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HomeMy WebLinkAbout2001-03-06 - Agendas - Final • VIP SPECIAL CALLED AIRPORT BOARD MEETING March 6, 2001 4 :30 p.m. Terminal Building Fayetteville Municipal Airport 4500 S. School Avenue 1 . Call to Order. 2. Discussion to amend the Large Scale Development Application. 3 . Adjourn. • FAYE=VMLE THE CITY OF FAYEITEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Airport Board Mr. Rick McKinney, Chairman From: Mickey Jackson, Fire Chief Date: July 25, 2000 RE: Request To Have Airport Fire Station Designated As The Fayetteville Fire Department Training Center Since shortly after the Fire Department occupied the new fire station at the airport ("Fire Station #3"), we began working on plans for this to be our future Department Training Center. -The location was good, in the City, but still removed from developed areas where training activities could be carried on without disrupting or being disrupted by other aviation. After moving out of Station 3 upon loss of commercial air service by the airport, we continued (and in fact, stepped up somewhat) those plans. The airport fire station is a rather ideal place for our training center to be developed. In fact, the station itself, with its classroom, office facilities, apparatus bay, and living space is so conducive to what we want to do, we have informally dubbed it as "Phase One" of the planned center. Our five year capital improvement program budget contains funding to develop phase two in 2004 (currently $378,000). Phase two would most likely consist of extension of the water main and installation of one or two additional fire hydrants, construction of a four or five story drill tower, construction of a concrete bum building, and development of an applicant agility test facility if the funding would go that far. Later phases would include a drafting pit for testing pumpers, possibly a burn pit, confined space rescue scenario facilities, HazMat scenario facilities, and others as would be identified by our rapidly changing field. Recent discussions have indicated there is something of an "ownership" issue related to the fire station and surrounding property which could present a major obstacle to our plans. Alert Little presents a convincing argument that the airport is the owner of everything on it and may have other plans for some of the property we planned to develop into the training center. We both believe that agreements could be worked out for another agency to use "our" facilities on the airport but of course, the Fire Department would be reluctant to invest large sums of money to develop the center without some assurance that we would maintain control over who uses it and how it get used. We seek that assurance from you at this time. Though I'm not sure of the best way to accomplish what we need, it's clear that we need come kind of commitment or assurance that we would have significant "say" about any use of the current fire station or any F^ Page 2 • Station 3 future facilities we might develop on the airport. It is not our intention to eliminate airport management from having a say into this also. We're not asking for exclusive power here, just the right to maintain primary control over our investment. I might add in closing that our Department is using the station currently for frequent firetrescue training classes and for ARFF review training for our ARFF Team members. The — Fayetteville Police Department is also using it for various training functions, as is Central EMS. There is an EMT school going on there now on Tuesday and Thursday evenings from 6 to 10 p.m. This course takes four to five months to complete. Every use of the facility by anyone, however, is being coordinated by Terry Lawson, our Department Training Officer, whom I consider to be "in charge" of the facility. Our Department pays the utility bills for the station, and operates and maintains the ARFF truck there. Perhaps from all these things we have incorrectly assumed we had the ownership/occupancy rights we now pursue. Again, we're not seeking exclusive power over the station, just an assurance that we can be in charge of it. Any help you can give will be greatly appreciated. If you need anything further from me on this, please do not hesitate to call upon me at 575-8365 (city extension 365), or come by my office. Terry Lawson and I will be at the August 3, Airport Board meeting to discuss this matter further and try to answer any questions that may come up. Thank you for your consideration of • our request. MJ/ca cc: Fred Hanna, Mayor Alett Little, Airport Manager John Maguire, Administrative Services Director FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS FRED B. HANNA, MAYOR 4500 S. School Ave., Ste. A Fayetteville, AR 72701 Telephone: 501-5754301 Fax: 501-575-8304 Economic Development Department Alett S. Little, Director TO: Airport Board FROM: Alett Little, Economic Development Director DATE: July 31, 2000 SUBJECT: Lease of Airport Property for Fayetteville Fire Department Training Station A request has been received from the Fayetteville Fire Chief to designate the present ARFF Station as the Fayetteville Fire Department Training Center (Memo Attached). The request states that the Fire Department recognizes that the ARFF and its equipment was purchased with Federal • Funds and that ownership is vested with the Fayetteville Municipal Airport; however, the request contains a request that the Fire Department have primary control over the station prior to the Fire Department investing additional funds in developing the facility . An airport layout plan with a sketch of expansion area shown in yellow is attached as well as some information on the additional facilities the Fire Department would like to construct. This request was precipitated by marketing efforts which drew a federal agency to review our facilities at Drake Field. It is our understanding that Fayetteville is under consideration for the location of their facility; however this process is in its infancy. For example, it is not known whether the federal agency would prefer to locate in the existing facility or to build one of their own. It is known that a similar facility required the investment of about $4 million of US taxpayer's money. A preliminary proposal has gone out to agency, and in the proposal, estimated (incentive) first year revenues in excess of $25,000 would be expected. Discussions about the use of the ARFF Station have been ongoing throughout the transition period of commercial air service leaving Drake Field. Minutes from the Airport Meeting of June, 1999 and October, 1999 contain references to the ARFF Station. Subsequent to the October meeting, the ARFF station was decommissioned and a NOTAM was issued that ARFF protection required 24 hour notice. Action Requested: A request has been received from the Fayetteville Fire Chief to designate the present ARFF Station as the Fayetteville Fire Department Training Center. The Airport Board • will make a recommendation for consideration by Mayor Fred Hanna It is not known at this time whether the Mayor will forward this item to the City Council for further input. Staff Recommendation: Staff recommends balancing the needs of the Fayetteville Fire Department which has a specially trained ARFF team for Airport duty with the ability of the Airport to generate revenue from a group which may be able to share the facility. In order to accomplish this recommendation, staff believes that the most prudent action would be to delay making a recommendation on the request until October when information about use of the facility by the federal agency should be more firm. It is not possible to determine the best course of action with the current outstanding issues and lack of data. This delay should not be an extreme inconvenience to the Fire Department as their anticipated funding occurs in 2004, well after we would expect to have firmer information from the federal agency. Items which could be resolved include: Control of the facility - who will be responsible for scheduling events and notification of airport staff and tower of same. Specifics about the request - agreement that the height of tower will not exceed 34', amount of land to be committed, public involvement in the development of the facility, etc. _ J MINUTES OF THE AIRPORT BOARD MEETING August 3, 2000 MEMBERS ATTENDING: Rick McKinney, Don Lyall, Frank Burggraf, and Charles Wallace MEMBERS ABSENT: Truman Smith ITEM #4 : New Business a. Presentation by Fayetteville Fire Department for a training school on airport property. McKINNEY: Chief Jackson, this relates back to a prior conversation that we have had. LITTLE: We have the Minutes from June 3, 1999 and October 7, 1999. JACKSON: I want to brief but I need to cover all the bases. I 'll begin with a quick history of our service here. The old fire station that we used to operate from was built in 1964 by the City as Fire Station Q . It operated as a City Fire Station throughout its entire life time. In 1986, we removed the engine company from out of there and they came downtown but it was continually operated as an ARFF station. Back then it was called the CFR • 4 station but it was Fayetteville Fire Station #3. That continued until the new fire station was built over here. Planning for that began in 1995 or 1996 and we began to work with the FAA trying to get a new facility built because this one was totally inadequate. There was barely room for a two roan crew and we were getting a new ARFF truck. We had an `86 model ARFF truck and when we put both trucks in the bay, the southern bay which is smaller, didn't allow for walking space. We contended that we needed a new facility and that project was approved and the station was built. It greatly improved the situation