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2014-09-15 - Agenda
a4or � AGENDA ADVERTISING AND PROMOTION COMMISSION September 15, 2014 2:00 p.m. Fayetteville Town Center I. Call to Order — Ching Mong II. Reports A.Approval of the minutes for August, 2014 B.Financial Report 1 . HMR Revenues — Marilyn Heifner 2. Financial Statements 3. Update from City Attorney re: delinquent tax collection efforts — Kit Williams C.Departmental Reports 1 . Clinton House Museum 2. CVB 3 . Town Center 4. Executive Director • D.Agency Report III. Old Business A.Report on Bulldog Classic funding IV. New Business A.Health Reform Impacts on Health coverage — 60 day waiting period V. Other Business VI. Adjourn Executive Session — Personnel Issue • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING August 11, 2014 Commissioners Present: Ching Mong, Matt Behrend, Bobby Ferrell, Justin Tenant, and Hannah Withers Commissioner Absent: Tim Freeman and Matthew Petty Staff Present: Marilyn Heifner, Kate Johnson, Mario Priest, and Sandra Bennett The meeting was called to order at 2:00 p.m. at the Clinton House Museum by Chairman Ching Mong. MINUTES Moved by Ferrell, second by Tennant to approve the minutes of the June 2014 meeting. FINANCIAL REPORT Marilyn reported that HMR collections for the month were up 1.20% ($230,624) over last July. Year to date $1,560,141 has been collected, a 2.90% increase over last year. • Marilyn also presented the financials. Jerri Kuburich has taken a position with Wal-Mart. Candidates for the position are being interviewed. Total current assets are $2,057,719.60 with liabilities of $131,532.89. On the consolidated budget, collections are higher than last year and expenditures are being kept under last year's actuals. Kit Williams congratulated the Commission on engaging the services of the Bassett Law Firm and Vince Chadick. The City Prosecutor closed 3 of the 36 active HMR tax collection cases for July 2014. Six other cases show a delinquent balance of zero. The Prosecutor's office collected $2,812.24. REPORTS CLINTON HOUSE MUSEUM May visitors numbered 550. The Museum surpassed the 20,000 visitor mark. Four groups toured the house. The large diseased oak tree in the front of the house was removed by the University and will be replaced this fall. Boy Scout Troop 107 Eagle Scout Graham Mynett has completed reworking the Clinton Trail that spurs off of the Oak Ridge Trail in the Fayetteville Trail System. CONVENTION VISITOR BUREAU Seven groups were tracked in June. The economic impact was $4,198,785 with 2,669 rooms used. Future events booked will be attended by approximately 2,749 people, 1,568 rooms and • economic impact of $1,086,199. Inquiries were mailed to 1,231 individuals TOWN CENTER Collections for the Town Center were up 32%. Sandra is working with SWEPCO on a commercial and industrial energy program for LED lighting for the event rooms at the Town Center. Tile installation will begin on August 9th. EXECUTIVE DIRECTOR Martin Tuller has been hired as Visitor Services Manager. Candidate will be chosen for Accountant this week. At the Town Center, work on retiling began Saturday. We had an unexpected expense of cutting down the doors. Tile on the Kaminsky Fountain is falling off - estimate to repair the tile is $10,000. Special funding - We have received most the special project evaluations from events held in the first half of 2014. Mark your calendars - Bill's Birthday Celebration on August 18. Fayetteville received Bronze status from IMBA (International Mountain Biking Association). Bentonville received silver. Both communities are working together toward designation as an IMBA Ride Destination - it will be the first in the nation. • Golden Age Games had a $2.2 million impact with 800 veterans. They were most impressed with the event and the hospitality of our people. Hannah will be able to stay on the Commission due to the details of her sale of Little Bread Company - she will still be a part owner for 3 1/2 years. We are in the process of reprinting the Trails Guide and will begin work on updating the Historic Walking Tour. AGENCY REPORT Mike Sells reported that the website is doing great and we are driving traffic to it through the paid search ads. The #1 key word is NWA Regional Airport. The agency and Jessica Leonard are working on the SEO's and optimizing the copy on the website. The organic google traffic in June 2013 was 4,613 and is now 10,532. OLD BUSINESS Contract with Attorney Vince Chadick introduced himself. Commission was asked to approve the contract which is the same as with John Burrow except for the duration paragraph (a shorter notice period • to terminate the relationship) and a lower fee. Motion to approve the contract as presented by Ferrell, second by Withers. Motion carried. NEW BUSINESS A. Hiring of an additional event manager for the Town Center. Moved by Tennant, second by Behrend to hire additional manager for the Town Center because of additional business. Motion carried. B. Request for funding of Bulldog Classic - Justin Tennant Because of a change in athletic directors at Fayetteville High School, a