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HomeMy WebLinkAbout2000-11-02 - Agendas - Final AGENDA FOR THE AIRPORT BOARD MEETING 1 :30 p.m., November 2, 2000 Conference Room, Terminal Building Fayetteville Municipal Airport - Drake Field 4500 S. School Avenue Call to Order. 2. Minutes of the October 5. 2000 meeting. 3 . Old Business: a. Re-establishment of 3/4 mile visibility minimums on Localizer 16. b. Airport Certification Inspection response. 4. New Business: a. Letter - Truman Smith (attached). b. Ozark Charter and Tours Lease C. Review the Air Museum Lease Agreement/budget/maintenance. d. "General Policies and Procedures for the Fayetteville, Arkansas Airport Board". C. Restaurant Request for Proposals 5 . Other Business: a. . Memorandum from the State of Arkansas Department of Aeronautics. b. Staff work: Report on the Groundbreaking ceremony for the extension of Ernest Lancaster Drive. C. Staff work: Marketing Report. d. Article of Interest on Philadelphia, PA Airport 6. Adjourn. FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS FRED B. HANNA, MAYOR 4500 S. School Ave., Ste. A Fayetteville, AR 72701 Telephone: 501-575-8301 Fax: 501-575-8304 e-mail: alittic@ciAayctteville.ar.us Economic Development Department Alett S, Little, Director TO: Airport Board FROM: Aleft Little, Airport Manager/Economic Development Director DATE: October 31, 2000 SUBJECT: Runway 16 Approach At the October meeting of the Airport, staff requested and received a resolution from the Airport Board which requested a formal request to the FAA to lower the mimima on Runway 16. A copy of the letter directed to the FAA, Ft. Worth Regional Office is attached. Action Requested: None Staff Recommendation: None -FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS FRED B. HANNA, MAYOR 4500 S. School Ave� Ste. A Fayetteville, AR 72701 Telephone: 501-575-Mi Fax: 501-575-8304 Economic Development Department Alett S. Little, Director October 30, 2000 Federal Aviation Administration Mr. Don Harris, ASW631 2601 Meacham BlvrL Fort Worth, TX 761374298 RE: Runway 16 - 3/4 Mile Minimum I . 34: 1 Nonprecision Approach Obstruction lifformation Dear Mr. Harris: Greetings from Fayetteville, Arkansas. At the October 2000 meeting of the Airport Board discussion again centered on the re-establishment of a 3/4 mhuirnum for Runway 16 at Drake Field. As you know, we have been addressing this issm rather seriously since the end of June when two of our members visited with you and odbers in Ft. Worth. Subsequent to that meeting Dale Frederick and I visited Ft. Worth and discussed the issue. Also in early September when Bob Hutchins and you were at Drake Field, the data was again discussed and actions taken by the Airport to date were reviewed. Our understanding is dot Highway 71 and the mountain to our north are obstacles. One deci min which has to be made is whether a deviation from standards can be authorized for these two areas. At the base of the mountain is a light pole and since the mounta is, itsel� an obstruction, it does not seem reasonable to remove the light pole if the mountain continues to be considered an obstacle. Also there are two trees which can be topped or cut; however, if the presence of Highway 71 will remain an obstruction (no deviation from standards granted) theti, it is not logical to remove the trees as their removal will not gain us the desired niminium. Pleast: consider this a librinal request on the question of whether the FAA will grant a 3/4 mHe minarrum R�r the Runway 16 approach. in the event that the FAA is unwilling to grant the 3/4 mile approacl4 we request that a list of remedial actions be prescribed which would make the granting of same feasible. You will recall that we have firrinished the FAA data on the existing obstructions which remain in the Runway 16 approach as recorded in the Garver Engineers report dated April, 19" as firrided by AIP grant # 3-054)020-25. This data represents the existing condition at Drake FiekL We are very amdous to have tins issue resolved and want to work with the FAA to reach a decistim. As this issue has been outstanding for so long, we respectlully request that the FAA give us a timetable of when we might expect to receive information. Sincerely, Alett Little Airport Manager/Economic Development Director FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS FRED B. HANNA, MAYOR 4500 S. School Ave., Ste. A Fayetteville, AR 72701 Telephone: 501-575-8301 Fax: 501-575-8304 e-mail: ali"le@ci.fayetteville.or.us Economic Development Department Alett S. Little, Director TO: Airport Board FROM: Alett Little, Airport Manager/Economic Development Director DATE: October 31, 2000 SUBJECT: Response to Airport Certification Inspection After the last Board meeting a copy of Mr. Robert Hutchins' letter transmitting the results of his trispection trip to Fayettevifle/Drake Field was mailed to all Airport Board members. The purpose of the inspection was to determine if the Airport was meeting the requirements to remain a Limited Part 139 Certificated Airport. As can be determined from the report, he was mostly complimentary and made very helpful suggestions. A copy of our responses to him is attached. Action Requested: None. Staff Recommendation: Familiarization of Airport Members with the details of maintammig our Limited Part 139 Certificate. Annual Airport Certification Safety Inspection Drake Field Fayetteville, Arkansas Marking: Changes in marking standards in revised Advisory Circular 150/5340- 1 H were to be implemented by August 2000. AD marking now meets the standards, however, please insure that any future re-striping includes reflective beads on the paint as required by FAR 139 and the marking standards. Current marking which meets standards will be maintained. A plannedprojecl to repair pavement will necessitate that some marking be replaced and care will be taken to include reflective beads as required by FAR 139. Lighting: Uniforrnity of brightness of runway, taxiway lighting and sign fixtures are very good and daily maintenance appears effective. Some housekeeping work is needed in the electrical equipment room, including a new sump pump to get water out of the electrical manhole. Work has been performed in the electrical room. A new sump pump has been installed and a copy of the specificationsfor that pump is attached. Safety Areas: We conducted an inventory of objects in the runway safety areas (RSA) for a national FAA program several months ago. We remeasured the south RSA and found that the fence is located about 965 feet (average of