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Home My WebLink About2000-09-07 - Agendas - Final AGENDA FOR THE AIRPORT BOARD MEETING 1 :30 p.m. Thursday, September 7, 2000 Conference Room Fayetteville Municipal Airport - Drake Field 4500 S. School Avenue I Call to Order: 2 . Approval of the August 3, 2000 minutes. 3 . Approval of the August 24, 2000 minutes of the Special Called Meeting. 4 . Old Business: a. Re-establishment of 3/4 mile minimums on Localizer 16. b. Update: Land Use Plan. A report will be presented at the October meeting. 5 . New Business: a. Introduction of Don Harris, FAA Southwest Region Project Manager- b. Presentation of the Airport's Year 2001 Submitted Budget. C. Discussion of the insurance requirements in the Airport's Minimum Standards. 6. Other Business: a. Staff Work: T-Hangars b. Staff Work: Contract for the construction of Ernest Lancaster Drive Extension. C. Staff Work: Lease with Wings Air, Inc. d. Staff Work: Marketing e. Staff Work: On Bid Specifications and advertisements for painting of hangars: 4230 S. School (Bellaire Maintenance Hangar) 4240 S. School (NW Ark. Technology Center - 2 n1 facility) f. Staff Work: FAA Airport Certification Inspection. 9. Joint Retreat with the Fayetteville City Council and Fayetteville Municipal Airport Board on September 26' at 5 :00 p.m. h. Arkansas Airport Operators Association (AAOA) 7' Annual Conference in Eureka Springs on September 17', 18" and 19'. i. Area Fly-In 's and Air Shows. 6. Adjourn. FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS FRED B. HANNA, MAYOR 4500 S. School Ave., Ste. A Fayetteville, AR 72701 Telephone: 501-575-8301 Fax: 501-575-8304 e-mail: alittle@ci.fayc"eville.ar.us Economic Development Department Alett S. Little, Director TO: Airport Board FROM; Alett Little, Economic Development Director PATE: September 5, 2000 SUBJECT: 2001 Budget Request The budget requested for the year 2001 is attached for your review. The budget includes target overruns of $56,727 for the Airport. Of the total target budget of $545,800.00, $403,908.00 are fixed costs (predeterntined costs from budget office, motor pool charges, and salaries - see exhibit 1 ) leaving $ 141 ,892.00 to fund all other Airport costs. Target overruns have been requested on the following schedule: 1 . Airside salaries: $25,35 1 .00. Even with the airport manager's salary reduced to V2 time, the budget is not large enough to cover personnel costs for existing personnel. 2. Landside Insurance: $3,859.00. Budget office states that this item should be $7, 141 ; however, last year our costs were $ 10,876.00. We added one 8 unit T-Hangar last year and two more are expected to go on-line in 2000. With our costs being $ 10,876.00 in 1999 and the addition of three additional buildings, we have budgeted $ 11 ,000.00 for insurance. 3 . Airside Motor Pool: $5,017.00. The Fleet Superintendent has stated that both the car and the truck are due to be replaced this year. This will create an increase in motor pool charges in the amount of the requested target overrun. 4. Landside Promotional Activities: $2,500.00. No fitinds were budgeted in the 2000 budget for this item because there was a surplus fi7om the 1999 budget available for use. It is critical that fitrids be available in this account for brochures and other forms of advertising. 5. Landside Travel and Tramimig: $ 10,000.00. Dale Frederick will continue to travel to promote Drake Field. The average costs of his travel to date has been $250.00 per trip. To travel 40 of the 52 weeks in 2001 will require an additional $ 10,000.00. 6. Landside Air Museum: $ 10,000.00. The 2000 budget included $3,000.00 for support of the Air Museum in 2000; however our expenses to date have been nearly $ 10,000. Airport currently pays utilities and budding maintenance for the Air Museum. We have tried to include a realistic number in the budget which represents actual costs to continue to support the Air Museum and we are working to find ways to reduce this cost to a maximum of $ 1 0,000.00/year. Action Requested: The Airport Board is requested to make a recommendation for action by the City Council for the year 2001 budget. Staff Recommendation: Staff recommends approval of the requested budget with special appreciation to Brenda Moss, Airport Financial Analyst, for her competence in preparing this financial document. EXHIBIT I Cost with set values in budget preparation manuak Cost Allocation-Landside $ 125�712 Cost Allocation-Airside 12t012 Radio Maintenance 11099 Vehicle, Buildings Insurance 79141 Personal Liability 41072 Audit Expense 7,500 $ 157,536 Motor Pool-Airside $ 22,098 Motor Pool-Landside 4,343 $ 26v441 Salaries-Landside $ 150,575 Salaries-Airside 63t156 Salary Contingency 6,200 $219,931 $403,908 Less Target Budget $545,800 Balance left for other Operation items $ 141 �892 C> C) 0 C) C) C> 0 C! ID 0 o 0 C> CD 0 C> C> C; (3� o C> C) C) o C> C> �o a� C> C> 0 (D Tr 0 w C) C$ C) C> 0 o o C) C> 0' C> C> C) C) C) C> C> 0 C) 0 0 C) C> 0 91 C> �o vr V7 C> 0 0 C) C) C> o C) C) C) 0 c) 0 C> ID 0 (D 0� "; 6 �6 6 \6 %6 kfj 6 m 0 Cs 0 0� C4 C4 \0 qr C) I C> U. cj� z r 0 Z: 0 En 0 LLI w a, CL, 0 LLI LU 0. 