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HomeMy WebLinkAbout2015-06-15 - Agendas - Final AGENDA ADVERTISING AND PROMOTION COMMISSION The meeting will be at the Fayetteville Town Center 15 West Mountain Street, Fayetteville,Arkansas June 15, 2015 2:00 p.m. I. Call to Order—Ching Mong II. Commissioner Interviews III. Beall Barclay & Company, PLC - Audit Report IV. Jason Jones—Public Art Discussion V. Reports A. Approval of the Minutes—May 2015 B. Financial Report 1. HMR Revenues—Kym Hughes 2. Financial Statements— Sally Fisher 3. Approval of Financial Reports—May 2015 4. Delinquent tax collection efforts—Kit Williams C. Department Reports 1. Town Center—Sandra Bennett 2. Visitor Bureau—Kym Hughes 3. Clinton House Museum—Kym Hughes D. Agency Report—Mike Sells VI. Old Business VII. New Business A. CVB & Town Center Staff Structure B. Recognition of outgoing Commissioner Bobby Ferrell VIII. Adjourn Advertising and Promotion Commission Regular Meeting May 18, 2015 Commissioners Present: Ching Mong, Matt Behrend, Tim Freeman, Adella Gray, Matthew Petty, and Hannah Withers Staff Present: Kym Hughes, Sally, Fisher, Sandra Bennett, Hazel Hernandez, Jessica Leonard Call to Order Ching Mong called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on May 18th at 1:14 p.m. Special Meeting Partnership Request Bikes Blues and BBQ — Review and Discussion regarding the special partnership funding was discussed Ching Mong motioned to fund $15,000 to be distributed in three quarterly payments, $5,000 each quarter starting in the third quarter in 2015 and 1St and 2nd quarter 2016. There was no second to the motion. Withers moved to deny this request, Tim Freeman Seconded, one opposed the motion, the motion carried to deny the partnership request. Spring Funding Requests — 7 Hills homeless center- received $3,500 in spring 2015 funding for the Chill with the Hills event. The commission stipulated that the funding be used specifically for rental of the Town Center. Artist's Laboratory Theatre- received $4,000 in spring 2015 funding for the May— December season. Artosphere - received $1o,000 in spring 2015 funding for the Artosphere: Arkansas'Arts and Nature Festival. Banded Suffering - received $1,500 in spring 2015 funding for Banded Suffering 2015. Celebrate the Buffalo - received $2,580 in spring 2015 funding for the Friday, October 23rd 2015 event. The commission stipulated that the funding be used specifically for Advertising costs (funds cannot be used to pay an event planner). Fayetteville Bulldog Classic - received $4,00o in spring 2015 funding for the December 2015 Basketball Tournament. Hooten's Football Classic- received $1,000 in spring 2015 funding for the Tuesday, September 1, 2015 Classic at Razorback Stadium. Fayetteville Firefighters'Association- received $3,500 in spring 2015 funding for the Hero Half Marathon, October 10, 2015. Jason Jones — Mural project — received an award of$11,250 with the concession that Jason would attend the June meeting for further discussion and Commission input. Last Night Fayetteville - received $7,000 in spring 2015 funding for the Last Night Fayetteville 2015. Last Saturday Variety Show- received $1,00o in spring 2015 funding for marketing the 2015 Last Saturday Variety Show Season. LifeSource International —was denied since the event had taken place before the funding request award meeting. The Commission recommended they should be in the fall for the 2016 event. Fayetteville Parks and Recreation - received $7,500 in spring 2015 funding for the Lights of the Ozarks 2015. The commission will allow an additional 7,500 in fall 2015, the funding is to be used specifically for LED Light strands. Northwest Arkansas Hispanic Heritage Festival- received $4,000 in spring 2015 funding for the October 2015 Festival. NWA TechFest, Inc. - received $1,500 in spring 2015 funding for the Friday, October 9, 2015 event at the U of A. Oktoberfest 2015 - received $6,500 in spring 2015 funding for Oktoberfest 2015. Outback in the Ozarks- received $500 in spring 2015 funding for the October 9 — loth 2015 event. Seedling Film Association - received $2,000 in spring 2015 funding for the Offshoot Film Fest 2015. Fayetteville Parks & Recreation — received $50o in spring 2015 funding for the Square to Square event in September 2015. The Community/Banff Mountain Film Festival World Tour - received $1,00o in spring 2015 funding for the Banff Mountain Film Festival World Tour, Sept 17-18, 2015. The Little Craft Show— received $3,500 in spring 2015 funding for the 2015 Dec. 4th &5th Show. Theatre Squared Gala — the Commission did not approve funding on this request since it was specifically for a fundraising gala. Fayetteville High School - received $1,500 in spring 2015 funding for the Tri-State Volleyball Challenge at the Bulldog Arena in September 2015. Tim Freeman made a motion to approve the spring 2015 awards as discussed and agreed as presented above, the motion was seconded by Adella Gray. Motion carried Approval of Minutes Gray made a motion to approve the April 2015 minutes and the motion was seconded by Freeman. Motion carried. Financial Reports Kym Hughes reported that the HMR tax for April was $258,307, up more than 11% from April 2014. Sally Fisher reviewed the financials for the Commission. The 2014 audit will be presented at the June meeting and a copy will be sent out prior to the meeting. Hannah Withers moved to approve the financials, Tim Freeman seconded. The motion carried. Delinquent Tax Collections According to City Attorney Kit Williams' report, the City Prosecutor reported 35 open Hotel, Motel and Restaurant overdue tax collection cases. One third of the cases now have a zero balance due. $7,387.16 in overdue HMR taxes were collected in April. Year to date collections total $22,184.03 or $5,546.o1 per month. Department Reports 1. Town Center Sandra Bennett reported that Sales completed events were up 30% for the year, collections are up 7% and executed contracts are up 8% ytd. The fountain is finished and running. There was new discussion about the repairs and quotes for the Town Center front steps and the cost quote is $1o,000. Freeman made a motion to approve the repair on the steps by Robert McNutt in the amount of$1o,000, the motion was seconded by Mong, the motion carried. 