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Home My WebLink About2000-06-08 Minutes• • • AIRPORT BOARD MEETING June 8, 2000 MEMBERS ATTENDING: RICK McKINNEY, TRUMAN SMITH, DON LYALL, CHARLES WALLACE MEMBERS ABSENT: STAFF ATTENDING: OTHERS ATTENDING: McKINNEY: FRANK BURGGRAF DALE FREDERICK, BRENDA MOSS, ALETT LITTLE, TANYA POSEY, LOUISE POWERS GREG McCOY & DEAN SCHANTZ-ARK. AVIATION TECH. CENTER; TERRY COLLIER -TENANT; FRANK SPERANDEO- TENANT; SUSAN FISHER- NWA TIMES; PERRIN BLOUNT & CHUCK CHADWICK-FAYETTEVILLE AIR SERVICE; JOHN QUINN & ARNOLD RANKENS-McCLELLAND ENGINEERS; MIKE ECKELS & JOHN KALAGIAS-ARK AIR MUSEUM; ROB SMITH -ARK. DEMOCRAT GAZETTE; KEN SCHOSSOW- WINGS AVIONICS, INC.; PAT ROSS -ROSS AVIATION ITEM #1: Call to Order. ITEM #2: Minutes of the May 4, 2000 meeting. A motion to approve the minutes as written was made by Mr. Lyall and seconded by Mr. Wallace. The motion carried. FREDERICK: Requested time to make an announcement. Said that after working twenty years with the City he would be taking retirement as of July 1 s`. He further explained that as of July 151 he would be working through a program called Stage Retirement and would be working for Alett Little, marketing the Airport. He stated he would spend a minimum of twenty hours per week in bringing to reality an aviation industrial park to the field. He explained the City was merging the Economic Development Office and the Airport Administration Office, and each office would retain its identity. The day-to-day management of the Airport will be taken over by Alett and he would fill in where he could. -1- • • • McKINNEY: WALLACE: SMITH: FREDERICK: McKINNEY: WALLACE: A motion that the Airport Board receive and express heartfelt appreciation for Dale's years of service, for the development and the success of the Airport over the years that he served as our Manager, and that we find some ways in the next month or two to show our appreciation for the work done. The motion was made by Mr. Wallace and was seconded by Mr. Smith. Suggested they all had a lot of appreciation for what Mr. Frederick had contributed to aviation in this community. Said the state of the airport reflected some good work. Stated Mr. Frederick had carried on after Mr. Ray Ellis in the same light and the same spirit and same class. Expressed his gratitude to their comments and said the Airport will continue on and remain a tremendous asset to this community and the aviation community forever. The motion carried. Said he wanted to make some comments, and wanted to be very careful to not be mis-understood, because what he had to say is a sincere effort on his part to try to keep the big picture of what is best for the airport in front of them, and to remove as much as possible personalities and history from the present and the potential of the Airport. Said he thought the new plan is not the best one, and thought they could do better. Saying that to have the Economic Development Director as a part-time manager, and a semi -retired former manager of the Airport as development person, or the marketing person, is maybe not in the most progressive interest of the airport. He would like to see the Board find a person who is credentialed, qualified, and experienced to run an airport, and who is highly motivated to make this a successful Airport. Said he found himself wishing for some different relationship. It doesn't make sense that our Airport Board is an advisory board. Any advisory board is usually asked for advise. Big issues, like changing airport management comes to us as a done deal, the decision was made without any official input from anyone in the airport community, and particularly from the only official board we have and that concerned him. That makes me say that the Airport Board is really, at this point is insulated enough that there is not much for us to do, or that we really need to be involved in trying to shape the future of the airport. -2- • • FREDERICK: Said those were good comments. Time does create change. The announcement today was done by the very rules we (the City) has to operate under. Said he would not make any excuses for not communicating with the Board which had no authority in that decision making process. • • LITTLE: WALLACE: SMITH: LYALL: Commented that other City committees are not consulted when other department heads are hired. Those are administrative decisions that are outside the board's decisions. That is not to say that it won't change if this board does evolve into an Airport Authority. Stated he disagreed. Said that they had not just changed managers, but style of managers, and we've changed the structure of management under the City. This is a big change. He commented that to personalize it, the energy that he has put into the Airport Board, and the interest that he has in the Airport, is