0 0 0 ta) COD En CZ 0 0 Cl) LLJ C) r > U 0 0 0 co F� k� X Cl) > > Z E CO rA Ln 0 0 0 0 00 00 00 r m m 0 �T4 U z CLO 96 fA C/3 0 LL) V) < LL) CITY OF FAYETTEVILLE, ARKANSAS REVENUE FUND DETAIL - Airport Fund Actual Budgeted Estimated Budgeted Account Number Account Title 1999 2000 2000 2001 --------------------- - ------------------------------------------------- 5550-0955-4104-00 Sales Tax Revenue 4,023 2�000 162 162 -------------------- -------------------- ------------------- --------------- ----- Total Taxes 4 ,023 2,000 162 162 -------------------- -------------------- -------------------- ---- --------------- Charges for Services ........... --------------W . '_--------------------------------------------- 5550-0955-4450-00 Rent 36,000 54 .000 60.000 63.000 5550-09554550-02 Rent-Terminal 1 , 100 6.300 7,500 7.500 5550-0955-4450-05 Landing Fees 334 0 500 500 5550-0955-4451 -00 Atlantic Southeast 6.968 0 0 0 5550-0955-4451 -02 Air Midwest 27.081 0 0 0 5550-0955-4451 -03 Northwest Airlink 10,299 0 0 0 5550-0955-4451 -06 Trans State Air 1 ,457 0 0 0 5550-0955-4451 -09 Ameringht 2.634 0 3.300 3.300 5550-0955-4452-00 Rental Cars 74 .613 0 0 0 5550-0955w4452-01 Limousine Service 2.542 0 0 0 5550-0955-4452-02 Air Terminal Parking 39,682 0 0 0 555OwO955-4452-03 Wash Facility 4 ,807 0 1 .200 1 .200 5550wO955-4453-00 Rental On T-Hangars 145.799 152.000 124 ,877 152.509 5550-0955-4454-00 Fixed Base Operator 27,471 27,480 27,471 27.471 5550-0955-4455-00 Rental FAA 25,909 0 25,909 25,909 5550-0955-4456-00 Aviation Fuel 29,627 17.520 16,200 16.200 5550-0955-4457-00 Ground Rent 0 0 0 0 5550-0955-4458-00 Restaurant Fees 10,000 0 0 0 5550-0955-4480-00 Adverlising Revenue 8.770 0 0 0 5550-0955-4481 -00 Telephone Revenue 5. 120 0 0 0 5550-0955-4483-00 Copier Revenue 122 0 0 0 5550-0955-4484-00 ATM Revenue 550 0 0 0 ------------MM------ ------------- ------ -------W------------ ----------------- Total Charges for Services 460.885 257.300 266.957 297.589 -------------------- -------------------- -------------------- -------------------- ----------------M--------- - ------------------------------------------------- 5550-0955-4981 -00 Cart Rentals 242 0 0 0 5550-0955-4999-00 Miscellaneous 4,966 1 .000 2.500 2.500 5550-0955m4999-99 Use of Fund Balance 0 2,604 ,228 0 ----------W--------- -------------------- -------------------- ----------------- Total Miscellaneous 5.208 2,605.228 2,500 2,500 W---------------- -------------------- -------------------- -------------------- Nonoperating Interest -----W------------------M - ------ ------------------ 5550-0955-6705-00 Interest - Checking 0 2,000 0 0 5550-0955-6708-00 Interest - Investments 157.518 95,000 100,000 80,000 5550-0955-6770-99 Unrealized gainlloss on Investments (7.625) -------------------- W------------------- -------------------- -------------------- Total Nonoperating Interest 149.893 97.000 100.000 80.000 ----------------- ---------W---------- ------ ------------- ----------------- CITY OF FAYETTEVILLE, ARKANSAS REVENUE FUND DETAIL - Airport Fund Actual Budgeted Estimated Budgeted Account Number Account Title 1999 2000 2000 200 1 Contributions/Grants ----------------------W---- - ------------------------------------------------- 5550-0955-6803-00 State Grants On Federal Project 48,574 60,000 63.579 36 . 111 5550-0955-6805-00 State Grants 179.859 13,715 0 71 .000 5550-0955-6820-21 Master Plan Update/Blower 7.396 41 ,515 0 0 5550-0955-6820-25 Airfield Lighting Project 322,090 563 22.700 0 5550-0955-6820-26 ARFF Building 262. 160 143.671 0 0 5550-0955-6820-27 Ramp Rehabilitation 282,690 4 ,692 38.500 0 5550-0955-6820-28 New Federal Grant 1 . 144,430 1 . 144 ,430 650.000 5550-0955-6881 -02 Gain/Loss Sale of Assets/due to change in Accounting Principal (737,861 ) 0 0 0 Due from Other Governments 0 0 0 0 -------------------- -------------------- -------------------- -------------------- Total Contribution slGrants 364 .908 1 ,408.586 1 ,269.209 757. 111 -------------------- ----------W--------- -------------W...... -------------------- Other Capital Funding Sources: 5550-0955- 1701 -05 Passenger Facility Charges/Reimburse 437 0 861 .296 135.000 Nonoperating Miscellaneous ---- --- - --- - -- ----- -555-0-0-9-55--6g8w0-00- - -V-eri-d-in-g-M-ach-in-e- Rev-enu-e------------- 129 0 0 0 5550-0955-6999-00 Miscellaneous 2 0 0 0 w------------------- -------------------- -------------------- -------------------- Total Nonoperating Miscellaneous 131 0 0 0 -------------------- -------------------- ----W--------------- -------------------- Grand Total Airport Revenues 985.485 4.370. 114 2.500. 124 1 . 137.362 General Government Department Airport Division Landside Operations Program Fund 5550 - Airport Program 3940 Program Description, Objectiyes.-and-Analys-is: Operate and maintain the airport under a Limitedl 39 Specification certificate in the most cost effective manner while insuring safety. Administer Federal and State Grant funds, tenant leases, budget expenditures and revenues, and maintain landside buildings and related grounds. Objectives include: administer airport resources, enhance public awareness, complete FAA mandated programs, administer and negotiate leases, provide for airport marketing and development, manage Federal and State grants, and provide oversight for the approved Passenger Facility Charge (PFC) program. Actual Budgeted Estimated Budgeted 1999 2000 2000 2001 Program Staff FLIII-Time Equivalent Positions 8.46 3.96 3.96 3.58 Program Expenditures Personnel Services 184,912 155�949 S 149,788 $ 1253224 Materials and Supplies 41131 12,415 5�200 59200 Services and Charges 20709 291 �490 