two measurements - 967 feet and 962 feet) south of the runway end, meaning that the full I 000-foot safety area was not completed as intended. At 1000 feet, one is past the fence and within the side slope of the relocated creek. The engineeringfirmfor the creek relocation was contacted and asked to verij� the distance from the end of Runway 34 to thefence. The engineer sent a certi ication letter veri)�ing that the distance in question is 1010feet, per the plans. Airport staff used the wheel to measure and did not arrive at the 1010foot measurement, so we then used a 100foot tape. Themeasurement with the I 00foot tape was 100 7feet. A copy of the engineer 's certification letter is attachedfor yourfiles. The south RSA is very difficult to inspect because more than half is not mowed, hampering access and increasing the difficulty of search and rescue. Airport management agreed to start mowing the entire safety area out to the south fence/property boundary. The RSA has been mowed and staff has added the area to the regular maintenance schedule. Vehicle control: No vehicle or pedestrian deviations have been reported in the last year. Continue working with tenants on driver traimig and defining the aircraft movement area. Be sure that airport and FAA personnel are aware of the prohibition on vehicles in the RSAs during aircraft operations. Staff will continue to stress the importance ofpreventing aircraft movement area incursions, Aircraft Rescue and Firefighting: The response trial met all requirements for the alarm system, route taken, radio communication, and agent discharge. Some time could be gained by better dress-out procedures - 30 seconds from alarm to vehicle movement is a common capability. The station is well equipped and firefighters are knowledgeable about their responsibilities and the vehicle. Because of the change in certification status on year ago, we urged city fire department personnel to continue the ARFF training program that resulted in so may gains in capability over the years that this airport had scheduled service. Charters are still expected; use these as an opportunity for firefighters to continue aircraft and airport familiarization tramimig while these aircraft are on the airport. They should also drive the runways and taxiways on a regular basis to insure they know the airfield status and construction areas that might affect an emergency response. Staff will continue to work with the Fayetteville Fire Department and will pass on these comments. Wildlife Hazards: A few attractants remain on the airport, including the re-routed creek on the south side. It is very difficult to maintain or clear this creek bed of vegetation due to the rip-rap used to deter erosion. Standing water encourages vegetation growth, fish, reptiles, and other wildlife. One deer was seen on the airport during the night fighting inspection inside the property boundary but outside the perimeter fence. Implement the recommendations made by the USDA wildlife biologist during a recent visit. Staff will add the clearing of vegetationfrom the creek to their regular maintenance schedule with work to be performed in the channel twice yearly - once in the spring and once in the fall. A program is already in place to clear underbrushfrom adjacent parcels to discourage wildlife habitat close to the airport. Mowing of the south RSA will also operate to discourage wildlife, especially birdsfrom congregating there. Obstructions: We reviewed the 1996 Obstruction Chart and could verify that some stands of tees in the Runway 34 approach have been removed. The NOS survey and the recent contractor report should provide enough detailed information for the FAA to determine if instrument approach nuinina can be reduced; please continue coordination with the Flight Procedures Office. Staff will continue to work on the resolution of the lowering of the minimafor Runway 16 Aimort Certification Specifications: Revisions are to be submitted as agreed during the inspection, including an improved Sign Plan (larger scale) and a more readable Exhibit depicting the aircraft movement area in the Letter of Agreement with the Control Tower. A copy of the changes which have been made to the Airport Certification Specifications is attached including new exhibits as requestect Navigation Aids: The Nficrowave Landing System has been decommissioned however, this does not change any runway categories affecting obstruction criteria, right, or marking. Noted. Capital Improvement Program Recommendations: Acquire additional land for the Runway Protection Zone for Runway 34 and for approach protection and additional obstruction removal. Due to subsequent information, the 1, 000foot safety area has been verified. No further action is planned. Line and grade the creek within the Runway 34 RSA to permit moving and vegetation removal. The feasibility of this project will be investigated. Teel Operating Instructions and Pans Manual 4PM20 thru 4PM23 Teel ' Submersible Sump Pumps Installation (Continued) plug. Insert the float switch cord plug 8. If pump discharge line is exposed to Make sure there is directly into a 120 Volt outlet. freezing temperatures, the exposed adequate mom for 3. Insert the pump power cord plug line must be pitched to drain. tether switch to swing freely during directly into the back of the float Trapped water will freeze and dam- operation. switch cord plug (See Figure 2). age the pump. 5. Install a sump pit cover to prevent Grounding Blade Maintenance debris from clogging or damaging the pump. �671 Operation '0 Always disconnect the for' electrical supply be; e attempting to install, ser- Always disconnect the vice, relocate or perform EST FRESETJ power source before any maintenance. If the power source is attempting to install, ser- out of sight, lock and tag in the open vice. relocate or maintain Power Switch (OFF) position to prevent unexpected the pump. Never touch sump pump, Cord Cord power application. Failure to do so pump motor, water or discharge piping could result in fatal electrical shock. when pump is connected to electrical Grounded Outlet Only qualified electricians should power. Never handle a pump or pump Figure 2 repair this unit. Improper repair could motor with wet hands or when stand. result in fatal electrical shock. ing on wet or damp surface or in water. 