probably not that well reflected in being on the Airport Board. There probably needs to be some other venue, because at this point the Airport Board is fairly insular to decisions that are made. Said the issue of an Airport Authority has come up several other times. There is no doubt that the Airport Board is advisory only in nature, and unless some changes are made as to our authority, he didn't see anything the Board could do to make any changes at this point. Here, again, he agreed with Alett, it becomes the wish and desire of the Mayor and the Council to have the Board appointed and the Board is only appointed and can leave and walk out the door any time we want to, we're not elected officials. We all have the same interests in that we want the Airport to be a success. He commented the City has a person there that is well qualified and experienced to carry on. Said he had the same thoughts as Charles, that we either get some authority to do something, or go in another direction. He hated to see that, as it seems this is the only forum that if anyone has anything to say about the Airport that they can come to. The people in the audience, if they have a suggestion, or complaint, they can come to us, and all we can do is make a motion that may or may not be favorable to the Mayor or the Council. Restructuring is an option he would be in favor of, or perhaps more authority, and more in the loop of some of the decisions being made about the Airport. Said he agrees that maybe the Board needs to be in the loop. Said he doesn't know if an Authority is needed. It would take a big change of political desires in the way the City wants to go and it would require lots of changes. If it would be for the betterment of the Airport, he would certainly consider it. He said he was comfortable with the management philosophy in the next few months, he was comfortable with what Dale had explained and with Alett -3- • • McKINNEY: LYALL: SMITH: WALLACE: SMITH: coming in and helping us. Lets see what happens for a few months. We all know there is an election coming up this fall. So maybe we should sit and wait until the election and see where we are at and which way we want to go. Said it was his intent to have the By -Laws on this agenda to review and put to the Council whether we should become an authority or not. Asked all the Board to try to be in attendance at the meeting in July. Said Dale has promised Alett that we would like to have the agenda out the last week in June prior to the meeting in July. Said he had some reservations about going to the interim -management. As Alett allots one-third of her time to the Airport, that may or may not be enough for management of the Airport. Stated he felt a certified person would be a better direction to go with management. Indicating to Don, that the Board had sat and waited for a year for marketing to come around, and wondered if they sat longer would that progress or wither away or continue on a active roll. Indicated they were seeing some progress in the marketing and might consider Rick's actions if it was a commercial airport, but with what we have now and what we have to manage, he thought they would be very fine for a while. Stating they were not losing Dale, and that Dale would be doing what the Board wanted done. Indicated that to investigate someone would take time, and they didn't have someone in place to step in the next day or next month. He indicated he was thankful that they had Dale and Alett, but it needed to be investigated for a full time manager. At this time we don't have anyone to take over the management of the Airport but Dale and Alett and their staff. Like it or not, politics have gotten into this and he didn't like to see that happen to this Board. In fact, the worst thing that can come to this Board is to become politically motivated one way or the other. If it does, then he would not be happy to be on the Board. Said he thought they needed a GA (general aviation) community municipal airport manager with a track record to come in and take over where Dale has left off. Said there are some people out there, referring to John Kalagias (director of the Air Museum) and some of the other tenants of the Airport that would have some ideas of helping the staff. -4- • LITTLE: Stated that in the past she was allocated to spend one-third of her time for the Airport, but that doesn't mean that is the way it will be in the future. Said she was well aware there is an election coming up, but she didn't accept this as an interim position, she had accepted it as a permanent position. • • Related she was glad to have Dale on her team, stated he had been out in the community making contacts, and together they have begun to make follow- up visits on some on the contacts. You also have some great other staff here, you're down to