293,788 250,528 Maintenance 16, 113 47�400 369700 31 ,850 Capital 9,917 0 21000 39950 Depreciation 861 ,889 19167,344 1 � 1 67�344 11272,408 1 284651 $ 1 6742598 S 126542820 1168%.160 Performance Measures Actual Budgeted Estimated Budgeted 1999 2000 2000 2001. Demand/Workload Scheduled Hours of Operation 3fi75 2�067 2�067 11984 Number of CIP Projects Managed 5 7 7 3 Number of Leases 95 68 68 77 Square Feet of Terminal Space 27�328 279328 279328 275328 Results Daily Hours of Operation 9 10 10 8 Number of CIP Projects Managed 5 7 7 3 Number of Active Fed. Gri. Projects 3 5 5 3 Number of Leases 63 68 77 77 Square Feet of Terminal Space Rented 300 300 900 900 General Government Airport Division Landside Operations Program Fund 5550 - Airport Program 3940 Actual Budgeted Estimated Budgeted 1999 2000 2000 2001 ----------- Personnel Services ----W--------_-w-----------W-W--WW----------------- 5100 00 Salaries and Wages 138,379 110, 174 $ 113,087 $ 84,945 5100 01 Salary Contingency 0 6,857 6,200 5102 00 Extra Services 5103 00 Overtime 1 ,028 1 ,176 673 616 5105 00 Social Security Taxes 10,591 8,573 8,760 8,540 5107 00 Insurance - Life 955 742 528 516 5108 00 Insurance - Health 12,792 9,560 9,560 10,564 5108 01 Insurance - LTD 642 499 520 507 5108 02 Insurance - AD&D 253 178 87 100 5109 06 Retirement Savings Plan 16,113 13,221 13,570 13,236 5111 00 Workers Comp Premium 41159 4,969 3,003 0 ----------------- ------------wwww --W--WW--------- ------ ----------- Total Personnel Services 184,912 155,949 149,788 125,224 ------------- --------------- --W-W---------- ------WW---------- Materials and Supplies ------------------------------------------------- ------ 5200 00 Office Supplies & Printing 2,236 7,000 2,000 2,000 5200 01 Copier Lease 0 0 5203 00 Cleaning Supplies 1 ,895 4,815 2,600 2,600 5204 00 Chemicals 100 100 100 5209 00 Software 500 500 500 ----------------- ----------------W ------- ----------------- Total Materials and Supplies 41131 12,415 5,200 5,200 ---------------- ----------------- --------- Services and Charges ----www......... ----------------------- 5301 00 Public Notification 0 500 500 500 5302 00 Uniforms & Personal Equipment 1 ,956 3,215 3,000 2,060 5303 00 Publications and Dues 245 1 ,520 1 ,420 11420 5304 00 Travel and Training 2,386 9,900 9,900 5,900 5304 01 Airport Board Travel 35 0 0 0 5307 00 Audit Expense 7,500 7,500 7,500 7,500 5308 03 Equipment Rental 0 0 0 5308 05 Cart Rental Expense 331 0 0 0 5310 00 Utilities 73,463 90,000 80.000 80,000 5310 01 Telephone Expense 5,656 7,000 5.000 5,000 5311 00 Insurance-Vehicles & Buildings 10,876 3,706 11 ,000 7,141 5311 01 Insurance-Self 500 500 500 5311 02 InsurancewPersonal Liability 1 ,476 7,931 6,000 4,072 5314 00 Professional Services 500 3,000 750 1 ,500 5315 00 Contract Services 2,879 4,380 4,380 4,280 5319 00 Bad Debt Expense 1 ,000 500 500 5329 00 Employee Recognition 100 100 100 5331 00 Motor Pool Charges 5,727 3,549 3,549 2,051 5331 01 Replacement Charges 3,423 1 ,601 1 ,601 2,292 5338 00 Air Museum Expense 9,972 3.000 10,000 0 5342 00 Promotional Activities 0 5,000 0 5399 00 Cost Allocation 81 ,264 143,088 143,088 125,712 ------------ --- ---W-w---___ Total Services and Charges 207,689 291 ,490 293,788 250,528 --------------- -------- ---------------- -----_ General Government Airport Division Landside Operations Program Fund 5550 - Airport Program 3940 Actual Budgeted Estimated Budgeted 1999 2000 2000 2001 ---—------------ ---------—----- —------WW-W-- ---------- Maintenance --------—----------—--------------------------------W—W 5400 00 Buildings & Ground Maint. 14,454 46,000 35,000 30,100 5401 00 Office Machine Maint. 758 800 800 850 5403 00 Vehicle & Machine Maint. 690 300 600 600 5407 00 Maint of Small Equip 211 300 300 300 --------------- ---- ----- -----W-W---------- ----------—w----- Total Maintenance 16, 113 47,400 36,700 31 ,850 ---------- W-W--W-—-------- Total Operations Before Capital and Depreciation 412,845 507,254 485,476 412,802 ----------------- -----------w----- -------w---------- Capital -----------------------------------------------------WWW-W- 5890 00 Minor Equipment 9,917 0 2,000 3,950 --W-W------------ ----------------- ---------W—W---- ---ww------------- Total Capital 9,917 0 2,000 3,950 ----------------- ------------www ------------------ Depreciation w---W-WW-W-W-W-w------------------ -------W-W—------- 5950 00 Depreciation 861 ,889 1 , 167,344 1 , 167,344 1 ,272,408 W--W---—--—----- -—----------WW-W- Total Depreciation 861 ,889 1 ,167,344 1 ,167,344 1 ,272.408 -------ww------W- W--W------------- -W--W------------- --------------w--- Total $ 1 ,284,651 $ 1 ,674,598 $ 1 ,654,820 $ 1 ,689,160 Fund 5550 - Airport Program 3940 Explanation of Accounts Code Account Name Item Description Cost ........11 --------------------------------------- ------------------ ----------------- --- --- -------- ------------ ---------- --------- 520000 Office Supplies & Prm, Copy paper & preprinted forms $ 500 Badge Supplies & Film 0 Printing/Marketing Items & Newsletter 0 Stationery/business cards Soo Federal Express/Emerg Overnight 100 Computer & Fax Supplies 400 Misc pens/pencilslpads/elc 500 ---------------- 2.000 ------------------- 5203 00 Cleaning Supplies Mops, towels 500 Paper products, misc 800 Chemicals and cleaners 500 Can liners & trash bags 800 ------------------- 2.600 ------------------- 5302 00 Uniforms & personal equip