4. Fill sump with water. The pump will I . Let the pump coot for a minimum of Fatal electrical shock could occur. start automatically when the water two hours before servicing because 1 . Aground fault circuit interrupter has filled the sump to the factory set the pump contains hot oil under (GFCI) is required. cut-in level. The pump will stop when pressure and the motor is hot. Risk of electrical the water depth falls to factory set 2. Disassembly of the motor prior to shock! This pump Is cut-out level (Ref er to Specif ication expiration of warranty will void the supplied with a grounding conductor Chart for approximate depths). The warranty. If repairs are required, see and grounding type attachment plug. pump will recycle thereafter as Troubleshooting Chart. Use a grounded receptacle to reduce required. the risk of fatal electrical shock. S. Do not operate the pump unless sub- 3. inlet should be kept clean and free of Never cut off the round grounding merged in water. Dry running causes all foreign objects and inspected annu- prong. Cutting the cord or plug will pump failure. ally. A clogged inlet will damage pump. void the warranty and make the pump 6. The motor is equipped with an auto- 4. Pump should be checked monthly for inoperable. matic reset thermal protector. proper operation. 2. This pump is only for use on 120 Volt I This pump contains (single-phase), 60 Hz, 15 amp service 7. While the pump is draining the pit, FAW�ARNNG dielectric oil for and is equipped with a 3-conductor verify that the discharge piping is cooling. This oil can be harmful to the cord and 3-prong, grounding-type carrying the water to a point several envircinment. Check the state environ- feet away from the foundation. mental laws before disposing this oil. Specifications 62 G44 - A11N . Construction Power supply requirements ...... 120V, 60 Hz Motor housing .....4PM20, 4PM21 .....Cold rolled steel Motor .........................................Single-phase, oil filled 4PM22, 4PM23 .....Stainless steel Horsepower ... ......4PM20 ......... 113 HP Impeller ...............................................Glass reinforced thermoplastic 4PM21 , 4PM22, 4PM23 ......... 1/2 HP Volute...................4PM20, 4PM21 .....Cast iron Liquid temperature range ........40*F to 120*F 4PM22, 4PM23 .....Glass reinforced thermoplastic Circuit requirements.................. 15 amps (min) Shaft ....................................................Low carbon steel Dimensions ................................. I Ph" high x 9114" base Seals ........... ........................................Buna-N Cut-in level (factory set).............4PM22 ....... 131. Discharge ............................................ Vh" NPT 4PM20, 4PM21 , 4PM23 .......9 ' Motor Cover .......................................Glass reinforced thermoplastic Cut-out level (factory set) ..........4PM22 .......7 " 4PM20, 4PM21 , 4PM23 .......4 - 2 McCLELLAND PO. Box 1229 Fayetleville, Arkansas 72702- 1229 MCECONSULTING 501 -443-2377 w .� 1ZNto ro stmvf3 ENGINEERS INC FAX 501 -443-9241 October 20, 2000 Ms. Alett Little Airport Manager City of Fayetteville 4500 S. School, Suite F Fayetteville, AR 72701 RE: Runway 34 Safety Area AIP 3-05-0020-1997 Dear Alett: This letter is to certify that the improvements including the ditch relocation and fencing are in accordance with the 'Record Drawings" dated July 1999. The distance from the end Runway 34 to the 7 foot fence is 1010 feet, per the plans. The improvements were constructed from field staked control points and verified upon completion of the construction. If there are any furthered questions regarding this project, please contact us. Sincerely, McCLELLAND CO ULTING ENGINEERS, INC. 'Yne as E. Vice Pres4 ent7p LIST OF CHANGES TO THE AIRPORT CERTIFICATION MANUAL OCTOBER 2000 Page A-3 Under Paragraph 7, the safety area descriptions for runways 16 and 34 were reversed in the original document. The descriptions were corrected to reflect a safety area of 902 feet for runway 16 and a safety area of 1 ,000 feet for runway 34. Page B-2 Under Paragraph 9. e. the length off ends of runway data were reversed in the original document. The data was corrected to reflect the length off of the end of runway 16 to be 902' and the length off the end of runway 34 to be 1 ,000' . Page B-5 Under paragraph c. Guidance Signs . the characters "and 150/5340- 1 G" have been deleted because they were not applicable . the word "identifier" has been replaced with the words "holding position" to create the phrase, "lighted runway holding position signs9i Page E-7 In Paragraph 7. 1 . c. the word "on" between drums and receptacles has been changed to "or" Exhibit A This exhibit showing the airport layout/movement areas, taxiway/runway identification system, beacon location, and isolated aircraft parking area has been replaced with a more readable exhibit. The information has not changed. Exhibit H This exhibit contaui mig the airport sign plan has been replaced with a more readable exhibit contrumng the same information. 7 . AIR CARRIER MOVEMENT AREA . The movement area is the runways , taxiways , and other areas of the airport which are used for taxiing or hover taxiing , air taxiing , takeoff , and landing of aircraft , exclusive of loading ramps and aircraft parking areas . Air carrier movement areas are shown on Exhibit "A" and are described as follows : Runway Length Width Surface Strength Safety Area 16 6006 ft 100 ft . Asphalt SW- 901000 Extends 902 ft . grooved DTW- 150f000 along extended DTW- 1751000 runway centerline . Width has irregular shape ( 500 to 325ft ) 34 6006 ft 100 ft . Asphalt SW- q0f000 Extends 1 , 000 ft . grooved DW- 150r000 beyond end DTW- 1751000 runway . Total Width 500 ft . Taxiways Length Width Surface Strencrth Safety Area A 2050 ft . 40ft . Asphalt Same as R/W 118 ft . wide B 4088 ft . 40ft . Asphalt Same ss R/W 118 ft . wide B 2222 ft . 40ft . Asphalt SW- 70eOOO ( S . Of Term . Ramp ) DW 100f000 118 ft . wide DTW 150 , 000 C 490 ft . 40ft . Asphalt Same as R/W 118 ft . wide D 1380 ft . 40ft . Asphalt Same as R/W 118 ft . wide E 250 ft . 50ft . Asphalt Same as R/W 118 ft . wide F 250 ft . 40ft . Asphalt Same as R/W 118 ft . wide The runway and taxiway designation system is shown on Exhibit "A . " The associated safety areas are shown on Exhibit "Al . " Taxiways A & B lengths includes the exit connectors at the ends of the runways . A- 3 r 7 . AIR CARRIER MOVEMENT AREA . The movement area is the runways , taxiways , and other areas of the airport which are used for taxiing or hover taxiing , air taxiing , takeoff , and landing of aircraft , exclusive of loading ramps and aircraft parking areas . Air carrier movement areas are shown on Exhibit "Aff and are described as follows : Runw Lenqt Width Surface Strencit Safety Area 16 6006 ft 100 ft . Asphalt SW - q0r000 Extends 1 , 000 ft . grooved DW- 1501000 beyond end of DTW - 175 � 000 runway . Total Width 500 ft . 