the bare minimums. Even Dale's move to retire at this time is somewhat of a cost-cutting measure. We are very sensitive to that. You have a very committed staff. McKINNEY: Said they would look to Alett to bring everything to them as Dale had in the past. Asked on the Economic side, would she still report to the Mayor, and on the Airport side, would she now coine to report to the Board? LITTLE: Commented that everyone needed to understand that relationship and would take that up when we talk and go through the By -Laws. Saying she had read (in the By -Laws) that the Airport Board doesn't give instructions to the staff, or doesn't hire staff. If it needs to change, then it can be voted on and go to the City Council. Stated as she understand her duties, she reports directly to the Mayor, and as she understands her responsibilities to the Board, when there is an item going the City Council that requires action by them, this Board is to see that item. Only in emergency situations is this Board to be excluded from action on items going to the City Council. Asked if the Board could meet next month on July 13' at 1:30 to have a retreat and tallc about the economic future and exactly what our focus will be? BOARD CONSENSUS: After a discussion of possible dates for a retreat it was agreed to met on July 20th to have an Airport Board Meeting at 12:00 noon with a sack lunch provided, and have the retreat following the meeting. (NOTE: This date is changed later in minutes.) McKINNEY: Item #3: Old Business a. Ground lease with Ken Schossow for automated fuel dispensing unit. b. Terminal lease with Ken Schossow to operate an FBO. SCHOSSOW: Said he had been going over the draft lease with the British Petroleum people and they want a minimum guarantee of ten years, not as the lease is written with the options making ten years, and the area for the plumbing had been -5- • left out of the lease. Stated he would start out self -serve and then planned to expand adding one fuel truck. Said there were some issues that needed to be worked out with Dale and Alett. Said he would like to see a copy of the revised Minimum Standards and was concemed about a cap on the increase in the rate. Regarding the second lease they would like for it to coincide with the first lease. LITTLE: Said the terms of the lease were modeled after the current FBO lease. If the lease situation changes, for example, adding a fuel truck, then a new document, or amendment, would be needed McKINNEY: A motion to approve the concept of the two leases with Mr. Schossow and let staff work out the details was made by Mr. Lyall and seconded by Mr. McKinney. CHADWICK: Expressed his concerns of parity and fairness. Said Fayetteville Air's contract does not have a cap on it for CPI. Asked the Board to go carefully into this. Wanted to know what standards Ken would be held to and what standards they would be held to? LYALL: Asked that the motion be tabled and be brought up at a Special Meeting • or the July meeting. • LITTLE: Suggested having a Special Meeting on June 15`h at 1:30 p.m. and then they could go on to the Open House at the A & P school. SCHOSSOW: Responding to Mr. Chadwick, he offered to take one-halfofthe fuel farm that day. McKINNEY: Item #4: New Business: MOSS: RANKIN• a. Acceptance of low bid for the construction of an eight bay T -Hangar, and consideration of the construction of a second eight bay T -Hangar. Low bid was for $425,970. The Airport has the money and recommends going with the engineer's recommendation. The item can go before the Council at their first July meeting. Explained he was an engineer for McClelland Engineers and recommended the contract be given to Harrison Davis Construction who had the low bid. He handed out the Bid Tab page (attached as part of the minutes). Said -6- • construction is estimated at 120 days, but those would not start until the building is delivered. • • QUINN: McKINNEY: Said the company is licensed in the state and McClelland Engineers has worked with that company before. Said all three bids came in under the engineer's estimate, which is good. Related that Mr. Caldwell had met in their office several times with them and Dale going over the plans for the unit that has an altered design. A motion to approve the engineers recommendation to accept low bid from Harrison Davis Construction to construct two T -Hangars was made by Mr. Lyall and seconded by Mr. Wallace. The motion carried. Item # 5: Other Business a. Update on the corn maze request. LITTLE: Explained the FAA had advised not to approve the corn maze, as FAA monies were used to purchase the property to keep it 100% clear KALAGIAS: b. Update on Airfest hosted by the Air Museum on June 10th and I 1 `". A lot of additional aircraft are coming in, military and experimental. Press day is Friday at 2:00 p.m. Cost of