2. CVB Hughes reviewed the sports and group tour completions. 14 groups were in town and the economic impact was estimated at just under $2 million dollars for those events. There were seven groups estimating 1,56o room nights that turned definite in April. 3. Clinton House Museum The Museum revenues for the month of April were down slightly from the same time last year. 4. Agency Report Mike Sells of the Sells Agency reviewed the requests for Insider Guides and the success of the paid SEO. The campaign has resulted in a 25% increase of total web traffic. Tennessee visitors to the site are up 99% year over year and Texas is up 30% over the same time last year. Old Business Mong motioned to go into Executive Session to consider the continued employment of Kym Hughes, the Executive Director, and the motion was seconded by Behrend. The meeting was called back to order by Mong. Mong motioned to put forth a vote of confidence for Hughes' continued employment as the A&P Director, the motion was seconded by Matthew Petty, the motion carried. New Business The D&O Liability quote was presented to the Commission. Withers motioned to approve the $1,000,000 limit policy with a $1,000 deductible, offered with separate limits, and an annual premium of$1,991 combined for D&O and Employment Practices Liability coverage, seconded by Mong, the motion carried. There being no further business, the meeting adjourned at 4:07 pm. Respectfully submitted, Kym Hughes Executive Director, Fayetteville A& P Commission Advertising and Promotion Commission For month of May 2015 Current Year HMR Collected (2120.0912.4101.00) $ 258,262.21 Prior Year Collected (2120.0912.4101.01) $ 100.00 First Security Investment Interest Revenue (2120.0912.4708.00) $ 1,070.19 Total Revenues $ 259,432.40 Annual Bond Audit Expense (2120.9120.7602.60) $ - Collection Expense (2120.9120.5333.00) $ (5,167.24) Bank of OK Quarterly Fee (2120.9120.5712.00) $ - Town Center Bond Payment (2120.9120.5739.00) $ (62,212.98) 2013 Property Taxes on Town Center (2120.9120.5712.00) $ - Total Expenses $ (67,380.22) Total Check to A&P $ 192,052.18 This report represents HMR collections through the end of the month. These figures may include past due amounts. City of Fayetteville, Arkansas Monthly HMR Tax Collections 2010-2014 2012 2013 2013 2014 2014 2015 2015 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $205,939 211,138 2.52% 202,477 -4.10% 236,849 16.98% February $178,289 187,562 5.20% 203,022 8.24% 219,436 8.09% March $201,015 213,526 6.22% 213,212 -0.15% 233,277 9.41% April $217,840 228,865 5.06% 230,939 0.91% 258,307 11.85% May $203,966 228,289 11.93% 236,098 3.42% 258,362 9.43% June $222,062 218,829 -1.46% 243,770 11.40% July $214,750 227,971 6.16% 230,624 1.16% August $202,624 206,873 2.10% 215,802 4.32% September $215,653 226,103 4.85% 233,695 3.36% October $241,017 243,129 0.88% 258,857 6.47% November $210,335 231,456 10.04% 252,717 9.19% December $208,518 210,064 0.74% 236,549 12.61% Total $ $2,522,008 $2,633,805 4.43% $ 2,757,761 4.71% $1,206,231 11.15% \filename Fayetteville A&P Commission Balance Sheet As of May 31, 2015 ASSETS Current Assets Bank Accounts 09500 Cash 10000 CVB Cash in Register 100.00 10050 TC Cash on Hand 200.00 10100 CHM Cash In Register 100.00 10200 Arvest A&P General#4856 828.50 10300 1st Security A&P#8714 204,987.24 10400 1st Security Fayetteville TC 212,693.04 10500 1st Security Clinton House 8,458.00 10600 1st Security CVB#8730 68,047.25 10700 Arvest Payroll Account#4636 9,579.83 Total 09500 Cash 504,993.86 Total Bank Accounts 504,993.86 Accounts Receivable 11000 Accounts Receivable 15,309.83 Total Accounts Receivable 15,309.83 Other current assets 11400 Due From Other Funds 37,220.82 11500 Prepaid Expenses 12,779.82 12100 Inventory Asset 10,948.21 13000 Investments 1,815,809.26 13100 Investment Adj.to Market (2,640.33) Total 13000 Investments 1,813,168.93 Total Other current assets 1,874,117.78 Total Current Assets 2,394,421.47 Other Assets 14500 Capital Assets 15000 Furniture and Fixtures 34,550.01 15100 Equipment 199,231.61 15500 CVB Building 930,569.02 15510 CVB Land 198,621.00 15600 Building Additions 523,206.15 16600 Construction in Progress 9,373.80 17300 Accumulated Depreciation (532,788.75) Total 14500 Capital Assets 1,362,762.84 Total Other Assets 1,362,762.84 TOTAL ASSETS 3,757,184.31 Fayetteville A&P Commission Balance Sheet As of May 31, 2015 LIABILITIES AND EQUITY Liabilities Current Liabilities Accounts Payable 20000 Accounts Payable 2,925.38 Total Accounts Payable 2,925.38 Other Current Liabilities 23002 Colonial Life&Acc Ins. Payable 614.89 24000 Payroll Liabilities 7,196.80 24500 Due to Other Funds 5,167.24 24600 Due to Town Center 16,381.85 24750 Unearned A&P Revenue 