34 6006 ft 100 ft . Asphalt SW - 90 , 000 Extends 902 ft . grooved DW - 150j000 along extended OTW- 175rOOO runway centerline . ) Width has irregular shape ( 500 to 325ft ) Taxiways Lenat Widt Surface Stganat Safety Area A 2050 ft . 40ft . Asphalt Same as RIW 118 ft . wide B 4088 ft . 40ft . Asphalt Same as R/W 118 ft . wide B 2222 ft . 40ft . Asphalt SW - 70oOOO ( S . Of Term . Ramp ) DW - 100e000 118 ft . wide DTW- 150 , 000 c 490 ft . 40ft . Asphalt Same as RIW 118 ft . wide D 1380 ft . 40ft . Asphalt Same as R/W 118 ft . wide E 250 ft . 50ft . Asphalt Same as R/W 118 ft . wide F 250 ft . 40ft . Asphalt Same as RIW 118 ft . wide The runway and taxiway designation system is shown on Exhibit "A . " The associated safety areas are shown on Exhibit "al . ff Taxiways A & B lengths includes the exit connectors at the ends of the runways . A- 3 FFAA APPROVED SEP 0 1 IM 9 . Safety Ameas . Safety areas are designated areas abutting the edges of a runway or taxiway and are intended to reduce the risk of damage to an aircraft inadvertently leaving the runway or taxiway . Runway and taxiway safety areas available for air carrier use shall be maintained as follows : a . Each safety area shall be cleared and graded , and shall have no potentially hazardous ruts , humps , depressions , or other surface variations . b . Each safety area is drained by storm sewers to prevent water accumulation . C . Each safety area is capable under dry conditions of supporting snow removal equipment , aircraft rescue and firefighting equipment , and supporting the occasional passage of aircraft without causing major damage to the aircraft . d . No objects are located in any safety area , except for objects that need to be located in a safety area because of their function . These objects are constructed , to the extent practical , on frangible-mounted structures of the lowest practical height with the frangible point no higher than 3 inches above grade . Nonfrangible objects within the safety areas are : The LDA and MLS Glideslope Antenna Towers and associated equipment shelters ( These towers and shelters are located 924 feet from Runway 34 threshold and 208 feet from the runway centerline . ) e . Runway safety area dimensions are shown on Exhibit "Al . " Runway Width Length off Ends 16- 34 500 , 16 - 9021 / 34 - lrOOOI Taxiways Width A 118 , B 118 , C 118 , D 118 , E 1181 B- 2 9 . Safety Areas , Safety areas are designated areas abutting the edges of a runway or taxiway and are intended to reduce the risk of damage to an aircraft inadvertently leaving the runway or taxiway . Runway and taxiway safety areas available for air carrier use shall be maintained as follows : a . Each safety area shall be cleared and graded , and shall have no potentially hazardous ruts , humps , depressions , or other surface variations . b . Each safety area is drained by storm sewers to prevent water accumulation . C . Each safety area is capable under dry conditions of supporting snow removal equipment , aircraft rescue and firefighting equipment , and supporting the occasional passage of aircraft without causing major damage to the aircraft . d . No objects are located in any safety area , except for objects that need to be located in a safety area because of their function . These objects are constructed , to the extent practical , on frangible -mounted structures of the lowest practical height with the frangible point no higher than 3 inches above grade . Nonfrangible objects within the safety areas are : The LDA and MLS Glideslope Antenna Towers and associated equipment shelters ( These towers and shelters are located 924 feet from Runway 34 threshold and 208 feet from the runway centerline . ) e . Runway safety area dimensions are shown on Exhibit "Al . " Runway width Length off Ends 16 - 34 500 ' 16 - 1 , 000 / 34 - '4902 Taxiways Width A 1181 B lie , c 118 , lie , 118 , F lie@ 13 - 2 FAA APP"O igg SEP Taxiway marking Yellow centerline and holding position markings are at least six inches wide on all taxiways . Yellow exit lines from the runways are in place on all taxiways and double yellow edge marking is in place where appropriate . There are no displaced or relocated thresholds . b . The Fayetteville Municipal Airport is responsible for movement area marking maintenance . Striping is contracted on an as needed basis and is inspected by Airport Management for conformance to the above listed requirements . C . Guidance Signs - The sign system meets FAA standards described in A . C . 150 / 5340 - 18C and 150 / 5340 - 44E , ( see Exhibit H ) . The sign system consists of lighted runway holding position signs at all taxiway- runway intersections . These holding position signs are lettered in white on a red background mounted frangible . Lighted taxiway location signs are sited at the initiation and intersection points on Alpha , Bravo , Charlie , Delta , Echo , and Foxtrot . These Signs are lettered in yellow on black backgrounds . Lighted taxiway direction / runway exit signs are lettered in black on yellow background . Lighted distance remaining signs are installed on the east side of the runway . These signs are lettered in white on black backgrounds . They are doubled sided to enumerate the correct distance for each runway and are frangible mounted . e . Lighting - The Airport owns and operates a 36 " rotating beacon . The colored panels alternate a white and green light . Beacon location is noted on Exhibit "A . 'r B- 5 Taxiway marking - Yellow centerline and holding position markings are at least six inches wide on all taxiways . Yellow exit lines from the runways are in place on all taxiways and double yellow edge marking is in place where appropriate . There are no displaced or relocated thresholds . b. The Fayetteville Municipal Airport is responsible for movement area marking maintenance . Striping is contracted on an as needed basis and is inspected by Airport Management for conformance to the above listed requirements . C . Guidance Signs - The sign system meets FAA standards described in A . C . 