HomeMy WebLinkAbout2000-08-06 - Agendas - Final AGENDA FOR THE AIRPORT BOARD MEETING
August 6, 2000
1 :30 p.m.
Fayetteville Municipal Airport
Terminal Conference Room
4500 S. School Avenue
Cal I to Order.
2 . Approval of the July 6, 2000 minutes.
3 . Old Business:
a. Re-establishment of 3/4 mile minimums on Localizer 16.
&13doZ6 b. Recommendation on Lease Agreement with Wings Air for terminal space.
C. Recommendation on Lease Agreement with Wings Air for ground lease.
4. New Business:
a. Presentation by Fayetteville Fire Department for a training school on airport
property.
b. Request by Charlie Caldwell for Airport Board recommendation on payment for
electric modification of T-Hangar.
5 . Other Business:
a. Update on Staff Work: Marketing Program
b Update on Staff Work: Land Use Program
C. Update on Staff Work: Sale of Fire Truck
d. Update on Staff Work: T-Hangars "F" and "G"
6. Adjourn.
LEASE AGREEMENT
Above Ground Fueling Facility
This Agreement made and entered into at Fayetteville, Arkansas, the _ day of
2000, by and between the City of Fayetteville, Arkansas, 113 W. Mountain,
Fayetteville, Arkansas, 72701 , hereinafter referred to as the "Lessor," and Wings Air, Inc. Attn. :
R.M. Schossow, P.O. Box 064, Lowell, Arkansas, 72745, hereinafter referred to as "Lessee,"
WITNESSETH:
1 . Leased Premises. For and in consideration of the rents, covenants and agreements
herein entered into and agreed upon by the Lessee as obligations to the Lessor, the Lessor lets,
leases and demises unto Lessee, subject to the terms and conditions contained herein, the
following described property situated in Washington County, Arkansas:
A certain tract of land 108.7 feet by 130 feet located at the Fayettevifle Municipal
Airport/Drake Field and more particularly set forth and shown on Exhibit "A"
attached hereto and made a part hereof
Lessor reserves the fight to take such action as may be necessary to protect the aerial
approaches of the Fayetteville Municipal Airport/Drake Field, hereinafter referred to as "Airport",
against obstruction in accordance with the applicable standards and/or requirements.
Lessor also reserves for itself and its licensees, an Avigation casement in, over and across
the airspace above the Leased Premises and the unrestricted right to subject the leased Prerrdses
to such Airport noise and vibration as may result from the flight of aircraft, warm up of engines,
testing of motors and other aviation related activities.
Lessee, its representatives, agents, invitees and licensees, shall have the right of ingress
and egress to and fi7om the leased Premises. Lessor reserves the right to close any means of
ingress and egress, so long as other reasonable means of ingress and egress to the Leased
Premises are available to Lessee.
2. Use. Lessee shall have use of the Leased Premises as follows:
A. Lessee shall be entitled only to use the Leased Premises for lawful purposes
related to the activities of a fueling facility.
- Aviation Fuel shall not be sold for non-aeronautical purposes.
B. Subject to Federal Aviation Adn mi 'stration, hereinafter referred to as "FAA"
and Airport Security and Airport Operational Rules, Airport Minimum Standards, Regulations
and Procedures, Lessee shall be entitled to use, on a nonexclusive basis, public areas of the
Airport and runways, taxiways, aprons, fighting navigation aids, and other facilities necessary for
the operation of aircraft and activities related to Lessee's business as a fueling facility.
C. Lessee shall require all of its agents, employees, contractors and invitees
entering the Leased Premises to comply with the Airport Rules and Regulations established by the
Airport and the FAA as they currently exist, and as may be amended.
D. Lessee shall conduct its operations in an orderly and proper manner so as not
to annoy, disturb, or be offensive to others at or surrounding the Airport.
E. Lessee shall take all reasonable measures to keep the sound level of its
operations as low as reasonably possible.
F. Lessee shall not permit the accumulation of any rubbish, trash or other waste
material on the Lease premises.
G. Except in tanks and in the manner approved by appropriate governmental
authorities, Lessee shall not store any gasoline or other material likely to give off fumes or gases
or any material likely to constitute a fire, safety or security hazard on the Leased Premises.
H. Lessee shall not cause or permit any hazardous material or hazardous
substance to be disposed of on the Leased Premises by Lessee, Lessee's agents, employees,
contractors or invitees.
3. Term of Agreement. The term of this Agreement shall be:
A. Initial Term. A period of one year commencing on the date of this Agreement,
and expiring at midnight on unless otherwise tenninated, canceled or
extended as set forth herein below.