Uniform allowance 1 .000 Misc. safety items 300 Coveralls 400 Boots 360 Rainsuits ------------------- 2.060 --------- ---- 5303 00 Publications & Dues AAAE dues 610 AAOA dues 180 SEC Dues 0 Airt-ines 0 ACI membership 0 RAA dues 0 Nat] Business Aircraft 0 Daily newspapers 0 Misc Books/publ. 100 AOL 280 MBAA dues 250 ----------------- 1 .420 ------------------ 5304 00 Travel & Training Employee ed. benefit 0 Nat'l AAAE annual cool. 0 SEC workshop/Board Mtg. 0 Fin & Eco Conf/Board Mtg. 0 Nat'l Arpts. Conf. 0 Travel-State/Fed Grts 900 Spec conf/wrkshps FAR 139 0 ACI Annual Conference 0 Federal Grt funds & mtgs 3,000 Annual Chamber Wash. Cent. 0 RAA Annual Conference 0 AAOA Conference 2,000 Marketing Client Visits 0 ------------------- 5.900 Fund 5550 - Airport Program 3940 Explanation of Accounts Code Account Name Item Description Cost ....—--- -------------------------------------- ------------- --------------------- ----- -------- ------------- ----------- ------- 531001 Telephone Expenses Telephone lines/bills emg. portables and cell telephone expenses 5.000 ----------------- -- 5.000 -- ------------ 5314 02 Professional Services Misc Engineering/Prof Services 1 .500 Marketing Industry Data 0 ------------ 1 .500 ------------------- 5315 00 Contract Services Muzak 0 Fire Alarm 800 Plant & Flower Bed Maint. 400 Carpet Cleaningf-rerminal 500 Pest ControlrTerminal 580 HVAC Maint. Contract 2.000 ------------ 4 .280 ------------------- 532900 Emp. Recognition Safety Awards 100 Employee of the Quarter 0 Appreciation Dinner 0 ------------------- 100 ------------------- 5400 00 Building & Grnds. MainL Auto door maintenance 1 .000 Flowers to plant 600 Fire alarm system repairs 700 Parking area light. repairs 2. 100 Close loop boiler trmt. 1 .500 Landside pavement repairs 1 .700 Paint/parking areas/bldgs 15.000 Servicesfpvmt. marking etc. 1 .500 HVAC Maintenance 6.000 Security Camera Maint. 0 ------------------- 30. 100 ------------------- Equip. & Misc Office 2,000 5890 00 Minor Equipment Misc Hanctools 250 Lawn Mower 200 Weedeater Soo Radios(2 handheld & 2 Mobile) 1 .000 ------------- ...– 3.950 General Government Department Airport Division Fund 5550 - Airport Airside Operations Program Program 3950 Prograni-Uqscfiptiou,-Obje�qtiv—e�.-"w-Analysis: To operate and maintain the airfield portion of the airport in compliance with FAR Part 139 Federal Regulations, while assuring facility availability to both large aircraft (with more than 30 seats) and small aircraft. The objectives include preventative maintenance programs, daily inspections and record keeping, airfield mowing to specified heights, operation and maintenance of lighting and sign systems, pavement and marking maintenance, and a "O" deficiency rating on all airfield inspections. The airport consists of 650 acres, with 275 acres managed through this program. 125 acres are mowed by staff to assure proper visual access for pilots and animal control and the remaining 150 acres are mowed for hay by the fanner who also rents approximately 170 additional acreage on the airport. The program includes all paved movement areas, lighting systems, fencing, snow removal, 80 hangar units, pilot's briefing room with restrooms. Actual Budgeted Estimated Budgeted 1999 2000 2000 2001 Program Staff Full-Time Equivalent Positions 2.54 2.04 2.04 1 .92 Program Expienditures Personnel Services $ 73,033 $ 803417 $ 82�834 S 63, 156 Materials and Supplies 31302 5,000 49500 2�000 Services and Charges 16%993 379093 34�843 369093 Maintenance 16� 140 38, 194 24�200 26,799 Capital 0 0 29000 1 �000 621,K68 7-7 1-60,70-4 $:M��_3 $ :::�24�048 Performance Measures Actual Budgeted Estimated Budgeted 1999 .2000 2000 -- -- 2001 Demand[Workload- Operate One Airport to FAR I Part 139 Specifications Standards Results Number of Inspections Performed 735 365 365 260 Number of Lights/Signs Maintained 467 467 467 467 Miles of Fence Maintained 4.5 4.5 4.5 4. 5 Airside Acreage Mowed 275 225 125 125 Number of Airfield Deficiencies 0 0 0 0 General Government Airport Division Airside Operations Program Fund 5550 - Airport Program 3950 Actual Budgeted Estimated Budgeted 1999 2000 2000 2001 --------------- ---------------- Personnel Services Personnel Services -------------ww-w-ww-w........ ----------------------- 5100 00 Salaries and Wages $ 55,073 $ 61 ,112 $ 63,227 47,531 5102 00 Extra Services 5103 00 Overtime 622 829 865 1 , 108 5105 00 Social Security Taxes 4,135 4,769 4,935 3.745 5107 00 Insurance m Life 405 410 296 222 5108 00 Insurance - Health 5,984 5,596 5,596 4,592 5108 01 Insurance - LTD 272 276 291 219 5108 02 Insurance - AD&D 88 92 37 35 5109 06 Retirement Savings Plan 6,454 7,333 7,587 5,704 ------------ ---- ----------M------ ----------ww------ -------WW-W-W--- Total Personnel Services 73,033 80,417 82,834 63, 156 ----------------- ----------------- ----w-w--------- -----w----------- Materials and Supplies ----------------www--w----------------------- ------------- 5204 00 Chemicals 3,217 4,000 4,000 1 ,000 5212 00 Signs 85 1 ,000 500 1 ,000 ----------------- ------------ -----------�--w ----------- ------ Total Materials and Supplies 3,302 5,000 41500 2,000 ---------------- -------------- Services and Charges ---M--------W-Ww-ww-------------M---------------- 5303 00 Pubs and Dues 285 0 0 0 5304 00 Travel and Training 104 0 0 0 5308 03 Rent of Equipment 4,000 2,000 2,000 5314 00 Professional Services 691 1 ,000 750 1 ,000 5315.00 Contract Services 0 0 4,000 5331 00 Motor Pool Charges 11 ,212 9,536 9,536 9,536 5331 01 Replacement Charges 11 ,209 7,545 7,545 7,545 5399 00 Cost Allocation 14,292 15,012 15.012 12,012 5399 01 Fire Station Allocation 132,200 0 0 M----- M- ......w---- ----------- Total Services and Charges 169,993 37,093 34,843 36,093 ----------------- --------------www- Maintenance -------w---w-----ww-w---- --------------------------------- 5400 00 Buildings & Ground Maint. 