150 / 5340 - 18C;Ajl�50 / 5340 - 44E , and ( see Exhibit H ) . The sign system consists of lighted runway -P0:A' .)j'L-kkdent-i-f­ker signs at all taxiway- runway intersections . These holding position signs are lettered in white on a red background mounted frangible . Lighted taxiway location signs are sited at the initiation and intersection points on Alpha , Bravo , Charlie , Delta , Echo , and Foxtrot . These Signs are lettered in yellow on black backgrounds . Lighted taxiway direction/runway exit signs are lettered in black on yellow background . Lighted distance remaining signs are installed on the east side of the runway . These signs are lettered in white on black backgrounds . They are doubled sided to enumerate the correct distance for each runway and are frangible mounted . e . Lighting - The Airport owns and operates a 3611 rotating beacon . The colored panels alternate a white and green light . Beacon location is noted on Exhibit "A . " FAA ApeROVED B - 5 SEP 0 1 1999 ( 7 . ) No airborne radar equipment shall be operated or ground tested on any area wherein the directional beam of h i g h intensity radar is within 300 feet or low intensity ra da r ( less than 50 kw output ) is within 100 feet of another aircraft , an aircraft refueling truck or aircraft fuel or fl amm ab le liquid storage facility . Control of access to storage areas : Each storage area shall be secured from unrestricted public access by physical barriers , fencing , continuous observation , or other acceptable means . Fire safety in storage / ramp areas and vehicles : 1 . Fire safety in fuel farm and storage area : a . These areas shall be clearly identified by " No Smoking " signs at prominent areas on the surrounding security fence . b . Shall be identified by grade labels and color coding in accordance with American Petroleum Standard 1542 , " Airport Equipment Marking For Fuel Identification . " C . Gasoline , oil , and solvent drums or receptacles shall not be stored on apron and ramp areas in excess of amounts actually needed as current stock . Any material of this type that is kept in subject areas will be kept enclosed and covered in a clearly marked and labeled housing of a design and type that meets the approval of the Airport Manager , this marking shall include markings that clearly identified the owner of the property . 2 . Fire safety in mobile fuellers , fueling pits , and fueling cabinets : a . Fuel Storage Equipment and Facilities shall meet the following standards : ( 1 - ) Above ground storage tanks shall be doubled walled . ( 2 . ) Tanks shall be provided with adequate pressure relief venting . E- 7 ( 7 . ) No airborne radar equipment shall be operated or ground tested on any area wherein the directional beam of high intensity radar is within 300 feet or low intensity radar ( less than 50 kw output ) is within 100 feet of another aircraft , an aircraft refueling truck or aircraft fuel or flammable liquid storage facility . Control of access to storage areas : Each storage area shall be secured from unrestricted public access by physical barriers , fencing , continuous observation , or other acceptable means . .Fire safety in storage / ramp areas and vehicles : 1 . Fire safety in fuel farm and storage area : a . These areas shall be clearly identified by "No Smoking" signs at prominent areas on the surrounding security fence . b . Shall be identified by grade labels and color coding in accordance with American Petroleum Standard 1542 , "Airport Equipment Marking For Fuel Identification . " C . Gasoline , oil , and solvent drums og receptacles shall not be stored on apron and ramp areas in excess of amounts actually needed as current stock . Any material of this type that is kept in subject areas will be kept enclosed and covered in a clearly marked and labeled housing of a design and type that meets the approval of the Airport Manager , this marking shall include markings that clearly identified the owner of the property . 2 . Fire safety in mobile fuellers , fueling pits , and fueling cabinets : a . Fuel Storage Equipment and Facilities shall meet the following standards : ( 1 . ) Above ground storage tanks shall be doubled walled . ( 2 . ) Tanks shall be provided with adequate pressure relief venting . E - 7 FFAA APPROVED SEP 0 1 1999 C J,_�x *4V 1W SW o Tree Paid 0 d Treemondmi,111 *3W 0 4OW . 0 IV Read T N SIM ODALS Fayetteville Municipal Airport OY 0 TM Fayetteville, Arkansas OV W Raw Road Taxiway A Taxiway P Sqmm T 0 - � my T-hangars OF Air M Am Boumbry Akport Fixed OPINVAN Rum"Aw Ta3dway Fm At" Rum"Safety Am 7 T Tnwm � "" m I TaWw"OF Runway Obstacle 2W Ft"Zone L Park T Non4lovemmudAm Moveammat Am RWM" FM Zone Runway So" +W - W Trees DW EXHIBIT A Lm 16[A �' Al 16 Taxkvayi k Taxkv"8 1311 "d q �l Alf Traft > ff� L C JA ic a L c 13134-1� T4wgm 0 <-- CIA' A I f TadwayOFA �7 - ay BIC' L I I if 0 1., D ARFF I D-- Will A iL ' lA [ , < Ak M R"d Bmt Op� Rmway Obj� �l Fm Am 1 k I 3 i / Tm" a, , 3 At" fi im 4 . ftxm�ry SoNty AM d --E %nway OWUds FMZI� 2 j Taxkva%.F <-F L A EXMBIT H if I iBI 34 -,K Nr Drake Field Fayetteville Municipal Airport Airport Sign Plan 5W 0 500 IWO Fed FROM McKINNEY/McKIN4EY-CENTER AGENC FAX NO. 501+442+4044 Oct. 12 03: 00PM P1 r SMITH LAW FIRM TRUMAN IL SMXTH 112 Smth Eut A� Ark� Ofir 06MS FgyntevUlar AR 72701 DONNA HAYDEN LYLES (501)521-7000 Arkz� Bu#9118$ Fu (SOI)44"720 October 11 , 2000 Honorable Fr ed Hanna Mayor , City of Fayetteville City Administration Building 113 West Mountain Street Fayetteville , AR 72701 Dear Mayor Hanna : It is with deep regret that I must inform you of my resignation from the Drake Field Airport Board . My resignation has been prompted by a family illness to which I must devote my full time and efforts . It has been an honor to serve on the Airport Board over the last ten years . I will continue in whatever capacity I can to help Drake Field become an excellent general aviation airport . Drake Field is where I received my private license from Ray Ellis back in the 50 ' s under the University Pilot Training Program . By copy of this letter to Rick McKinney , Cbarles Wallace , Frank Burggraf . Don Lyall and Alett Little , notice is given of my resignation . Sincerely yours , SMITH LAW FIRM Truman H . Smith THS/nlB CC : Mr . Rick McKinney Dr . Charles Wallace REC-fEDVED Frank BUrggraf Don Lyall Alett Little 12 23TIO MCKINN6y-;�=o4TER AGENCIES FAYETTEVILLE THE CITV OF FAVETTEVILLE, ARKANSAS FRED S. HANNA, MAVOR 4500 S. Schwl Ave., Ste. A Fayetteville, AR 72701 Telephone: 501-575-8301 Fax: 501-575-8304 e-mail: alittle&i.fayetteville.anus Economic Development Department AlcU S. Little. Director TO: Airport Board FROM : Alett Little, Airport Manager/Economic Development Director DATE: October 31, 2000 SUBJECT: Ozark Charter and Tours Lease for Terminal Space Attached is a draft lease between the Airport and Ozark Charter and Tours of Fort Smith. Arkansas. The owner of the business is John Mankin. Ozark Charter and