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HomeMy WebLinkAbout2014-06-09 - Agenda • AGENDA ADVERTISING AND PROMOTION COMMISSION June 9, 2014 2:00 p.m. Fayetteville Town Center I. Call to Order — Ching Mong II. Reports A.Approval of the minutes for May, 2014 B.Financial Report 1 . HMR Revenues — Marilyn Heifner 2. Financial Statements — Jerri Kuburich 3 . Update from City Attorney re: delinquent tax collection efforts — Kit Williams C.Departmental Reports 1 . Clinton House Museum 2. CVB 3 . Town Center 4. Executive Director • D.Agency Report — Mike Sells III. Old Business IV. New Business A.Hiring an A & P Attorney V. Adjourn • • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING May 12, 2014 Commissioners Present: Ching Mong, Matt Behrend, Bobby Ferrell, Tim Freeman, Matthew Petty, and Hannah Withers Commissioner Absent: Justin Tennant Staff Present: Marilyn Heifner and Sandra Bennett Prior to the meeting being called to order, Sandra reported on the Town Center's operation report for April. Returned contracts are up 27%, completed events are up 17%, Sales dollars by returned contracts up 49%, collections up 18%, executed contracts up 200% and average per event sale up 18%. Marilyn made the following announcements 1) Krappie Kings will be here May 22-25 filming a fishing show on Lake Sequoyah. They will feature a Fayetteville attraction and a cooking segment at Cafe Rue Orleans. 2) Walmart Shareholders meeting will be June 6. We can expect a lot of out of town visitors here for the week. 3) Wednesday, May 28 from 4 - 6 p.m. will be a launching party for the new • Insiders Guide. New featured profile people will be introduced. Bob Davis' widow, Sally, has been invited to unveil the memorial page to Bob and John Burrow. REPORTS Because of the discussion of the Funding Requests, the departmental reports were included in the agenda as an informational items only. OLD BUSINESS None NEW BUSINESS A. 2014 Audit - Eric Hoyt and John Evans representing Beall Barclay presented the 2014 Audit. Eric said The Commission had been given a clean audit on the regulatory basis of accounting and a clean opinion on Internal Controls. There were no material misstatements found in the audit. Moved by Petty to approve the financials and the audit, second by Withers. Motion carried. B. Funding Requests for April 2014 cycle Commissioners discussed each request and make approved the following amounts: • lCommission Date of Event Funding Request Request approved June - Sept ARK Challenge $ 28,000 $ Sept 12-13, 2014 Banff Mountain Film Festival $ 31500 $ 11000.00 October 18, 2014 Hero Half Marathon $ 19,000 $ 4,000.00 October 3-4. 2014 Hispanic Heritage Festival $ 15,000 $ 5,000.00 year round map Ozark Highlands Trail map $ 51000 $ 5,000.00 year round map Ozark Regional Transit map $ 7,900 $ 7,900.00 May,2014-Dec,2015 Artists' Laboratory Theatre $ 81514 $ 51000.00 November 9, 2014 Fayetteville Half Marathon $ 20,000 $ 11500.00 September 1, 2014 Hooten's Classic $ 10,000 $ 5,000.00 December 31, 2014 Last Night Fayetteville $ 16,000 $ 11,500.00 Nov 21-Dec 31, 2014 Lights of the Ozarks $ 15,000 $ 15,000.00 December 5-6, 2014 Little Craft Show $ 24,500 $ 71000.00 October 2-5,2014 Offshoot Film Fest $ 17,500 $ 51500.00 Oct. 4, 2014 Oktoberfest $ 20,000 $ 21500.00 October 18,2014 Puppets in the Park $ 7,000 $ 2,000.00 November, 2014 