetteville. The Airport Board members shall be as follows:
•
res . 14-0 ]
• 1 . Mayor, member ex officio
2. two members must hold FAA pilot or appropriate aeronautical ratings
3. two members with appropriate aeronautical experience or interest
4. one member from the Fayetteville business community
5 . one member from the University of Arkansas
6. one member at large
With the exception of a. 1 . above, the City Council may waive any of the requirements listed
above if it is determined that there is not an applicant for the position that meets any such
requirement.
b. Appointment. The Airport Board members shall be appointed by the City
Council using the nominating procedure for all City Board and Committee appointments. The
Airport Board Chair, or an appointed representative, shall be available to advise in the
appointment process.
c. Term. A member of the Airport Board shall serve for a term of five years. No
member shall be eligible to serve more than two consecutive full or partial terms.
• d. Compensation. The Airport Board members shall serve without compensation.
However, such reasonable expenses which are incurred as a direct result of a member's serving
on the Airport Board shall be paid in accordance with the City's travel and training
reimbursement policy. Any such expenses must be approved by the Mayor prior to being
incurred. Local travel to and from meetings is not an eligible expense for reimbursement.
e. Conflict of Interest. No member of the Airport Board shall be directly or
indirectly personally interested in any contract to which the Airport is a party, with the exception
of hangar contracts.
f. Removal. Any Airport Board member appointed may be removed at any time
by a majority vote of the City Council.
III. Duties. The Airport Board shall have the following duties:
a. Airport Matters. Initiate, hear and consider referred matters pertaining to the
operation, improvement, extension and maintenance of the Airport and other related facilities,
property and easements, initiated by the general public, the City Council or city staff.
b. Recommendations. Make recommendations to the City Council in accord
. with the responsibilities of the Airport Board.
o . ♦ UL
c. Advise and Assist. Advise the Mayor regarding key airport staff including
recruitment, selection and termination of the Airport Manager and assist the Mayor in
development of the job description of the Airport Manager and other key airport staff.
d. Rhe orts. The Airport Board shall cause the following reports to be prepared
1 . Those reports requested by the City Council and/or the Mayor.
2. An annual report, to be presented to the City Council, on the progress
of the management, operation, facilities, and improvements of the Airport and related properties.
e. Work Plan. Develop a suggested annual and long term work program and
operating budget to be submitted to the City Council and/or the Mayor at the date set by the
Mayor each year for the subsequent year.
f. Standard Operating Procedures. Review all existing standard operating
procedures (SOP) concerning the operation, use and control of the Airport. After such review,
and thereafter from time to time, the Airport Board will submit to the Mayor for approval a draft
of the SOP as necessary or desirable for the efficient operation, use and control of the Airport.
IV. Authority. All decisions of such Board are subject to final consideration by the
City Council or Mayor as appropriate or required by resolution, ordinance or statute. Provided,
however, it is the intention of the City Council that all items within the scope of authority of the
• Airport Board be submitted to said Airport Board for consideration and recommendation prior to
submission to the City council for those matters which require Council action except in the case
of clear and present danger to the public health and safety.
V. Policies and Procedures. The Airport Board shall promulgate such policies and
procedures as are necessary to carry out the duties of the Airport Board.
VI. Limitations of Authority. The authority of the Airport Board is expressly
limited to the specific responsibilities and duties contained herein and nothing herein shall be
construed or interpreted to:
a. Grant the Airport Board authority over the operation of any department,
division, office, officer, or employee of the City except as may be requested by the Mayor or
City Council in special circumstances
b. Diminish the authority of the City Council over funding, operations, fixed
assets, indebtedness, budget, and other areas as applicable Wider Arkansas law.
c. Diminish the responsibility of the Mayor in resolving conflicts which may
arise over what specific items may be within the scope of authority of the Airport Board.
VAS$) D AND APPROVED this _".0 day of 001 .
4
~ / ► ' 4 �
*QAPPROVED:
0 , F i' Charles Daniel Coody, Mayor
By:
Heather Woodruff, City 016k
•
AIRPORT BOARD
• POLICIES AND PROCEDURES
Pursuant to Resolution No. passed and approved the
following Policies and Procedures are hereby adopted to carry out the Duties of the Airport Board.
1 . Officers.:
a. Officers shall be elected by the members of the Airport Board
b. The chairperson shall serve as the principal officer and will preside at all
meetings and shall rule on all matters of procedure regarding the order of
business, motion, voting, etc. He or she shall appoint the necessary
committees to establish the goals and meet the objective of the Airport Board.
The chairperson shall have a vote in all matters of business.