B. Option to Exten Lessee shall have the option to extend the Lease Term for
three (3) consecutive three (3) year terms, under the same terms and conditions of this
Agreement, provided:
(1 ) Lessee has complied with and performed all conditions, covenants, and
terms of this Agreement without any uncorrected defaults if known to Lessee, or any defaults that
are not otherwise in the process of being resolved in the manner provided in this Agreement.
(2) Notice of Lessee's intent to renew has been made in writing to Lessor
at least one hundred twenty (120) days prior to the expiration of the term.
(3) A recommendation of renewal has been made by the Airport Board
after completion of a performance review made in accordance with the Performance standards set
forth in Paragraph 5 of this Agreement.
4. Rental Charges, Fees and Utilities. The following rentals charges and utilities shall be
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paid by Lessor:A. Rental Charges. Lessee shall pay an annual rental charge in the sum of three
hundred eighty-four dollars ($384). Such sum may be paid monthly on or before the first day of
each month at the rate of thirty-two dollars ($32), with the first payment due upon taking
possession. Rental charges shall increase each anniversary year in the amount of three and one-
half percent (3 1 /2%), until expiration or termination of this Agreement. A delinquency charge
will be imposed on all payments not received by the close of business on the tenth day after the
due date. Such delinquency charge shall be the maximum amount allowable under Arkansas law.
All payments shall be delivered to: Fayetteville Municipal Airport, 4500 S. School Ave.,
Fayetteville, AR 7270 1 .
B. Fees. Lessee shall pay flowage fees as set forth in Section 91 . 16, of the Code
of Fayetteville, and as may from time to time hereafter be amended.
C. Utilities. Lessee shall be responsible for the installation, relocation,
modification and maintenance of all utility services to or on the Leased Premises. This shall
include any janitor services, power, gas, telephone, electricity, heating, water, sewer, storm water
and all other utility services not enumerated specifically. Lessee shall pay as the same become
due, all utility and other charges incurred in the operation, maintenance, use, occupancy, repair
and upkeep of the Leased Premises and the improvements located thereon.
5. Performance Standards. Lessee shall meet the following performance standards:
A. Minimum Standards. Minimum Standards pursuant to Section 91 . 15, of the
Code of Fayetteville, made a part hereof as if set forth word for word herein.
B. Emergency Number Posted. Post a toll-free phone number at the fueling site
for 24 hour emergency service for the facility.
C. Resvonse Time. Provide assistance within one hour of receiving a call.
D. Customer Service Training. Provide instruction and training to employees in
generally accepted courtesy and proactive customer response methods.
E. Customer Service. Employees shall treat customers with generally accepted
courtesy and proactive customer response methods.
6. Grievance Committee/CoWlaints
A. A three-person committee is established to hear customer complaints. This
committee meets on an as needed basis. Complaints will be considered by this committee and
every effort will be made to resolve the problem. If a resolution cannot be found, then the
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complaint will be forwarded to the Airport Board, and then to the Fayetteville City Council if
necessary.
B. Lessee will keep a record of all complaints from customers concerning any
aspect of the fuel facility. If a complaint is received by the Airport, the Airport will notify the
Lessee in writing and provide a copy of the notice to the Chairman of the Grievance Committee.
On a monthly basis the lessee will submit a report to the Airport that will include records
of any complaints, and what action was taken to mitigate the problem.
7. Signage. All signage shall require prior written approval from Lessor,
8. Improvements. All improvements to the Leased Premises, whether by addition or by
removal, shall require prior written approval from Lessor.
9. Inspection. Lessor shall have the right to inspect the Leased Premises during all
reasonable hours.
10. Maintenance. Lessee at all times shall keep in a clean and orderly condition and
appearance all of the Leased Premises and any improvements. Such maintenance shall include but
not be lmiuited to mowing and nuisance abatement.
11 . Fuel Ledgers and Audits.
A. Ledper. A fuel ledger Nvill be submitted on a monthly basis. This ledger will
include the date fuel was delivered, the fueling agent, the total gallons delivered and a copy of the
bill of lading or other documentation which confirms the total gallons delivered.
B. Audit. Lessee agrees to furnish Airport, annually, certified statements which
show the total fuel delivered to the Leased Premises for the preceding calendar year. Should the
Lessee fad to fijmish the Airport with the certified statements within three (3) months, Lessee
agrees to pay the Airport the sum of $ 100 per day until the certified statements are received.