9,043 27,267 17,800 17,800 5402 00 Radio Maintenance 1 ,593 1 ,527 2,000 1 ,599 5403 00 Vehicle & Machine Maint. 1 ,656 5,000 3,000 5,000 5405 00 Lighting Equipment Main. 3,848 4,000 1 ,000 2,000 5407 00 Maint of Small Equip 0 400 400 400 ------------ .... ... .........w- Total Maintenance 16, 140 38,194 24,200 26,799 Total Operations Before Capital and Depreciation 262,468 160,704 146,377 128,048 ............ Capital ---------------------- ------------------ 5890 00 Minor Equipment 2,000 1 ,000 -------------- Total Capital 0 0 2,000 1 ,000 ---------------- ----------------- ------...w--- -----------w------ Total $ 262,468 160,704 148,377 129,048 Fund 5550 - Airport Program 3950 Explanation of Accounts Code Account Name Item Description Cost ---------- --------------------—----------------- -------—--------- --- ---- ----- ------------ 520400 Chemicals Urea 1 ,0 00 1 .000 ----------- 521200 Signs Required secur & dir signs 1 ,000 1 ,000 ---------- ----—-- 5304 00 Travel & Training Airside Operations 0 Security Training 0 Fire Dept Rescue Training 0 0 5314 00 Professional Services Misc. professional svc. 1 ,000 1 ,000 5400 00 Bldg. & Grnds. Maint. Misc Repair/Maintenance 1 ,000 RPZ tree removal 0 Hangar doors/auto gates 6,300 Cost of Services i.e. dirt 0 139 Compliance 4,000 Painting & marking 0 Pavement maintenance 4,000 Environmental Regulation Compliance 2,500 17,800 -—---------MM----- Misc repairs/Air radios 500 5402 00 Radio Maintenance System Costs and Repairs 1 ,099 1 ,599 5403 00 Vehicle and Machine Maint Fuel/Oil/Minor Parts 5,000 w- 5.000 ----------M--- 5405 00 Lighting Equipment Maint Airfield Lighting 3,000 Generator 1 ,000 4,000 5407 00 Small Equipment Maint. Repairs to Small Equipment 400 ------—--------- 400 General Government Department Airport Division Fund 5550 - Airport Capital Expenditures Program Program 3960 Program Description, Objectives, and-Analysis: Capital Expenditures Program captures the cost associated with capital improvements to the Airport infrastructure, buildings, and fixed assets. Actual Budgeted Estimated Budgeted 1999 2000 2000 2001 Progra!11 Staff Full-Time Equivalent Positions 0.00 0.00 0.00 0.00 Program Expenditures Services and Charges $ 28�521 S 185�498 $ 185,498 $ 71 ,000 Maintenance 15,519 715080 71 ,080 0 Capital 11500,836 2�278s234 21278,234 824�000 $ 115443876 $ 215342812 225343812 $ 895,000 Cap.ital-prp�crj-cxpcnditur�s—(Q"2 -00-include.- Federal Grant & Local Matches 32,000 Professional Services 70tOOO New Federal Grant 650�000 Individual Hangar 142,000 Public Notification 19000 $ 8951000 0 General Government Airport Division Capital Expenditures Program Fund 5550 - Airport I Program 3960 Actual Budgeted Estimated Budgeted 1999 2000 2000 2001 ------------- ----W-WW-W-------- ---------------- Materials and Supplies w-W-WWWW--------------M---------- ----------------------- ---------- ---------------- ----W------------- ----------W------- $ 0 $ 0 0 $ 0 ----------------- --------W-W---- -----�-W---------- -----W----------- Services and Charges 5301 00 Public Notification 570 1 ,000 1 ,000 1 ,000 5314 00 Professional Services 27,951 184,498 184,498 70,000 -------------- -------- 28,521 185,498 185,498 71 ,000 ----------- --------------- ----------- Maintenance ---------------W------------------------------------------- 5400 00 Maintenance 15,519 71 ,080 71 .080 --WW--W---W----W ----W------------ -----W----------- Total Maintenance 15,519 71 ,080 71 ,080 0 ------- ----------------- -------M---------- Total Operations Before Capital and Depreciation 44,040 256,578 256,578 71 ,000 -------------- W-WWWW--WWW------ ---------------- Capital w--W--Ww-------------------------------- --------- 5801 00 Fixed Assets 51 ,987 66,497 66,497 5804 00 Building Costs 491 ,446 728,437 728,437 142,000 5830 00 Bldg Improvements 8,723 7820 21 Master Plan Update/Snowblow 8,218 46, 128 46, 128 0 7820 24 Runway 34 Safety Area 0 625 625 0 7820 25 Airfield Lighting Rehab 347,185 159,634 159,634 0 7820 26 ARFF building construction 292,740 0 0 0 7820 27 Terminal Ramp Rehabilitation 297,343 5.213 5,213 0 7820 28 New Federal Grant 0 11271 ,700 1 ,271 ,700 682,000 5890 00 Minor Equipment 3,194 0 0 --------------- -------- ------- Total Capital 1 ,500,836 2.278,234 2,278,234 824,000 W-------WW-- Total $ 1 ,544,876 2,534,812 $ 2,534,812 895,000 Fund 5550 - Airport Program 3960 Explanation of Accounts Object --Co-d-e -A-cc-oun-I--N-am W e WWW-----WW--------W ------M—-------- -Item-Des-cri-ption WW-- -----M--------W-----W M------Cost W-- -- W-W-- W ------ 531400 Professional Services Professional Services Required $ 70,000 for Project Formulations etc.. W---------- 70,000 ------WW-—------- 5400 00 Maintenance ------------------- 0 -----------—W-W- 5801 00 Fixed Assets ---WW-W---—------- 0 W---W--W------ 5804 00 Building Costs T-Hangar Expansion 0 Individual Hargar 142,000 ---WW--WWW--W------ 142,000 ------------—-—W- 7820 25 New Federal Grant Federal Grant / Local Matches 32,000 Pavement Rehabilitation 315,000 Other New Federal Grant 335,000 682,000 --------—-W-W—Ww- --------------- - TOTAL AIRPORT CAPITAL $ 894,000 TARGET OVERRUN ( BUDFORM TO ) Department . General Government Fund . I . Airport Program ( s ) . Landside Operations Prepared by Brenda Moss /Alett Little Account Number : 5550 3940 5100 00 Cost , I I . . : $ 25 , 351 . 