C. The vice-chairperson will serve in the same capacity as the chairman in the
event the chairman is absent or in the event of his or her inability or refusal
to act.
d. The secretary shall keep the official minutes of the Board meetings in one or
more books provided for that purpose. He or she shall insure that all notices
• are given as required by law, and shall be the official custodian of the records
of the Airport Board. The secretary shall perform the duties ordinarily
performed by the secretary of a corporation and such other duties as may be
delegated by the Airport Board.
e. officers shall serve a two year term with a maximum of two terms
2. Meetings.
a. The Airport Board shall meet one each month at the Airport.
b. Meeting place can be changed by special circumstances and with proper
notification of members
C. Special meetings may be called by the chairperson or any four of the
members with 24 hour notice.
d. Any business may be conducted at regular meetings.
e. Only announced business may be conducted at special meetings.
f. Any citizen may appear before the board to present items directly related to
the airport after requesting that the item be placed on the agenda of a regular
• meeting (emergencies excepted). Requests should be made to the
chairperson, secretary or airport manager.
g. The Chair shall develop the meeting agenda in consultation with the Airport
Manager.
h. The Board may meet with any number present but a quorum of four is
required for action.
•
•
• AMENDMENTS OR ADDITIONS TO THE STANDARD OPERATING PROCEDURES :
1 . The Mayor shall designate certain city staff members to provide administrative support to
the Airport Board. The mayor will ensure that the personnel assigned provide adequate
administrative and secretarial assistance and conduct such research or supply such
information as may be needed by the Airport Board.
2. The Airport Manager shall be the chief administrative officer of the Airport and be
responsible directly to the Mayor for directing and supervising the daily operations of the
airport. The Airport Manager shall attend all Airport Board meetings, emergencies
excepted. Further, the Airport Manager shall keep the Chair of the Airport Board informed
of significant matters conceming the operation and development of the Airport Board.
3. A copy of the Standard Operating Procedures will be kept in the office of the airport manager
and be available for inspection by the general public and the employees of the airport during
the normal business hours.
4. (Establish Grievance Procedure: Airport Manager - Grievance Committee-Airport Board)
5. (Designate specific or routine items that will go to the airport board. Any exceptions.)
•
•
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• MARKETING REPORT
AIRPORT BOARD MEETING
APRIL 5, 2001
March successes include the selection of Fayetteville, Drake Field as the site of the USDA Forest
Service, Air Tanker Firefighting Base. The site selection comes after nine months of negotiation
with the Forest Service. The process began in July, 2000 and picked up steam when the site
selection team visited Drake Field in November, 2000. Fayetteville was selected from a field of
five Arkansas candidates including Mena, Hot Springs, Ft. Smith and Highfill. In making their
selection, the Forest Service credited "Community Support and Safety" as the key determinants in
their decision. The existence of Airport Master Plan and ability of the City to produce maps in a
timely manner really helped secure the facility for Drake Field. The site selection is tentative as
lease negotiations have yet to be finalized. On a related note, the project for the pavement
rehabilitation has been kicked off and this project also helped with the recruitment of the Forest
Service.
Staff is also working with one client who is seriously considering building the first of the
"executive hangars" on the east side. Another person (a current t-hangar tenant) approached staff
about leasing space in the units, but has more of an interest in the airport constructing the units as
• opposed to building their own. If there is sufficient interest by clients who wish to construct their
own hangars, the airport could preserve more of its capital by encouraging construction by
individual owners. This strategy has the added advantage that once a client has invested their
money they are more committed to our field.
Rehabilitation of the AR Aviation Technologies Center hangars as well as the old Tyson's hangar
has been initiated. The Airport has the opportunity to seek 50% of the cost of rehabilitation (up
to a maximum of$50,000/hangar) from the State Aeronautics Commission under a new grant
program they have initiated. The refurbished appearance will present a better "face" of the
Airport to US Hwy 71 and allow new hangars to better coordinate with the overall layout of
Airport facilities.
Superior Industries has signed their letter of intent to construct a new hangar just south of their
present location. McClelland Engineers is preparing the design for the structure. They plan to
complete design by the end of the month (April) and then go to bid in early May. Airport
Manager authorized additional soil sampling due to the past presence of a fuel farm in the location
where the hangar is to be constructed, and that investigation is complete with nothing found
which would warrant further concern over either contamination or foundation augmentation.
A new direction in marketing has been initiated - California. Staff is compiling a list of 500
companies which would be good matches for the industries we are trying to attract to Drake
Field. We are working with Insty-Prints to print up a survey type post card which will be used to
• further define the target market. Respondents and other targeted candidates will receive
solicitation packets from Drake Field. California was chosen as the next major marketing
• campaign due to the cost of their electricity and its lack of stable supply. Also, California is
chosen as an appropriate target due to our ability to market Fayetteville as a mid-America
location.