12. Surrender of Possession: Holdinp, Ove . At the expiration or termination of this
Agreement, Lessee agrees to surrender possession of the Leased Premises peacefully and
promptly to the Lessor in as good condition as existed at the effective date of this Agreement,
normal wear and tear excepted. Lessee shall, at it5s own expense, remove all pumps, tanks,
equipment or other property installed by Lessee.
If Lessee shall hold over after the termination of this Agreement, the Lessor may allow
Lessee to remain on the pren-�ises as a month-to-month tenant at will. During such tenancy,
Lessee shall pay to the Lessor the rentals, fees and charges set by the Airport, or such amount as
the parties may otherwise agree to in writing, and Lessee shall be bound by all of the additional
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provisions of the Agreement insofar as they may be pertinent.
13. Indemnit . Lessee shall indemnify, protect, defend and hold completely harmless, the
City, the Airport, and its trustees, councilors, officers, agents and employees from and against all
liability, losses, suits, claims, judgements, fines or demands arising from inJury or death of any
person or damage to any property, including all reasonable costs for investigation and defense
thereof (including attorney fees, court costs, and expert fees), of any nature whatsoever arising
out of or incident to this Agreement, including but not limited to hazardous substances, Lessee's
use or occupancy of the Airport premises, the rights, licenses, or privileges granted Lessee herein,
or the acts of omissions of lessee's officer, agents, employees, contractors, subcontractors or
licensees, regardless of where the injury, death or damage may occur. The Lessor shall give
notice to Lessee of any such liability, loss, suit, claim or demand, and Lessee shall defend same
using counsel reasonably acceptable to the Lessor. No word, sentence, paragraph or phrase shall
be construed to waive that tort immunity as set for under Arkansas Law. The provisions of this
section shall survive the expiration or early termination of this Agreement.
14. Insurance. Lessee shall maintain in force during the Term and any extended term
public liability and property damage insurance in comprehensive form as reasonably may be
required by the Lessor and outlined in the Airport Minimum Standards. The insurance shall be
issued by an insurer licensed to do business in the State of Arkansas. Proof of insurance shall be
provided to the Airport. Further, no change or cancellation of the insurance shall be made without
30 days notice to the Airport.
15 . Governmental Requirement
A. Governmental Requirements - General. Lessee shall comply with all
Governmental Requirements applicable to Lessee's use and operation of the Leased Premises.
Without ffiniting the generality of the foregoing, Lessee shall at all times use and occupy the
Airport in strict accordance with all laws, rules, regulations, intimmum standards, and security
plans that may be imposed by the FAA, the Airport, the state, federal or city government with
respect to the Airport and operations thereof, including but not limited to procuring all licenses,
franchises, certificates, permits, and authorizations necessary to conduct business.
B. No Liability for Exercise of Powers. The Lessor shall not be liable to Lessee
for any dir nitition or deprivation of its rights which may result from the proper exercise of any
power reserved to the Lessor in this Agreement or by reason of governmental requirements;
Lessee shall not be entitled to terminate this Agreement by reason thereof, unless the exercise of
such power shall interfere with Lessee's rights hereunder so as to constitute a tenniriation of this
Agreement by operation of law.
C. Nondiscriu'riation. Lessee, and its successors in interest, and assignees, as part
of the consideration hereof, hereby do covenant and agree, as a covenant running with the land,
that in the event facilities are constructed, maintained or otherwise operated on property
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described in this Agreement for a purpose for which a Department of Transportation program or
activity is extended or for another purpose involving the provisions of similar services or benefits,
Lessee shall remain and operate such facilities and service in compliance with all other
requirements imposed pursuant to Title 49 CFR Part 2 1 , Nondiscrimination in Federally-Assisted
Programs of the Department of Transportation-Effectuation of Title VI of the Civil Rights Act of
1964, as said regulations may be amended.