00 Priority . . . 1 DESCRIPTION OF REQUEST The Airport staff requests a target overrun to cover the cost of the current personnel that we have employed . JUSTIFICATION OF REQUEST Dale Frederick will be a half - time employee and will be actively marketing the airport . This will leave the airlport with even fewer employees to perform the work duties necessary to continue the operation of the airport . Even with his salary reduced back to oart - time , our budget is not large enough to cover all personnel costs without leaving deficient funding in other categories . TARGET OVERRUN ( BUDFORM TO ) Department . General Government Fund . . . . . Airport Program ( s ) . . : Landside Operations Prepared by . : Brenda Moss /Alett Little Account Number : 5550 3940 5311 00 Cost . . . . . $ 3 , 859 . 00 Priority . . . 2 DESCRIPTION OF REQUEST The Airport staf - requests a target overrun of $ 3 , 859 . 00 Lo help fund Lhe increase raLes to the Insurance for Vehicles & Buildings . JUSTIFICATION OF REQUEST The Budget Preparation Manual states that the cost for this budget item should be $ 7 , 141 , however , last year the cost was $ 10 , 876 . 00 . An additional T - hangar unit has been completed this year , and two more are expected to be finished early in the year of 2001 . With the cost being $ 10 , 876 . 00 in 1999 and with the additional buildings that will be complete by the Year 2001 , the airport has budgeted $ 11 , 000 . 00 Eor this line item . TARGET OVERRUN ( BUDFORM TO ) Department . General Government Fund . . . . . Airport Program ( s ) . . : Airside Operations Prepared by . : Brenda Moss /Alett Little Account Number : 5550 3950 5331 00 $ If817 . 00 5550 3950 5331 01 $ 3r2OO . 00 Cost . . . 5 , 01V . 00 Priority . 3 DESCRIPTION OF REQUEST The Airport staff reQuests a target overrun for the additional motor pool charges for the year of 2001 . JUSTIFICATION OF REQUEST Bill Oestreich , Fleet Operation Superintendent , has stated that the car and truck at the airDOrt need to be replaced this year with newer models . This Will create a total increase in our motor pool charges on the Airside of $ 5 , 017 . 00 ( Motor pool . acct . 45331 . 00 by $ 1 , 817 . 00 and replacement cost , acct 45331 . 01 by $ 3 , 200 . 00 ) . TARGET OVERRUN ( BUDFORM TO ) Department . General Government Fund . . . . . Airport Program ( s ) . . : Landside Operations Prepared by . : Brenda Moss /Alett Little Account Number : 5550 3940 5342 00 Cost , . . . . 2 . 500 . 00 Priority . . . 4 DESCRIPTION OF REQUEST The Airport staff reouests a target overrun for the line item of promotional activities . JUSTIFICATION OF REQUEST It is a critical geriod of time at the airport and additional funds for promotional activities are necessary to provide information about the airport to attract new tenants who will provide for the growth and development of Drake Field . Brochures and other Promotional items make the airport ' s name visible and memorable to Prospective tenants . No funds were budgeted for the 2000 budget in this category , but we had $ 5 . 000 . 00 which were rolled forward from 1999 . TARGET OVERRUN ( BUDFORM TO ) Department . General Government Fund . . . . . Airport Program ( s ) . . : Landside Operations Prepared by . : Brenda Moss /Alett Little Account Number : 5550 3940 5304 00 cost . . . . . 10 , 000 . 00 Priority . . . 5 DESCRIPTION OF REQUEST The Airport staff requests a target overrun for the line item of travel and training . JUSTIFICATION OF REQUEST Dale Frederick will continue to travel to various states though the year 2001 recruiting new tenants for the Airport . His previous trips this year have averaged approximately $ 250 . 00 each . Next year he has anticipated that at total of forty triips will be made resulting in approximately $ 10 , 000 . 00 needed to finance these efforts . It is critical that the airDort has a reipresentative actively delivering the message that Drake Field is interested in businesses wanting to locate in Northwest Arkansas TARGET OVERRUN ( BUDFORM TO ) Department . General Government Fund . . . . . Airport Program ( s ) . . : Landside Operations Prepared by . : Brenda Moss /Alett Little Account Number : 5550 3940 5338 00 Cost . . . . . $ 10 , 000 . 00 Priority . . . 6 DESCRIPTION OF REQUEST The Airport staff requests a target overrun for the Support of the Air Museum . JUSTIFICATION OF REQUEST The Air Museum has depended on the Airport for many years to help pay the cost of their operations . The funds help pay the utilities and the maintenance on the facility . These funds are important this year as other organizations have reduced the level of donations they have given in the past . The 2000 budget included only $ 3 , 000 for the Air Museum , however , the maintenance on che building and the utility costs are projected to be about $ 10 . 