Tours proposes to lease 156 square feet of terminal space for the purpose of operating tour buses. They will station two employees in Fayetteville and additionally will have bus drivers who will operate the tour buses. Currently, the major contracts that the operators have are with the University of Arkansas, and they are contacting other schools which play the University of Arkansas teams in an effort to direct air traffic to Drake Field with direct bus connections to the University. As stated, the company is currently based in Fort Smith. Another one of their customers is the US Forest Service, so having the transport company available in Fayetteville may be a plus in helping us to land the Air Tanker Firefighting Facility. Terms of the Lease: Rent at $ 11 .00 per square foot for 156 square feet yielding $ 1 ,716 annual revenue. Lease term of one year with four additional options. Options carry the ability for the Airport to increase rent by no more than 5% per year. Operators plan to base three buses at the Airport, and the bus parking at the south end of the terminal area is the designated area for bus parking. Action Requested: Airport Board is requested to recommend the attached lease for approval by the Mayor. Staff Recommendation: Recommendation for approval of the Lease with Ozark Charter and Tours —DRAFT-----DRAFT-----DRAFT-----DRAFT-----DRAFT-----DRAFT-----DRAFT-----DRAFT- SUBJECT TO APPROVAL BY THE AIRPORT BOARD & CITY COUNCIL LEASE AGREEMENT This LEASE is executed this day of., 20_, by and between the City of Fayetteville, Arkansas, 113 W. Mountain St., Fayetteville, AR, 72701 , hereinafter called "Lessor" and Ozark Charter and Tours of 7517 South Zero, Fort Smith, Arkansas 72903 hereiriafter called "Lessee". 1 . Leased Premises. Lessor leases to Lessee, and Lessee leases from Lessor, the property at 4500 S. School Avenue, Fayetteville, Arkansas, as reflected on Exhibit "A" attached hereto and made a part hereof Leased Premise shall be for Lessee's exclusive use. Bus parking shall be as depicted on Exhibit "B", attached hereto and made a part hereof. The Leased Premises shall be used only for the purpose of a sales office for bus charter and no other services shall be offered without prior approval of Lessor. 2. Lease Term. The term of this Lease shall be: A. Initial Term. A period of one ( 1 ) year commencing on the date of this Lease, and expi mig at midnight unless otherwise terminated, canceled or extended. B. Option to Extend. Lessee shall have the option to extend the Lease Term for four (4) consecutive one ( 1 ) year terms, provided: ( 1) Lessee has complied with and performed all conditions, covenants, and terms of this Lease without any uncorrected defaults if known to Lessee, or any defaults that are not otherwise in the process of being resolved. (2) Notice of Lessee's intent to renew has been made in writing to Lessor at least thirty (30) days prior to the expiration of the term. 3. RentAmount. During the imitial term of this Lease, Lessee agrees to pay Lessor for the use of the Leased Prentises, facilities, rights, and privileges granted hereunder the sum of $ 1 ,716.00 for two offices located within the terminal building at 4500 S. School, Fayetteville, Arkansas, totaling 156 sq. ft. at a rental rate of$ 11 .00 per sq. ft. Should the lease term begin on a day other than the first day of a calendar month, or should the Lease end on a day other than the last day of calendar month, such partial month lease payment shall be a prorated share of the monthly lease payment. The entire lease payment is due and payable upon execution of this Lease. If the option to extend is utilized, rental amounts may increase no more than 5% per annurn. 4. Independent Contractor. This Lease shall not be deemed or construed to create any relationship or joint venture or partnership between the parties, to give the Lessor any interest in the business of Lessee, or to grant to Lessee any powers as an agent or representative or the City or Airport for any purpose or to bind the City or the Airport. Lessee shall be an independent contractor owning and operating its business as herein described. 5. Use of Airport. Lessee is granted the use, in common with other airport terminal tenents, of the airport terminal building and grounds landside of the airstrip, together with all facilities, equipment, improvements, and services which have been or may hereafter be provided. Lessee agrees to observe and obey all ordinances, rules and regulations promulgated by Lessor with respect to use of the Leased Premises in a manner consistent with the rulings of the Federal Aviation Administration. Lessee agrees to use the premises only for a sales office and staging area for their passengers, and materials and equipment necessary related to the operation of a bus charter and that no vehicles, equipment or supplies shall be stored on the premises unless expressly agreed to by Lessor. Lessee further agrees not to store any flammable material on the premises or in any way endanger or violate the provisions of Lessor's property insurance policy or the requirement of same. Such violations shall constitute a material breach of this Lease. Upon termination of Lease, Lessee will leave all premises used in like condition. 6. Rights of Inizress and Epress. Lessee shall have full and free right of ingress to and egress from the Leased Premises for Lessee, its employees, customers, passengers, guests, and other invitees except as reserved below. Such rights shall also extend to persons or organizations supplying materials or furnishing services to Lessee. Lessor reserves the right to close any means of ingress and egress, so long as other reasonable means of ingress and egress to the Leased Premises are available to Lessee. Lessor may enter the Leased Premises at any reasonable time for any purpose necessary or incidental to the performance of the Lessor's obligations hereunder. 