1,200.00 24900 Unearned Revenue 2015 68,471.33 Total Other Current Liabilities 99,032.11 Total Current Liabilities 101,957.49 Total Liabilities 101,957.49 Equity 39005 Fund Balance 3,543,374.36 Net Revenue 111,852.46 Total Equity 3,655,226.82 TOTAL LIABILITIES AND EQUITY 3,757,184.31 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense May YTD 2015 CONSOLIDATED A& P COMMISSION 2015 May Year to Date 2014 2015 2014 Annual Budget Budget Actual YTD Actual Balance of Monthly Monthly Actual Month Budget Budget Revenue 40000•Hotel, Motel, Restaurant Taxes 2,775,419 1,118,623 1,185,880 1,050,367 1,589,539 243,181 258,262 234,460 40200•PYHotel, Motel, Restaurant Tax 0 0 20,351 35,380 (20,351) 0 100 1,638 40600•Rental Income 427,061 170,870 184,666 160,846 242,395 35,615 25,575 42,379 40601 -Incidentals 43,770 16,490 19,969 30,735 23,801 3,615 4,195 8,865 40602-Alcohol Sales 33,663 13,829 22,740 0 10,923 2,810 4,825 0 40603-Incidentals Tax 4,208 1,598 0 0 4,208 343 0 40700•1st Thursday Income 20,000 6,000 2,328 9,849 17,672 2,000 716 445 40800•Other Income 200 50 2,415 6,153 (2,215) 0 350 2,623 40900-Roots Festival 0 0 0 0 0 0 0 0 41000•Parking Revenue 16,936 1,689 7,482 1,689 9,454 0 756 0 41001 •Parking Lease 12,831 5,322 9,872 5,322 2,959 250 250 250 41200•Gift Shop Sales 6,150 2,500 2,321 2,363 3,829 650 733 899 41300•Visitor Store 32,000 8,700 9,553 8,482 22,447 2,500 3,471 2,558 41400•Partership Income 4,000 4,000 900 0 3,100 0 300 0 41600•Admission Revenue 13,150 5,700 5,776 5,299 7,374 2,100 1,969 2,000 41700•Health Reimbursement 725 725 1,389 3,584 (664) 0 0 741 42000•Special Projects 12,592 3,218 1,545 (1,225) 11,047 366 1,545 0 42600•Interest Income Investments 11,850 4,950 5,726 3,422 6,124 990 1,070 1,136 42800•Interest Income Checking 3,044 1,330 1,024 1,570 2,020 284 235 332 42900•Visitor Guide Ad Income 30,000 20,000 0 19,581 18,381 10,000 0 1,200 43200•LOTO Income 18,600 0 0 0 18,600 0 0 0 98000•Transfer In 599,028 583,082 160,000 65,000 439,028 250,000 0 50,000 Total Revenue 4,065,227 1,968,676 1,643,937 1,408,417 2,409,671 554,704 304,352 349,526 Expenditures 61000•Signage-Tourism 10,400 3,000 1,922 2,079 8,478 500 214 542 61500•Credit Card Fees 9,154 3,129 3,700 2,684 51454 963 864 955 62500•Advertising&Marketing 526,000 235,000 213,885 181,791 312,115 45,000 119,803 6,809 Pagel of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense May YTD 2015 CONSOLIDATED A& P COMMISSION 2015 May Year to Date 2014 2015 2014 Annual Budget Budget Actual YTD Actual Balance of Monthly Monthly Actual Month Budget Budget Expenditures(cont.) 62600•Printing/Brochures 150,000 30,000 17,690 27,779 132,310 10,000 7,118 9,154 62700•Website Update 12,000 5,000 3,335 2,000 8,665 1,000 1,335 500 63000•Accounting&Legal Fees 6,000 2,500 1,945 1,347 4,055 500 1,945 1,347 63100•Audit Expense 11,000 9,000 9,100 8,400 1,900 9,000 9,100 0 64000•Office Expense 18,850 7,000 6,348 5,111 12,502 1,400 955 875 64100•Visitor Store Expense 18,000 7,500 4,759 4,255 13,241 1,500 1,821 1,215 64150-Clinton House Gift Shop 5,000 1,000 2,076 379 2,924 0 0 0 64500•Insurance-Building&Workers Comp 13,000 0 0 0 13,000 0 0 0 65000•Insurance&Health Benefits 122,717 50,932 44,928 37,560 77,789 10,042 7,348 7,567 65500•Simple IRA Match 21,523 8,687 5,870 5,186 15,653 1,727 1,218 1,037 66000•Car Allowance 3,750 1,650 1,950 1,500 1,800 300 300 300 66500•Telephone Expense/Internet 17,604 6,881 6,934 6,258 10,670 1,408 1,037 1,288 67000•Postage&Shipping Expense 23,260 9,700 5,160 13,211 18,100 2,600 1,832 1,366 67100•Tracking Software 24,100 19,900 7,416 4,672 16,684 0 3,074 0 68100•Rent 12,000 12,000 12,000 12,000 0 0 0 0 68400•Maintenance/Lawn 10,500 3,100 498 0 10,002 100 459 0 68500•Repairs&Maintenance Expense 162,350 66,050 51,950 40,344 110,400 13,350 11,143 6,847 68600•Peace Fountain Maintenance 7,500 3,125 0 554 7,500 625 0 0 68700•Linens 28,524 11,885 10,706 11,972 17,818 2,377 1,986 1,619 69500•Publication&Dues 15,395 12,895 12,239 11,908 3,156 500 0 75 70000•Travel/Training Expense 69,901 30,960 28,012 31,448 41,889 4,192 2,888 3,856 70500•Taxes&Licenses 7,385 4,101 6,231 7,218 1,154 2,183 4,187 4,175 71000•Collections Expense 53,430 21,714 24,125 21,715 29,305 4,722 5,167 4,722 71500-Interest Expense 0 0 0 0 0 0 0 0 72000•Payroll Tax Expense 57,669 24,307 20,816 19,010 36,853 4,597 3,785 3,466 73000•Convention Development 58,900 24,540 30,016 23,168 28,884 4,908 3,422 7,021 76500•Contract Labor 48,800 19,980 25,938 19,259 22,862 4,116 6,752 3,868 77500•Salaries Expense 659,610 269,229 249,710 222,610 409,900 51,476 48,031 43,704 Page 2 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense May YTD 2015 CONSOLIDATED A& P COMMISSION 2015 May Year to Date 2014 2015 2014 Annual Budget Budget Actual YTD Actual Balance of Monthly Monthly Actual Month Budget Budget Expenditures(cont.) 77600-Relocation Expense 5,000 5,000 5,000 0 0 0 0 0 78000•Electric Utilities 77,906 31,597 25,474 27,334 52,432 7,307 5,730 7,205 78100•Gas Utility 13,401 8,801 10,491 7,200 2,910 761 557 761 78200•Water Utilitiy 10,366 3,620 3,544 3,596 6,822 912 846 910 78500•Security 2,700 1,125 950 740 1,750 225 22 22 78600•Airport Advertising 9,000 4,500 3,375 4,500 5,625 0 750 0 78700•Minor Equipment 108,000 63,000 78,610 104,896 29,390 0 2,058 91,568 78800•Airport Info Booth 4,800 2,400 1,200 2,400 3,600 0 0 1,200 94300•LOTO Special Project 10,000 0 65 0 9,935 0 0 0 95010•1st Thursday 21,000 6,000 8,614 12,299 12,386 3,000 3,011 1,070 95020-Roots Festival 0 0 0 0 0 0 0 0 95000• Misc.Special