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HomeMy WebLinkAbout2000-10-05 - Agendas - Final AGENDA FOR THE AIRPORT BOARD MEETING 1 :30 p.m., October 5, 2000 Terminal Conference Room, Fayetteville Municipal Airport lie 4500 S. School Avenue I Call to Order. 2. Minutes of the September 7, 2000 regular meeting. 3. Old Business: a. Re-establishment of 3/4 mile minimums on Localizer 16. b. Land Use Project presentation by Barnard Dunkelberg & Company. C. Amendment to the Airport's Minimum Standards: The amendment will give the Airport Manager authorizationto approve, after consultation, the insurance requirements forbusinesses operating atDrake Field. d. Use of Airport Fire Station: U. S. Forestry Department Fayetteville Fire Department's request to use as a training facility. e. Quarterly budget report. 04. New Business: a. Recommendation to City Council: Revised Disadvantaged Business Enterprise (DBE) Program for Fayetteville Municipal Airport (see attachment). b. Request from Ken Schossow of Wings Air (see attachment). 5 . Other Business: a. Staff work: Drake Field airport video. b. Staff work: T-hangars. C. Staff work: Ernest Lancaster Drive d. Staff work: Drake Field Certification Inspection. e. Staff work: Marketing report. f. Staff work: Survey of local aircraft fuel costs (Sept.) and "Airport Business" national survey (July). 9. Announcements of area Fly-Ins October 7'. War Bird Fly-In, Mid-America Airport, Oklahoma 0 October 7', Carroll County Airport, Arkansas 6. Adjourn. FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS FRED B. HANNA, MAYOR 4500 S. School Ave., Ste. A Fayetteville, AR 72701 Telephone: 501-575-8301 Fax: 501-575-8304 e-mail: alittle@ci.fayetttville.ar.us Economic Development Department Aleft S. Little, Director TO: Airport Board FROM: Alett Little, Economic Development Director DATE: October 3, 2000 SUBJECT: Runway 16 Approach Subsequent to the August 30, 2000 meeting which I attended with Dale Frederick in Ft. Worth with Don Harris, FAA Ft. Worth, Ed Agnew, FAA ft. Worth and Charlie Kettler, FAA ft. Wortk Fayetteville Drake Field was visited by Don Harris for the Airport Board Meeting of September 7. 2000. While Don Harris was here, we reviewed the data which is available regarding obstructions. The following Monday I sent the attached letter and information. I sent copies of the information to Dean Alexander. Don Harris has requested that all contact on this project be directed through him. I tried today to reach him and I understand that he is out until October 10. Contrary to my instructions from him, I tried also to reach Charlie Kettler and was told that he is also out until October 10. 1 then, on October 3, placed a call to Dean Alexander and received his voice mail. Action Requested: Airport Board is requested to pass a resolution directing staff to write * formal letter requesting a resolution to the continuing question of whether the FAA will grant * 3/4 mile mm' u* num for the Runway 16 Approach and/or prescribing remedial actions which would make the granting of same feasible. Staff Recommendation: Approval of the Resolution requested above FAYETTEVILLE ( '0P THE CITY OF FAYETTEVILLE9 ARKANSAS FRED B. HANNA, MAYOR 4500 S. School Ave., Ste. A Fayefteville, AR 72701 Telephone: 501-575-8301 Fax: 501-575-8304 Economic Development Department Alett S. Little, Director September 11 , 2000 Federal Aviation Administration Mr. Don Harris, ASW631 2601 Meacham Blvd. Fort Worth� TX 76137-4298 RE: Runway 16 Minimums 34: 1 Nonprecision Approach Obstruction Information Dear Mr. Harris: Greetings from Fayetteville, Arkansas. We enjoyed visiting with you last week, especially your spending time with us at the Airport Board meeting and on the field reviewing current and future projects. One of the items I promised to forward to you was data on the existing obstructions which remain in the Runway 16 approach. The best source of data is a Runway Approach Obstruction Location Study conducted for Drake Field by Garver Engineers and completed in April, 1999. 1 have attached two copies of the data for Runway 16, including the latitude/longitude information. This data represents the existing condition at Drake Field. We do not have a profile view which can be used to compare to the data to the Airport Layout Plan; however for ease of interpretation, I will prepare the profile view and forward it to you. I plan to forward the profile view by the end of the week (September 15, 2000). 1 trust this information will provide the data necessary for a determination by the FAA as to whether the approach mmunums can be lowered from the current one mile visibility down to 3/4 mile visibility. Please let me know if there is any additional information (beside the profile view) which would help in expediting your review. We are available to finmish additional information or data and will gladly assist you in obtamimig a complete data picture. Please contact me if I can further assist you. Again, thank you very much for your visit to Drake Field. Sincerely, Alett Little Economic Development Director cc: Dean Alexander Rick McKinney FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS FRED B. HANNA9 MAYOR 4500 S. School Ave., Ste. A Fayetteville, AR 72701 Telephone: 501-575-MI Fax: 501-575-8304 e-mail: alittle@ci.fayetteville.ar.us Economic Development Department Alett S. Little, Director TO: Airport Board FROM: Alett Little, Economic Development Director DATE: October 3, 2000 SUBJECT: Amendment to Minimum Standards At the September Board Meeting, it was discussed that there was a need to review the minimum standards with a view towards allowing more flexibility in insurance amounts as some tenants were not meeting the requirements in their strictest sense. The Board leaned toward granting the Airport Manager this authority and the Mlimum Standards have been revised accordingly. Action Requested: Airport Board is requested to pass a resolution amending the nuinninum standards to allow the Airport Manager to revise required insurance amounts after first contacting an insurance professional. Staff Recommendation: Approval of the Resolution stated above. in fire, rescue or other emergency training when provided by the Fayetteville Fire Department or the Airport Staff and as required by FAR 139. 8) Shall provide for the adequate and sanitary handling and disposal, in accordance with State and Federal standards, away from the Airport, of all trash, waste, and other materials, including but not limited to used oils, solvents and other waste materials. The piling or storage of crates, boxes, barrels, and other containers will not be permitted within the leased premises. 