Theatre Squared Gala for Education $ 15,000 $ 31000.00 $ 153,514 $ 80,900.00 • Moved by Withers, second by Ferrell to approve the above funding. Motion carried. OTHER BUSINESS Mong announced that the Hog Eye Marathon and the Bentonville Marathon will be the same weekend. Discussion followed. There being no further business, the meeting adjourned. Respectfully submitted , Marilyn Heifner Executive Director, Fayetteville A & P Commission • • Advertising and Promotion Commission For month of May 2014 Current Year HMR Collected (2120. 0912 .4101 .00) $ 234,459.62 Prior Year Collected (2120.0912.4101 .01 ) $ 1 ,638.02 First Security Investment Interest Revenue (2120.0912.4708.00) $ 11135.64 Total Revenues $ 237,233 .28 Annual Bond Audit Expense (2120.9120.7602.60) $ - Collection Expense (2120.9120.5333. 00) $ (41721 .95) Bank of OK Quarterly Fee (2120.9120.5712.00) $ (11125.00) Town Center Bond Payment (2120.9120.5712.00) $ (55 ,801 .58) 2012 Property Taxes on Town Center (2120.9120.7602.60) $ Total Expenses $ (61 ,648. 53) Total Check to A&P $ 175,584.75 • This report represents HMR collections through the end of the month. These figures may include past due amounts. • • • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2010-2013 2011 2012 2012 2013 2013 2014 2014 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $179, 546 $205, 939 14.70% 2112138 2 .52% $ 2022477 -4. 10% February $158, 037 $ 178,289 12. 81 % 187,562 5. 20% $ 203,022 8.24% March $169,093 $201 , 015 18. 88% 213526 6.22% $ 213, 212 -0. 01 % April $ 187,976 $217,840 15. 89% 228, 865 5.06% $ 230, 939 0.01 % May $188, 149 $203,966 8.41 % 228,289 11 .93% $ 236, 098 3.42% June $2055700 $222, 062 7.95% 218,829 -1 .45% July $205,438 $214, 750 4. 53% 227,971 5. 79% August $ 189, 839 $202,624 6. 73% 2065873 2. 10% September $ 195,427 $215,653 10.35% 226, 103 4.85% October $214,713 $241 , 017 12.25% 243, 129 0. 01 % November $203, 529 $210, 335 3. 34% 231 ,456 10. 04% December $202, 027 $208,518 3.21 % 210,064 0.74% Total $ $2,299,473 $21522,008 9.68% $2,633,805 4.43% $ 11085,747 1 .53% \filename 10:18 AM Fayetteville A & P Commission 06/05114 Balance Sheet • Accrual Basis As of May 31 , 2014 May 31, 14 ASSETS Current Assets Checking/Savings 09500 - Cash 10000 • CVB Cash in Register 100.00 10050 • TC Cash on Hand 200.00 10100 • CHM Cash In Register 100.00 10200 - Arvest A&P General #4856 5,328.50 10300 - 1st Security A&P General #8714 13,346.04 10400 - 1st Security Fayetteville TC 121,636.25 10500 - 1st Security Clinton House 16,973.35 10600 • 1st Security CVB # 8730 45,696.43 10700 - Arvest Payroll Account #4636 15,186.51 Total 09500 • Cash 218,567.08 Total Checking/Savings 218,567.08 Accounts Receivable 11000 - Accounts Receivable 10,997.89 Total Accounts Receivable 10,997.89 Other Current Assets 11400 • Due From Other Funds 25,920.66 11500 - Prepaid Expenses 8,314.17 12100 • Inventory Asset 12,380.78 13000 - Investments 13100 - Investment Adj. to Market -3,968.63 13000 • Investments - Other 1 ,811 ,402.20 • Total 13000 - Investments 1 ,807,433.57 Total Other Current Assets 1 ,854,049.18 Total Current Assets 2,083,614.15 Other Assets 14500 - Capital Assets 15000 • Furniture and Fixtures 34,550.01 15100 • Equipment 134,098.62 15500 - CVB Building 930,569.02 15510 - CVB Land 198,621 .00 15600 • Building Additions 472,536.72 17300 • Accumulated Depreciation -443,305.00 Total 14500 - Capital Assets 1 ,327,072.37 Total Other Assets 1,327,072.37 TOTAL ASSETS 3,410,686.52 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 20000 • Accounts Payable 17,083.43 Total Accounts Payable 17,083.43 Other Current Liabilities 23002 - Colonial Life& Acc Ins. Payabl 96.58 24000 • Payroll Liabilities 6,603.98 24500 - Due to Other Funds 4,721 .95 24800 • Unearned Revenue 2014 113,825.85 24900 - Unearned Revenue 2015 8,450.00 • Total Other Current Liabilities 133,698.36 Total Current Liabilities 150,781 .79 - Page 1 10:18 AM Fayetteville A & P Commission 06/06/14 Balance Sheet Accrual Basis As of May 31 , 2014 May 31, 14 Total Liabilities 150,781 .79 Equity 39005 • Fund Balance 3,220,969.91 Net Income 38,934.82 Total Equity 3,259,904.73 TOTAL LIABILITIES & EQUITY 3,4102686.52 • • Page 2 Modifle0 ual Fayetteville * Commission Statement of Budget, Revenue Expense May YTD 2014 CONSOLIDATED A & P COMMISSION 2014 May Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Revenue 40000 • Hotel, Motel, Restaurant Taxes 2,611 ,138 1 ,069,380 1 ,050,361 1 ,560,777 228,289 234,460 1 ,037,587 40200 • PY Hotel, Motel, Restaurant Tax 0 0 35,386 -35,386 0 1 ,638 31 ,858 40600 • Rental Income 440,976 189,100 160,846 280,130 42,000 42,379 189,117 40700 • 1st Thursday Income 36,000 22,000 9,849 26,151 4,000 445 20,640 40800 • Other Income 650 450 6,153 -5,503 100 2,623 2,326 41000 • Parking Revenue 7,071 3,008 1 ,689 5,382 600 0 5,253 41001 • Parking Lease 11 ,221 7,424 5,322 5,899 3,870 250 17,453 41200 • Gift Shop Sales 5,400 2,350 2,363 3,037 750 599 2,629 41300 • Visitor Store 38,000 12,000 8,854 29,146 4,500 2,931 13,523 41400 • Partership Income 0 0 0 0 0 0 3,000 41600 • Admission Revenue 11 ,650 5,800 5,299 6,351 2,000 2,000 6,100 41700 • Health Reimbursement 8,880 3,700 3,584 5,296 740 741 0 42000 • Special Projects 28,532 11 ,890 29,510 -978 2,378 8,865 4,300 42600 • Interest Income Investments 11 ,850 4,950 3,422 8,428 990 1 ,136 3,322 42800 • Interest Income Checking 3,600 1,508 1 ,570 2,030 306 333 2,214 42900 • Visitor Guide Ad Income 40,000 20,000 19,581 18,381 10,000 1 ,200 25,450 43200 • LOTO Income 0 0 0 0 0 0 250 98000 • Transfer In 454,465 100,000 65,000 389,465 0 50,000 0 Total Revenue 3,709,433 1 ,453,560 1 ,408,788 2,298,606 300,523 349,599 1 ,365,022 Cost of Goods 50000 • Cost of Goods 23,000 9,500 4,634 18,366 1 ,500 1 ,215 727 Total COG 23,000 9,500 4,634 18,366 1,500 1 ,215 727 Gross Profit 3,686,433 1 ,444,060 1 ,404,154 2,280,240 299,023 348,384 1 ,364,295 Expenditures 60400 • Bank Service Charges 200 60 0 200 20 0 35 Page 1 of 15 Modifie9rual Fayetteville* Commission • Statement of Budget, Revenue Expense May YTD 2014 CONSOLIDATED A & P COMMISSION 2014 May Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 61000 • Signage-Tourism 12,000 5,000 2,079 9,921 1 ,000 542 5,602 61500 • Credit Card Discounts 9,300 3,750 2,684 6,616 750 955 4,112 62500 • Advertising & Marketing 401 ,000 140,000 183,791 217,209 25,000 7,309 200,205 62600 • Brochures 175,000 50,000 27,779 147,221 15,000 9,154 111 ,213 62700 • Website Update 35,000 15,000 0 35,000 15,000 0 0 63000 - Accounting & Legal Fees 12,000 5,000 1 ,347 10,653 1 ,000 1 ,347 290 63100 • Audit Expense 10,000 8,000 8,400 1 ,600 8,000 0 8,000 63300 - Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 19,950 8,500 5,111 14,839 2,300 875 9,074 