for us. Traditionally, there were two people on duty at Station #3 but we decided to add a third person and put an engine company back in service to cover the south end of town. That was not workable because the engine company was not busy enough to warrant the cost of its operation. During this time, the Airport was going through changes. When the last commercial airline left, it was not necessary under FAA regulations for us to man the ARFF station all the time. .. We talked to the FAA and they wanted to maintain it as a station with ARFF services and we thought we were the best agency to render those services. It wasn't feasible economically for us to keep our people here so we decided to form a special operations team and call it the ARFF Team Organizationally, it is very similar to our HazMat Team and our • 7 Tactical Rescue Team. We invited people who had worked at the Airport . � before and were certified as ARFF firefighters to volunteer and become members of that team. Twelve of them did and we made them team members. Their pay was not increased but they had an opportunity for increased overtime because most ARFF work is on that basis. That was the only thing in it for them other than their interest in ARFF and exercising their expertise and experience and the training they had had and maintaining that training. We know that we have to keep their skills sharp so the training program for that team will be ongoing with regard to operations here. Through all of this, Fire Station #3 was under our operations and there was not any question about that. When we moved out of it, we had been using it for doing quite a bit of training because it has a real, nice classroom it. It's very comfortable and it's away from the hubbub of things going on at our other stations and it makes a nice training facility. We have been planning for several years to build a training center for the Fire Department just as a matter of what goes with the growth of our City and the fact that we've reached the size and stage where we need to do that. We've looked at other locations but this one works so well that we decided it was our ideal location to continue with our plans to build our training center and in fact we have dubbed this Phase One because it fit in so well with what we wanted to do. We have secured in the Capital Improvements Programs funding to develop Phase Two in 2004. We have in mind plans to do additional phases when funding is available. By accident, we learned that the Airport was entertaining a potential client to • occupy Station 93 . They had discussed making that building available to them. Initially, when I heard that, I got defensive because I thought somebody else was giving away our fire station. The fact is that maybe we were assuming too much. This is an Airport facility. It's on the Airport's property and it's under control of Airport management. I don't have any particular argument with that once we saw the picture in the proper focus. However, as the ARFF provider for the Airport and as a user of the fire station, we want to maintain our occupancy rights over there. We got into this thing before there's any major problem. We've worked with Alett from the beginning and we feel now is the time to begin to get all of this worked out and see what kind of commitments there might be to our future and using the fire station over there. That's how we ended up on your agenda today. I guess our plea to you is that we would Like to have either today or at point in the near future a commitment from the Airport Board that we would indeed be the Fire Departments' ARFF station and our training facility in perpetuity. We have no objection to sharing that facility with another agency especially if it would be another agency that would have some fire protection related business. In doing that, we would like to retain quite a bit of say about not who might occupy it but under what �' 8 • w circumstances and how much of it they would occupy and what they would use it for and how that might or might not interfere with our plans to continue to develop it into a training center. One fairly new piece of information that we have turned up in the last couple days which will have to have some consideration is that due to the fact the FAA funded the facility they hold a lot of conditions about its use. They have told us straight out that it has to continue to be used as an ARFF station. That 's pretty much common sense and Alett would be agreeable to that. It will fit in with our plans. We've never had any plan other than for us to continue to operate that as an ARFF station which is a part of our Fire Department and the training facility will be an add on facility to this being our ARFF station. W�have an almost new ARFF truck over there that is one of the finest on�n thisap rinfihe state and we have every plan to continue to operate that Our AREE team