Lessee, and its successors in interest, and assignees, as a part of the consideration hereof,
do covenant and agree hereby, as a covenant running with the land, that: ( 1 ) no person shall be
excluded from participation 4 denied the benefits of, or otherwise be subjected to discninunation
in the use of said facilities on the grounds of race, color, creed, national origin, sex or disability;
(2) in the construction of any improvements on, over or under such land, and the furnishings of
services thereon, no person shall be excluded from participation in, denied the benefits of, or
otherwise be subjected to discrimination in the use of said facilities on the grounds of race, color,
creed, national origin, sex or disability; (3) Lessee shall be responsible for maintamiing the Leased
Premises and services in a manner which complies with the parties' respective obligations under
14 CFR Part 382, NONDISCRIMINATION ON THE BASIS OF HANDICAP IN AIR
TRAVEL, under the Uniform Federal Accessibility Standards (UFAS), or substantially equivalent
standards; under 49 CFR part 27, NONDISCRIMINATION ON THE BASIS OF HANDICAP
IN PROGRAMS AND ACTIVITIES RECEIVING OR BENEFITTING FROM FEDERAL
FINANCIAL ASSISTANCE; and under 42 U.S.C.S. §§ 12101 , et seq., THE AMERICANS
WITH DISABILITIES ACT of 1990, or a substantially equivalent standard; and (4) Lessee will
be responsible for any alterations and/or construction made during the initial lease period or any
extensions or renewal within the demised space, the subject of this Lease, which may be mandated
by or necessary to meet the requirements of the statutes and regulations cited above and other
relevant Federal, State or local laws, statutes and regulations cited above and other relevant
Federal, State or local laws, statutes and ordinances that relate to disabled accessibility standards.
To the extent applicable, Lessee assures that it will undertake an Affirmative Action
Program as required by 14 CFR Part 152, Subpart E to ensure that, on the grounds of race, color,
creed, national origin or sex, no person shall be excluded from participating in any employment
activities covered in 14 CFR Part 152, Subpart E. Lessee assures that it will require that its
covered suborganizations provide assurances to the Airport that they similarly will undertake
Affirmative Action Programs and that they will require assurances from their suborganizations as
required by 14 CFR Part 152, Subpart E to this same effect.
16. Assiminiz, Sublettiniz and Encumberiniz. Lessee shall not assign this Agreement in
whole or in part, nor sublease all or any part of the Leased Premises, nor permit oth6r persons to
occupy said Leased Premises or any part thereof, nor grant any license or concession for all or any
part of said Leased Premises, without the prior written consent of the Lessor, which consent shall
not be unreasonably withheld.
17. IndeWndent Contractor.. This Agreement shall not be deemed or construed to create
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any relationship or joint venture or partnership between the parties, to give the Lessor any interest
in the business of Lessee, or to grant to Lessee any powers as an agent or representative or the
City or Airport for any purpose or to bind the City or the Airport. Lessee shall be an independent
contractor owning and operating its business as herein described.
18. Termination for AiUNrt Purpose . Lessee agrees and understands that, by reason of
the broad public interest in the efficient maintenance, operation and development of the Air-port,
the lessor hereby expressly reserves the right to modify or to terminate this Agreement upon a
determination by the Airport that the Leased Premises are needed for Airport construction of
development.
In the event the Lessor elects to modify or terminate the Agreement, Lessee shall
surrender the Leased Premises, or any portion thereof designated, to the Lessor within ninety (90)
days from receipt of notice. The Lessor shall use its best efforts to provide Lessee with
comparable replacement premises at the Airport and at a comparable rate not to exceed those
rates set forth in this Agreement. All other terms and conditions of this Agreement shall apply to
the replacement pren-dses.
Lessor shall pay the reasonable expenses incurred by Lessee in relocating and/or removal
of equipment and slab and foundation improvements upon modification or ternrination for airport
purposes as set forth herein above. Reasonable expenses are those expenses that are necessary to
physically move and relocate the Lessee to a new location on the Airport.
19. Miscellaneous
A. Severability. In the event any provisions of this Agreement shall be held invalid
or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or
render unenforceable any other provision hereo� unless such holding shall materially affect the
rights of either party as set forth herein.
B. Entire Apreement; Modification. This Agreement expresses the entire
understanding of the Lessor and Lessee concerning the Leased Premises. Neither the Lessor nor
Lessee has made or shall be bound by any agreement or any representation to the other
concerning the Leased Premises or the subject matter hereof which is not set forth expressly in
this Agreement. This Agreement may be modified only by a written agreement of subsequent date
hereto signed by the Lessor and Lessee.
C. Non-Waiver. Neither the waiver nor any forbearance of remedy by the Lessor
of any breach of Lessee of any provision hereof shall operate as a waiver for any other breach by
Lessee.
D. Execution of Counterparts. This Agreement simultaneously may be executed in
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several counterparts, each of which shall be an original and all of which shall constitute but one
and the same instrument.
E. Choice of Law. This Agreement shall be construed and enforced in accordance
with the laws of the State of Arkansas.