funding request for the Bulldog Classic fell through the cracks. Due to extenuating circumstances last year and now looking at more teams and a bigger tournament, Justin Tennant brought forth a request for $10,000. Multiple facilities are available to host this tournament. In 2013, the Bulldog Classic received $6,250. Marilyn pointed out that $4,870 is left in the unallocated funding for 2014. Behrend pointed out that the timing for this tournament is great to hotels. Tennant said having teams here during Lights of the Ozarks was a great incentive to have students look at coming to the UA. Moved by Ferrell, second by Behrend to approve $6,250 for the tournament (and up to $10,000 if Marilyn can find it in the budget). Motion carried. Marilyn will work with the • budget to find the additional funding and report back to the Commission in September. OTHER BUSINESS Flag Contest Ferrell asked if the Commission would be interested in sponsoring a contest for a new Fayetteville flag. If interested, the Commission could pass a resolution and send it to the city council. It was agreed to have this as an item on the September agenda. There being no further business, the meeting adjourned. Respectfully submitted, Marilyn Heifner Executive Director, Fayetteville A & P Commission • Advertising and Promotion Commission For month of August 2014 Current Year HMR Collected (2120.0912.4101 .00) $ 214,920.52 Prior Year Collected (2120.0912.4101 .01 ) $ 881 .09 First Security Investment Interest Revenue (2120.0912.4708.00) $ 1 , 126.03 Total Revenues $ 216,927.64 Annual Bond Audit Expense (2120.9120.7602.60) $ - Collection Expense (2120.9120.5333.00) $ (41316.03) Bank of OK Quarterly Fee (2120.9120.5712.00) $ (1 , 125.00) Town Center Bond Payment (2120.9120.5712.00) $ (55,801 .58) 2012 Property Taxes on Town Center (2120.9120.7602.60) $ Total Expenses $ (61 ,242.61 ) • Total Check to A&P $ 155,685.03 This report represents HMR collections through the end of the month. These figures may include past due amounts. • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2010-2013 2011 2012 2012 2013 2013 2014 2014 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $ 179,546 $205,939 14.70% 211 , 138 2. 52% $ 202,477 -4. 10% February $ 158,037 $ 1789289 12.81 % 187,562 5.20% $ 2039022 8.24% March $ 169,093 $2019015 18.88% 2139526 6.22% $ 213,212 -0.01 % April $ 187,976 $217,840 15.89% 228,865 5.06% $ 230,939 0.01 % May $ 188, 149 $203 ,966 8.41 % 228,289 11 .93% $ 236,098 3 .42% June $205,700 $222,062 7.95% 218,829 - 1 .45% $ 243,770 11 .40% July $2059438 $214,750 4. 53% 227,971 5.79% $ 230,624 1 .20% August $ 1899839 $202,624 6.73% 206,873 2. 10% $ 215,802 4. 32% September $ 195 ,427 $215,653 10.35% 226, 103 4.85% October $214,713 $241 ,017 12.25% 243 , 129 0.01 % November $203,529 $210, 335 3.34% 231 ,456 10.04% December $202,027 $2089518 3 .21 % 2109064 0.74% Total $ $2,299,473 $2,522,008 9.68% $2,633,805 4.43% $ 1 ,775,943 3.01 % \filename 4:08 PM Fayetteville A & P Commission • 09/10114 Balance Sheet Accrual Basis As of August 31 , 2014 Aug 31, 14 ASSETS Current Assets Checking/Savings 09500 • Cash 10000 • CV8 Cash in Register 100.00 10050 • TC Cash on Hand 200.00 10100 • CHM Cash In Register 100.00 10200 • Arvesl A&P General #4856 3,328.50 10300 • tat Security A&P General #8714 25,795.45 10400 • tat Security Fayetteville TC 125,291.05 10500 • 1st Security Clinton House 15,303.47 10600 • 1st Security CVS # 8730 17,135.50 1070D • Arvest Payroll Account #4636 13,341 .68 Total 09500 • Cash 200,595.65 Total Checking/Savings 200,595.65 Accounts Receivable 11000 • Accounts Receivable 10,781.53 Total Accounts Receivable 10,781.53 Other Current Assets 11400 • Due From Other Funds 45,476.22 11500 • Prepaid Expenses 10,547.86 12100 • Inventory Asset 13,465.11 13000 • Investments 13100 • Investment Adj. to Market -3,968.63 • 13000 • Investments - Other 1 ,771 ,541 .00 Total 13000 • Investments 1,767,572.37 Total Other Current Assets 1,837,061.56 Total Current Assets 2,048,438.74 Other Assets 14600 • Capital Assets 15000 • Furniture and Fixtures 34,812.91 16100 • Equipment 134,098.62 15500 • CVB Building 930,569.02 15510 • CVB Land 198,621 .00 15600 • Building Additions 472,538.72 17300 • Accumulated Depreciation -443,305.00 Total 14500 • Capital Assets 1,327,335.27 Total Other Assets 1 ,327,335.27 TOTAL ASSETS 3,3751774.01 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 20000 • Accounts Payable 4,353.59 Total Accounts Payable 4,353.59 • Page 1 4:08 PM Fayetteville A & P Commission • 09/10114 Balance Sheet Accrual Basis As of August 31 , 2014 Aug 31, 14 Other Current Liabilities 23002 • Colonial Life& Ace Ins. Payabl 296.55 24000 • Payroll Liabilities 6,475.33 24500 • Due to Other Funds 4,316.03 24800 • Unearned Revenue 2014 110,512.52 24900 • Unearned Revenue 2015 14,900.00 Total Other Current Liabilities 136,500.43 Total Current Liabilities 140,854.02 Total Liabilities 140,854.02 Equity 39005 • Fund Balance 3,220,969.91 Net Income 13,950.08 Total Equity 3,234,919.99 TOTAL LIABILITIES & EQUITY 31375,774.01 • • Page 2 Modified Acc� Fayetteville A P Coftission • Statement of