is maintaining their capabilities. - We are getting ready for an annual in house reeert class for them. We had assumed a along that we would be the agency doing that. The training center issue looms bigger for us because we.need someirectton a ut w et er we can continue with our plans to do that as we have before or do we need to begin to look for alternative locations to do that. The big negative about that is we would have to go back and try to fund Phase One and start all over again. McKINNEY: I don't see necessarily a reason for you to look for a new home for your • i training center. We have obviously made some verbal commitments here through our prior Minutes about the intent of entertaining land use for a facility to be built as a training center. I would like to make a suggestion I about training. WALLACE: What sort of training will you be doing and what activities occur with that training? JACKSON: We have used it for Fire Department personnel in the past. Terry Lawson is our training officer. I put him in charge of that facility. We don't mind other agencies using it as long as it is coordinated by Terry and he approves it ahead of time so we know what they're going to do and they know their responsibilities including keeping it clean and keeping it up. That is not a problem It has been used by the Fayetteville Fire Department, the Fayetteville Police Department. Central EMS has used it. The State Forestry people have used it for a training program. Arkansas Tech University at Russellville has used it. That's according to the plan and we would continue to do that. As far as the Fayetteville Fire Department is concerned, the training center would have a drill tower and a burn building. Eventually, it would give us the capability to do confined • 9 r space rescue training and things like that. It would be a comprehensive training facility but it wou eve oped in phases. Our next phase in 2004 would be the drill tower and the burn building and if the funds are available, we need to develop a facility to do agility tests for entry level personnel and applications. We do that now at Central Fire Station and it's totally inadequate plus we're going to have to change that agility test program. There will be a national standard in the near future that we will have to meet. This location is ideal because there's no space downtown. BURGGRAF: Do you train for aircraft fire and rescue? JACKSON: Definitely. Right now Central EMS is using the facility for their certification. BURGGRAF: Does that generate income? JACKSON: All the Fire Departments in Washington County are eligible to be participants in that class. We have classes over here sometimes that we invite the county fire departments to. Certainly we are not going into competition with the State Fire Academy's facility at Lincoln although it has been slow in getting operational. We work with them all the time. McKINNEY: Fire, Police, and EMT's. I 'm glad to see them over there. We miss the full time fire service but we understand the lack of demand for it right now. • Are you mandated to have an annual or biannual drill at the Airport? I know in one situation, during gear up there was a lot of lack of communication between the pilots and the tower and the tower and the Fire Department. Would you consider doing an annual crash/rescue training more than just in the classroom? LAWSON: That is a part of the recert program but it is difficult to drill because we're not stationed here anymore. Communication between our dispatch and the tower and pilots is difficult. We do anticipate being on the field and using the truck and looking through aircraft. I don't know if a drill like we used to do would be beneficial simply because we're not down here. We will be responding from another station. McKINNEY: You used to work with larger aircraft with 30 or more passengers. We apprepiate your absorbing that in the budget. That is greatly appreciated. Now since we've reconfigured to smaller aircraft, hopefully we can work with your personnel on duty and call them down here for a small aircraft incident or crash so they can be more familiar with a small aircraft and how to extract people out of them as well. They're not going to have a big 10 • r � door to step through. Some of the small airplanes have two doors and some only have one. I would like for them to be more familiar with smaller aircraft. I would make my aircraft available to look at and learn the systems like where the fuel shut off is. They're all different. LAWSON: Certainly, we will do those kind of things. We've gone through the private aircraft on this field before. JACKSON: They have to maintain their ARFF training to stay on the ARFF team. We make that part of the training program. McKINNEY: How many people are trained? JACKSON : I have 80 firefighters and 12 of them are ARFF certified. McKINNEY: 12 of 80 may not be on duty when someone