F. Force Ma�eure. Neither the Lessor nor Lessee shall be deemed in violation of
this Agreement if it is prevented from performing any of the obligations hereunder by reason of
embargoes, shortages of material, acts of God, acts of the public enemy, acts of superior
governmental authority, weather conditions, floods, riots, rebellions, sabotage, or any other
circumstances for which it is not responsible or which are not within its control, and the time for
performance automatically shall be extended by the period the party is prevented from performing
its obligations hereunder.
G. Binding Effect. This Agreement shall be to the benefit of and shall be binding
upon the Lessor, Lessee and their respective successors, and assignees, if such assignment shall
have been made in conformity with the provisions of this Agreement.
IN WITNESS WHEREOF, the Lessor and Lessee have executed this Agreement on the
day of_, 2000.
City of Fayetteville
B
Fred Hanna, Mayor
ATTEST:
Heather Woodruff, City Clerk
Wings Air, Inc.
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FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
FRED B. HANNA, MAYOR
4500 S. School Ave., Ste. A
Fayetteville, AR 72701
Telephone: 501-575-8301
Fax: 501-575-8304
Economic Development Department
Alett S. Little, Director
TO: Airport Board
FROM: Alett Little, Economic Development Director
DATE: July 31 , 2000
SUBJECT: Lease of Airport Property for Fayetteville Fire Department Training Station
A request has been received from the Fayetteville Fire Chief to designate the present ARFF
Station as the Fayetteville Fire Department Training Center (Memo Attached). The request states
that the Fire Department recognizes that the ARFF and its equipment was purchased with Federal
Funds and that ownership is vested with the Fayetteville Municipal Airport; however, the request
contains a request that the Fire Department have primary control over the station prior to the Fire
Department investing additional fitnds in developing the facility . An airport layout plan with a
sketch of expansion area shown in yellow is attached as well as some infortnation on the
additional facilities the Fire Department would like to construct.
This request was precipitated by marketing efforts which drew a federal agency to review our
facilities at Drake Field. It is our understanding that Fayetteville is under consideration for the
location of their facility; however this process is in its infancy. For example, it is not known
whether the federal agency would prefer to locate in the existing facility or to build one of their
own. It is known that a similar facility required the investment of about $4 million of US
taxpayer's money. A preliminary proposal has gone out to agency, and in the proposal, estimated
(incentive) first year revenues in excess of $25,000 would be expected.
Discussions about the use of the ARFF Station have been ongoing throughout the transition
period of commerciall air service leaving Drake Field. Minutes from the Airport Meeting of June,
1999 and October, 1999 contain references to the ARFF Station. Subsequent to the October
meeting, the ARrF station was decortimissioned and a NOTAM was issued that ARFF protection
required 24 hour notice.
Action Requested: A request has been received from the Fayetteville Fire Chief to designate the
present ARFF Station as the Fayetteville Fire Department Training Center. The Airport Board
will make a recommendation for consideration by Mayor Fred Hanna. It is not known at this time
whether the Mayor will forward this item to the City Council for further input.
Staff Recommendation: Staff recommends balancing the needs of the Fayetteville Fire
Department which has a specially trained ARFF team for Airport duty with the ability of the
Airport to generate revenue from a group which may be able to share the facility. In order to
accomplish this recommendation, staff believes that the most prudent action would be to delay
making a recommendation on the request until October when information about use of the facility
by the federal agency should be more firm. It is not possible to determine the best course
of action with the current outstanding issues and lack of data. This delay should not be an
extreme inconvenience to the Fire Department as their anticipated funding occurs in 2004, well
after we would expect to have firmer information from the federal agency.
Items which could be resolved include:
Control of the facility - who will be responsible for scheduling events and notification of airport
staff and tower of same.
Specifics about the request - agreement that the height of tower will not exceed 34', amount of
land to be committed, public involvement in the development of the facility, etc.
BURGGRAF: Suggested a facility similar to a truck stop, with rooms that could be rented
out at a moderate cost for overnight stops by pilots.
COLTRDIN : Said he had prepared a materials list two years ago for a pilots lounge and
the amount then was $ 18,000.
McKINNEY: A motion to ask the City for approval for S20,000 to be allotted towards
the pilots lounge, and a survey of the tenants to be conducted was made
by Mr. Lyall and seconded by Mr. McKinney. The motion carried.
Item #6: Other Business
MOSS: Program report on L)rake Field Certification:
The Airport has applied to the FAA for a Limited Certification. The main
change from the current 139 Certification will be the requirement for the
ARFF (Airport Rescue Fire Fighters) personnel. With the Limited, an
aircraft of twenty passengers or more will be required to give the
Airport/ARFF a twenty-four hour notice if they want ARFFservice provided.
