Loading...
HomeMy WebLinkAbout2000-02-03 - Agendas - Final .0e AIRPORT BOARD AGENDA February 3, 2000 1 :30 p.m. Terminal Conference Room Fayetteville Municipal Airport I Call to Order. I 2. Request approval of the January 6, 2000 minutes. 3. Consideration of deactivating the Airport Board (see attached memo). A copy of Pages 4 and 5 from the Airport Board's Policies and Procedures is attached (see highlighted areas). 4. Other Business. 5. Adjourn. ADDITIONAL INFORMATION UPDATE: T-Hangar "E" (By: Dale Frederick) UPDATE: Report on FAA Partnership Conference (By: Brenda Moss) UPDATE: GPS for Drake Field and three-quarter mile visibility for Runway16 (By: Dale Frederick) UPDATE: ' Pilots Association Meeting is scheduled for February 51 at the Air Museum at 9:00 a.m. Would like to encourage everyone to attend (By: Dale Frederick) 41 FAYETTEVILLE AIRPORT DEPARTMENT THE CITY 01 FAYETTEVILLE, ARKANSAS TO: AIRPORT BOARD MEMBERS FROM: DALE FREDERICK, AIRPORT MANAGEI DATE: FEBRUARY 2. 2000 SUBJECT: DEACTIVATION OF THE AIRPORT BOARD Airport Administration staff has been instructed by City Administration to actively seek further reduction of the Airport's operating costs. Review of staff time, an estimated 47 hours (plus materials) is used in preparation and attendance of monthly Airport Board Meetings. With the task before me to reduce costs, I am recommending the de-activation of the Airport Board until such time that the level of activity at the airport increases, and economical factors support the need to incur the costs of conducting the Airport Board Meetings. With the deactivation of the Airport Board/and meetings, staffs time can be utilized toward promoting economic growth at Drake Field. The Airport Board/and meetings will be re-instated when the Airport activity has increased to a level that would indicate the Board would be of abenefit to the operations of the City of Fayetteville's Municipal Airport - Drake Field. DF/lp cc: Fred Hanna, Mayor Steve Davis, Budget Manager 4500 SOUTH SCHOOL AVENUE, SUITE F & AIRPORT TERMINAL BUILDING , FAYETTEVILLE, AR 72701 PHONE 501 .7 18-7640 Ext. 5 , FAX 50 1 -7 18-7646 Page 4 Airport Board Rules & Procedures admilu'strative and secretarial assistance and conduct such research or supply such information as may be necessary in Airport Board's decision-making process. Airport Board members or officers shall not issue any direct order to city staff members. All requests for assistance shall be made via the Mayor or by a change of policy which is subject to City Council approval . 9, REPORTS. (a) The Board shall cause to be prepared and submit quarterly reports to the Mayor concerning Airport performance as established in the Annual Budget and Work Program, and also concerning the revenues and expenditures of the airport. (b) The Airport Board shall have the authority to develop a suggested annual and long term work program and operating budget to be submitted to the City Council and/or the Mayor at the date set by the Mayor each year for the subsequent year. (c) The Airport Board shall also recommend priorities for capital improvements and means for financing same, and shall prepare an annual progress report on Airport management, operations, improvements, and related properties and facilities to the City Council . The scope of the aforementioned report is subject to review and change by the Mayor and/or City Council . (d) The Airport Board shall prepare and render such other reports as may be determined by the Mayor or City Council . 10. AIRPORT MANAGER. The airport manager shall be the chief administrative officer of the airport department and responsible directly to the Mayor for directing and supervising the daily operations of the airport. He or she shall attend all Airport Board meetings. I 11 . MEETINGS. (a) The Airport Board shall meet once each month at Drake Field Airport. (b) Special meetings may be called by the chairman or any three of the Airport Board members at any time after 24 hours' prior written notice designating the time and place of such meeting. Page 5 Airport Board Rules & Procedure (c) All requirements of the laws of the State of Arkansas concerning notice of meetings shall be met. (d) At a regular meeting, any business may be conducted by the Airport Board, whether or not indicated on the proposed agenda. At a special meeting, only such business as is specified in the notice may be considered. (e) A quorum shall consist of any three Airport Board members. In the event a quorum is not formed, the meeting will be adjourned until such time as a quorum is available. All actions of the Airport Board shall be upon a vote of not less than a majority of the members present. All Airport Board members, including the chairman, but excluding the ex officio member, shall be entitled to vote upon all matters. (f) When requested by a member of the general public, the secretary, or any Airport Board member, shall make known to the Airport Board any item of concern of any comment, suggestion or otherwise affecting the operation of the airport. 12. CONFLICT OF INTEREST. No member of the Airport Board shall be directly or indirectly be personally interested in any contract to which the airport is a party, with exception of T-hangar contracts. 13 . AIRPORT OPERATIONS MANUAL. (a) The Airport Board will review all existing Standard Operating Procedures (SOP) concerning the operation, use and control of the airport. After such review, and thereafter from time to time, the Airport Board will submit to the Mayor for approval SOP's as necessary or desirable for the efficient operation, use and control ' of the airport. A copy of the SOP's will be kept in the office of the airport manager and be available for inspection by the general public and the employees of the airport during the normal business hours . (b) The Airport Operations Manual shall consist of at least but not limited to all City Administration and Airport policies and procedures approved by the City Council and Mayor.