9) The operator must provide all security items required by Part 107 of the Federal Air Regulations and the Airport Security Plan. SECTION 9, Item B: MULTIPLE SERVICE PROVI DERS/COMBI NATION ACTIVITIES At least one fixed base operator at Fayetteville Municipal Airport shall perform the services and meet the requirements prescribed by the following sections: ITEM A. Fuel and oil sales; ITEM C . Aircraft charter and taxi service; ITEM D. Aircraft engine, airframe and accessory sales and maintenance; ITEM E. Aircraft rental and sales; and ITEM F. Flight training . This is not to be construed as an exclusive right. No person shall be prohibited from the service and maintenance of his or her own aircraft and equipment, as long as this service or maintenance complies with all regulations set forth in this document and the applicable State, Local and Federal regulations. Said Fixed Base Operator shall abide by all rules, regulations and operating practices set forth by these Standards, and all City, State and Federal regulations incorporated by reference herein and all specific terms as provided in their Lease agreement. Insurance minimums for a Fixed Base Operation shall be set at $2,000,000 Hangar Keepers Liability and Public Liability Insurance, with the City of Fayetteville listed as an additional insured . This can be ad *usied fion , linse to @ *me conginenswule Yvil h 06 Vily ievei� and Ailpoll Usage, ( W I �Ieuse dependeno on ! ype Und M1111be, oFaipaaF at any one firne)-.These minimums may be adjusted at the discretion of the airport manager who shall be required to consult with an insurance professional prior to making such a determination. 20 SECTION 9, Item C: AIRCRAFT CHARTER AND TAXI SERVICE Persons operating aircraft charter and taxi service shall provide: 1 ) Passenger lounge, rest room and telephone facilities. 2) Adequate table, desk or counter for checking in passengers, handling ticketing or fare collection, and the proper handling of luggage. 3) Shall have available properly certificated suitable aircraft with properly certificated and qualified operating crew, one of said crew shall be located at the Airport and on an "on call" basis as may be necessary for on demand charter. 4) Insurance coverage shall be required in the following amounts or in amounts as may be considered reasonable by the airport manager who shall be required to consult with an insurance professional prior to adjusting any amount: bused on a case by case I-eyeevy Of ptoposed uc A ivily . AIRCRAFT LIABILITY: Bodily injury $500,000 each person $ 1 ,000,000 each accident Property damage $500,000 each accident Passenger liability $500,000 each passenger COMPREHENSIVE PUBLIC LIABILITY AND PROPERTY DAMAGE Bodily injury $500,000 each person $ 1 ,000,000 each accident Property damage $500,000 each accident 5) Such insurance shall be kept current at all times by the operator until such time as the operator's permit is relinquished or canceled . 6) All current licenses and certificates issued by the F.A.A. for use in this particular operation shall be kept current at all times by the operator until such time as the operators permit is relinquished or canceled . 21 11 ) Insurance coverage shall be required in the following amounts or in amounts as may be considered reasonable by the airport manager who shall be required to consult with an insurance professional prior to adjusting any amount: bwed on a case by ceise eview of ptoposecl adiviiym AIRCRAFT LIABILITY: Bodily injury $500,000 each person $ 1 ,000,000 each accident Property damage $500,000 each accident Passenger Liability $500,000 each passenger COMPREHENSIVE PUBLIC LIABILITY AND PROPERTY DAMAGE Bodily injury $500,000 each person $ 1 ,000,000 each accident Property damage $500,000 each accident 12) Such insurance shall be kept current at all times by the operator until such time as the operator's permit is relinquished or canceled . SECTION 9. Item E : AIRCRAFT ENGINE, AIRFRAME , ACCESSORY SALES AND MAINTENANCE All persons operating aircraft engine, airframe and accessory maintenance facilities to the public for hire shall provide: 1 ) In case of airframe or engine repairs, sufficient hangar space to house any aircraft upon which such service is being performed . 2) Suitable inside and outside storage space for aircraft awaiting repair or maintenance or delivery after repair and maintenance have been completed . 3) Adequate shop space to house the equipment and machine tools, jacks, lifts and testing equipment to perform top overhauls as required for FAA certification and repair of parts not needing replacement on all single engine land and light multi-engine land general aviation aircraft. 4) At least one FAA certified air frame and power plant mechanic available during eight hours of the day, five days per week and on an "on call" basis as needed . 23 5) Facilities for washing, cleaning, and waxing aircraft if operator engages in said business. 6) Suitable equipment (i .e. tractors, tow bars, jacks, dollies, and other equipment as might be needed to remove the largest type of aircraft that normally could be expected) to promptly remove from the landing area any disabled aircraft as soon as permitted . 7) All current licenses and certificates issued by the F.A.A. for use in this particular operation shall be kept current at all times by the operator until such time as the operator's permit is relinquished or canceled . 8) Insurance coverage shall be required in the following amounts or in amounts as may be considered reasonable by the airport manager who shall be required to consult with an insurance professional prior to adjusting any amount: I 1=1 C31 see e0vel Cue be esiub'ffished oil U cWe by cuse beisis, m dingee .1 u, e soke OF each COMPREHENSIVE PUBLIC LIABILITY AND PROPERTY DAMAGE Bodily injury $500,000 each person $ 1 ,000,000 each accident Property damage $500,000 each accident Hangar Keepers $ 1 ,000,000 each accident (coverage depends on type and number of aircraft serviced at any one time) Such insurance shall be kept current at all times by the operator until such time as the operator's permit is relinquished or canceled . SECTION 9 . Item F: FLIGHT TRAINING All persons conducting flight training activities shall provide: I All required F.A.A. certifications and licenses as appropriate for the training which is proposed, i .e. single-engine, multi-engine, instrument rating, private license or commercial license. All current licenses and certificates issued by the F.A.A. for use in this particular operation shall be kept current at all times by the operator until such time as the operator's permit is relinquished or canceled . 2) A listing of the types of aircraft as may be required to give flight instruction. 24 3) Adequate office and classroom space for at least five students and proper rest room facilities. 4) Adequate mock-ups, pictures, slides, film strips or other visual aids necessary to provide proper ground school instruction, (instruction which will allow for passing the written portion of airman training) . 5) Insurance coverage shall be required in the following amounts or in amounts as may be considered reasonable by the airport manager who shall be required to consult with an insurance professional prior to adjusting any amount: bused o. a cuse by case revievy of proposed adivity . AIRCRAFT LIABILITY: Bodily injury $500,000 each person $ 1 ,000,000 each accident Property damage $500,000 each accident Passenger Liability $500,000 each passenger STUDENT AND RENTER PILOT COVERAGE COMPREHENSIVE PUBLIC LIABILITY AND PROPERTY DAMAGE Bodily injury $500,000 each person $ 1 ,000,000 each accident Property damage $500,000 each accident 6) Such insurance shall be kept current at all times by the operator until such time as the operator's permit is relinquished or canceled . SECTION 9 . Item G: CROP DUSTING AND SPRAYING Persons seeking to conduct crop dusting or spraying of agricultural chemicals shall be permitted to refuel planes at Fayetteville Municipal Airport, however, storage or transfer of agricultural chemicals at the Airport is prohibited due to lack of adequate facilities which meet EPA standards. SECTION 9 . Item H : AVIONICS SALES AND MAINTENANCE All persons conducting maintenance and sales of avionics equipment shall provide: 1 Suitable office space for operating and conducting sales and/or maintenance and the keeping of proper records in connection therewith. 