With the Limited the firemen at the Airport can respond to calls off of the
Airport and they are staffing the Station with three firemen. TheLimitedwill
allow a reduction of the Airport's cost allocation for ARFF. TheAirportwas
previously paying $ 132,000 a year for ARFF service.
FREDERICK: The ARFF information is given out through FAA NOTAMS to pilots. We
will be using the Limited information for budget preparation for next year's
budget. The Limited also relaxes the amount of the Airport 's record keeping,
the degree of airfield inspections, SIDA (Security Identification Display
Area) badging, which means it also relaxes the manpower required to meet
the 139 Certification. These things we are talking about have basically all
ready happened. To maintain a 139 Certificate will require more manpower
with additional costs. The Airport has seen a drop of half a million dollars
in revenues.
McKINNEY: Said keeping the 139 Certification more or less secures keeping the ARFF
station. Asked for a side-by-side two page comparison of the 139 and the
Limited showing the dollars saved on the budget, what it takes to move it
back up, and how long will it take to get us back up to 139.
Also asked that Ms. Little meet with Terry Lawson, Fire Training Officer to
discuss a land lease to put in a fire training facility that would allow for
structural fire training.
Mentioned Mr. Lawson has a fire training session scheduled fior next week
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M14AM5 :
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at the Airport with participants attending from several states.
FREDERICK: Said the type of fire training facility mentioned would not impact aircraft
operations, and mentioned there is acreage by the Airport Fire Station
designated for industrial growth and will provide information on that at the
next Airport Board Meeting.
KALAGIOUS: Gave a brief presentation on the upcomingAirfest that the Air Museum
will be having Junel 1 , 12, and 13. Said the Museum was putting all their
efforts into one event this year rather than having several events. He further
explained the Museum is experiencing a decline in visitors since the new
highway had opened, and wanted to get more local people involved with Air
Museum.
CHADWICK: Asked for time to give an update on the long term lease Fayetteville Air
Service had requested for the maintenance hangar, and the sub-lease to
Drake Aviation to rent the maintenance hangar and take over aircraft
maintenance. He stated they had not been able to reach an agreement with
Mr. Frederick, and Drake Aviation had now moved to the Springdale Airport.
Suggested the Airport needed to be more flexible, to take a risk. Explained
this had hurt Fayetteville Air Service and said they did not think they could
maintain aircraft maintenance in the same manner as before. Drake Aviation
had been their biggest customer.
FREDERICK: Stated he had worked with Drake Aviation on several occasions for them to
locate in the terminal and had offered a different plan to Fayetteville Air
Service.
McKfNNEY: Said he knew there had been some urgency, but had been left with the feeling
of not getting the whole picture.
DIXON: Stated they had signed a one year lease in Springdale.
McKINNEY : Said he was truly sorry Drake Aviation had left the Airport.
Suggested sending a letter to the Saudi delegation thanking them for stopping
at Drake Field.
ecti adjourned 2: 15 p.m.
n Lyall, See t ry Date
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certain types of aircraft for fire protection if they want to land at Drake Field.
McKINNEY: -j4� Expressed his concern that the Airport Fire Station remain open and
encouraged everyone to contact Fire Chief Mickey Jackson.
LITTLE: Suggested those contacting Chief Jackson to put their concerns in writing, as
he would need the back-up materials to convince others to leave the Airport
Fire Station open.
FREDERICK: UPDATE: FAA AiEport Inspection
Reported the only problem the FAA had was with some of the airfield
markings and dirt areas that had been filled during the taxiway project and
they should be monitored for compaction.
UPDATE: Mo-Gas Evaluation for Airport
Reported one of the tenants on the field would like to provide automobile fuel
through self-pay fueling pump. Some aircraft owners have expressed an
interest in using that type of ftiel. Not all small aircraft can use automobile
fuel, but some are able to. He expressed concerns about the Airport 's
liability with this type of fueling.
McKINNEY: Asked for additional information which could be presented at the next
meeting.
LITTLE: Reported that her move to the Airport was a great place to conduct business.
Stated she had been working with four potential clients that were
interested in locating at the Airport. She said there is about 10,000 sq. ft-
of leasable space in the terminal and people are excited about locating on the
Airport. The Airport has a lot of area that is undeveloped, but fiberoptic lincs
are available to several areas on the Airport.
4r� Cc . L-"'� rv�a-,Z.( kni.,,�rm
LYALL: Expressed his appreciation of Ms. Little's efforts but encouraged Ms. Little
to seek general aviation businesses to locate in the terminal. Stating this
building is where the FBO should be located, with access to this (terminal)
ramp.