Projects-Other 267,148 257,774 71,379 631,810 195,769 366 26,797 534,032 95026-Incidental Expenses 0 0 5,321 0 (5,321) 0 503 0 95027-Alcohol Purchases 0 0 11,420 0 (11,420) 0 942 0 96500•Special Funding 0 0 0 0 0 0 0 0 97000•Bond Payments-Town Center 746,556 311,065 311,065 279,008 435,491 62,213 62,213 55,802 97100•Trustee Expense 6,000 3,000 0 2,250 6,000 0 0 1,125 99000•Transfer Out 599,028 500,000 160,000 65,000 439,028 0 0 50,000 Total Expenditures 4,065,227 2,102,647 1,505,766 1,866,450 2,559,460 253,870 349,213 856,003 Excess of Revenues Over/(Under)Expenditures 0 (133,971) 138,171 (458,034) (149,789) 300,834 (44,861) (506,477) 72500•Depreciation Expense 0 0 26,319 0 (26,319) 0 5,264 0 Revised Excess of Revenues Over/(Under) Expenditures 0 1 (133,971) 111,852 1 (458,034) (176,108) 300,834 1 (50,125) (506,477) Page 3 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense May YTD 2015 FAYETTEVILLE A& P 2015 May Year to Date 2014 2015 2014 Annual Budget Budget Actual YTD Actual Balance of Monthly Monthly Actual Month Budget Budget Revenue 40000•Hotel, Motel, Restaurant Taxes 2,775,419 1,118,623 1,185,880 1,050,367 1,589,539 243,181 258,262 234,460 40200•PYHotel, Motel, Restaurant Tax 0 0 20,351 35,380 (20,351) 0 100 1,638 40600•Rental Income 0 0 0 0 0 0 0 0 40601 -Incidentals 0 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 0 40603-Incidentals Tax 0 0 0 0 0 0 0 0 40700•1st Thursday Income 0 0 0 0 0 0 0 0 40800•Other Income 0 0 360 4,065 (360) 0 0 2,378 40900-Roots Festival 0 0 0 0 0 0 0 0 41000•Parking Revenue 0 0 0 0 0 0 0 0 41001 •Parking Lease 0 0 0 0 0 0 0 0 41200•Gift Shop Sales 0 0 0 0 0 0 0 0 41300•Visitor Store 0 0 0 0 0 0 0 0 41400•Partership Income 0 0 0 0 0 0 0 0 41600•Admission Revenue 0 0 0 0 0 0 0 0 41700•Health Reimbursement 725 725 1,389 3,584 (664) 0 0 741 42000•Special Projects 0 0 0 0 0 0 0 0 42600•Interest Income Investments 11,850 4,950 5,726 3,422 6,124 990 1,070 1,136 42800•Interest Income Checking 2,000 838 458 1,118 1,542 174 111 233 42900•Visitor Guide Ad Income 30,000 20,000 0 19,581 18,381 10,000 0 1,200 43200•LOTO Income 10,000 0 0 0 10,000 0 0 0 98000•Transfer In 0 0 0 0 0 0 0 0 Total Revenue 2,829,994 1,145,136 1,214,164 1,117,517 1,604,211 254,345 259,543 241,786 Expenditures 61000•Signage-Tourism 10,400 3,000 1,855 2,079 8,545 500 214 542 61500•Credit Card Fees 0 0 0 0 0 0 0 0 62500•Advertising&Marketing 525,000 235,000 213,270 181,282 311,730 45,000 119,489 6,500 Page 4 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense May YTD 2015 FAYETTEVILLE A& P 2015 May Year to Date 2014 2015 2014 Annual Budget Budget Actual YTD Actual Balance of Monthly Monthly Actual Month Budget Budget Expenditures(cont.) 62600•Printing/Brochures 150,000 30,000 17,204 27,779 132,796 10,000 6,632 9,154 62700•Website Update 12,000 5,000 3,335 2,000 8,665 1,000 1,335 500 63000•Accounting&Legal Fees 6,000 2,500 1,945 1,347 4,055 500 1,945 1,347 63100•Audit Expense 11,000 9,000 9,100 8,400 1,900 9,000 9,100 0 64000•Office Expense 2,400 1,000 1,092 946 1,308 200 151 39 64100•Visitor Store Expense 0 0 0 0 0 0 0 0 64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0 64500•Insurance-Building&Workers Comp 13,000 0 0 0 13,000 0 0 0 65000•Insurance&Health Benefits 8,861 4,072 4,437 10,250 4,424 670 668 2,105 65500•Simple IRA Match 6,182 2,477 681 1,740 5,501 485 222 348 66000•Car Allowance 3,750 1,650 1,950 1,500 1,800 300 300 300 66500•Telephone Expense/Internet 0 0 606 0 (606) 0 300 0 67000•Postage&Shipping Expense 23,000 9,500 5,078 13,036 17,922 2,500 1,832 1,349 67100•Tracking Software 0 0 252 0 (252) 0 49 0 68100•Rent 0 0 0 0 0 0 0 0 68400•Maintenance/Lawn 9,500 3,000 0 0 9,500 0 0 0 68500•Repairs&Maintenance Expense 75,000 31,250 6,400 8,158 68,600 6,250 1,748 60 68600•Peace Fountain Maintenance 7,500 3,125 0 554 7,500 625 0 0 68700•Linens 0 0 0 77 0 0 0 0 69500•Publication&Dues 14,000 12,000 11,619 11,294 2,381 500 0 75 70000•Travel/Training Expense 13,595 4,500 853 234 12,742 0 0 0 70500•Taxes&Licenses 0 0 0 486 0 0 0 0 71000•Collections Expense 53,430 21,714 24,125 21,715 29,305 4,722 5,167 4,722 71500-Interest Expense 0 0 0 0 0 0 0 0 72000•Payroll Tax Expense 11,786 5,682 5,472 6,306 6,314 872 856 1,064 73000•Convention Development 0 0 1 1,594 1 35 1 (1,594)1 0 1 0 10 76500•Contract Labor 0 0 0 0 0 0 0 0 77500•Salaries Expense 138,650 62,264 65,338 75,279 73,312 10,083 10,890 13,605 Page 5 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense May YTD 2015 FAYETTEVILLE A& P 2015 May Year to Date 2014 2015 2014 Annual Budget Budget Actual YTD Actual Balance of Monthly Monthly Actual Month Budget Budget Expenditures(cont.) 77600-Relocation Expense 5,000 5,000 5,000 0 0 0 0 0 78000•Electric Utilities 0 0 0 0 0 0 0 0 78100•Gas Utility 0 0 0 0 0 0 0 0 78200•Water Utilitiy 0 0 0 0 0 0 0 0 78500•Security 0 0 0 0 0 0 0 0 78600•Airport Advertising 9,000 4,500 3,375 4,500 5,625 0 750 0 78700•Minor Equipment 100,000 59,000 75,747 104,896 24,253 0 0 91,568 78800•Airport Info Booth 4,800 2,400 1,200 2,400 3,600 0 0 1,200 94300•LOTO Special Project 10,000 0 65 0 9,935 0 0 0 95010•1st Thursday 0 0 0 1,900 0 0 0 0 95020-Roots Festival 0 0 0 0 0 0 0 0 95000• Misc.Special Projects-Other 254,556 254,556 57,742 611,143 196,814 0 23,748 527,863 95026-Incidental Expenses 0 0 0 0 0 0 0 0 95027-Alcohol Purchases 0 0 0 0 0 0 0 96500•Special Funding 0 0 0 0 0 0 0 0 97000•Bond Payments-Town Center 746,556 311,065 311,065 279,008 435,491 62,213 62,213 55,802 97100•Trustee Expense 6,000 3,000 0 2,250 6,000 0 0 1,125 99000•Transfer