7. Utilities, Maintenance and Janitorial Services A. By Lessor: Lessor shall be responsible for the payment of the utilities associated with lights, heating and cooling . Lessor shall maintain and keep in good repair so much of the Airport premises as is not under the exclusive control of individual lessees. Lessor shall provide janitorial services for all areas used in common by Airport terminal tenants. The Lessor shall not be responsible for, or pay for any expense which might arise due to, the installation and/or removal of antennas, towers, or signs. B. By Lessee: Lessee shall be responsible for the installation, relocation, modification and maintenance of all utility services other than that necessary to provide tight, heat or air to the Leased Premises. Lessee shall maintain Leased Premises in a clean and attractive condition; not allow the accumulation of rubbish, trash, or other waste material on the Leased Premises and provide for and supply a janitorial service for their exclusive use area. Lessee shall place any materials or trash in proper trash receptacles. Written approval from the Airport Manager must be obtained prior to any improvements or additions to any part of the Leased Premises, or the installation of any attachment to the budding (i.e. antennas, towers or signs) on the budding. Any signs installed shall meet all City of Fayetteville Sign Regulations, and furthermore, any sign erected on or attached to the Leased Premises must have the prior written 2 approval of the Lessor. 8. Insurance Requirements A. By Lessor: If the Leased Premises are partially damaged by fire or other casualty which is not due to the negligence or fault of the Lessee, said premises shall be repaired with due diligence by Lessor at Lessor's expense, up to the limit of insurance on the structure. If the damage is so extensive as to render such building untenable, the rent payable hereunder shall be proportionally paid up to the time of such damage and shall thenceforth cease until such time as the premises shall be fidly restored. If the Leased Premises are completely destroyed, Lessor may reconstruct the facility at the Lessor's own cost and the rent payable hereunder shall be adjusted as set forth above, or Lessor may, at its option, cancel this Lease, such cancellation to be effective as of the date the budding was destroyed, and the rent adjusted as set forth above. B. By Lessee: Lessee shall provide the following: ( 1 ). Workman's Compensation Insurance, as required by Arkansas Law. (2). Insurance on the contents within the offices at all times during the term hereof, in amounts approved by the Airport Manager. (3). A Certificate of Insurance shall be fitmished to the Lessor, naming the Fayetteville Municipal Airport as additional insured. The Lessee shall indemnify, protect, defend and hold completely harmless, the Lessor and their trustees from and against all liability, losses, suits, claim judgements, fines or demands arising from mijury or death of any person or damage to any property, including all reasonable costs for investigation and defense thereof (including attorney fees, court costs, and expert fees), of any nature whatsoever arising out of or incident to this Lease, Lessee's use or occupancy of the Airport premises, the rights, licenses, or privileges granted Lessee herein, or the acts or ornissions of Lessee's officers, agents, employees, regardless of where the injury, death or damage may occur. The Lessor shall give notice to Lessee of any such liability, loss, suit, claim or demand, and Lessee shall defend same using counsel reasonably acceptable to the Lessor. No word, sentence, paragraph or phrase shall be construed to waive that tort immunity as set forth under Arkansas Law. 9. Hazardous Substances. Lessee shall not cause or permit any Hazadous Substance to be used, stored, generated or disposed of on or in the Leased Premises, or in any Airport drainage system without first obtamimig the Airport Manager's written consent. If the Airport property becomes contaminated in any manner due to Lessee's actions, Lessee shall indemnify and hold Harmless the Airport fi7om any and all claims, including a decrease in value of the Airport property. This inderm-iffication includes, without Iffinitation, any and all costs incurred because of any investigation of the Airport or any remedial actions mandated by a federal, state or local agency. If Lessee or its agents has caused the Airport property to become contaminated, Lessee shall promptly, at its sole expense, after obtaining approval from the Airport, take any and all necessary actions to return the contaminated premises to the condition existing prior to the presence of any such Hazardous Substance. Hazardous Substances include but are not restricted to asbestos, polychlorobiphenyls (PCBs"), and petroleum and petroleum related products. 3 10. Events of Default. The following shall be events of default under the Lease, and include any one or more of the following: A. Non payment of the rental amount. B. If Lessee transfers, subleases or assigns, either voluntarily or by operation of law, any portion of its interest in this Lease. C. Lessee voluntarily abandons, deserts, or vacates the Leased Premises. D. Lessee shall fad to comply with insurance requirements. 11 . Termination. A. Lessor or lessee may terminate this lease at any time by giving the other party thirty (30) days written notice of termination. B. On the expiration or other termination of this Lease, Lessee's right to use the Leased Premises shall cease, and Lessee shall vacate the premises without unreasonable delay. All property installed, erected, or placed by Lessee in, on, or about the premises leased hereunder shall be deemed to be personalty and shall remain the property of Lessee. Lessee shall have the right at any time during the term of this Lease, or any renewal or extension hereof, and for an additional period of fourteen ( 14) days after the expiration or other termination of this Lease, to remove any or all of such property, subject, however to Lessee's obligation to repair all damage, if any, resulting fi7om such removal. Any and all property not removed by Lessee prior to the expiration of the aforesaid fourteen ( 14) day period shall thereupon become a part of the premises on which it is located and title hereto shall thereupon vest in Lessor or Lessor may require removal and restoration by Lessee. 12. Assigning, Subletting and Encumberin . Lessee shall not sublet the Leased Premises, nor permit other persons to occupy the Leased Premises, nor grant any license or concession for any part of the Leased Premises, or assign its rights under this Lease without the written consent of Lessor. No such subletting or assignment shall release Lessee fi7om its obligations to pay the rental set forth herein. 