rooms would be partly covered by the hotels. Fuel is being provided, for the third year, by Fayetteville Air. The Pilots Association is doing the cooking and proceeds will be donated to them. FREDERICK: c. FAA Aviation Safety Program -Education Seminar to be held in the Airport Terminal Lobby on Monday, June 12th at 7:00 p.m. Encouraged everyone to pass the word around to attend. The FAA will be discussing changes in aviation in northwest Arkansas. FREDERICK: d. Marketing Report. Related to the Board that since mid-April he had visited with 24 aviation related business throughout the state. Said he and Alett had made some follow-up visits with industries that had shown an interest in Drake Field. Stated the Airport's engineers have given the office the engineering costs for the proposal that would be used to develop the eastside. Brenda has been • McKINNEY: FREDERICK: SPERANDEO: FREDERICK: SPERANDEO: • McKINNEY: CHADWICK: • FREDERICK: BLOUNT: MOSS: BLOUNT: working the item with the FAA. After their review the next step would be a Task Order to the engineering contact. Asked if the plan would include the westside? Said there were only about three areas left on the westside left to be developed. Explained staff would give a presentation to the State Aeronautics to inform them of the Airport's intentions for the eastside Answering Mr. Sperandeo, staff would be working on getting air spacing from the FAA for the grass air strip this summer. Related that tower personnel had indicated they would give approval to pilots to do grass landings at their own risk. Cautioned Mr. Sperandero that the FAA in Fort Worth had said "No" to grass landings until the location had been air spaced. Asked if the T -Hangars could be labeled "A", "B", etc., where they could be visible from the gate? Asked about the letter to the FBO (Fayetteville Air) regarding the piece of equipment at the fuel farm that had been broken since February? Said the automated system was not working properly and they had to open it up to get fuel. There is some dispute about contamination in the fuel and what is an acceptable amount of water in the fuel. The tanks do not pump from the bottom, the fuel rises to the top and the water sinks. Said the valve had been broken several months and had been told that Perrin (Blount) at Fayetteville Air had contacted the company that had constructed the fuel farm about a part. He asked if there was fuel in that tank? Replied, yes. They take sump tests daily. Commented she had been told by Fayetteville Air Service there was no fuel in the tank and that Fayetteville Air Service wasn't using the tank. When she and Leon Kichline had preformed the inspection on the fuel farm, they had seen exposed wires and had been told by Perrin that the valve was broken. Said the automated value was not working and it had been put over to manual to operate. Said they (Fayetteville Air Service) had called Crown to inform -8- • them, and didn't know if the City was informed at that time. Related that Crown had come and taken off the value and said it was not under warranty. • • QUINN: Said he would get in touch with the general contractor and let him contact Crown. LYALL: Commented that he would be able to make the July 6th meeting at noon. LITTLE: Stated they would move the July meeting back to July 6"' at noon and refreshments would be provided for the meeting. The retreat would follow the meeting. McKINNEY: The meeting adjourned at 3:38 p.m. re Don yall, Secretary r Date -9- • • • MCECONSDUL TING 0(5,(.N(1) TV SER" , ENGINEERS, INC. P.O. Box 1229 Fayetteville, Arkansas 72702-1229 501-443-2377 FAX 501-443-9241 June 8, 2000 FY002151 Dale Frederick Airport Manager, Drake Field 4500 South School Suite F Fayetteville, Arkansas 72701 Re: Bids on 8 Bay "T" Hangars "F" & "G" Dear Mr. Frederick: After reviewing the Bids, 1 recommend that the contract be awarded to the Low Bidder Harrison Davis Construction Co., Inc. for his bid of $425,970.00. Enclosed find a copy of the Certified Bid Tabulation. If you have any questions, please contact me. Sincerely, McCLELLAND CONSULTING ENGINEERS, INC. Arnold D. Rankins, P.E., R.L.S. Project Manager • .1:,20.0.02156 \ hanger • • • • (9 0 z LL N Z U) Q N 1.11 - O j O J } LL Q• m 1— co Z I. Y 0 U Q w_ m LL LL F O Y a r Q w E 3O5 BID DATE: JUNE 7, 2000 2:00 PM c0 0. z LILLICH 8 BOSSLER, INC. — $477,330.00 $238,980.00 $4,620.00 $520.00 $233,210.00 $2,000.00 65810401 w. LU 0 E O Z W 0O m i HN P. MARINONI CONSTRUCTION CO., IN O e O M 0 O O n O M Ilk 00'00Z$ 00.00E1993 00'9Z9'1,$ 00.09Z'Z$ 00'OOL'L9 L $ HARRISON DAVIS CONSTRUCTION CO., INC. 16150201 O c °' N N $211,485.00 $2,000.00 $1,800.00 $214,485.00 $500.00 O z. A us 0 O m' CONTRACTOR 'License Number TOTAL LUMP SUM BID Included in Total Lump Sum Bid: T" Hangar"F" Water Line Electric Panel T" Hangar"G" Trench 8 Excavation