25 2) Adequate facilities for servicing, repairing and sales of avionics equipment or satisfactory arrangements with other operators licensed by the Airport/Moyor on the Airport for such service, sales and repairs. 3) There shall be available, at least during eight hours of the working day, a properly certificated service person capable of demonstrating equipment for sale to the public and for repairing or servicing of avionics equipment. 4) The minimum stock of readily expendable spare parts, or adequate arrangements for securing spare parts within a reasonable time, required for the types of avionics supplied and sold. 5) Current up-to-date specifications and price lists for types and models of avionics supplied, sold , or repaired . 6) Proper check lists and operating manuals on all radio/novigafional equipment sold or repaired and adequate parts catalogued and stocked . 7) Any signs to be placed on Airport property shall be in compliance with all City of Fayetteville codes and ordinances and then be approved by Airport Management. 8) Insurance coverage shall be required in the following amounts or in amounts as may be considered reasonable by the airport manager who shall be required to consult with an insurance professional prior to adjusting any amount: 14ul 01 Me Wyel Oue 4 10" be es ub'as ed ot e a case by eme busis, ev li, ge d V 01 se si each ove, a Igoe Tl e , 4 win u n base coverage Fo lo"s. INSURANCE COVERAGE: Hangar Keepers Liability $ 1 000,000 each accident Products Liability $ 1 ,000,000 each accident NOTE: Insurance coverage limits shall reflect appropriate amount based on risk exposure. COMPREHENSIVE PUBLIC LIABILITY AND PROPERTY DAMAGE Bodily injury $500,000 each person $ 1 ,000,000 each accident Property damage $500,000 each accident Such insurance shall be kept current at all times by the operator until such time as the operators permit is relinquished or canceled . 26 2) All utilities are to be paid directly by the operator. 3) All building maintenance on Airport owned facilities is borne by the operator except structural repairs or repairs which are enumerated in individual lease agreements. Building maintenance on individually owned facilities shall be borne by the owner or operator. 4) Any improvements made to the leased premises, must first be approved by the Airport Manager and become the property of the Airport, unless otherwise specified, upon completion but must be maintained by the Operator. 5) Maintenance of the leased area shall be that of the operator. A certain amount of adjoining land is required to be leased as per plat drawings to be provided . 6) Maintenance of pavements constructed by the Airport will be maintained by the Airport. All others will be maintained by the operator. 7) All sublease agreements or assignments must receive prior written approval of the City Council . 8) Lessee and Sublessee shall each be required to carry public liability insurance as well as Hangar Keeper liability (or general liability if applicable) insurance, and provide certificates of such insurance to the City. Such certificates shall reflect the City as additional insured . Such public liability insurance shall be in amounts not less than $ 100,000 per person bodily injury and $300,000 per accident property or in amounts as may be considered reasonable by the airport manager who shall be required to consult with an insurance professional prior to adjusting any amount. Such Hangar Keeper or general liability insurance shall be of sufficient amount to cover the largest aircraft expected to be serviced . 9) Operators, in their operation and use of the Airport, will not, on grounds of race, sex, color, or national origin, discriminate, or permit discrimination against any person or group of persons in any manner prohibited by the Federal Aviation Regulations or any other low. 29 FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS FRED B. HANNAt MAYOR 4500 S. School Ave., Ste. A Fayetteville, AR 72701 Telephone: 501-575-8301 Fax: 501-575-8304 e-mail: alittle&i.fayetteville.anus Economic Development Department Alett S. Little, Director TO: Airport Board FROM: Alett Little, Economic Development Director DATE: October 3, 2000 SUBJECT: Fire Department Use of Airport Property for Training Center Contact with the US Forest Service in August, September and October has yielded no definite information on their plans for constructing/acquirmig an Air Tanker Base. It is understood that the Fire Department Action Requested: Approval of Fayetteville Fire Department Request to consider the present ARFF Station as Phase One of the Fayetteville Fire Tramimig Center. Staff Recommendation: Approval of the request with the provision that the Fayetteville Fire Department shall make every effort to accomodate the needs of the US Forest Service, provided the US Forest Service offers monetary compensation for use of the facility. FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS FRED R. HANNA, MAYOR 45M S. School Ave., Ste. A Fayeftevdle, AR 72701 Telephone: 501-575-Ml Fax: 501-575-9304 Economic Development Department Alen S. Little, Director TO: Airport Board FROM: Aleft Little, Economic Development Dirvetor DATE: July 31, 2000 SUBJECT: Lease of Airport Property for Fayetteville Fire Department Training Station A request has been received from the Fayetteville Fire Chief to designate the present ARFF Station as the Fayetteville Fire Department Training Center (Memo Attached). The request states that the Fire Department recognizes that the ARFF and its equipment was purchased with Federal Funds and that ownership is vested with the Fayetteville Municipal Airport; however, the request contains a request that the Fire Department have primary control over the station prior to the Fire Department investing additional fimds in developing the fitcility . An airport layout plan with a sketch of expansion area shown in yellow is attached as well as some information on the additional facilities the Fire Department would like to construct. This request was precipitated by marketing efforts which drew a federal agency to review our facilities at Drake Field. It is our understanding that Fayetteville is under consideration for the location of their fitcflity; however this process is in its infimcy. For example, it is not known whether the federal agency would prefer to locate in the existing facility or to build one of their own. It is known that a similar facility required the investment of about S4 million of US taxpayer's money. A preliminary proposal has gone out to agency, and in the proposal, estimated (incentive) first year revenues in excess of$25,000 would be expected. Discussions about the use of the ARFF Station have been ongoing throughout the transition period of commercial air service leaving Drake Field. Minutes from the Airport Meeting of June, 1999 and October, 1999 contain references to the ARFF Statiom Subsequent to the October _ meeting, the ARFF station was decommissioned and a NOTAM was issued'that ARFF protection required 24 hour notice. Action Requested: A request has been received from the Fayetteville Fire Chief to designate the present ARFF Station as the Fayetteville Fire Department Training Center. The Airport Board will make a recommendation for consideration by Mayor Fred Hanna. It is not known at this time 0 whether the Mayor