Budget, Revenue Expense August YTD 2014 CONSOLIDATED A 8 P COMMISSION 2014 August Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Revenue 40000 • Hotel, Motel, Restaurant Taxes 2,611 ,138 1 ,723,053 1 ,738,493 872,645 206,873 214,921 1 ,689,867 40200 • PY Hotel, Motel, Restaurant Tax 0 0 37,449 -37,449 0 881 32,745 40600 • Rental Income 440,976 315,100 228,506 212,470 42,000 22,930 291 ,659 40700 • 1st Thursday Income 36,000 32,000 14,330 21 ,670 2,000 600 21 ,358 40800 • Other Income 650 450 9,594 -8,944 0 577 4,856 41000 • Parking Revenue 7,071 4,808 12,178 -5,107 600 7,577 10,888 41001 - Parking Lease 11 ,221 10,520 9,906 1,315 0 250 2,830 41200 • Gift Shop Sales 5,400 4,200 4,802 598 400 547 4,152 41300 • Visitor Store 38,000 26,000 23,008 14,992 5,500 4,865 24,908 41400 • Partership Income 0 0 0 0 0 0 3,000 41600 • Admission Revenue 11 ,650 8,050 9,884 1 ,766 750 1 ,091 8,542 41700 • Health Reimbursement 8,880 5,920 5,066 3,814 740 0 0 42000 • Special Projects 28,532 19,024 55,079 -26,547 2,378 6,401 4,450 42600 • Interest Income Investments 11 ,850 7,920 6,610 5,240 990 1 ,126 4,483 42800 • Interest Income Checking 3,600 2,408 1 ,915 1 ,685 298 96 3,107 42900 • Visitor Guide Ad Income 40,000 40,000 19,581 18,381 0 0 28,012 43200 • LOTO Income 0 0 0 0 0 0 250 98000 • Transfer In 454,465 304,465 65,000 389,465 72,688 0 0 Total Revenue 3,709,433 2,503,918 2,241 ,401 1,465,993 335,217 261 ,861 2,135,107 Cost of Goods 50000 • Cost of Goods 23,000 14,000 10,852 12,148 0 165 2,178 Total COG 23,000 14,000 10,852 12,148 0 165 2,178 Gross Profit 3,686,433 2,489,918 2,230,549 1 ,453,845 335,217 261,696 2,132,929 Expenditures 60400 • Bank Service Charges 200 140 0 200 40 0 36 61000 • Signage-Tourism 12,000 8,000 6,757 5,243 1 ,000 220 10,079 61500 • Credit Card Discounts 9,300 6,100 5,305 3,995 850 508 5,802 Page 1 of 18 Modified Acc. Fayetteville A P Colkission • Statement of Budget, Revenue Expense August YTD 2014 CONSOLIDATED A & P COMMISSION 2014 August Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 62500 - Advertising & Marketing 401 ,000 251 ,000 266,957 134,044 40,000 30,712 271 ,354 62600 • Brochures 175,000 130,000 113,776 61 ,224 10,000 5,017 120,528 62700 • Website Update 35,000 30,000 0 35,000 15,000 0 21 ,806 63000 - Accounting & Legal Fees 12,000 8,000 1 ,347 10,653 1 ,000 0 2,601 63100 • Audit Expense 10,000 10,000 9,000 1 ,000 2,000 0 8,550 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 19,950 13,650 9,530 10,420 2,050 786 14,685 64100 • Visitor Store Expense 0 0 0 0 2,000 0 11 ,078 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 12,000 0 0 12,000 0 0 0 65000 • Insurance & Health Benefits 96,756 63,056 61 ,024 35,732 7,882 8,272 37,172 65500 • 408 (1) Company Match 17,269 11 ,008 8,299 8,970 1 ,376 1 ,037 8,679 66000 • Car Allowance 3,600 2,400 2,400 1 ,200 300 300 2,400 66500 • Telephone Expense l Internet 18,360 12,227 10,563 7,797 1 ,528 1 ,603 9,269 67000 • Postage & Shipping Expense 19,260 12,200 21 ,116 -1 ,856 1 ,500 2,307 9,814 67100 • Tracking Software 14,295 8,295 4,672 9,623 0 0 0 68100 • Rent 12,000 12,000 12,000 0 0 0 12,000 68400 • Maintenance I Lawn 8,000 400 275 7,725 200 0 125 68500 • Repairs & Maintenance Expense 139,000 93,000 114,941 24,059 0 32,931 89,922 68600 • Peace Fountain Maintenance 7,500 5,000 1 ,988 5,512 625 840 4,233 68700 • Linens 27,926 18,526 16,932 10,994 2,350 2,625 16,427 69500 • Publication & Dues 15,815 14,315 15,383 432 165 325 16,078 70000 - Travel I Training Expense 67,148 50,583 38,761 28,387 6,455 40 32,502 70500 • Taxes & Licenses 6,600 5,866 5,938 662 183 749 8,397 71000 • Collections Expense 49,648 33,098 35,519 14,129 4,137 4,316 34,452 72000 • Payroll Tax Expense 49,075 31 ,528 29,074 20,001 3,874 3,430 29,267 72500 • Depreciation Expense 20,000 11 ,655 0 20,000 1 ,665 0 11 ,911 73000 • Convention Development 62,750 50,050 37,208 25,542 6,000 0 50,316 76500 • Contract Labor 48,800 31 ,928 37,486 11 ,314 4,116 7,744 35,147 77500 • Salaries Expense 559,957 356,352 352,010 207,947 44,544 43,735 345,918 78000 • Electric Utilities 74,217 46,620 48,874 25,343 5,780 6,829 49,690 78100 • Gas Utility 11 ,035 8,323 10,804 231 66 221 11 ,749 Page 2 of 18 Modified Acc• Fayetteville A P Comkission • Statement of Budget, Revenue Expense August YTD 2014 CONSOLIDATED A & P COMMISSION 2014 August Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 78200 • Water Utilitiy 10,601 6,843 6,690 3,911 1 ,182 976 6,898 78500 • Security 4,475 2,984 2,366 2,109 373 502 2,693 78600 • Airport Advertising 7,140 3,570 6,750 390 0 0 3,570 78700 • Minor Equipment 174,500 119,500 105,462 69,038 2,500 0 10,164 78800 • Airport Info Booth 5,200 4,800 2,400 2,800 1 ,200 0 3,600 89000 . Other Expense I Unallocated 10,204 40,000 0 10,204 20,000 0 0 94300 • LOTO Special Project 10,000 0 14,990 -4,990 0 14,990 325 95010 • 1st Thursday 32,000 27,000 18,840 13,160 5,000 460 22,544 95000 • Misc. Special Projects - Other 286,750 191 ,750 265,989 20,761 2,000 51 ,244 212,648 96500 • Special Funding 0 0 0 0 0 0 600,000 97000 • Bond Payments - Town Center 669,636 446,424 446,413 223,223 55,803 55,802 449,829 97100 • Trustee Expense 6,000 6,000 3,375 2,625 1 ,500 1 ,125 3,375 99000 • Transfer Out 454,465 231 ,777 65,000 389,465 0 0 0 Total Expenditures 3,686,432 2,415,968 2,216,212 1 ,470,220 256,244 279,648 2,597,653 Excess of Revenues over Expenditures #REFI #REFI #REFI #REFI #REFI #REFI #REFI Page 3 of 18 ModifiedAc Fayetteville A P Jbission • Statement of Budget, Revenue Expense August YTD 2014 FAYETTEVILLE A & P 2014 August Year to Date 2014 Balance Monthly Monthly Annual Budget Accum Budget Actual of Budget Budget Actual Revenue 40000 • Hotel, Motel, Restaurant Taxes 2,611 ,138 1 ,723,053 1 ,738,493 872,645 206,873 214,921 40200 • PY Hotel, Motel, Restaurant Tax 0 0 37,449 -37,449 0 881 40600 • Rental Income 0 0 0 0 0 0 40700 • 1st Thursday Income 0 0 0 0 0 0 40800 • Other Income 0 0 6,580 -6,580 0 0 41000 • Parking Revenue 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 41200 • Gift Shop Sales 0 0 0 0 0 0 41300 • Visitor Store 0 0 0 0 0 0 41400 • Partership Income 0 0 0 0 0 0 41600 • Admission Revenue 0 0 0 0 0 0 41700 • Health Reimbursement 8,880 5,920 5,066 3,814 740 0 42000 • Special Projects 0 0 0 0 0 0 42600 • Interest Income Investments 11 ,850 7,920 6,610 5,240 990 1 ,126 42800 • Interest Income Checking 2,000 1 ,336 1 ,238 762 166 31 42900 • Visitor Guide Ad income 40,000 40,000 19,581 18,381 0 0 43200 • LOTO Income 0 0 0 0 0 98000 • Transfer In 0 0 0 0 0 0 Total Revenue 2,673,868 1 ,778,229 1 ,815,018 856,812 208,769 216,958 Cost of Goods 50000 • Cost of Goods 0 0 0 0 0 0 Total COG 0 0 0 0 0 0 Gross Profit 2,673,868 1 ,778,229 1 ,815,018 856,812 208,769 216,958 Expenditures 60400 - Bank Service Charges 0 0 0 0 0 0 61000 • Signage-Tourism 12,000 8,000 6,757 5,243 1 ,000 220 61500 • Credit Card Discounts 0 0 0 0 0 0 Page 4 of 18 Modified Accle Fayetteville A P Cookission • Statement of Budget, Revenue Expense August YTD 2014 FAYETTEVILLE A & P 2014 August Year to Date 2014 Balance Monthly Monthly Annual Budget Accum Budget Actual of Budget Budget Actual 62500 • Advertising & Marketing 400,000 250,000 266,448 133,552 40,000 30,712 62600 • Brochures 175,000 130,000 113,776 61 ,224 10,000 5,017 62700 • Website Update 35,000 30,000 0 35,000 15,000 0 63000 • Accounting & Legal Fees 12,000 8,000 1 ,347 10,653 1 ,000 0 63100 • Audit Expense 10,000 10,000 9,000 1,000 2,000 0 63300 • Insurance Expense 0 0 0 0 0 0 64000 • Office Expense 1 ,000 800 1 ,200 -200 100 41 64100 • Visitor Store Expense 0 0 0 0 0 0 64200 • Marketing Expense 0 0 0 0 0 0 64500 • Insurance - Building 12,000 0 0 12,000 0 0 65000 • Insurance & Health Benefits 24,570 16,112 15,819 8,751 2,014 1 ,363 65500 • 408 (IQ Company Match 5,129 3,264 2,784 2,345 408 348 66000 - Car Allowance 3,600 2,400 2,400 1,200 300 300 66500 • Telephone Expense I Internet 0 0 0 0 0 0 67000 • Postage & Shipping Expense 19,000 12,000 20,707 -1 ,707 1 ,500 2,307 67100 • Tracking Software 0 0 0 0 0 0 68100 • Rent 0 0 0 0 0 0 68400 • Maintenance I Lawn 7,500 0 0 7,500 0 0 68500 • Repairs & Maintenance Expense 75,000 50,000 62,267 12,733 6,250 26,009 68600 Peace Fountain Maintenance 7,500 5,000 1 ,988 5,512 625 840 68700 • Linens 0 0 77 -77 0 0 69500 • Publication & Dues 13,965 12,965 11 ,619 2,346 165 175 70000 • Travel I Training Expense 13,095 12,500 501 12,594 4,000 0 70500 • Taxes & Licenses 0 0 486 -486 0 0 71000 • Collections Expense 49,648 33,098 35,519 14,129 4,137 4,316 72000 • Payroll Tax Expense 13,886 8,832 9,369 4,517 1 ,104 927 72500 • Depreciation Expense 20,000 11 ,655 0 20,000 1 ,665 0 73000 - Convention Development 0 0 35 -35 0 0 76500 • Contract Labor 0 0 1 ,119 -1 ,119 0 1 ,119 77500 • Salaries Expense 173,580 110,400 114,429 59,151 13,800 11 ,813 78000 • Electric Utilities 0 0 0 0 0 0 78100 • Gas Utility 0 0 0 0 0 0 Page 5 of 18 Modified Ace Fayetteville A P Cosission • Statement of Budget, Revenue Expense August YTD 2014 FAYETTEVILLE A & P 2014 August Year to Date 2014 Balance Monthly Monthly Annual Budget Accum Budget Actual of Budget Budget Actual 78200 • water Utlutly 0 0 0 0 0 0 78500 • security 0 0 0 0 0 0 78600 - Airport Advertising 7,140 3,570 6,750 390 0 0 78700 • Minor Equipment 165,000 110,000 105,462 59,538 0 0 78800 • Airport Info Booth 5,200 4,800 2,400 2,800 1 ,200 0 89000 • Other Expense I Unallocated 10,204 40,000 0 10,204 20,000 0 94300 • LOTO Special Project 10,000 0 14,990 4,990 0 14,990 95010 • 1st Thursday 0 0 2,200 -2,200 0 0 95000 • Misc. Special Projects - Other 262,750 175,750 213,699 49,051 0 30,218 96500 • Special Funding 0 0 0 0 0 0 97000 • Bond Payments - Town Center 669,636 446,424 446,413 223,223 55,803 55,802 97100 • Trustee Expense 6,000 6,000 3,375 2,625 1 ,500 1 ,125 99000 • Transfer Out 454,465 231 ,777 65,000 389,465 0 0 Total Expenditures 2,673,868 1 ,733,347 1 ,537,935 1 ,135,933 183,571 187,640 Excess of Revenues over Expenditures #REFI #REFI #REFI #REFI #REFI #REFI Page 6 of 18 Modified Accle Fayetteville A P Colkission • Statement of Budget, Revenue Expense August YTD 2014 CLINTON HOUSE 2013 YTD 2014 August Year to Date 2014 Balance Monthly Monthly Actual Annual Budget Accum Budget Actual of Budget Budget Actual Revenue 40000 • Hotel, Motel, Restaurant Taxes 1 ,689,867 0 0 0 0 0 0 40200 • PY Hotel, Motel, Restaurant Tax 32,745 0 0 0 0 0 0 40600 • Rental Income 0 500 100 0 500 0 0 40700 . 