Other advertising includes the government channel and the Ft. Smith paper. Another mail out to
all registered pilots in Washington and Benton counties will be completed when the updated
listing is obtained from Oklahoma City. For future advertising, ads have been placed in the April
issue of "Trade-A-Plane" (two issues including the Sun `n Fun promotional issue) and "Fly-Low"
Magazine. Jointly with Economic Development, an ad was placed in the Southern Business &
Development Magazine which included the "aviation air park". Results from March advertising
netted two prospects for t-hangars.
Microwave Landing System. A letter was sent to FAA Regional Administrator requesting that
the MLS be turned over to Drake Field for maintenance. Estimates were received on the yearly
cost to maintain the system of $ 12,000 annually. Work has begun by contacting military
installations (mostly Air National Guard) to identify which units have a need/desire to utilize the
MLS. After all potential users have been identified, we will program how the maintenance costs
could be divided to make the project feasible. The offer to take over and maintain the MLS was
made March 9, 2001 and we await a reply from the FAA on their reaction to the proposal.
• New T-hangar Tenants
Stacy Luginbuel P-3
Chad Wilson G-S (Storage)
Gary Simmons C-2
Jim Benton B-5
•
MEDIAIPUBLIC NOTIFICATION CHECKLIST
• Official Requesting Meetina CLcrtyL4414t&trtL& &,J' �O'rtn1Q.,
Purpose . .T 00
Location ,u-ce ,
Meeting Date Meeting Time I A % 3 0 ,'A , m .
***Calls must be made 2 hours or more in advance of the time of the meetinr'••
Date Time Who Caller's
Called Called Received Initials
Northwest Arkansas Times
Fax 442- 1714
Phone 442- 1700 x-191
Man Wagner/Don Michael
• / � : 3S
Morning News
Fax 444-7289
Phone 872-5191 - Z Y •
Charles Alison
Arkansas Democrat Gazette
Fax 927-5284
Phone 927-5261
Rob Smith
Channel 29 KHOG TV O 3
Fax 521 -1430
Phone 521-1010
Channel 5 KFSM TV
• Fax 521 .6579 ' I O y
Phone 521-1330
KIX 104
Fax 587-8255
Phone 521-0104 7
News Room
KKEG/KFAY / / /' ( a5
Fax 521 -0751 '7 -z7
Phone 521-5566
Arkansas NBC 0 (,
Fax 571 -8900 It , I
Phone 571-5100 7 "ZY '� /
Jim Bemis
Fax -0106
Mobile 841 -0058 Y ' - 0 1
E d: NPUTLQAOL.COM
Channel
Fax 444-3437
Phone 444.3436
Marvin Hilton
• ��� �l- Zy- ol ; 4 ; 10
MEDIA/PUBLIC NOTIFICATION CHECKLIST
• GTY 0 F FAYUI M ILL-e
OMcixlRequesting Meeting AL ETT LITTLE , E-000V. DIRECTOR/AIRPORT MMAGER
Purpose 1 ejT nQftNL3 — T4NF71K1TIftI VA/ ZFSCIf7N
Location E ILLS IY111AlIGIPAL AIQPdRT — QRICF. I= IEL� "L�pmINE}LCOA�Ff�-WC6
Meeting Date rA PR% L 1 b tjool Meeting Time 1 ; 'An oTrr. �OOM
( MON DAYS
***Calls must be made 2 hours or more in advance of the time of the meetinz•••
Date Time Who Caller's
Called Called Received Initials
Northwest Arkansas Times
Fax 442-1714 l3 �1 II :OD
Phone 442-1700x-191
Man Wagner/Don Michael
Z1 orning News
Fax 444-7289
Phone 872-5191 1 - 13 - 0 ( l 1 . 0 (
Charles Alison
Arkansas Democrat Gazette
V/ Fax 927-5284 t� �( : 0 2 �R
Phone 927-5261 1
Rob Smith
Channel 29 KHOG TV 11 •. 0 3
V1 Fax 521-1430 x' 13 01
Phone 521-1010
Channel 5 KFSM TV
Fax 521-6579
✓ 4 13-0 l 1i ° 3
Phone 521-1330
KIX 104
Fax 587-8255 _ 01 11'• a 4
t� Phone 521-0104
News Room
KKEG/KFAY
Fax 521-0751 { - 13- 01 t1 ; 0y
Phone 521 -5566
Arkansas NBC j
Fax 571-8900
Phone571 -5100 110 10
Jim Bemis
Fax 444 0106 cMJ•r FAY.
Mobile 841 -0058
Email: NPUTLQAOLCOM
Channel 3
Fax 444-3437
Phone 444-3436 1"t ' 13'01
Marvin Hilton
• NOTICE
On Thursday, April 5, 2001 the Airport Board will meet at 12:00 p.m. for the Airport
Board Orientation. They will meet at Fayetteville Municipal Airport-Drake Field
in the Terminal Conference Room, 4500 S. School Avenue.
The Airport Board Meeting will follow the orientation session and is scheduled to
begin at 3 :30 p.m.
1
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