will forward this item to the City Council for finther input. Staff Recommendation: Staff recommends balancing the needs of the Fayetteville Fire Department which has a specially trained ARFF team for Airport duty with the ability of the Airport to generate revenue from a group which may be able to share the facility. In order to accomplish this recommendation, staff believes that the most prudent action would be to delay making a recommendation on the request until October when information about use of the fficility by the federal agency should be more firm. It is not possible to determine the best course of action with the current outstanding issues and lack of data. This delay should not be an extreme inconvenience to the Fire Department as their anticipated ftinding occurs in 2004, well after we would expect to have firmer information from the federal agency. Items which could be resolved include: Control of the facility - who will be responsible for scheduling events and notification of airport staff and tower of same. Specifics about the request - agreement that the height of tower will not exceed 34', amount of land to be conunitted, public involvement in the development of the facility, etc. FAYETrEviLLE THE CFTY OF FAY=VILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Airport Board Mr. Rick McKinney, Chairman From: Mickey Jackson, Fire Chief Date: July 25, 2000 RE: R Muest To Have Ain)ort Fire Station Desigmated As The Fayetteville Fire Department TraiBiny Cente Since shortly after the Fire Department occupied the new fire station at the airport ffire Station #Y), we began working on plans for this to be our future Department Training Center. The location was good, in the City, but still removed from developed areas where training activities could be carried on without disnipting or being disrupted by other aviation. After moving out of Station 3 upon loss of commercial air service by the airport, we continued (and in fact, stepped up somewhat) those plans. The� airport fire station is a rather ideal place for our training center to be developed. In fact, the station itself, with its classroom, office facilities, apparatus bay, and livirig space is so conducive to what we want to do, we have informally dubbed it as 'Thase On&" of the planned center. Our five year capital improvement program budget contain fanding to develop phase two in 2004 (currently $378,000). Phase two would most likely consist of extension of the water main and installation of one or two additional fire hydrants, construction of a four or five story drill tower, construction of a concrete burn building, and development of an applicant agility test facility if the flinding would go that far. Later phases would include a drafting pit for testing pumpers, possibly a bum pit, confined space rescue scenario fitcilities, HazMat scenario fiLcilities, and others as would be identified by our rapidly changing field. Recent discussions have indicated there is something of an "ownership" issue related to the fire station and surrounding property which could present a major obstacle to our plans. Alett Little presents a convincing argument that the airport is the owner of everything on it and may have other plans for some of the property we planned to develop into the training center, We both believe that agreements could be worked out for another agency to use "our" facilities on the airport but of course, the Fire Department would be reluctant to invest large sums of money to develop the center without some assurance that we would maintain control over who uses it and how it get used. We seek that assurance from you at this time. Though I'm not sure of the best way to accomplish what we need, it's clear that we need come kind of commitment or assurance that we would have significant "say" about any use of the current fire station or any Page 2 Station 3 fiAure facilities we might develop on the airport. It is not our intention to eliminate airport management from having a say into this also. We're not asking for exclusive power here, just the right to maintain primary control over our investment. I might add in closing that our Department is using the station currently for frequent fire/rescue training classes and for ARFF review training for our ARFF Team members. The Fayetteville Police Department is also using it for various training functions, as is Central EMS. There is an EMT school going on there now on Tuesday and Thursday evenings from 6 to 10 p.m. This course takes four to five months to complete. Every use of the facility by anyone, however, is being coordinated by Terry Lawson, our Department Training Officer, whom I consider to be 'in charge" of the facility. Our Department pays the utility bills for the station, and operates and maintains the ARFF truck there. Perhaps from all these things we have incorrectly assumed we had the ownership/occupancy rights we now pursue. Again, we're not seeking exclusive power over the station, just an assurance that we can be in charge of it. Any help you can give will be greatly appreciated. If you need anything finther from me on this, please do not hesitate to call upon me at 575-8365 (city extension 365), or come by my office. Terry Lawson and I will be at the August 3, Airport Board meeting to discuss this matter ftirther and try to answer any questions that may come up. Thank you for your consideration of our request. MJ/ca cc: Fred Hanna, Mayor Alett Little, Airport Manager John Maguire, Administrative Services Director FAYETTEVILLE AIRPORT DEPARTMENT THE CITY 01 FAYETTEVILLE, ARKANSAS TO: Airport Board THRU: Alett Little, Economic Development Director FROM: Brenda Moss, Financial Coordinator 16pn DATE: October 2, 2000 SUBJECT: Financial Statements Please find attached financial statements through August 31 , 2000. The city's accounting department has not completed their final closing entries for the month of September and considers releasing reports with information after August 31 , 2000, as premature. It has been three months (an accounting quarter) since we issued financial reports to the Airport Board, so as to address your request of quarterly reports, we are releasing reports but with information available through August 31 , 2000. The accounting department has provided airport staff with an approved government reporting fonnat in which to present the financial information. Two important differences in this report and our last report are the amounts of net loss and the loss in operations. This report deducts our interest income and other income after depreciation instead of immediately from the total operating expenses. If the interest income and other income are considered as operating, the total deficit from operations would amount to $ 12,039.00 ($ 140,898 - 128,663 - 196 = 12,039) The total net income on the new report reflects the cost of depreciation. When the total amount of accumulated depreciation for this year ($658,773) is deducted from the total, an amount of net loss would be $ 122, 120.00. This net loss does include the disbursements made for the cost for our Capital Improvements Projects. 