000 for 2000 . V FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS FRED B. HANNA, MAYOR 4500 S. School Ave., Ste. A Fayetteville, AR 72701 Telephone: 501-575-8301 Fax: 501-575-8304 e-mail: alittle*61ayetteville.ar.us Economic Development Department Alett S. Little, Director TO: Airport Board FROM: Alett Little, Economic Development Director DATE: September 5, 2000 SUBJECT: Minimum Standards - Insurance Requirements The Airport Board and the City Council have adopted Minimum Standards for Airport operation and for tenants on the Airport. It has come to the attention of staff that all standards are not being enforced. Action Requested: The Airport Board is requested to either: 1 . Revisit Minimum Standards with a view to deciding if the Standards are what need to be enforced or 2. Instruct staff that their review of April, May is final and to assure staff that the Standards, as written, are what the Airport Board wishes to have enforced. Staff Recommendation: Mini*murn Standards (and one specific item was insurance requirements) were reviewed at the April and May 2000 Airport Board meetings. The revised standards were forwarded to City Council and by resolution dated June 6, 2000, they were adopted. It was decided, based on staff research, that the nuimmums for insurance now required at Drake Field meet the industry standard and that these minimums should not be changed. Staff recommends that the Airport Board study the attached excerpts fi7om the mmiltnurn standards and be prepared to discuss this item at the October meeting. Staff seeks assurance that the Airport Board will back them up if actions are taken to enforce Intruirnum. standards. Staff also notes that there are growing areas of storage of items (boats, cars, etc.) not related to airport business. Staff would also appreciate knowing if Airport Board wishes to see general maintenance and cleanliness addressed in mi'mmum standards. MINUTES OF THE AIRPORT BOARD MEETING May 4, 2000 MEMBERS PRESENT: RICK McKINNEY , DON LYALL, FRANK BURGGRAF, CHARLES WALLACE MEMBERS ABSENT: TRUMAN SMITH STAFF PRESENT: DALE FREDERICK, BRENDA MOSS, JANET JOHNS, TANYA POSEY, LOUISE POWERS OTHERS PRESENT: JULIE TRIBBLE-KIX 104 ; KEN SCHOSSOW - WINGS AVIONICS , INC. ; LORA BELL-BELL-AIRE; GARY COOK- FAYETTEVILLE AIR; MATTHEW WAGNER-NW ARK. TIMES; DAVID DEWER & ZINA STARR-ARK. CORN MAZES ; TERRY COLLIER - TENANT ; BARRY WEST-TENANT ; JOHN K_ALAGIAS-ARK. AIR MUSEUM ; JOHN P. (PAT) ROSS- ROSS EXECUTIVE AVIATION, INC. McKINNEY : ITEM #I : Call to Order ITEM #2 : Minutes of the April 6, 000 meeting A motion to approve the minutes was made by Mr. Burggraf and seconded by Mr- Wallace. The motion carried. ITEM #3 : Old Business a.. Revised Airport Minimum Standards MOSS : Explained first draft of the revisions had removed the word "aeronautical and replaced it with commercial when referring to businesses locating on the airport. Other changes removed sections and language that dealt with airlines and associated businesses. The final changes in the first draft of the revision had removed the insurance requirements and would have allowed insurance to be set by the exposure that business experienced. Staff surveys of other airports and insurance companies and public comments have shown that the insurance requirements need to be listed in the Minimum Standards, so they have been added back to this draft document. McKINNEY : A motion to approve the revised Minimum Standards for the Airport was made by Mr. Burggraf and seconded by Mr. Lyall. The motion carried . r RESOLUTION NO, 78-00 A RESOLUTION ADOPTING THE UPDATED "MINIMUM STANDARDS FOR OPERATIONS AND COMMERCLkL ACTIVITIES11 FOR THE FAYETTEVILLE MUNICIPAL AIRPORT-DRAKE FIELD REPLACING THE CURRENT DOCUMENT AND ITS REVISIONS. BE IT RESOLVED BYTHE CITY COUNCIL OFTHE CITY OF FAYETTEVILLE, ARYCANSAS : Section 1 . That the City Council hereby adopts the updated "Minimum Standards for Operations and Commercial Activities" for the Fayetteville Municipal Airpori-Drake Field replacing the current document and its revisions. A copy of the minimum standards is attached hereto marked f7 Exhibit "A" and made a part hereof PASSED AND APPROVED this 60' day of June 2000. APPROVED: By: Fred Hanna, Mayor ATTEST: By- Heather Woodru ityvc in fire, rescue or other emergency training when provided by the Fayetteville Fire Department or the Airport Staff and as required by FAR 139 . 8) Shall provide for the adequate and sanitary handling and disposal , in accordance with State and Federal standards, away from the Airport, of all trash, waste, and other materials, including but not limited to used oils, solvents and other waste materials. The piling or storage of crates, boxes, barrels, and other containers will not be permitted within the leased premises . 