13. Mailing and Notice. Any notice or consent required by this Lease shall be sufficient if sent by Certified Mail, return receipt requested, postage paid, to the following address: LESSOR: Airport Administration Office 4500 S. School, Suite F Fayetteville, AR 72701 (Phone: 501 -718-7640, ext. 5) LESSEE: John Mankin Ozark Charter and Tours 7517 South Zero Fort Smith, AR 72903 (Phone: 501 -452-5885) 14. Governmental Requirements A. Governmental Requirements - General. Lessee shall comply with all Governmental Requirements applicable to Lessee's use and operation of the Leased Premises. Without limiting the generality of the foregoing, Lessee shall at all times use and occupy the Airport in strict accordance with all laws, rules, 4 regulations, mi 'mum standards, and security plans that may be imposed by the FAA, the Airport, the state, federal or city government with respect to the Airport and operations thereof, including but not limited to procuring all licenses, franchises, certificates, permits, and authorizations necessary to conduct business. B. No Liability for Exercise of Powers. The Lessor shall not be liable to Lessee for any dmi *motion or deprivation of its rights which may result from the proper exercise of any power reserved to the Lessor in this Lease or by reason of governmental requirements; Lessee shall not be entitled to terminate this Lease by reason thereof, unless the exercise of such power shall interfere with Lessee's rights hereunder so as to constitute a termination of this Lease by operation of law. C. Nondiscrimination. Lessee agrees that it will not, on the grounds of race, color, or national origin, discriminate or permit discrimination agamst any person or group of persons. Lessee will assure compliance with all regulations in regard to Non-discrimination and Affirmative Action. The Lessee acknowledges that it is the policy of the Fayetteville Municipal Airport that it shall not discriminate on the basis of race, color, notional origin, or sex in the award and performance of all Airport contracts. 15. -Miscellaneous A. Severability. In the event any provision of this Lease is held invalid or unenforceable by any court ofcompetentjurisdiction, the remainder of the Lease shall remain valid and enforceable, unless the rights of either party as set forth are materiaBy affected by the court order. B. Entire Lease� Modification. This Lease expresses the entire understanding of the Lessor and Lessee concerning the Leased Premises. This Lease may be modified only by a written Lease of subsequent date hereto signed by the Lessor and Lessee. C. Non-Waiver. Neither the waiver nor any forbearance of remedy by the Lessor of any breach of Lessee of any provision hereof shall operate as a waiver for any other breach by Lessee. D. Choice of Law. This Lease shall be construed and enforced in accordance with the laws of the State of Arkansas. E. Force Maieure. Neither the Lessor nor Lessee shall be deemed in violation of this Lease if it is prevented from performing any of the obligations hereunder by reason of embargoes, shortages of material, acts of God, acts of the public enemy, acts of superior governmental authority, weather conditions, floods, riots, rebellions, sabotage, or any other circumstances for which it is not responsible or which are not within its control, and the time for performance automatically shall be extended by the period the party is prevented from performing its obligations hereunder. F. Bindinp, Effect. This Lease shall be to the benefit of and shall be binding upon the Lessor, Lessee and their respective successors and assignees, if such assignment shall have been made in conformity with the provisions of this Lease. 5 IN WITNESS WHEREOF, the parties have executed this Lease on the day and year first above written. LESSOR: CITY OF FAYETTEVILLE, ARKANSAS By: Fred Hanna, Mayor ATTEST: By: Heather Woodruff, City Clerk LESSEE: By: John Mankin, President Ozark Charter and Tours Title: ATTEST: By: Title: 6 cr 0 IL m LU a: j 0 >1 04 w < m (L - - - - - - - - - - - - - - LU I >- Z I < D ro LL H E �4 rQ -C x 04 ro a) al > w 4J M a a) u 84 0 �4 TI FAYETTEVILLE THE CITY OF FAVETrEVILLF, ARKANSAS FRED B. HANNA� MAYOR 450 S. School Ave., Ste. A Fayetteville, AR 72701 Telephone: 501-5754L301 Fax: 501-5754LMW Economic Development Department Alen S. Little, Director TO: Airport Board FROM: Alett Little, Airport Manager/Economic Development Director DATE: October 31, 2000 SUBJECT: Lease with the Air Museum During the budget process, we were determining how much to budget for the Air Museum, and it came to my attention that the current lease with the Air Museum does not accurately reflect the current set of operating conditions. The lease as currently drafted contains the following: 1 . Lease is a 30 year agreement with the second option for 10 years ( 1997-2007) having been executed. 2. Air Museum is to pay $ 1 .00/ year to Airport for Leased Premises 3. Air Museum is responsible to "make all necessary exterior and mechanical repair at Le&see's expense" Airport paid for first two years, then Air Museum was to take over these expenses. Airport continues to carry the costs for exterior and mechanical repairs. 4. For the first six months, Airport was to pay utilities; then, Air Museum was to pay all water, sewer, sanitation, electricity and natural gas expenses. Airport pays all utility expenses with the exception of telephone. In the agenda is a budget performance report. The report dated 10/23/00 shows that for the year 2000, the Air Museum was budgeted in the amount of$3,000. The report also shows that as of October, $6,221 .62 had been spent on the Air Museum. Also attached is a report showing a break-out of the 1999 expenses. The Airport is paying the utilities as well as the maintenance for the Air Museum. Expenses for the year 2000 are expected to be in the same range as those for FY 1999 with the exception of a large repair bill for the sprinkler system (estimated $50,000). Action Requested: Review of the lease with the Air Museum with a view toward recommending changes to reflect current operating conditions. Any changes in the lease will have to be presented to the City Council for adoption and approval. Staff specifically requests that the Board address the question of whether the Airport staff should adhere to the budgeted amount for expenditures for the Air Museum (Le. consider the budgeted amount a maximum not to be exceeded). Staff Recommendation: Staff has included $ 10,000 in the Airport Budget for the Air Museum for FY 2001 , and that amount is subject to approval as a part of the City's budget process. Staff requests that the Airport Board approve changes to lease to indicate their present level of support. Staff suggests that the Airport Board extend their philanthropy to the Museum through the second term, but allow the original terms of the lease to prcvail for the third term (the period 2007-2017).