4500 SOUTH SCHOOL AVENUE, SUITE F a AIRPORT TERMINAL BUILDING * FAYETTEVILLE, AR 72701 PHONE 501 -718-7640 Ext. 5 & FAX 50 1 -718-7646 CITY OF FAYETTEVILLE, ARKANSAS AIRPORT FUND STATEMENT OF REVENUES AND EXPENSES FOR THE PERIOD ENDED AUGUST 31 , 2000 OPERATING REVENUES Rent $ 1625502 Fixed Base Operator 209603 Aviation Fuel 13�477 Others 3fi24 TOTAL OPERATING REVENUES 200,206 -------------- OPERATING EXPENSES Landside Operations: Personnel 97�040 Materials and Supplies 1 �359 Services and Charges 147�285 Maintenance 3�971 ---------- Total Landside Operations 2499655 ------------- Airside Operations: Personnel 52o2O8 Materials and Supplies 41 Services and Charges 29,051 Maintenance 91205 Minor Equipment 944 -------------- Total Airside Operations 91 ,449 TOTAL OPERATING EXPENSES 341 , 104 NET OPERATING INCOME (LOSS) BEFORE DEPRECIATION (140�898) DEPRECIATION EXPENSE 658�773 ---------- --- NET OPERATING INCOME (LOSS) (7999671 ) MM------------ NONOPERATING INCOME (EXPENSE) Interest Income 1289663 Other 196 -------------- TOTAL NONOPERATING INCOME (EXPENSE) 1289859 -------------- CAPITAL CONTRIBUTIONS (EXPENSE) Capital Contributions 462341 Capital Expenses (156�422) TOTAL CAPITAL CONTRIBUTIONS (EXPENSE) (110�081 ) -------------- NET INCOME (LOSS) $ (780�893) CITY OF FAYETTEVILLE, ARKANSAS AIRPORT FUND BALANCE SHEET August 31 , 2000 ASSETS Cash 300 Investments 3�855s941 Accounts Receivable 16�013 Due from Other Funds 14�741 Due from Other Governments 132fi39 Prepaid Expenses 119029 Restricted Assets - Passenger Facility Charges Cash 25894 Investments 134�345 Fixed Assets Property, Plant, and Equipment 22�0281830 Accumulated Depreciation (%71 %511 ) ---------------- TOTAL ASSETS $ 16�477�221 LIABILITIES AND FUND EQUITY LIABILITIES Accounts Payable 31 �054 Accrued Expenses 54�674 Due to Other Funds 4�434 Deferred Revenue - Passenger Facility Charges 137�239 ---------------- TOTAL LIABILITIES 2275401 FUND EQUITY Retained Earnings 4ffl9J26 Contributed Capital 11 �3607694 ---------------- TOTAL FUND EQUITY 16�24%820 TOTAL LIABILITIES AND FUND EQUITY 16�477�221 FAYETTEVILLE AIRPORT DEPARTMENT THE CITY 01 FAYETTEVILLE, ARKANSAS TO: Airport Board THRU: Alett Little, Economic Development Director pt./ FROM: Brenda Moss, Financial Coordinator gg ,O,n DATE: October 2, 2000 SUBJECT: Disadvantaged Business Enterprise (DBE) Program As the airport's sponsor, the City of Fayetteville is obligated to comply with all Department of Transportation(DOT)/Federal Aviation Administration (FAA) grant assurances including #37, Disadvantaged Business Enterprise (DBE). Entities receiving development grants from DOT/FAA must comply with all the assurances as the assurances are considered an integral part of the grants. Under the DBE assurance "the recipient shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR (Code of Federal Regulations) Part 26." The DBE program 's objective is to remedy past and current discrimination against disadvantaged business enterprises and provide a "level playing field" for these business enterprises in competing for DOT-assisted contracts. New rules and regulations concerning DBE participation were published in the Federal Register on February 2, 1999. CFR 49 Part 26 replaced 40 CFR Part 23 published April 30, 1992. The new regulations were in response to the Supreme Court's decision in the Adarand v Pena case of 1995 . Previous to this decision, DOT had set a 10 percent target goal for all contracts involving DOT assistance which the court ruled as setting a quota. DOT was required to develop new rules and regulations for DBE goal setting and to provide the grant recipients with the necessary information to develop a program based on information available on DBE's in each recipient's area. Airport staff has worked closely with the FAA since July 1999 in developing this program and goal. Our DBE goal was calculated at 1 . 12% which is very low, however, this goal is based on the number of DBE's located in our area and the past participation of DBE's in our DOT-assisted contracts. The reason for our low percentage is that very few certified DBE's live in our area and most of our contracts have not been large enough to encourage DBE's to travel long distances to participate in our projects. 4500 SOUTH SCHOOL AVENUE, SUITE F 9 AIRPORT TERMINAL BUILDING 9 FAYETTEVILLE, AR 72701 PHONE 501 -718-7640 Ext. 5 , FAX 501 -718-7646 The DBE goal will be reviewed and updated annually, but the DBE program will not change unless new regulations are implemented or if the City of Fayetteville or the Fayetteville Municipal Airport has a change in their policies which conflict with this program. Our previous DBE program was approved by Resolution No. 81 -88 passed and approved on November 1, 1988. Action Requested: The Airport Board's recommendation to approve the DBE program to be submitted for staff review and City Council approval. Staff Recommendation : The submitted DBE program be approved. U.S. Department Southwest Region Fort Worth Texas 76193-0000 of Transportation Arkansas 1-01.1isiana, New Mexico, Oklahoma, Federal Aviation Texas Administralion SEP 1 1 2000 Ms. Brenda Moss Financial Coordinator Fayetteville Municipal (Drake Field) Airport 4500 S. School, Suite F Fayetteville, AR 72701 Dear Ms. Moss: This letter is in reference to the disadvantaged business enterpfise (DBE) program for the Fayetteville Municipal (Drake Field) Airport. Based on our review, we have determined that the program meets the standards in 49 CFR Part 26, Department of Transportation regulations. Please forward a complete copy of your program to our office with all revisions, corrections, and changes. Your overall DBE goal of 1 . 12 percent for Airport Improvement Program (AIP) projects covers the period October 1 , 1999, through September 30, 2000. You are not required to submit regular updates to your program as long as you remain in compliance. However, if you do make significant changes to the program, please submit a revised program to our office for review. Since an annual review of your overall goal (FY 2001 ) was required on August 1 , 2000, please submit an updated goal and methodology as soon as practicable if you have not already done so. This submission should include steps I and 2; breakout of race-neutral and race- conscious participation with a supporting rationale on how the breakout was derived; and evidence of public participation. All of the above steps must be taken even if you determine that the overall goal will remain the same. You are not required to obtain concurrence by our office with your updated overall goal prior to implementation. Thus, once you have submitted your overall goal, you can solicit bids or proposals for AIP contracts after September 30, 2000, which include contract goals derived from a proposed overall goal. If you have any questions or need assistance, please contact Ms. Rosetta Francis-Robinson, External Program Manager, Civil Rights Staff, at (817) 222-5009. Sincerely, 6 AL Ruth Leverenz Regional Administrator, Southwest Region FAYETTEVILLE MUNICIPAL AIRPORT DISADVANTAGED ImSINU.SS ENTERPRISE PROGRAJ%I Definilions of Terms *["Ile Willis used in this program have the meanings defined in DOT 49 CFR 26. 5. Ot)jcctives/policystatcilicil ( ( 26 1 ,26� 23 ) 'fire City of Fayetievil le/Fayeitev i lie Municipal Airpoil-Drake Field has established a Disadvantaged Business Ernerprise ( DBI-) program in accordance with regula(rons of (he U.S. Deparmicrit ofTransportation ( DO 1). 