needs to respond here. if one is, they would have some familiarity with small aircraft. JACKSON: Everyone is trained in basic operations. The ARFF team is the advance. Just like everyone is trained in basic rescue but the Tactical Rescue Team does confined space and high angle and low angle and all the specialized stuff. • WALLACE: What do you want us to do? JACKSON: Ideally, we want a commitment that we would have primary say over the future of that facility. WALLACE: The staff recommendation is to postpone this to the October meeting. LITTLE: Yes. WALLACE: Would it be detrimental to you if we postponed and took it up again in October? JACKSON: No. WALLACE: I move that we postpone any action on this until October at which time we will have more information to deal with. LYALL: The tower you mentioned? How do FAA requirements affect the height? JACKSON: I believe Alett provided me a note saying there was a 34 foot maximum. • 11 LITTLE: I got that information from Terry. JACKSON: We won't exceed the maximum. • McKINNEY: We have a seven story control tower that is there because of a waiver. It is closer to the safety area than this facility would be. I think a waiver could be done for it because it would be enhancing the presence of firemen down here. It would require FAA approval. LAWSON: The area we're looking at is in between the current station and the sound barrier. We're not looking at any areas where airplanes would have any problems. It's not within the magic line. We're far enough away and it wouldn't be that much taller than the current station. WALLACE: When this comes before us in October, will these questions be answered? LITTLE: I trust that they will be by that time and I believe that given that, we actually have time to get the read from the FAA. We might not have the approval of the FAA but we' ll know their position on it and whether they will give us a waiver or not. LYALL: I second the motion. McKINNEY: This item is tabled. Are there any questions? • SPERANDEO: I 'm concerned with the burning. I am for the training facility and classroom education. Just keep in mind, the hangars are pretty close to this "burn area" and there might be a better location on this field. I hope the FAA addresses this. JACKSON: That's a good question. The concept of"bum buildings" uses initial arrival and initial attacks on fires that are not fully involved. A building wouldn't last if it was fully involved. We' ll use hay. bales and wooden pallets, place them in the comer, set them on fire, and send in the guys after the short flash. This gets the new firemen used to working in smoke filled areas of intense heat. In the old days, they used to set old buildings on fire and have flames coming out of the windows before they would attack the fire. We don't do that anymore. McKINNEY: It's an intense, friendly fire. It's not hostile. SPERANDEO: Please consider smoke that will be drifting northeast and we don't want any complaints out of Mt Seauoyah or anything like that Will there be oil 12 • involved? r JACKSON : Not in Phase One. Phase Three might include a pit facility and use / propane. That would be five or six maybe even eight years down the road. McKINNGY: They used to do that here by bulldozing a hole in the ground and pouring diesel in it but the GPA had a problem with that. That's how they used to do the pit test down here. We' ll table this on consensus until the October meeting. • ,i A; i It Wesco Steel Fire Traininc Towels � � �� I Burn Room Annex: 16* Single Pitched Roof Single Pitched Standing Seam Roof. 1/20 in 12" Load:Roof Live 11 11 PSF Load:Wnd Deck Live Load-100 PSF (3) 3'x4' Window Openings with Steel Shutters Interior • - r and Attic (1).Tx7' Exterior Metal •o. One Side) Interior Stairs to the 3rd 1cWESTEMPO Insulation Temperature Interior Fixed Openings 2-1/2'x3' Window Opening withShutters Metal(1) TxT Exterior Door (Flush Two Sides) (1) 3'x7' Exterior Metal 1 • One Side) Chop-Out(1) 4'x4' Roof Mounted Building Options: • Balmny a Fire Department (supplied• Caged Ladder Connection • Elevator Shaft m Propane System • Exhaust Fan & Louver • Exterior Stairs w Rappelling Rings a Sprinkler System PN 2 1� 71 wl MMF=PAGE EIGPi 'T � tn•.o• I � td..o. � — z' Root Plan 9' Ell I td' o• FLOI Attic Floor Plan o� ....•rm.a n -Uml South End Elevation North End Elevation - a%o Third Floor Plan f • � l'�u:vp� 'FI � I I� 34' 1. 3a• o• Second Floor Plan I�I T aI 1 w•-0' ! — West Sido Elevation East Side Elevalion _.I ..