Out 599,028 500,000 160,000 65,000 439,028 0 0 50,000 Total Expenditures 2,829,994 1,586,255 990,400 1,445,593 1,839,594 155,420 247,609 769,268 Excess of Revenues Over/(Under)Expenditures 0 (441,119) 223,764 (328,076) (235,383) 98,925 11,934 (527,482) 72500•Depreciation Expense 0 0 26,319 0 (26,319) 0 5,264 0 Revised Excess of Revenues Over/(Under) Expenditures 0 1 (441,119) 197,445 1 (328,076) (261,702) 98,925 1 6,670 1 (527,482) Page 6 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense May YTD 2015 CLINTON HOUSE 2015 May Year to Date 2014 2015 2014 Annual Budget Budget Actual YTD Actual Balance of Monthly Monthly Actual Month Budget Budget Revenue 40000•Hotel, Motel, Restaurant Taxes 0 0 0 0 0 0 0 0 40200•PY Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 0 40600•Rental Income 350 0 0 0 350 0 0 0 40601 -Incidentals 0 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 0 40603-Incidentals Tax 0 0 0 0 0 0 0 0 40700•1st Thursday Income 0 0 0 0 0 0 0 0 40800•Other Income 200 50 50 50 150 0 50 0 40900-Roots Festival 0 0 0 0 0 0 0 0 41000•Parking Revenue 0 0 0 0 0 0 0 0 41001 •Parking Lease 0 0 0 0 0 0 0 0 41200•Gift Shop Sales 6,150 2,500 2,321 2,363 3,829 650 733 899 41300•Visitor Store 0 0 0 0 0 0 0 0 41400•Partership Income 0 0 0 0 0 0 0 0 41600•Admission Revenue 13,150 5,700 5,776 5,299 7,374 2,100 1,969 2,000 41700•Health Reimbursement 0 0 0 0 0 0 0 0 42000•Special Projects 0 0 175 0 (175) 0 175 0 42600•Interest Income Investments 0 0 0 0 0 0 0 0 42800•Interest Income Checking 73 27 25 25 48 4 1 7 42900•Visitor Guide Ad Income 0 0 0 0 0 0 0 0 43200•LOTO Income 0 0 0 0 0 0 0 0 98000•Transfer In 83,082 83,082 25,000 15,000 58,082 0 0 0 Total Revenue 103,005 91,359 33,347 22,737 69,658 2,754 2,928 2,906 Expenditures 61000•Signage-Tourism 0 0 0 0 0 0 0 0 61500•Credit Card Fees 1,200 500 209 182 991 100 57 89 62500•Advertising&Marketing 0 0 0 0 0 0 0 0 Page 7 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense May YTD 2015 CLINTON HOUSE 2015 May Year to Date 2014 2015 2014 Annual Budget Budget Actual YTD Actual Balance of Monthly Monthly Actual Month Budget Budget Expenditures(cont.) 62600•Printing/Brochures 0 0 0 0 0 0 0 0 62700•Website Update 0 0 0 0 0 0 0 0 63000•Accounting&Legal Fees 0 0 0 0 0 0 0 0 63100•Audit Expense 0 0 0 0 0 0 0 0 64000•Office Expense 3,550 1,250 940 784 2,610 250 335 328 64100•Visitor Store Expense 0 0 0 0 0 0 0 0 64150-Clinton House Gift Shop 5,000 1,000 2,076 379 2,924 0 0 0 64500•Insurance-Building&Workers Comp 0 0 0 0 0 0 0 0 65000•Insurance&Health Benefits 8,139 3,350 3,340 3,413 4,799 670 668 683 65500•Simple IRA Match 1,297 515 512 465 785 103 102 93 66000•Car Allowance 0 0 0 0 0 0 0 0 66500•Telephone Expense/Internet 1,270 525 586 522 684 105 82 104 67000•Postage&Shipping Expense 0 0 0 0 0 0 0 0 67100•Tracking Software 0 0 0 0 0 0 0 0 68100•Rent 12,000 12,000 12,000 12,000 0 0 0 0 68400•Maintenance/Lawn 1,000 100 498 0 502 100 459 0 68500•Repairs&Maintenance Expense 1,500 500 85 162 1,415 0 20 0 68600•Peace Fountain Maintenance 0 0 0 0 0 0 0 0 68700•Linens 0 0 0 0 0 0 0 0 69500•Publication&Dues 210 210 210 210 0 0 0 0 70000•Travel/Training Expense 2,000 1,500 1,047 458 953 0 0 0 70500•Taxes&Licenses 1,200 500 166 197 1,034 100 42 153 71000•Collections Expense 0 0 0 0 0 0 0 0 71500-Interest Expense 0 0 0 0 0 0 0 0 72000•Payroll Tax Expense 3,868 1,535 1,414 1,331 2,454 307 261 237 73000•Convention Development 0 0 0 0 0 0 0 0 76500•Contract Labor 11,400 4,400 3,815 3,470 7,585 1,000 810 720 77500•Salaries Expense 43,015 17,070 17,065 15,514 25,950 3,414 3,413 3,103 Page 8 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense May YTD 2015 CLINTON HOUSE 2015 May Year to Date 2014 2015 2014 Annual Budget Budget Actual YTD Actual Balance of Monthly Monthly Actual Month Budget Budget Expenditures(cont.) 77600-Relocation Expense 0 0 0 0 0 0 0 0 78000•Electric Utilities 1,483 439 434 253 1,049 85 67 0 78100•Gas Utility 1,119 794 805 533 314 53 47 52 78200•Water Utilitiy 1,454 251 227 237 1,227 67 44 64 78500•Security 300 125 110 110 190 25 22 22 78600•Airport Advertising 0 0 0 0 0 0 0 0 78700•Minor Equipment 2,000 1,000 772 0 1,228 0 337 0 78800•Airport Info Booth 0 0 0 0 0 0 0 0 94300•LOTO Special Project 0 0 0 0 0 0 0 0 95010•1st Thursday 0 0 0 0 0 0 0 0 95020-Roots Festival 0 0 0 0 0 0 0 0 95000• Misc.Special Projects-Other 0 0 125 383 (125) 0 0 383 95026-Incidental Expenses 0 0 0 0 0 0 0 0 95027-Alcohol Purchases 0 0 0 0 0 0 0 0 96500•Special Funding 0 0 0 0 0 0 0 0 97000•Bond Payments-Town Center 0 0 0 0 0 0 0 0 97100•Trustee Expense 0 0 0 0 0 0 0 0 99000•Transfer Out 0 0 0 0 0 0 0 0 Total Expenditures 103,005 47,564 46,436 40,604 56,569 6,379 6,767 6,031 Excess of Revenues Over/(Under)Expenditures 0 43,795 (13,089) (17,867) 13,089 (3,625) (3,839) (3,124) 72500•Depreciation Expense 0 0 0 0 0 0 0 0 Revised Excess of Revenues Over/(Under) Expenditures 0 1 43,795 1 (13,089) (17,867) 13,089 1 (3,625) (3,839) (3,124) Page 9 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense May YTD 2015 TOWN CENTER 2015 May Year to Date 2014 2015 2014 Annual Budget Budget Actual YTD Actual Balance of Monthly Monthly Actual Month Budget Budget Revenue 40000•Hotel, Motel, Restaurant Taxes 0 0 0 0 0 0 0 0 40200•PY Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 0 40600•Rental Income 426,711 170,870 184,666 160,846 242,045 35,615 25,575 42,379 40601 -Incidentals 43,770 16,490 19,969 30,735 23,801 3,615 4,195 8,865 40602-Alcohol Sales 33,663 13,829 22,740 0 10,923 2,810 4,825 0 40603-Incidentals