49 (TR Par( 26. The City ofFayetteville has received Federal financial assistance from the Department of Transpoitallon. and as a condition of receiving this assistance, the City of Fayetteville has signed an assurance that it will comply with 49 CFR Part 26. It is the policy of the City of Fayettcville to ensure that DBEs, as defined in Par( 26, have equal oppoitunjues to receive and participate in DO I'-assistcd contracts. It is also our policy - I . To ensure nondiscrimination in the award and administration of DOT-assisted contracts: 2. To create a level playing field on which DBEs can compete fairly for DOT-assisted contracts; 3. Fo ensure that the DBE program is narrowly tailored in accordance wuh applicable law; 4. To ensure that only firms that fully meet 49 CFR Par( 26 eligibility standards are perroined to participate as DBEs; 5. To help remove barriers to (lie participation of DBEs in DOT-assis(cd contracts: and 6. To assist the development of firms that can compete successfully in the marketplace outside (lie DBF Program. The Airport 's Financial Coordinator has been delegated as the DBE Liaison Officer. In that capacity. the Financial Coordinator is responsible for implementing all aspects of the DBE program. Implementation of the DBE program is accorded the same priority as compliance with all other legal obligations incurred by the City of Fayetteville in its financial assistance agreements with the Department of Transporlation. The City of Fayetteville has disseminated this policy statement to the Fayetteville City Council and all fire departments of our organization. We have distributed this statement to DBE and non-DBE business communities that perform work for us on DOT-assisted contracts by running an advcriisement in a statewide newspaper. CITY OF FAYETTEVILLE By: Date Fred Hanna, Mayor Attest Date Heather Woodruff. City Clerk APPROVED AS TO SUBS I ANCE Dale _b:_�0 __ Alert Little. Ixononlic Developinctu Director Noodkcrimination . ( 26. 7 ) I lie city ol, Fayetteville will not exclude any person front participation in, deny any person tile bcIlcrils of. of otherwise discriminate against anyone in connection with the award and performance ol- any coiurac( covered by 49 CFR Part 26 on the basis of race, color, sex. or national origin In administering tile D13E Program, the City of Fayetteville will not directly. or through contractual or other arrangements, use criteria or methods ofadministration that have tile eflect of defeating or subsiannally impairing accomplishment of the objectives of (he DBF program with respect to individuals of a particular race, color, sex . or national origin . DIIE Program Updates. ( 26.21 ) We will continue to carry out this program unid all funds from DOT Financial assistance have been expended. We will provide DOT updates representing significaru changes in tire Program. Quo( as. ( 26.43 ) We do [lot use quotas in any way in tire adminis(ration of this DUE piogialn DBE Liaison Officer ( DBELO ) ( 26 25 ) [lie following individual has been designated as (he DBE Liaison Officcr: Brenda Moss, Financial Coordtnalor. Fayetteville Municipal Airport- Drake Field, 4500 S. School Avenue, Suite F, Fayetteville, AR 72701 . phone/1 501 718-7640 Ext. 5 . In that capacity, Ms. Moss is responsible for implemeraing all aspects of tire DBE program and ensuring that the Fayetteville Municipal Airport-Drake Field complics with all provisions of 49 CIT Part 26. Thc DBE liaison officer has direct, independent access to the City ofFayetieville's Economic Development Director concerning DBE program matters. Ilic City of Fayetteville is the sponsor for the Fayetteville Municipal Airport - Drake Field. All depar(mcius are available (o assist or advise the DBE Liaison Officer as necded. I lie Airport recruits engineers For cacti of our AIP projects who work and assist in the compliance ofthc Airport 's [)BE program. Me DBELO is responsible for developing, implementing, and monitoring the DBE program, in coordination with edict appropriate officials Duties arid responsibilities include the following: I Gathers arid reports statistical data arid other information as required by DO'E 2 . Sets overall annual goals. 3 . Ensures that bid notices and request for proposals are available to DBEs in a uniely manner. 4 . identifies contracts and procurement so that DBE goals are included in solicitations ( both race-neutral methods and contract specific goals ) and monitors results. 5. Participates in pre -bid meetings 6. Advises the Economic Development Director on DBE matters and achievernerus 7. Participates with the project engineer to de(enmine contractor compliance with good falill efforts 8. Maintains (lie aiiporl 's updated directory on certified DBFs ederal Financial Assistance Agreement Assurance. (26. 13 ) The City of Fayetteville has signed the following assurance. applicable to all DOT-assis(ed contracts and then adnimis(ration The City of Fayetteville shall not discriminate on the basis of race. color, national origin, or sex in the award and performance of any DOT-assisted contract or in the administration of its DBE Program or the requirements of 49 CFR Part 26. The recipient shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of DOT-assisted contracts. The recipient 's DBE Program, as required by 49 CFR Part 26 and as approved by DOT, is incorporated by reference in this agreement. hoplementation of (his program is a legal obligation and failure to carry our its terms shall be treated as a violation of this agreement. Upon notification to (he City of Fayetteville of its failure to carry out its approved program, the Department may impose sanctions as provided for tinder Par( 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 Q 1 U.S.C� 3801 el seq. ). DBE Financial Institutions. (26.27) The City of Fayetteville utilizes the publication, "Report ofthe Bank Commissioners of Arkansas," as a source of financial institutions. This register is published yearly by the Off-ice of State Bank Department. The DBE Liaison Officer will investigate the availability of any DBE Financial Institutions listed in [his register and recruit other interested DBE financial institutions by running advertisements at least once a year in a statewide newspaper. The Fayetteville Municipal Airport will use these mediums to initiate the investigation to the full extent of ser-vices offered by financial institutions owned and controlled by socially and economically disadvantaged individuals in our community and make reasonable efforts to use these institutions. We will also encourage prime contrac(ors to use such institutions which we have identified. To date we have identified no such institutions in our area, but will continue to search. Dircc(ory. ( 26.25 ) The Fayetteville Municipal Airpori-Drake Field will maintain and make available to interested persons a directory identifying firms eligible to participate as DBEs in our program. The directory lists the firm's name. address. phone number, and the types of work the firm has been certified to perform as a DBE. The directory will be revised in least annually. The airport uses the Arkansas Highway Department's directory of certified DBEs as the airport 's DBE directory. The directory will be available to contractors and the public on request and will be maintained at the Fayetteville Municipal Airport-Drake Field located at 4500 S_ School Ave., Suite F, Fayetteville, AR 72701 or by calling 501 -718-7640 ext. 5. Copies may also be obtained by calling the Arkansas State Highway and Transportation Department at 501 -569-2259. Required Contract Clauses. (26. 