WEST: Announced the Experimental Aircraft Association would be providing
aircraft rides free of charge to children ages 8 through 17 this Saturday at the
Springdale Airport. This is part of a program called Young Eagle, which
acquaints children with flying.
CHADWICK: Announced their plans would be to relocate the FBO in the terminal
building. Said they are working with Phillips 66 on their plans, as Phillips
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0003619 71 1
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Airport Board
Mr. Rick McKinney, Chairman
From: Mickey Jackson, Fire Chief
Date: July 25, 2000
R& Request To Have Ai[Rort Fire Station Designated As
The Fayetteville Fire Department Training Cente
Since shortly after the Fire Department occupied the new fire station at the airport ("Fire
Station #3"), we began working on plans for this to be our future Department Training Center.
The location was good, in the City, but still removed from developed areas where tramimig
activities could be carried on without disrupting or being disrupted by other aviation. ARer
moving out of Station 3 upon loss of commercial air service by the airport, we continued (and in
fact, stepped up somewhat) those plans.
The airport fire station is a rather ideal place for our tramimig center to be developed. In
fact, the station itself, with its classroorn, office facilities, apparatus bay, and living space is so
conducive to what we want to do, we have infoprially dubbed it as "Phase One" of the planned
center. Our five year capital improvement program budget contains funding to develop phase two
in 2004 (currently $378,000). Phase two would most likely consist of extension of the water main
and installation of one or two additional fire hydrants, construction of a four or five story drill
tower, construction of a concrete bum building, and development of an applicant agility test
facility if the funding would go that far. Later phases would include a drafting pit for testing
pumpers, possibly a bum pit, confined space rescue scenario facilities, HazMat scenario facilities,
and others as would be identified by our rapidly changing field.
Recent discussions have indicated there is something of an "ownership" issue related to
the fire station and surrounding property which could present a major obstacle to our plans. Alett
Little presents a convincing argument that the airport is the owner of everything on it and may
have other plans for some of the property we planned to develop into the training center.
We both believe that agreements could be worked out for another agency to use "oe9
facilities on the airport but of course, the Fire Department would be reluctant to invest large sums
of money to develop the center without some assurance that we would maintain control over who
uses it and how it get used. We seek that assurance from you at this time. Though I'm not sure
of the best way to accomplish what we need, it's clear that we need come kind of commitment or
assurance that we would have significant "say" about any use of the current fire station or any
Page 2
Station 3
future facilities we might develop on the airport. It is not our intention to eliminate airport
management from having a say into this also. We're not asking for exclusive power here, just the
right to maintain primary control over our investment.
I might add in closing that our Department is using the station currently for frequent
fire/rescue tram* m* g classes and for ARFF review training for our ARFF Team members. The
Fayetteville Police Department is also using it for various training functions, as is Central EMS.
There is an EMT school going on there now on Tuesday and Thursday evenings from 6 to 10
p.rn. This course takes four to five months to complete. Every use of the facility by anyone,
however, is being coordinated by Terry Lawson, our Department Tramimig Officer, whom I
consider to be "in charge" of the facility. Our Department pays the utility bills for the station, and
operates and maintains the ARFF truck there. Perhaps from all these things we have incorrectly
assumed we had the ownership/occupancy rights we now pursue. Again, we're not seeking
exclusive power over the station, just an assurance that we can be in charge of it. Any help you
can give will be greatly appreciated. If you need anything further from me on this, please do not
hesitate to call upon me at 575-8365 (city extension 365), or come by my office.
Terry Lawson and I will be at the August 3, Airport Board meeting to discuss this matter
ftirther and try to answer any questions that may come up. Thank you for your consideration of
our request.