Tax 4,208 1,598 0 0 4,208 343 0 0 40700•1st Thursday Income 0 0 0 0 0 0 0 0 40800•Other Income 0 0 1,231 0 (1,231) 0 0 0 40900-Roots Festival 0 0 0 0 0 0 0 0 41000•Parking Revenue 16,936 1,689 7,482 1,689 9,454 0 756 0 41001 •Parking Lease 12,831 5,322 9,872 5,322 2,959 250 250 250 41200•Gift Shop Sales 0 0 0 0 0 0 0 0 41300•Visitor Store 0 0 0 0 0 0 0 0 41400•Partership Income 0 0 0 0 0 0 0 0 41600•Admission Revenue 0 0 0 0 0 0 0 0 41700•Health Reimbursement 0 0 0 0 0 0 0 0 42000•Special Projects 12,592 3,218 1,370 (1,225) 11,222 366 1,370 0 42600•Interest Income Investments 0 0 0 0 0 0 0 0 42800•Interest Income Checking 721 355 390 355 331 86 89 86 42900•Visitor Guide Ad Income 0 0 0 0 0 0 0 0 43200•LOTO Income 0 0 0 0 0 0 0 0 98000•Transfer In 0 0 0 0 0 0 0 0 Total Revenue 551,432 213,371 247,720 197,722 303,712 43,085 37,060 51,580 Expenditures 61000•Signage-Tourism 0 0 0 0 0 0 0 0 61500•Credit Card Fees 5,814 1,804 3,089 1,804 2,725 763 689 763 62500•Advertising&Marketing 1,000 0 0 0 1,000 0 0 0 Page 10 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense May YTD 2015 TOWN CENTER 2015 May Year to Date 2014 2015 2014 Annual Budget Budget Actual YTD Actual Balance of Monthly Monthly Actual Month Budget Budget Expenditures(cont.) 62600•Printing/Brochures 0 0 0 0 0 0 0 0 62700•Website Update 0 0 0 0 0 0 0 0 63000•Accounting&Legal Fees 0 0 0 0 0 0 0 0 63100•Audit Expense 0 0 0 0 0 0 0 0 64000•Office Expense 5,400 2,250 2,935 1,600 2,465 450 62 15 64100•Visitor Store Expense 0 0 0 0 0 0 0 0 64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0 64500•Insurance-Building&Workers Comp 0 0 0 0 0 0 0 0 65000•Insurance&Health Benefits 40,695 16,750 17,216 13,655 23,479 3,350 2,672 2,731 65500•Simple IRA Match 5,796 2,415 2,054 1,604 3,742 483 411 321 66000•Car Allowance 0 0 0 0 0 0 0 0 66500•Telephone Expense/Internet 7,684 3,106 2,429 3,100 5,255 653 0 652 67000•Postage&Shipping Expense 260 200 0 0 260 100 0 0 67100•Tracking Software 0 0 0 0 0 0 0 0 68100•Rent 0 0 0 0 0 0 0 0 68400•Maintenance/Lawn 0 0 0 0 0 0 0 0 68500•Repairs&Maintenance Expense 84,000 34,000 44,594 31,570 39,406 7,000 9,298 6,590 68600•Peace Fountain Maintenance 0 0 0 0 0 0 0 0 68700•Linens 28,524 11,885 10,706 11,895 17,818 2,377 1,986 1,619 69500•Publication&Dues 0 0 0 0 0 0 0 0 70000•Travel/Training Expense 4,000 4,000 2,608 7,093 1,392 0 0 799 70500•Taxes&Licenses 5,000 2,416 4,686 5,186 314 2,083 31745 3,655 71000•Collections Expense 0 0 0 0 0 0 0 0 71500-Interest Expense 0 0 0 0 0 0 0 0 72000•Payroll Tax Expense 17,246 7,240 6,423 5,623 10,823 1,448 1,211 1,053 73000•Convention Development 0 0 0 0 0 0 0 0 76500•Contract Labor 37,400 15,580 22,123 15,789 15,277 31116 5,942 3,148 77500•Salaries Expense 202,784 80,470 77,279 65,975 125,505 16,094 15,219 13,195 Page 11 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense May YTD 2015 TOWN CENTER 2015 May Year to Date 2014 2015 2014 Annual Budget Budget Actual YTD Actual Balance of Monthly Monthly Actual Month Budget Budget Expenditures(cont.) 77600-Relocation Expense 0 0 0 0 0 0 0 0 78000•Electric Utilities 70,298 27,783 22,210 23,763 48,088 6,822 5,286 6,823 78100•Gas Utility 12,282 8,007 9,686 6,667 2,596 708 510 709 78200•Water Utilitiy 8,257 3,069 3,070 3,069 5,187 795 751 795 78500•Security 2,400 1,000 840 510 1,560 200 0 0 78600•Airport Advertising 0 0 0 0 0 0 0 0 78700•Minor Equipment 0 0 370 0 (370) 0 0 0 78800•Airport Info Booth 0 0 0 0 0 0 0 0 94300•LOTO Special Project 0 0 0 0 0 0 0 0 95010•1st Thursday 0 0 0 0 0 0 0 0 95020-Roots Festival 0 0 0 0 0 0 0 0 95000• Misc.Special Projects-Other 12,592 3,218 12,983 20,284 (391) 366 2,749 5,786 95026-Incidental Expenses 0 0 5,321 0 (5,321) 0 503 0 95027-Alcohol Purchases 0 0 11,420 0 (11,420) 0 942 96500•Special Funding 0 0 0 0 0 0 0 0 97000•Bond Payments-Town Center 0 0 0 0 0 0 0 0 97100•Trustee Expense 0 0 0 0 0 0 0 0 99000•Transfer Out 0 0 0 0 0 0 0 0 Total Expenditures 551,432 225,193 262,042 219,187 289,390 46,808 51,976 48,654 Excess of Revenues Over/(Under)Expenditures 0 (11,822) (14,322) (21,465) 14,322 (3,723) (14,916) 2,926 72500•Depreciation Expense 0 0 0 0 0 0 0 0 Revised Excess of Revenues Over/(Under) Expenditures 0 1 (11,822) (14,322) (21,465) 14,322 1 (3,723) (14,916) 2,926 Page 12 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense May YTD 2015 VISITOR CENTER 2015 May Year to Date 2014 2015 2014 Annual Budget Budget Actual YTD Actual Balance of Monthly Monthly Actual Month Budget Budget Revenue 40000•Hotel, Motel, Restaurant Taxes 0 0 0 0 0 0 0 0 40200•PY Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 0 40600•Rental Income 0 0 0 0 0 0 0 0 40601 -Incidentals 0 0 0 0 0 0 0 0 40602-Alcohol Sales 0 0 0 0 0 0 0 0 40603-Incidentals Tax 0 0 0 0 0 0 0 0 40700•1st Thursday Income 20,000 6,000 2,328 9,849 17,672 2,000 716 445 40800•Other Income 0 0 774 2,038 (774) 0 300 245 40900-Roots Festival 0 0 0 0 0 0 0 0 41000•Parking Revenue 0 0 0 0 0 0 0 0 41001 •Parking Lease 0 0 0 0 0 0 0 0 41200•Gift Shop Sales 0 0 0 0 0 0 0 0 41300•Visitor Store 32,000 8,700 9,553 8,482 22,447 2,500 3,471 2,558 41400•Partership Income 4,000 4,000 900 0 3,100 0 300 0 41600•Admission Revenue 0 0 0 0 0 0 0 0 41700•Health Reimbursement 0 0 0 0 0 0 0 0 42000•Special Projects 0 0 0 0 0 0 0 0 42600•Interest Income Investments 0 0 0 0 0 0 0 0 42800•Interest Income Checking 250 110 151 72 99 20 34 6 42900•Visitor Guide Ad Income 0 0 0 0 0 0 0 0 43200•LOTO Income 8,600 0 0 0 8,600 0 0 0 98000•Transfer In 515,946 500,000 135,000 50,000 380,946 250,000 0 50,000 Total