13, 2629) Contract Assurance. (26.13) nc Fayetteville Municipal Airport-Drake Field will ensure that the following clause is placed in every DOI'. assisted contract and subcontract: The contractor or subcontractor shall not discriminate on the basis of race, color, national origin. or sex in the performance ofthis contract. Me contractor shall carry out applicable requirements of49 CFR Part 20 in the award and administration of DOT assisted contracts. Failure by the contractor to carry oil( these 3 requirements is a material breach of this contract, which may result in the temimation of [his contract or such other remedy as (he recipient deenis appropriate. Prompt Pavoicrit. ( 26. 29) The Fayetteville Municipal Airport-Drake Field will include the following clause in each DOT-assis(ed prime Contract: Tire prime contractor agrees to pay each subcontractor tinder this prime contract for satisfactory performance of its contract no later than 30 days from the receipt ofeach payment the prime contractor receives from the City of Fayetteville. The prime contractor agrees further to return retainagc payment it) each subcontractor within 30 days after the subcontractor's work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the City of Fayetteville. This clause applies to both DBE and non-DBE subcontractors. Before any written approval for delay or postponement for payment is issued, both tire prime contractor and (lie subcontractor will be invited to discuss the disputed issues. The Airport will fully investigate our options with the City of Fayetteville 's Legal Department and the Federal Aviation Administration in the most expeditious time possible before written approval for delay or postponement of payment is given. Sanctions for Noncompliance: In the event of tire contractor's noncompliance with any terrins of a DOT-assisted prime contract, (he City of Fayetteville shall impose such Contract sanctions as it or the Federal Aviation Administration may determine to be appropriate, including, but not limited to: (A. ) Withholding of payments to the Contractor under the Contract until the Contractor complies, and/or (B. ) Cancellation, termination, or suspension of the Contract in whole or in part. Monitoring and Enforcement Mechanisms. (26.37) The Disadvantaged Business Enterprise (DBF) program for the Fayetteville Municipal Airport-Drake Field will be incorporated as part of the Specifications and Contract Documents on all DOT-assisted contracts. The inclusion of this program in the Specifications and Contract Documents provides the same sanctions for noncompliance to the DBE program as any other terim of any DOT-assisted contract. Submission of a bid on any federally assisted work advertised by the airport will obligate the Contractor who submitted the bid to use good faith efforts to meet the DBE goal published in the bid document. The Contractor will be required to submit the names, addresses, telephone numbers, E[Ns (Employer Identification Number), DBE Certification Numbers, the kind of work performed, and the amounts to be paid to all subcontractors participating as DBEs in the project at the time of contract execution. If no DBE participation is expected in the contract, the Contractor must submit proof at the time of contract execution of good faith efforts to obtain DBE participation. The Fayetteville Municipal Airport-Drake Field will bring to the attention of the Department of Transportation any false, fraudulent, or dishonest conduct in connection with the program which is evident to airport staff DOI' can at their discretion take steps (c.g , referral to the Department of Justice for criminal prosecution, referral to the DOT 4 Inspec(or General, action under suspension and debarment or Program Fraud and Civil Penalties rtiles ) provided In 26. 109. We also will consider similar action under our own legal authorities, including responsibility determinations in future contracts. Overall Goals. ( 26 45 ) Amount o( goal. The City of Fayetteville 's overall goal for FY2000 is the following: 5% of the Federal financial assistance we will expend in DOT-assisted contracts. Method fhe Fayetteville Municipal Airport-Drake Field used a weigh(ed average method (Attachment 45 Example 2 ) in calculate Our base figure for our DBE goal. Base Percentay ge: 1 . The weighted factor was derived by calculating the percentage ofthe cost expected to be expended in each SIC code for the estimated project costs for the year. 2. The second factor used in the formula for calculating our base figure was derived as follows: the numerator is the number of DBEs located in our four county area (Benton, Crawford, Madison, and Washington Counties) that can perfionn the kinds of work needed which were identified front (lie Arkansas State Highway and "t-ransportation DepartmeriCs directory for DBE. The denominator was derived using the number of individuals listed by the Census Bureau 's County Business Pattern database on the Internet. This calculation produced the relative-weighted availability ofDBE participation of .50 percent. Adjusted Base Goal: -Me airpon staffmade inquires at the Chamber ofConumerce and the Small Business Administration as to studies or records maintained on DBEs. No records are assembled to represent this group as a minority. A data search of the Census Bureau on the Internet revealed a minority population not including women in our four county area of approximately 3 .07 percent in 1990. A review of our recent let contracts for 1997 through 1999 indicate that with advertising outside of our immediate area, the airport can expect a participation of DBE activities as subcontractor� at a rate of at least 1 .74 percent ( 1997 accomplishment = 3. 16%, 1998 accomplishment= 0. 1999 accomplishment 2.06 % equals a 1 .74% yearly average)(Attachment A15). The average percentage of our base goal and the average ofour last three years accomplishments would indicate an achievable overall goal of 1 . 12% ((.005 + .0 1 74 )/2 = 1 . 1 2 )� After evaluating the above information, the City of Fayetteville[Fayetteville Municipal Airport's initial base rate goal has been adjusted to 1 . 12% to reflect as accurately as possible the DBE participation the airport staff considers obtainable. Process The Fayetteville Municipal Airport/Dralke Field will submit its overall goal to DOT on August I of each year Before establishing the overall goal each year, the airport staff will review the Disadvantage Busincss Enterprise Directory for changes in the number of available DBEs in our area. Staff will also review the contracts let for tile previous year, contact other airports in our vicinity. and any other persons or groups who might have knowledge concerning the availability of disadvantage and non-disadvaniaged businesses, [lie effects of disc rinii na tion oil opportunities for DBEs, and the airports efforts to establish a level playing field for the participation of DBFs. Following this process of determining our new goal, the airport staff will publish a notice of tile proposed overall goal in a statewide newspaper, informing the public that tile proposed goal and its rationale are available for inspection during normal business hours a( the airport office for 30 days following the date of the notice. and informing the public that the airport and DOT will accept comments on the goals for 45 days from the date ofthe notice. The notice will include addresses to which comments may be sell( and addresses where the proposal may be reviewed. All comments will be reviewed by tile anpoi t staff-, and if cornments warrant, changes will be nladc to the proposed goals. The overall goal submission to DOT will include a summary of information and comments received during this public participation process and the airport 's responses. Ihe airport will begin using the overall goal on October I of each year, unless other instructions have been teceived from DOT. Breakout of Estimated Race-Neutral and Race-Conscious Participation We estimate that, in meeting an overall goal of L 12%. we will obtain 0% from race-neutral participation and 1 . 