MJ/ca
cc: Fred Hanna Mayor
Alett Little, Airport Manager
John Maguire, Administrative Services Director
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Wind Load: 25 PSF Wind Load: 25 PSF
Dock Live Load-100 PSF (3) 3'x4' Window Openings with Steel Shutters
Interior Decks: 2nd, 3rd, and Attic (1) 3'x7' Exterior Metal Door (Flush One Side)
Interior Stairs to the 3rd Deck Lovell (1) WESTEMPO Insulation & Temperature
Interior Fixed Ladder 3rd Floor to Attic Monitoring System
(8) Tx4' Window Openings with Steel Shutters
(1) 2-1/2'x3' Window Opening with Steel Shutters
(1) TxT Exterior Metal Door (Flush Two Sides)
(1) TxT Exterior Metal Door (Flush One Side)
(1) 4'x4' Roof Mounted Chop-Out Hatch
Building Options:
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FAYETTEVILLE
THE CITY OF FAYETrEVILLE, ARKANSAS
FRED B. HANNA, MAYOR
4500 S. School Ave., Ste. A
Fayetteville, AR 72701
Telephone: 501-575-8301
Fax: 501-575-8304
e-mail: aliftle@ci.fayetteville.ar.us
Economic Development Department
Alett S. Little, Director
TO: Airport Board
FROM: Alett Little, Economic Development Director J10'
DATE: July 31, 2000
SUBJECT: Electrical Modifications to Hangar for Dr. Charles Caldwell
Dr. Caldwell requested that the City construct a hangar which he would then lease. The original
agreement was signed in 1996 (Copy Attached). The Airport accommodated the special request
by agreeing to construct Dr. Caldwell's hangar within our standard t-hangars which were to be
constructed. For the added expense of constructing the hangar, he agreed to pay the sum of
$2,475.00 to the City. This amount was receipted in with receipt number 9664437 on August 5,
1996.
The file contains a memo dated March 10, 2000 documenting the history of the construction
process (Copy Attached). In brief, during construction of D Hangar, the space was located on
west side, when Dr. Caldwell preferred the east side. During construction of E Hangar, a pole
obstructed the open design of the hangar, rendering it unusable for its intended purpose.
According to the memo, and according to my conversation of this date Nvith Dr. Caldwell, the
postponements have been amicable and in the spirit of trust and cooperation. Each time, Dr.
Caldwell has indicated that he would wait until the next set of hangars was ready.
For construction of F & G Hangars, a construction conference was held with Johnny Quinn, Dale
Frederick, and Dr. Caldwell. At the conference, Dr. Caldwell indicated that he would like to
know how much an additional water line and some specific electrical modifications would add to
the project. The project was bid with the water line costing out at $2,000.00 and the electrical
modifications costing out at $ 1 ,800.00. It is my understanding that Dr. Caldwell does not want to
bear the additional expense of the water line; however, he desires the additional electrical
consisting of a separate meter, a disconnect box/panel, and extra outlets (one 240 a/c and one 120
a/c). At this juncture, there is confusion about the payment of the additional cost for the electrical
work. Dr. Caldwell thinks that because he agreed not to have the E hangar reconstructed (the
one with the pole) at a cost of about $5,000 to the City, he was promised electrical work. Both
McClelland and Dale Frederick maintain that the City took bids separating out the items Dr.
Caldwell requested, so that he could determine the cost of those items and make a decision
whether he wanted to pay that amount or not.
Action Requested: Dr. Caldwell's request is that the Airport pay the $ 1 ,800 to provide him
specific electrical service. The Airport Board will make a recommendation for consideration by
Mayor Fred Hanna.
Staff Recommendation: In the interest of maintaining what appears to be a progressive and
amicable relationship and to accommodate a prospective tenant, staff suggests that we credit Dr.
Caldwell at 8% interest per year for the money he has deposited with the City toward the payment
of the electrical work. Compounded annuaUy, 8% calculates to a credit of $892.21 . For
simplicity and in the spirit of cooperation, we could round the figure to $900.00 which would
represent payment of V2of the cost of the electrical work.
LETTER OF AGREEMENT
This Letter of Agreement, by and between the City of Fayetteville Municipal Airport and
Mr. Charles Caldwell is for the purpose of specifying payment responsibility for a modification
to a T-Hangar unit to be constructed at Drake Field.
A modification to the unit D T-Hangar has been requested by Mr. Caldwell to
accommodate a specialized aircraft which he will store in the new T-Hangar. It has been
determined that this modification is of no benefit to the City, therefore, the cost of the said
modification will be borne at the sole expense of Mr. Caldwell.
It is hereby agreed to by both parties that the sum of $2,475 for the modifications
requested by Mr. Caldwell will be paid by Mr. Caldwell directly to the contractor, Harrison
Davis Construction, Inc. of Fayetteville Arkansas.
It is further understood that the City of Fayetteville shall not reimburse any sum to Mr.
Caldwell should he fail to lease said T-Hangar nor shall any payment be made upon termination
of any lease entered into by both parties.
Said modifications shall remain vested to the City upon construction.
Mr. Charles Caldwell
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Address
DATE: , .. to Le4ez qz
Dale Frederick, Airport Manager
DATE: S � YJA. ?Je
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