Revenue 580,796 518,810 148,706 70,441 432,090 254,520 4,821 53,254 Expenditures 61000•Signage-Tourism 0 0 67 0 (67) 0 0 0 61500•Credit Card Fees 2,140 825 402 698 1,738 100 118 103 62500•Advertising&Marketing 0 0 615 509 (615) 0 314 309 Page 13 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense May YTD 2015 VISITOR CENTER 2015 May Year to Date 2014 2015 2014 Annual Budget Budget Actual YTD Actual Balance of Monthly Monthly Actual Month Budget Budget Expenditures(cont.) 62600•Printing/Brochures 0 0 486 0 (486) 0 486 0 62700•Website Update 0 0 0 0 0 0 0 0 63000•Accounting&Legal Fees 0 0 0 0 0 0 0 0 63100•Audit Expense 0 0 0 0 0 0 0 0 64000•Office Expense 7,500 2,500 1,381 1,781 6,119 500 407 493 64100•Visitor Store Expense 18,000 7,500 4,759 4,255 13,241 1,500 1,821 1,215 64150-Clinton House Gift Shop 0 0 0 0 0 0 0 0 64500•Insurance-Building&Workers Comp 0 0 0 0 0 0 0 0 65000•Insurance&Health Benefits 65,022 26,760 19,935 10,242 45,087 5,352 3,340 2,048 65500•Simple IRA Match 8,248 3,280 2,623 1,377 5,625 656 483 275 66000•Car Allowance 0 0 0 0 0 0 0 0 66500•Telephone Expense/Internet 8,650 3,250 3,313 2,636 5,337 650 655 532 67000•Postage&Shipping Expense 0 0 82 175 (82) 0 0 17 67100•Tracking Software 24,100 19,900 7,164 4,672 16,936 0 3,025 0 68100•Rent 0 0 0 0 0 0 0 0 68400•Maintenance/Lawn 0 0 0 0 0 0 0 0 68500•Repairs&Maintenance Expense 1,850 300 871 454 979 100 77 197 68600•Peace Fountain Maintenance 0 0 0 0 0 0 0 0 68700•Linens 0 0 0 0 0 0 0 0 69500•Publication&Dues 1,185 685 410 404 775 0 0 0 70000•Travel/Training Expense 50,306 20,960 23,504 23,663 26,802 4,192 2,888 3,057 70500•Taxes&Licenses 1,185 1,185 1,379 1,349 (194) 0 400 367 71000•Collections Expense 0 0 0 0 0 0 0 0 71500-Interest Expense 0 0 0 0 0 0 0 0 72000•Payroll Tax Expense 24,769 9,850 7,507 5,750 17,262 1,970 1,457 1,112 73000•Convention Development 58,900 24,540 28,422 23,133 30,478 4,908 3,422 7,021 76500•Contract Labor 0 0 0 0 0 0 0 0 77500•Salaries Expense 275,161 109,425 90,028 65,842 185,133 21,885 18,509 13,801 Page 14 of 15 Modified Accrual Fayetteville A P Commission Statement of Budget, Revenue and Expense May YTD 2015 VISITOR CENTER 2015 May Year to Date 2014 2015 2014 Annual Budget Budget Actual YTD Actual Balance of Monthly Monthly Actual Month Budget Budget Expenditures(cont.) 77600-Relocation Expense 0 0 0 0 0 0 0 0 78000•Electric Utilities 6,125 3,375 2,830 3,318 3,295 400 377 382 78100•Gas Utility 0 0 0 0 0 0 0 0 78200•Water Utilitiy 655 300 247 290 408 50 51 51 78500•Security 0 0 0 120 0 0 0 0 78600•Airport Advertising 0 0 0 0 0 0 0 0 78700•Minor Equipment 6,000 3,000 1,721 0 4,279 0 1,721 0 78800•Airport Info Booth 0 0 0 0 0 0 0 0 94300•LOTO Special Project 0 0 0 0 0 0 0 0 95010•1st Thursday 21,000 6,000 8,614 10,399 12,386 3,000 3,011 1,070 95020-Roots Festival 0 0 0 0 0 0 0 0 95000• Misc.Special Projects-Other 0 0 529 0 (529) 0 300 0 95026-Incidental Expenses 0 0 0 0 0 0 0 0 95027-Alcohol Purchases 0 0 0 0 0 0 0 0 96500•Special Funding 0 0 0 0 0 0 0 0 97000•Bond Payments-Town Center 0 0 0 0 0 0 0 0 97100•Trustee Expense 0 0 0 0 0 0 0 0 99000•Transfer Out 0 0 0 0 0 0 0 0 Total Expenditures 580,796 243,635 206,888 161,067 373,908 45,263 42,862 32,050 Excess of Revenues Over/(Under)Expenditures 0 275,175 (58,182) (90,626) 58,182 209,257 (38,041) 21,204 72500•Depreciation Expense 0 0 0 0 0 0 0 0 Revised Excess of Revenues Over/(Under) Expenditures 0 1 275,175 1 (58,182) (90,626) 58,182 1 209,257 1 (38,041) 21,204 Page 15 of 15 Al V� DEPARTMENTAL CORRESPONDENCE ■.�j. OFFICE OF THE — CITY ATTORNEY Kit Williams City Attorney Blake Pennington TO: Mayor Jordan Assistant City Attorney A&P Commissioners Patti Mulford Paralegal CC: City Council Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney DATE: June 2, 2015 RE: Overdue HMR collection efforts The City Prosecutor reported on 29 active Hotel, Motel and Restaurant overdue tax collection cases for May 2015 as shown on his attached report. Six of these cases had no delinquent balance, but were still active. The City Prosecutor's Office collected only $350.54 in overdue HMR taxes in May. However, year to date collections total $22,534.57 which equals more than $4,500.00 per month. 1 Clinton K. Jotzes -- (;io Prose taxi NI,lndv 1 inkltn ()Ill.+' ;ldmillish'It+)r �s!'11n Ii111J1T:2J 1)t}?l ll4"t E€4` [lii>�ti:€It+ l lel+ly+:lnt+lll+ I11t'Ilt'1111t' 11.4.T11� MEMO TO: K.Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: June 1,2015 RE: Status of Active HMR cases *When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant is still current and not in violation. 1. Aquafire Restaurant Sherri D. Simpkins Active Criminal Summons &Bistro Delinquent Balance: $4,039.00 Business Closed 2. Baller Foodtruck Kurt L. Young Pending Criminal Summons Delinquent Balance: -0- 3. Bariola's Pizza Mark E.Howard Trial Date: 3/4/15 - Settled Business Closed Delinquent Balance: $1,190.00 4. Bucks of Asia Quyen T. Ho Active Criminal Summons Delinquent Balance: No Forms 5, Cafd Delta Soul Michael L. Vaughn Paid: -0- Business Closed Delinquent Balance: $1,006.11 6. Dickson Street Social Club Stephen J. Schleiff Active Criminal Summons Paid: -0- Delinquent Balance: No Forms 7. Domino's Pizza Loyd W. Hardison Trial Date: 6/10/15 Business Closed Paid: $150.00 Delinquent Balance: $590.66 (,r FY i)j-. }..•11 i.E1']TVII L I i 'Ct , Ojuif ( il r��1").tit l',` i fo �.'