9) The operator must provide all security items required by Part 107 of the Federal Air Regulations and the Airport Security Plan . SECTION 9 . Item B : MULTIPLE SERVICE PROVIDERS/COMBINATION ACTIVITIES At least one fixed base operator at Fayetteville Municipal Airport shall perform the services and meet the requirements prescribed by the following sections : ITEM A. Fuel and oil sales; ITEM C . Aircraft charter and taxi service; ITEM D. Aircraft engine, airframe and accessory sales and maintenance; ITEM E. Aircraft rental and sales; and ITEM F. Flight training . This is not to be construed as an exclusive right. No person shall be prohibited from the service and maintenance of his or her own aircraft and equipment, as long as this service or maintenance complies with all regulations set forth in this document and the applicable State, Local and Federal regulations. Said Fixed Base Operator shall abide by all rules, regulations and operating practices set forth by these Standards, and all City, State and Federal regulations incorporated by reference herein and all specific terms as provided in their Lease agreement. Insurance minimums for a Fixed Base Operation shall be set at $ 2,000,000 Hangar Keepers Liability and Public Liability Insurance, with the City of Fayetteville listed as an additional insured. This can be adjusted from time to time commensurate with activity levels and Airport usage, (coverage may increase dependent on type and number of aircraft serviced at any one time). 20 SECTION 9 , Item C : AIRCRAFT CHARTER AND TAXI SERVICE Persons operating aircraft charter and taxi service shall provide : I Passenger lounge, rest room and telephone facilities. 2) Adequate table, desk or counter for checking in passengers, handling ticketing or fare collection, and the proper handling of luggage . 3) Shall have available properly certificated suitable aircraft with properly certificated and qualified operating crew, one of said crew shall be located at the Airport and on an "on call" basis as may be necessary for on demand charter. 4 ) Insurance coverage shall be required in the following amounts or in amounts as may be considered reasonable based on a case by case review of proposed activity: AIRCRAFT LIABILITY: Bodily injury $500,000 each person $ 1 ,000,000 each accident Property damage $500,000 each accident Passenger liability $500,000 each passenger COMPREHENSIVE PUBLIC LIABILITY AND PROPERTY DAMAGE Bodily injury $500,000 each person $ 1 000,000 each accident Property damage $ 500,000 each accident 5) Such insurance shall be kept current at all times by the operator until such time as the operator's permit is relinquished or canceled. 6) All current licenses and certificates issued by the F.A.A. for use in this particular operation shall be kept current at all times by the operator until such time as the operators permit is relinquished or canceled. 21 0- SECTION 9. Item D: AIRCRAFT RENTAL AND SALES Persons conducting aircraft rental and sales activity shall provide: I Suitable space for consummating sales and/or rentals and the keeping of the . proper records in connection therewith . 2 ) Hangar storage space for of least one aircraft to be used for sales or rental . 3) For rental, at least one airworthy aircraft suitably maintained and certificated . 4) For sales activity of a new aircraft, a sales or distributorship franchise from a recognized aircraft manufacturer of new aircraft and at least one demonstrator model of such aircraft. 5) Adequate facilities for servicing and repairing the aircraft or satisfactory arrangements with other operations licensed by the Airport/Mayor on the Airport for such service and repair. 6) There shall be available, at least during eight hours of the working day, a properly certificated pilot capable of demonstrating new aircraft for sale. Current medical and airman 's certificate checks are required prior to the rental of any aircraft. 7) The minimum stock of readily expendable spare parts, or adequate arrangements for securing spare parts, within a reasonable time, required for the type of aircraft and models sold . 8) Current up-to-date specifications and price lists for types and models of new aircraft sold. 9) Proper check lists and operating manuals on all aircraft rented and adequate parts catalogue and service manual on new aircraft sold . 10) All current licenses and certificates issued by the F.A.A. for use in this particular operation shall be kept current at all times by the operator until such time as the operator's permit is relinquished or canceled, 22 1 ) Insurance coverage shall be required in the following amounts or in amounts as may be considered reasonable based on a case by case review of proposed activity: AIRCRAFT LIABILITY: Bodily injury $500,000 each person $ 1 000,000 each accident Property damage $500,000 each accident Passenger Liability $500,000 each passenger COMPREHENSIVE PUBLIC LIABILITY AND PROPERTY DAMAGE Bodily injury $ 500,000 each person $ 1 ,000,000 each accident Property damage $500,000 each accident 12) Such insurance shall be kept current at all times by the operator until such time as the operator's permit is relinquished or canceled. SECTION 9, Item E: AIRCRAFT ENGINE, AIRFRAME . ACCESSORY SALES AND MAINTENANCE All persons operating aircraft engine, airframe and accessory maintenance facilities to the public for hire shall provide: I In case of airframe or engine repairs, sufficient hangar space to house any aircraft upon which such service is being performed . 2 ) Suitable inside and outside storage space for aircraft awaiting repair or maintenance or delivery after repair and maintenance have been completed . 3) Adequate shop space to house the equipment and machine tools, jacks, lifts and testing equipment to perform top overhauls as required for FAA certification and repair of parts not needing replacement on all single engine land and light multi-engine land general aviation aircraft. 4) At least one FAA certified air frame and power plant mechanic available during eight hours of the day, five days per week and on an "on call" basis as needed . 23 OF