__ W. n• F4sl Fkv+r P4m I y FF Customized to meet _ Aftfl(��no� • M FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS FRED B. HANNA, MAYOR 4500 S. School Ave., Ste. A Fayetteville, AR 72701 Telephone: 501-575-8301 Fax: 501-575-8304 e-mail: alittle@ci.fayetteville.ar.us Economic Development Department Alett S. Little, Director TO: Airport Board ( � FROM : Alett Little, Economic Development Director (� DATE: October 3, 2000 SUBJECT: Fire Department Use of Airport Property for Training Center Contact with the US Forest Service in August, September and October has yielded no definite information on their plans for constructing/acquiring an Air Tanker Base. It is understood that the Fire Department Action Requested: Approval of Fayetteville Fire Department Request to consider the present ARFF Station as Phase One of the Fayetteville Fire Training Center. • Staff Recommendation : Approval of the request with the provision that the Fayetteville Fire Department shall make every effort to accomodate the needs of the US Forest Service, provided the US Forest Service offers monetary compensation for use of the facility. • �y MINUTES OF THE AIRPORT BOARD MEETING October 5, 2000 MEMBERS PRESENT: Rick McKinney, Don Lyall, Doc Wallace, and Frank Burggraf MEMBERS ABSENT: Truman Smith MCKINNEY: d Use of Ai ort Fine Station LITTLE: Stated backup information was included in the agenda packet. The U.S. Forest Service had not made any determination due to the very busy fire season and recommended that the Board take the necessary action to satisfy the city's Fire Department but cautioned not to exclude the option for bringing in the Forest Service. WALLACE: Inquired as to the funding for the fire station. 4 i • f � LITTLE: Responded 90% AIP, 5% State, and 5% Airport funds. In return for the �j services of the Fire Department, the airport receives ARFF fire protection with 24 hours notice and they pay utilities. WALLACE: Inquired if a motion to allow them primary control of the Fire Station would give them approval for future phases. LITTLE: Responded that it did not, but simply allowed them to continue to use the facility as they are accustomed. Recommended that the motion provide for the possibility that a revenue generating operation could be considered and would receive the cooperation of the Fire Department. CHADWICK: Cautioned that some degree of control was being relinquished in favor of the Fire Department. WALLACE: Concurred. CHADWICK: Inquired as to whether or not a contract or letter agreement needed to be executed. MCKINNEY: Objected and stated the Minutes would be used as backup for the agreement. LYALL: Motioned to approve the Fayetteville Fire Department's request to • consider the ARFF Station as Phase One of the Fayetteville Fire Training Center subject to the provision that the Fire Department make the effort to accommodate revenue generating operations, maintaining the primary use of the ARFF Station for fire protection of the airport facility, and recognizing the Airport's ownership authority. MCKINNEY: Second. All in favor? ALL: Aye. MCKiNNEY: Carries unanimously. e. Ouarteriv budget report MOSS: Stated accounting approved the format which is cash basis with a difference between income and expenses totaling $ 12,039. FREDERICK: Questioned why interest on investments weren't included with revenue. 5 r ar tom . r■ ealei An AN in ift FP AN M M W A AN ; i4i � lipl ! ' : ` ..o ;� ' • 1 � , � � 13t � i " `l a � l ltt t $ Elta A 44 I , ' 1 `� �;, „� '� r tF ! • It , � ? AA , iii � EI , f : II I i ' j , ; i ,, .. . . ,�, I ,; •`, : F. :.. .. . . . r ! p FFF `i ! i ,. tt ! 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MEDIA NOTIFICATION r CHECKLIST Meeting Date r Purpose 4Me Meeting Place Date Time Who Caller ' s Called Called Received Initials Northwest Arkansas Times 01 ; 3 / Fax 442- 1714 3 . Z -0 ( V Phone 442- 1700 Ext : 191 Matt Wagner Morning News / Fax 444-7289 3 - 12 - G f 0( '. 3o V Phone 872-5191 Charles Alison Arkansas Democrat Gazette 2�. i2 .,p n Fax 927-5284 i 30 / Phone 927-5261 V Laura Kellams Phone 927-5266 Channel 29 KHOG TV / • Phone 521- 1010 Fax 521-1430 Ed Taylor Channel 5 KFSM TV Phone 521 -1330 3 - l2 _ 0 -( '• 3 2 Fax 521-6579 KIR 104 Phone 521-0104 News Room 12 - 01 1 3Z Fax 587-8255 KKEG/KFAY Phone 521-5566 Richard Kidd Fax 521-0751 CALLS MUST BE MADE 2 HOURS OR MORE IN ADVANCE OF THE TIME OF THE MEETING . A44. � fen i,, Qo Y17utiu a M, l�Ce�n a( d apt 30 a rat , 2001 c�cca aha / 3 /wo �� �� • 6(0 p MEDIA NOTIFICATION nn CHECKLIST (� Meeting M!"'/ L)L wahDate -0 /� 717��-�/� � Purpose (�1�,/ ,4�e � -44 lJa/1Llur t� 3uQQ // Meeting Time //,' 3� Resting Place �LLc�Q-[�'�G /u'k-tC ' �2e,,-ep a im Date Time Who Caller ' s Called Called Received Initials Northwest Arkansas Times Fax 442- 1714 Phone 442- 1700 Ext : 191 Matt Wagner Morning News \ Fax 444-7289 J 3 -12 a1 3 S Phone 872-5191 Charles Alison Arkansas Democrat Gazette Fax 927-5284 3- / 2- 0 ( Phone 927-5261 Laura Kellams Phone 927-5266 • Channel 29 KHOG TV J Phone 521-1010 3- 12- 01 L{0 Fax 521- 1430 Ed Taylor Channel 5 KFSM TV 00 Phone 521- 1330 Fax 521-6579 KIR 104 Phone 521-0104 3 -1 Z of g ' y o News Room r Fax 587-8255 KKEC/KFAY J Phone 521-5566 3- 12 -0 13 q so- Richard Richard Kidd Fax 521-0751 CALLS MUST BE MADE 2 HOURS OR MORE IN ADVANCE OF THE TIME OF THE MEETING . •