1 at Thursday Income 0 0 0 0 0 0 0 40800 • Other Income 51 650 450 350 300 0 250 41000 • Parking Revenue 0 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 0 41200 • Gift Shop Sales 0 5,400 4,200 4,802 598 400 547 41300 • Visitor Store 0 0 0 0 0 0 0 41400 • Partershlp Income 0 0 0 0 0 0 0 41600 • Admission Revenue 0 11 ,650 8,050 9,884 1 ,766 750 1 ,091 41700 • Health Reimbursement 0 0 0 0 0 0 0 42000 • Special Projects 4,000 0 0 0 0 0 0 42600 • Interest Income Investments 4,483 0 0 0 0 0 0 42800 • Interest Income Checking 1 ,709 150 102 46 104 12 7 42900 • Visitor Guide Ad Income 1,200 0 0 0 0 0 0 43200 • LOTO Income 0 0 0 0 0 0 0 98000 • Transfer In 0 81 ,777 81,777 15,000 66,777 0 0 Total Revenue 1 ,734,055 100,127 94,679 30,082 70,045 1 ,162 1 ,894 Cost of Goods 50000 • Cost of Goods 0 5,000 4,000 1 ,777 0 0 165 Total COG 0 5,000 4,000 1 ,777 0 0 165 Gross Profit 1 ,734,055 95,127 90,679 28,305 70,045 1 ,162 1 ,729 Expenditures 60400 • Bank Service Charges 36 0 0 0 0 0 0 61000 • Signage-Tourism 10,079 0 0 0 0 0 0 61500 • Credit Card Discounts 0 1 ,200 800 492 708 100 73 Page 7 of 18 Modified Aco Fayetteville A P Ccaission • Statement of Budget, Revenue Expense August YTD 2014 CLINTON HOUSE 2013 YTD 2014 August Year to Date 2014 Balance Monthly Monthly Actual Annual Budget Accum Budget Actual of Budget Budget Actual 62500 • Advertising & Marketing 271 ,134 0 0 0 0 0 0 62600 • Brochures 120,528 0 0 0 0 0 0 62700 • Website Update 19,126 0 0 0 0 0 0 63000 • Accounting & Legal Fees 2,601 0 0 0 0 0 0 63100 • Audit Expense 8,550 0 0 0 0 0 0 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 • (Mice Expense 3,437 3,550 2,250 1 ,730 1 ,820 500 537 64100 • Wsltor Store Expense 0 0 0 0 0 0 0 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 0 0 0 0 0 0 0 65000 • Insurance & Health Benefits 6,936 8,022 5,216 5,461 2,561 652 683 65500 • 408 (H) Company Match 2,607 1 ,172 744 745 427 93 93 66000 • Car Allowance 2,400 0 0 0 0 0 0 66500 • Telephone Expense I Internet 0 1 ,638 1 ,080 842 796 135 104 67000 • Postage & Shipping Expense 9,579 0 0 0 0 0 0 67100 • Tracking Software 0 0 0 0 0 0 0 68100 • Rent 0 12,000 12,000 12,000 0 0 0 68400 • Maintenance I Lawn 0 500 400 275 225 200 0 68500 • Repairs & Maintenance Expense 42,452 1 ,500 1 ,000 162 1 ,338 0 0 68600 • Peace Fountain Maintenance 3,494 0 0 0 0 0 0 68700 • Linens 0 0 0 0 0 0 0 68500 • Publication & Dues 13,069 200 200 210 -10 0 0 70000 • Travel I Training Expense 7,631 3,000 2,500 458 2,542 0 0 70500 • Taxes & Licenses 3,210 1 ,200 800 379 821 100 109 71000 • Collections Expense 34,452 0 0 0 0 0 0 72000 • Payroll Tax Expense 7,447 4,044 2,544 2,043 2,001 328 237 72500 • Depreciation Expense 11 ,911 0 0 0 0 0 0 73000 • Convention Development 0 0 0 0 0 0 0 76500 • Contract Labor 0 11 ,400 7,000 5,950 5,450 1 ,000 1 ,040 77500 • Salaries Expense 105,009 39,095 24,816 24,823 14,272 3,102 3,103 78000 • Electric Utilities 0 1 ,408 848 698 710 175 120 78100 • Gas Utility 0 1,232 962 847 385 24 29 Page 8 of 18 Modified Accle Fayetteville A P Colkission • Statement of Budget, Revenue Expense August YTD 2014 CLINTON HOUSE 2013 YTD 2014 August Year to Date 2014 Balance Monthly Monthly Actual Annual Budget Accum Budget Actual of Budget Budget Actual 78200 • Water Utllltly 0 1 ,691 1,026 919 772 400 228 78500 • Security 0 275 184 176 99 23 22 78600 • Airport Advertising 3,570 0 0 0 0 0 0 78700 • Minor Equipment 3,990 2,000 2,000 0 2,000 500 0 78800 • Airport Info Booth 3,600 0 0 0 0 0 0 89000 • Other Expense I Unallocated 0 0 0 0 0 0 0 94300 • LOTO Special Project 325 0 0 0 0 0 0 95010 . 1 at Thursday 0 0 0 0 0 0 0 95000 • Misc. Special Projects - Other 181 ,553 0 0 383 -383 0 0 96500 • Special Funding 600,000 0 0 0 0 0 0 97000 • Bond Payments - Town Center 449,829 0 0 0 0 0 0 97100 • Trustee Expense 3,375 0 0 0 0 0 0 99000 • Transfer Out 0 0 0 0 0 0 0 Total Expenditures 1 ,931,930 95,127 66,370 58,592 36,535 7,332 6,378 Excess of Revenues over Expenditures #REFI #REFI #REFI #REFI #REFI ffREFI #REFI Page 9 of 18 Modified Acu� Fayetteville A P ClAkission • Statement of Budget, Revenue Expense August YTD 2014 TOWN CENTER 2013 YTD 2014 August Year to Date 2014 Balance Monthly Actual Annual Budget Accum Budget Actual of Budget Budget Revenue 40000 • Hotel, Motel, Restaurant Taxes 0 0 0 0 0 0 40200 • PY Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 40600 • Rental Income 100 440,476 315,000 228,506 211 ,970 42,000 40700 • 1st Thursday Income 0 0 0 0 0 0 40800 • Other Income 1 ,540 0 0 27 -27 0 41000 • Parking Revenue 0 7,071 4,808 12,178 -5,107 600 41001 • Parking Lease 0 11 ,221 10,520 9,906 1 ,315 0 41200 • Gift Shop Sales 4,152 0 0 0 0 0 41300 • Visitor Store 0 0 0 0 0 0 41400 • Partership Income 0 0 0 0 0 0 41600 • Admission Revenue 8,542 0 0 0 0 0 41700 • Health Reimbursement 0 0 0 0 0 0 42000 • Special Projects 150 28,532 19,024 55,079 -26,547 2,378 42600 • Interest Income Investments 0 0 0 0 0 0 42800 • Interest Income Checking 100 1 ,200 800 517 683 100 42900 • Visltor Guide Ad Income 0 0 0 0 0 0 43200 • LOTO Income 0 0 0 0 0 0 98000 • Transfer In 0 0 0 0 0 0 Total Revenue 14,584 488,500 350,152 306,212 182,288 45,078 Cost of Goods 50000 • Cost of Goods 2,178 0 0 0 0 0 Total COG 2,178 0 0 0 0 0 Gross Profit 12,406 488,500 350,152 306,212 182,288 45,078 Expenditures 60400 • Bank Service Charges 0 0 0 0 0 0 61000 • Signage-Tourism 0 0 0 0 0 0 61500 • Credit Card Discounts 738 5,400 3,600 3,590 1 ,810 450 Page 10 of 18 Modified Accle Fayetteville A P Colkission • Statement of Budget, Revenue Expense Atugust YTD 2014 TOWN CENTER 2013 YTD 2014 August Year to Date 2014 Balance Monthly Actual Annual Budget Accum Budget Actual of Budget Budget 62500 - Advertising & Marketing 0 1 ,000 1 ,000 0 1 ,000 0 62600 • Brochures 0 0 0 0 0 0 62700 • Website Update 0 0 0 0 0 0 63000 • Accounting & Legal Fees 0 0 0 0 0 0 63100 • Audit Expense 0 0 0 0 0 0 63300 • Insurance Expense 0 0 0 0 0 0 64000 • Office Expense 2,146 5,400 3,600 3,268 2,132 450 64100 • Visitor Store Expense 0 0 0 0 0 0 64200 • Marketing Expense 0 0 0 0 0 0 64500 • Insurance - Building 0 0 0 0 0 0 65000 • Insurance & Health Benefits 3,886 32,088 20,864 20,657 11,431 2,608 65500 • 408 (K) Company Match 712 5,720 3,656 2,567 3,153 457 66000 • Car Allowance 0 0 0 0 0 0 66500 • Telephone Expense / Internet 887 7,410 4,939 5,052 2,358 617 67000 • Postage & Shipping Expense 0 260 200 128 132 0 67100 • Tracking Software 0 0 0 0 0 0 68100 • Rent 12,000 0 0 0 0 0 68400 • Maintenance / Lawn 125 0 0 0 0 0 68500 • Repairs 8 Maintenance Expense 0 60,000 40,000 51 ,031 8,969 5,000 66600 • Peace Fountain Maintenance 0 0 0 0 0 0 68700 • Linens 0 27,926 18,526 16,855 11 ,071 2,350 69500 • Publication 8 Dues 430 150 150 3,000 -2,850 0 70000 • Travel / Training Expense 1,636 5,000 5,000 7,513 -2,513 0 70500 • Taxes & Licenses 35 5,000 4,666 2,888 2,112 83 71000 • Collections Expense 0 0 0 0 0 0 72000 • Payroll Tax Expense 2,102 16,041 10,288 8,762 7,279 1 ,286 72500 • Depreciation Expense 0 0 0 0 0 0 73000 • Convention Development 0 0 0 0 0 0 76500 • Contract Labor 4,068 37,400 24,928 28,887 8,513 3,116 77500 • Salaries Expense 23,741 166,207 105,560 106,727 59,480 13,195 78000 • Electric Utilities 813 67,384 41 ,947 43,859 23,525 5,155 78100 • Gas Utility 796 9,803 7,361 9,957 -154 42 Page 11 of 18 Modified Ace Fayetteville A P Coftission • Statement of Budget, Revenue Expense 'Wgust YTD 2014 TOWN CENTER 2013 YTD 2014 August Year to Date 2014 Balance Monthly Actual Annual Budget Accum Budget Actual of Budget Budget 78200 • Water Utilitly 989 8,110 5,277 5,381 2,729 717 78500 • Security 153 4,200 2,800 2,070 2,130 350 78600 - Airport Advertising 0 0 0 0 0 0 78700 • Minor Equipment 0 0 0 0 0 0 78800 • Airport Info Booth 0 0 0 0 0 0 89000 • Other Expense / Unallocated 0 0 0 0 0 0 94300 • LOTO Special Project 0 0 0 0 0 0 95010 • 1st Thursday 0 0 0 0 0 0 95000 • Misc. Special Projects - Other 778 24,000 16,000 51 ,708 -27,708 2,000 96500 • Special Funding 0 0 0 0 0 0 97000 • Bond Payments - Town Center 0 0 0 0 0 0 97100 • Trustee Expense 0 0 0 0 0 0 99000 • Transfer Out 0 0 0 0 0 0 Total Expenditures 56,035 488,499 320,362 373,898 114,601 37,876 Excess of Revenues over Expenditures #REFI #REFI #REFI #REFI #REFI #REFI Page 12 of 18 Modified Acc� Fayetteville A P Colbission Statement of Budget, Revenue Expense . . ._. ._4 `^9 2014 VISITOR CENTER Monthly 2013 YTD 2014 August Year to Date 2014 Balance Monthly Actual Actual Annual Budget Accum Budget Actual of Budget Budget Revenue 40000 • Hotel, Motel, Restaurant Taxes 0 0 0 0 0 0 0 40200 • PY Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 40600 • Rental Income 22,930 291 ,559 0 0 0 0 0 40700 . tat Thursday Income 0 0 36,000 32,000 14,330 21 ,670 2,000 40800 • Other Income 27 0 0 0 2,638 -2,638 0 41000 • Parking Revenue 7,577 10,888 0 0 0 0 0 41001 • Parking Lease 250 2,830 0 0 0 0 0 41200 • Gift Shop Sales 0 0 0 0 0 0 0 41300 • Walter Store 0 0 38,000 26,000 23,008 14,992 5,500 41400 • Partership Income 0 0 0 0 0 0 0 41600 • Admission Revenue 0 0 0 0 0 0 0 41700 • Health Reimbursement 0 0 0 0 0 0 0 42000 • Special Projects 6,401 0 0 0 0 0 0 42600 - Interest Income Investments 0 0 0 0 0 0 0 42800 • Interest Income Checking 50 1 ,052 250 170 113 137 20 42900 • Mellor Guide Ad Income 0 0 0 0 0 0 0 43200 - LOTO Income 0 0 0 0 0 0 0 98000 • Transfer In 0 0 372,688 222,688 50,000 322,688 72,688 Total Revenue 37,235 306,329 446,938 280,858 90,090 356,848 80,208 Cost of Goods 60000 • Cost of Goods 0 0 18,000 10,000 9,075 0 0 Total COG 0 0 18,000 10,000 9,075 0 0 Gross Profit 37,235 306,329 428,938 270,858 81,015 356,848 80,208 Expenditures 60400 • Bank Service Charges 0 0 200 140 0 200 40 61000 • Signage-Tourism 0 0 0 0 0 0 0 61500 • Credit Card Discounts 274 3,509 2,700 1 ,700 1,223 1 ,477 300 Page 13 of 18 Modified Acc• Fayetteville A P Codkission • Statement of Budget, Revenue Expense . . ._.._. `^D 2014 VISITOR CENTER Monthly 2013 YTD 2014 August Year to Date 2014 Balance Monthly Actual Actual Annual Budget Accum Budget Actual of Budget Budget 62500 • Advertising & Marketing 0 0 0 0 509 -509 0 62600 • Brochures 0 0 0 0 0 0 0 62700 • Website Update 0 2,680 0 0 0 0 0 63000 • Accounting & Legal Fees 0 0 0 0 0 0 0 63100 • Audit Expense 0 0 0 0 0 0 0 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 - Mice Expense 0 5,138 10,000 7,000 3,333 6,667 1 ,000 64100 • Visitor Store Expense 0 0 0 0 0 0 2,000 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 0 0 0 0 0 0 0 65000 • Insurance & Health Benefits 2,191 10,820 32,076 20,864 19,087 12,989 2,608 65500 - 408 (K) Company Match 321 2,313 5,248 3,344 2,203 3,045 418 66000 • Car Allowance 0 0 0 0 0 0 0 66500 • Telephone Expense / Internet 659 4,939 9,312 6,208 4,669 4,643 776 67000 • Postage & Shipping Expense 0 182 0 0 281 -281 0 67100 - Tracking Software 0 0 14,295 8,295 4,672 9,623 0 68100 • Rent 0 0 0 0 0 0 0 68400 • Maintenance / Lawn 0 0 0 0 0 0 0 68500 • Repairs & Maintenance Expense 6,833 45,844 2,500 2,000 1 ,480 1 ,020 500 68600 • Peace Fountain Maintenance 0 739 0 0 0 0 0 68700 • Linens 2,625 16,427 0 0 0 0 0 69500 • Publication & Dues 0 1 ,250 1 ,500 1 ,000 554 946 0 70000 • Travel / Training Expense 0 2,703 46,053 30,583 30,289 15,764 2,455 70500 • Taxes & Licenses 83 4,761 400 400 2,186 -1 ,786 0 71000 - Collections Expense - 0 0 0 0 0 0 0 72000 • Payroll Tax Expense 1 ,120 8,207 15,104 9,864 8,900 6,204 1 ,156 72500 • Depreciation Expense 0 0 0 0 0 0 0 73000 • Convention Development 0 0 62,750 50,050 37,173 25,577 6,000 76500 • Contract Labor 5,199 30,701 0 0 1 ,530 .1 ,530 0 77500 • Salaries Expense 14,362 91 ,936 181 ,075 115,576 106,032 75,043 14,417 78000 • Electric Utilities 6,394 45,178 5,425 3,825 4,317 1 ,108 450 78100 • Gas Utility 191 10,953 0 0 0 0 0 Page 14 of 16 Modified Accis Fayetteville A P Colsission • Statement of Budget, Revenue Expense A . . .. ..A . D2014 VISITOR CENTER Monthly 2013 YTD 2014 August Year to Date 2014 Balance Monthly Actual Actual Annual Budget Accum Budget Actual of Budget Budget 78200 • Water Utilitly 696 5,514 800 540 390 410 65 78500 • Security 480 2,340 0 0 120 -120 0 78600 • Airport Advertising 0 0 0 0 0 0 0 78700 • Minor Equipment 0 3,811 7,500 7,500 0 7,500 2,000 78800 • Airport Info Booth 0 0 0 0 0 0 0 89000 • Other Expense I Unallocated 0 0 0 0 0 0 0 94300 • LOTO Special Project 0 0 0 0 0 0 0 95010 • 1st Thursday 0 0 32,000 27,000 16,640 15,360 5,000 95000 • Misc. Special Projects - Other 20,827 25,882 0 0 200 -200 0 96500 • Special Funding 0 0 0 0 0 0 0 97000 • Bond Payments - Town Center 0 0 0 0 0 0 0 97100 • Trustee Expense 0 0 0 0 0 0 0 99000 • Transfer Out 0 0 0 0 0 0 0 Total Expenditures 62,255 325,827 428,938 295,889 245,787 183,151 39,215 Excess of Revenues over Expenditures #REFI #REFI #REFI #REFI #REFI #REFI #REFI Page 15 of 18 04 DEPARTMENTAL CORRESPONDENCE OFFICE OF THE 0 CITY ATTORNEY Kit Williams City Attorney Blake Penningtyn Assistant City Attorney TO: Mayor Jordan Patti Mulford A&P Commissioners Paralegal CC: City Council Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney �j C DATE: September 11, 2014 RE: Overdue HMR collection efforts The City Prosecutor reports on 34 active Hotel, Motel and Restaurant overdue tax collection cases for August 2014. None of the cases were closed. Seven cases showed a delinquent balance of zero, but were still in some phase of prosecution. The City Prosecutors Office collected $941.64 in overdue HMR taxes in August. The total amount through July is $36,552.68. • Clinton K. Jones - City Prosecutor Mandy Finklea - Office Administrator Brian Thomas - Deputy City Prosecutor prosecutor@fayetteville-ar.gov OFFICE OF THE CITY PROSECUTOR MEMO TO: K Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: September 2, 2014 RE: Status of Active ENR cases • When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant is still current and not in violation. .01 . AquaSre Restaurant Sherri D. Simpkins Active Criminal Summons & Bistro Delinquent Balance: $4,039.00 Business Closed 2. Bariola's Pizza Mark E. Howard Trial Date: 9/10/14 Business Closed Delinquent Balance: $1,490.00 3. Buck Nekkid BBQ Florentino Sanchez Jr. Active Criminal Summons Marcy L. 7ahm Active Criminal Summons Delinquent Balance: No Forms 4. Bucks of Asia Quyen T. Ho Active Criminal Summons Delinquent Balance: No Forms 5. Cafd Delta Soul Michael L. Vaughn Paid: -0- Business Closed Delinquent Balance: $1 ,006. 11 6. Dickson Street Social Club Stephen J. Schleiff Active Criminal Summons Daniel C. Sellers Active Criminal Summons Delinquent Balance: No Forms 7. Domino's Pizza Lloyd W. Hardison Trial Date: 9/24114 • Business Closed Paid: $150.00 Delinquent Balance: $1,790.66 CITY OF FAYETTEVILLE 1176 S. CHURCH AVENUE, STE. 2 I FAYETTEVILLE, AR 72701 I WWW.FAYETTEVILLE-AR.GOV PHONE: 479.575.8377 HOT CHECK DIVISION: 479.575.8254 FAX: 479575.8373 Kit Williams • September 2, 2014 Page 2 8. El Jabali Mexican Mario A. Soto Pending Criminal Summons Restaurant Delinquent Balance: No Forms 9. El Paso Mexican Grill Martin Reyes Active Criminal Summons & Cantina Delinquent Balance: -0- 10. Hogwild Pizzeria David S. Mackey Active Criminal Summons Business Closed Delinquent Balance: No Forms 11 . Hookah Java CW Melanie A. Vergura Active Criminal Summons & Lounge Delinquent Balance: -0- 12. Hopper Food Truck Cody M. Nethers Active Criminal Summons Delinquent Balance: No Forms 13. Lean Green Gourmet Jewelle D. Paynesmith Active Criminal Summons Delinquent Balance: No Forms 14. Louie's Grill & Bar Mark S. Martinez Trial: 924/14 Business Closed Delinquent Balance: $17,449.00 • 15. Mama Dean's Soul Food Meneria D. Morrison Active Criminal Summons Business Closed Tent' L. Morrison Active Contempt of Court Delinquent Balance: -0- 16. Mezza Luna Juan F. Barcenas Trial Date: 827/14 - Settled Paid: $741.64 Delinquent Balance: No Forms 17. Mordours Pizza Mark E. Howard Trial Date: 9/10/14 Delinquent Balance: $750.00 18. Pho Quyen Quyen T. Ho Active Criminal Summons Business Closed Delinquent Balance: No Forms 19. Rogue Pizza John M. Dortch Active Criminal Summons Delinquent Balance: No Forms 20. Rowdy Beaver Den Amber M. Biason-Dunn Active Criminal Summons Business Closed Delinquent Balance: No Forms 21 . Savoy Tea Co. Waltina L. Beyer Active Criminal Summons Delinquent Balance: -0- 022. Seafood Market Bar/Grill Craig E. Dowd Trial Date: 9/24/14 Business Closed Paid: $50.00 Delinquent Balance: $3,567.60 Kit Williams • September 2, 2014 Page 3 23. Shanghai Chinese and Hsiao L. J. Shen Active Contempt of Court China Garden Delinquent Balance: $3,090.00 Businesses Closed 24. Shipley Donuts Sou Sokunthea Active Criminal Summons Delinquent Balance: No Fomes 25, Sipamouane Twin Kitchen Jeffrey Sipamouane Active FTAS Warrant Business Closed Delinquent Balance: No Forms 26. Spring Rolls Luke N. Nguyen Active Criminal Summons Delinquent Balance: -0- 27. Stolen Glass Thea A. Morrill Active Criminal Summons Delinquent Balance: No Forms 28. Stone Pony William E. Gran Active Criminal Summons Delinquent Balance: $715.90 29. Sumo Sushi & Steak Seung H. Kang Active Criminal Summons • Business Closed Jong P. Park Active Criminal Summons Delinquent Balance: No Forms 30. Taste Bar & Grill Sheryl D. Edwards Active Criminal Summons Delinquent Balance: No Forms 31 . Tim's Pizza (North) Nfrchael A. Stephens Active Criminal Summons Business Closed Delinquent Balance: -0- 32. Uncle Gaylord's Hiram F. Brandon Active Contempt Business Closed Delinquent Balance: $508. 12 33. WOW Japanese Bistro Chong N. Kim Active FTA Warrant Business Closed Delinquent Balance: $2,527.00 34. WS BBQ William H. Carr Active Criminal Summons Delinquent Balance: -0- TOTAL: $941.64 • CLINTON HOUSE MUSEUM MONTHLY REPORT AUGUST 2014 The Clinton House Museum had a total of 545 visitors in August. MUSEUM ACTIVITIES AND EVENTS : August 2n' — GROUP TOUR — UofA 4-H Club Reunion — 30 visitors August 5h — GROUP TOUR — UofA German Fulbright Scholars — 45 visitors August 11s' — MONTHLY MEETING — Fayetteville A&P Commission — 21 attendees August 16' — President Clinton's 68' Birthday Celebration —The museum offered free admission all day, a barbecue lunch from 11am-fpm, and President Clinton's favorite snacks — moon pies, peanuts, and RC cola, and of course, birthday cake. Guests were able to sign the former President's birthday card and share their favorite personal "Bill" stories. r nthHAPPY00• WISH PRESIDENT CLINTON A B I R T H Y OF August 19' President Clinton's 68 s Birthday — free admission • Completions by Meeting Date Block August 2014 Rep Meeting Dates Completion Attend Peak Pickup $ Value Regan/Bush Aggies JEFF 08/06/2014 08/08/2014 30 15 45 $14,824 Annual National Reunion 08/09/2014 0 HQ: Courtyard by Marriott UAAgriculture JEFF 08/06/2014 08/07/2014 75 20 20 $18,530 Food Animal Well Being Symposium 08/07/2014 0 HQ: Multiple Hotels Total for August 2 Groups Blocked 65 $339354 Picked Up 0 % Picked Up 0.00% Total for 2014 2 Groups Blocked 65 $33,354 Picked Up 0 • Picked Up 0.00% Page 1 of 1 Printed: 9/10/2014 3:06PM 0 0 0 Definite Bookings By Booking Date August 2014 Meeting Dates Attnd Peak Rooms $ Value University of Arkansas Orientation 07/07/2014 15 0 0 1 ,853 Dalai Lama Visit 07/07/2014 Red Hat Society 07/16/2014 12 0 0 1 ,482 07/16/2014 Wal-Mart Stares Inc. 07/22/2014 51 0 0 6,300 07/22/2014 UA Graduate School 08/20/2014 180 0 0 22,235 New Student Orientation 08/20/2014 UA Black Student Association 08/23/2014 250 0 0 30,883 Back to school BBO 2014 08/23/2014 Hootens.com 08/31/2014 51000 50 100 1 ,852,950 Kickoff Classic 09/02/2014 Municipal Clerks Institute 09/13/2014 50 50 200 37,059 Annual Conference 09/18/2014 Ozark Juniors Volleyball Club 01/09/2015 1 ,500 150 300 555,885 Ozark Challenge Tournament 01/11/2015 Ozark Juniors Volleyball Club 02/20/2015 11500 200 400 555,885 Natalie Jones Memorial Tournament 02/22/2015 Ozark Juniors Volleyball Club 03/27/2015 2,500 300 600 9269475 Ozark Invitational 03/29/2015 Arkansas Foundation for Medical Care 04/16/2015 90 32 64 33,353 Quality Conference 04/18/2015 UABIackAlumni 04/16/2015 400 45 135 1979648 Reunion 2015 04/19/2015 Arkansas Medical Society 04/17/2015 200 37 105 98,824 04/20/2015 All Sports Productions 04/23/2015 11500 200 600 741 ,180 Joe Martin Stage Race 04/26/2015 All Sports Productions 04/24/2015 250 25 50 92,648 Joe Martin Gran Fondo 04/26/2015 Sub-Total for August 15 13,498 2,554 $5,154,660 Page 1 of 2 Printed: 9/10/2014 3:10PM