12% through race-conscious measures. Since the Fayetteville Municipal Airport has not been able to reach our overall goals with race-neutral measures, we will continue to use contract goals in meeting our overall DBE goals. All ofour DOT-assisted contracts for the Airport include tile requirement ofgood faith efforts to meet our goal for DBE participation. Because of the few DBEs in the area, we receive very little response to the bids advertised and let. We do require the engineers to include DBE language in both specifications and advertisements that they initiate. We also place ads in newspapers encouraging DBE participation in our projects. I believe that the DBE participation that we do receive usually is a result of our efforts, the engineers, and the contractors in recruiting DBEs. Contract Goals The Fayetteville Municipal Airport-Drake Field will use contract goals to meet any portion of the overall goal the airport does not project being able to meet using race-neutral means. Contract goals are established so that, over the period to which the overall goal applies, they will cumulatively result in meeting any portion of our overall goal that is not projected to be met though the use of race-neutral means. The airport will establish contract goals only on those Dar-assisted contracts that have subcontracting possibilities. We need not establish a contract goal on every such contract, and the size of contract goals will be adapted to the circumstances of each such contract (e.g., type and location of work, availability of DBE 's to perform the particular type of work ). We will express our contract goals as a percentage of the Federal share of a DOT-assisted contract. 6 Good Faith Efforts. (26.53 Information in be submitted ['he City of Fayetteville treats bidder/offerors compliance with good faith efforts requirements as a matter of responsibiluy. Each solicitation for which a contract goal has been established will require the bidders/offerors to submit the following information at the time ofcontract execution I . The names and addresses of DBE firms that will participate in the contrac(; 2� A description of tire work that each DBE will perform; 3. The dollar amount ofthe participation of each DBE firm 's paruicipation � 4 . Wi men and signed documentation of commitment to use a DBE subcontractor whose participation it submits to meet a contract goal; 5. Written and signed confirmation from the DBE that it is participating in the contract as provided in the prime contractor's commitment; and 6. [ f the contract goal is not met, evidence of good faith efforts. of good faith Demonstration efforts The obligation offlic bidder/offeror is to make good faith efforts. The bidder/offeror can demonstrate that it has done so either by meeting the contract goal or documenting good faith efforts. The Airport's Financial Coordinator will be responsible for determining whether a bidder/offeror who has not met the contract goal has documented sufficient good faith efforts to be regarded as responsible. The DEB Liaison Officer will ensure that all information is complete and accurate and adequately documents the bidder/offeror's good faith efforts before the City of Fayetteville/Fayetteville Municipal Airpori-Drake Field commits to the performance of the contract by the bidder/offeror. Administrative reconsideration Within 5 days of being informed by The City of Fayetteville (hat it is not responsible because it has not docurrierned sufficient good faith efforts, a bidder/offeror may request administrative reconsideration. Bidder/offerors must make this request in writing to the following reconsideration officials: The Airport Board, 113 W. Mountain, Fayetteville AR 72701 , phone number 501 - 718-7640 Ext. 5. The reconsideration officials will not have played any role in the original determination that the bidder/offeror did not document sufficient good faith efforts. As part ofthis reconsideration, the bidder/offeror will have the opportunity to provide written documentation or argument concerning the issue of whether it met the goal or made adequate good faith efforts to do so. The bidder/offeror will have the opportunity to meet in person with our reconsideration officials to discuss the issue of whether it met the goal or made adequate good faith efforts to do so. We will send the bidder/offeror a written decision on reconsideration, explaining the basis for finding that the bidder did or did not meet the goal or make adequate good faith efforts to do so. The result of the reconsideration process is not administratively appealable to the Department ofTransportation. Good Faith Fffoils when a DBE is replaced on a contract. We will icquire a contractor to make good findi efforts to replace a DBE that is terminated or has otherwise falled it) complete its work on a contract with another certified DBE, to [lie extent needed to meet the contract goal We %vIII require the prime contractor to notify the DBE Liaison Officer immediately of the DBE*s inability or unwillingness to perform arid provide reasonable documentation . In this situation, we will require the prime contractor to obtain our prior approval of the substitute DBE arid to provide copies of new or amended subcontracts, or documentation of good faith efforts. If the contractor fails or refuses to comply in the time specified, our contracting office will issue an order stopping all or part of payment until satisfactory action has been taken. Counting DBE Participation. (26.55 ) We will count DBE participation toward overall and contract goals as provided in 49 CFR 26.55. Certification. (26.61 - 26.9 1 ) The Fayetteville Municipal Airpori will use the certification standards of Subpart D of part 26 and the certification procedures Of Subpart E of part 26 to determine the eligibility of firms to participate as DBEs in DOT-assisted contracts. To be certified as a DBE a firm must meet all certification eligibility standards. We will make our certification decisions based on the facts as a whole. Process Our certification application form and documentation requirements are found in Attachment _ To this program. For information about the certification process or to apply for certification, firms should contact: Brenda Moss 4500 S. School Avenue, Suite F Fayetteville AR 72701 Phone 501 -718-7646 Or Arkansas State Highway And Transportation Department P.O. Box 2261 Little Rock AR 72203-2261 Phone 501 -569-2259 The Arkansas Highway Department has certified all interested individuals who have inquired at the airport about DBE certification (see attached agreement with the State attachment #4). The airport will use the Arkansas Highway and Transportation Department's DBE directory to determine the eligibility of firms to participate as DBEs in DOT-assisted projects, and the Fayetteville Municipal Airport-Drake Field will continue to honor the certification completed by other entities as long as documentation can be provided. In the event we propose to remove a DBE 's cerfification. we will follow procedures consistent with 26.87.