.1`c t.'r"l::?"i 1i. ,1P', 't+z ! I;"i!'St',IFAYt F f1i VIII 1. AU l,+ � Kit Williams June 1, 2015 Page 2 8. El Paso Mexican Grill Martin Reyes Active Criminal Summons & Cantina Paid: -0- Business Closed Delinquent Balance: $1,003.43 9. Guesthouse Hotel& Suites Katherine E. Wilkerson Active Criminal Summons Delinquent Balance: No Forms 10. Hogwild Pizzeria David S. Mackey Trial 6/10/15 Business Closed Paid: -0- Delinquent Balance: No Forms 11. Hookah Java Melanie E. Vergura Active Criminal Summons Cafe&Lounge Paid: -0- Delinquent Balance: No Forms 12. La Finca Mexican Sandra L. Cisneros Arraignment: 6/22/15 Restaurant Paid: $150.54 Delinquent Balance: No Forms 13. Louie's Grill &Bar Mark S. Martinez Paid: -0- Business Closed Delinquent Balance: $13,000.00 14. Mama Dean's Soul Food Meneria D. Morrison Active Criminal Summons Business Closed Delinquent Balance: -0- 15. Mordours Pizza Mark E. Howard Paid: -0- Delinquent Balance: $550.00 16. Order 57 Toula J. Abu-Hamdan Active Criminal Summons Paid: -0- Delinquent Balance: -0- 17. Pho Quyen Quyen T. Ho Active Criminal Summons Delinquent Balance: -0- 18. Seafood Market Bar/Grill Craig E. Dowd Trial Date: 6/17/15 Business Closed Paid: $50.00 Delinquent Balance: $3,117.60 19. Shanghai Chinese and Hsiao L. J. Shen Active Contempt of Court China Garden Delinquent Balance: $3,090.00 Businesses Closed 20. Shipley Donuts Sou Sokunthea Active Criminal Summons Delinquent Balance: No Forms Kit Williams June 1, 2015 Page 3 21. Sipamouane Twin Kitchen Jeffrey Sipamouane Active FTAS Warrant Business Closed Delinquent Balance: No Forms 22. Stone Pony William E. Gran Active Criminal Summons Delinquent Balance: $715.90 23. Sumo Sushi & Steak Seung H. Kang Active Criminal Summons Business Closed Jong P. Park Active Criminal Summons Delinquent Balance: No Forms 24. Taiwan Chinese Yong S. Lin Trial Date: 7/8/15 Delinquent Balance: $1,610.00 25. Taste Bar&Grill Sheryl D. Edwards Active Criminal Summons Business Closed Delinquent Balance: No Forms 26. Thai Diner Michael A. Khanty Active Criminal Summons Delinquent Balance: -0- 27. Tim's Pizza(North) Michael A. Stephens Active Criminal Summons Business Closed Delinquent Balance: -0- 28. Uncle Gaylord's Hiram F. Brandon Active Contempt Business Closed Delinquent Balance: $508.12 29. WOW Japanese Bistro Chong N.Kim Active FTA Warrant Business Closed Delinquent Balance: $2,527.00 TOTAL: $350.54 Fayetteville Town Center, Manager's Activity Report May 1, 2015 to May 31, 2015 Sales: MAY MAY Month YTD YTD YTD 2014(base) 2015 %Change 2014 2015 %Change Sales 13 7 (46%) 83 56 (33%) #Returned contracts by log date—GL Complete Events(Paid/Sponsored) 25 26 4% 102 122 20% Sales $34,515.00 $17,200.00 (50%) $205,606.48 $131,591.04 (36%) $Returned contracts by log date—GL Collections($-Payment Log) $42,003.63 $35,989.26 (14%) $229,945.44 $210,764.33 (8%) $Executed Contracts $28,630.38 $22,800.00 (20%) $231,605.38 $209,635.90 (9%) Average per event($Sales/#Sales) $2,655.00 $2,457.14 (7%) $2,477.19 $2,349.84 (5%) Operations Items o Steps to be repaired o Locking bollards o Loading dock steps made into loading ramp—getting quote Coordination Storms Orthodontics—May 1,2015 Natural State of Health—May 2,2015 o The Natural State of Health brought local healthcare practitioners,organizations,and businesses together.This event was open to the public which not only benefited the businesses but it also educated the community on natural products and services in our area. Haas Hall Academy prom—May 2,2015 Fayetteville High school AP Testing—May 4—14,2015. Graduations o University of Arkansas Law school graduation—May 16,2015 ■ The UA Law school had 131 students graduate with their Juris Doctor degree. o Haas Hall Academy graduation—May 26,2015 ■ Haas Hall Academy had 65 seniors graduate this year. Ales&Tails—May 23,2015 o Ales&Tails is a local festival that celebrates a"southern delicacy—the crawfish".Local and craft breweries donated their handcrafted beers to help celebrate the occasion.Proceeds helped fund the Arkansas Chapter of the ALS Association. Social Media Total Followers Month Facebook Pinterest Instagram LinkedIn Jan 1,523 19 101 4 Feb 1,547 35 124 8 March 1,526 47 146 40 April 1,648 62 194 43 Event List: May 1 Storms Orthodontics May 10 New Life Church May 23 Ales&Tails May 2 Haas Hall Prom May 11 FHS AP Testing May 24 New Life Church May 2—Natural State of Healing May 12—FHS AP Testing May 26—Haas Hall Grad. May 3—New Life Church May 13—FHS AP Testing May 29—Nguyen Reception May 4—FHS AP Testing May 14—FHS AP Testing May 30—Nguyen Reception May 5—FHS AP Testing May 15—UA Law School Grad. May 31 —New Life Church May 6—FHS AP Testing May 16—UA Law School Grad. May 7—FHS AP Testing May 17—New Life Church May 8—FHS AP Testing May 19—Fortune Builders May 9—Har-Ber Prom May 19—Fred Pryor Event Breakdown UA 8% Corp 12% Non-Profit 26% Social—8% Educational—46% Sales Leads By Sales Manager JULIE Meeting Dates Decision Date Attend Peak Rooms $Value May 2015 Arkansas Parks and Tourism Commission 04/21/2015 25 12 12 6,177 Monthly Meeting 04/22/2015 Sub-Total for May 1 Meetings 25 12 $6,177 Sub-Total for JULIE 1 Meetings 25 12 $6,177 MARLO Meeting Dates Decision Date Attend Peak Rooms $Value May 2015 Pitch-for-the-Cure 06/05/2015 3,500 350 700 1,297,065 06/07/2015 FayRo Charity Softball Classic 06/12/2015 1,000 200 400 370,590 06/14/2015 FHS Volleyball Challenge 09/11/2015 500 50 50 123,530 09/12/2015 Outback in the Ozarks 10/09/2015 100 10 10 37,059 10/11/2015 Sub-Total for May 4 Meetings 5,100 1,160 $1,828,244 Sub-Total for MARLO 4 Meetings 5,100 1,160 $1,828,244 GRAND TOTAL 5 Meetings 5,125 1,172 $1,834,421 Printed:6/4/2015 9:04AM Page 1 of 1