64100 • Visitor Store Expense 0 0 0 0 0 0 6,173 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 12,000 0 0 12,000 0 0 0 65000 • Insurance & Health Benefits 96,756 39,410 37,559 59,197 7,882 7,566 24,496 65500 • 408 (K) Company Match 17,269 6,880 5,187 12,082 1 ,376 1 ,037 5,648 66000 • Car Allowance 3,600 1 ,500 1 ,500 2,100 300 300 1 ,500 66500 • Telephone Expense / Internet 18,360 7,642 6,257 12,103 1 ,528 1 ,288 5,554 67000 • Postage & Shipping Expense 19,260 8,700 13,211 6,049 2,600 1 ,363 7,709 67100 • Tracking Software 14,295 3,295 4,672 9,623 0 0 0 68100 • Rent 12,000 12,000 12,000 0 0 0 12,000 68400 • Maintenance / Lawn 8,000 200 0 8,000 0 0 25 68500 • Repairs & Maintenance Expense 139,000 57,750 40,344 98,656 0 6,847 64,238 68600 • Peace Fountain Maintenance 7,500 3,125 554 6,946 625 0 3,494 68700 • Linens 27,926 11 ,476 11 ,972 15,954 2,350 1 ,619 6,862 69500 • Publication & Dues 15,815 13,500 14,908 907 2,350 3,075 12,643 70000 • Travel / Training Expense 67,148 31,103 31 ,449 35,699 350 3,856 20,969 70500 • Taxes & Licenses 6,600 3,317 4,219 2,381 2,583 1 ,177 5,416 71000 • Collections Expense 49,648 20,687 21 ,715 27,933 4,137 4,722 21 ,389 72000 • Payroll Tax Expense 49,075 19,938 19,010 30,065 3,874 3,467 20,457 72500 • Depreciation Expense 20,000 8,325 0 20,000 1 ,665 0 11 ,911 73000 • Convention Development 62,750 30,050 23,168 39,582 8,000 7,021 31 ,225 76500 • Contract Labor 48,800 19,980 19,259 29,541 4,116 3,868 22,766 Page 2 of 15 Modifie.rual Fayetteville * Commission , Statement of Budget, Revenue Expense May YTD 2014 CONSOLIDATED A & P COMMISSION 2014 May Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77500 • Salaries Expense 559,957 222,720 222,610 337,347 44,544 43,703 218,574 78000 • Electric Utilities 74,217 29,310 27,334 46,883 6,283 7,205 26,812 78100 - Gas Utility 11 ,035 7,964 10, 150 885 716 760 11 ,251 78200 - Water Utilitiy 10,601 3,623 3,596 7,005 735 910 3,559 78500 • Security 4,475 1 ,865 740 3,735 373 22 807 78600 - Airport Advertising 7,140 1 ,785 4,500 2,640 0 0 3,570 78700 - Minor Equipment 174,500 106,000 104,896 69,604 0 143,770 5,646 78800 • Airport Info Booth 5,200 2,400 2,400 2,800 0 1 ,200 2,400 89000 - Other Expense / Unallocated 10,204 20,000 0 10,204 20,000 0 0 94300 - LOTO Special Project 10,000 0 0 10,000 0 0 325 95010 • 1st Thursday 0 12,000 12,299 -12,299 5,000 1 ,070 14,000 95000 • Misc. Special Projects - Other 318,750 185,750 132,263 186,487 89,000 34,485 128,823 96500 • Special Funding 0 0 0 0 0 0 600,000 97000 - Bond Payments - Town Center 669,636 279,015 279,008 390,628 55,803 55,802 281 ,143 97100 • Trustee Expense 6,000 3,000 2,250 3,750 0 1 ,125 2,250 99000 - Transfer Out 454,465 150,000 65,000 389,465 0 50,000 0 Total Expenditures 3,686,432 1 ,559,620 1 ,365,221 2,321 ,211 334,260 407,441 1 ,922,166 Excess of Revenues over Expenditures 1 -115,560 383934 40,971 -35,237 -59,057 -557,871 Page 3 of 15 Modifie•rual Fayetteville* Commission • Statement of Budget, Revenue Expense May YTD 2014 FAYETTEVILLE A & P 2014 May Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Revenue 40000 • Hotel, Motel, Restaurant Taxes 2,611 ,138 1 ,069,380 1 ,050,361 1 ,560,777 228,289 234,460 1 ,037,587 40200 • PY Hotel, Motel, Restaurant Tax 0 0 35,386 -35,386 0 1 ,638 31 ,858 40600 • Rental Income 0 0 0 0 0 0 0 40700 • 1st Thursday Income 0 0 0 0 0 0 0 40800 • Other Income 0 0 4,065 -4,065 0 2,378 0 41000 • Parking Revenue 0 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 0 41200 • Gift Shop Sales 0 0 0 0 0 0 0 41300 • Visitor Store 0 0 0 0 0 0 0 41400 • Partership Income 0 0 0 0 0 0 0 41600 • Admission Revenue 0 0 0 0 0 0 0 41700 • Health Reimbursement 8,880 3,700 3,584 5,296 740 741 0 42000 • Special Projects 0 0 0 0 0 0 4,000 42600 • Interest Income Investments 11 ,850 4,950 3,422 8,428 990 1 ,136 3,322 42800 • Interest Income Checking 2,000 838 1 ,118 882 174 233 1 ,352 42900 • Visitor Guide Ad Income 40,000 20,000 19,581 18,381 10,000 1 ,200 1 ,200 43200 • LOTO Income 0 0 0 0 0 0 98000 • Transfer In 0 0 0 0 0 0 0 Total Revenue 2,673,868 1 ,098,868 1 ,117,516 1 ,554,314 240,193 241 ,785 1 ,079,319 Cost of Goods 50000 • Cost of Goods 0 0 0 0 0 0 0 Total COG 0 0 0 0 0 0 0 Gross Profit 2,673,868 1 ,098,868 1,117,516 1 ,554,314 240,193 241 ,785 1 ,079,319 Expenditures 60400 • Bank Service Charges 0 0 0 0 0 0 35 Page 4 of 15 Modifie0rual Fayetteville * Commission • Statement of Budget, Revenue Expense May YTD 2014 FAYETTEVILLE A & P 2014 May Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 61000 • Signage-Tourism 12,000 5,000 2,079 9,921 1 ,000 542 5,602 61500 • Credit Card Discounts 0 0 0 0 0 0 0 62500 • Advertising & Marketing 400,000 140,000 183,282 216,718 25,000 7,000 200,205 62600 • Brochures 175,000 50,000 27,779 147,221 15,000 9,154 111 ,213 62700 • Website Update 35,000 15,000 0 35,000 15,000 0 0 63000 • Accounting & Legal Fees 12,000 5,000 1,347 10,653 1 ,000 1 ,347 290 63100 • Audit Expense 10,000 8,000 8,400 1 ,600 8,000 0 8,000 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 1 ,000 500 946 54 100 39 2,714 64100 • Visitor Store Expense 0 0 0 0 0 0 0 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 - Insurance - Building 12,000 0 0 12,000 0 0 0 65000 • Insurance & Health Benefits 24,570 10,070 10,250 14,320 2,014 2,105 4,990 65500 • 408 (In Company Match 5,129 2,040 1 ,740 3,389 408 348 1 ,637 66000 • Car Allowance 3,600 1 ,500 1 ,500 2,100 300 300 1 ,500 66500 • Telephone Expense I Internet 0 0 0 0 0 0 0 67000 • Postage & Shipping Expense 19,000 8,500 12,908 6,092 2,500 1 ,346 7,508 67100 • Tracking Software 0 0 0 0 0 0 0 68100 • Rent 0 0 0 0 0 0 0 68400 • Maintenance / Lawn 7,500 0 0 7,500 0 0 0 68500 • Repairs & Maintenance Expense 75,000 31 ,250 8,158 66,842 6,250 60 19,467 68600 • Peace Fountain Maintenance 7,500 3,125 554 6,946 625 0 3,494 68700 • Linens 0 0 77 -77 0 0 0 69500 • Publication & Dues 13,965 12,650 11 ,294 2,671 2,350 75 10,295 70000 • Travel / Training Expense 13,095 4,500 234 12,861 0 0 2,710 70500 • Taxes & Licenses 0 0 486 -486 0 0 619 71000 • Collections Expense 49,648 20,687 21 ,715 27,933 4,137 4,722 21,389 72000 • Payroll Tax Expense 13,886 5,520 6,306 7,580 1 ,104 1 ,064 5,687 72500 • Depreciation Expense 20,000 8,325 0 20,000 1,665 0 11 ,911 73000 • Convention Development 0 0 35 -35 0 0 0 76500 • Contract Labor 0 0 0 0 0 0 0 Page 5 of 15 Modifi*rual Fayetteville* Commission • Statement of Budget, Revenue Expense May YTD 2014 FAYETTEVILLE A & P 2014 May Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77500 - Salaries Expense 173,580 69,000 75,279 98,301 13,800 13,605 64,119 78000 • Electric Utilities 0 0 0 0 0 0 0 78100 • Gas Utility 0 0 0 0 0 0 0 78200 • Water Utilitiy 0 0 0 0 0 0 0 78500 - Security 0 0 0 0 0 0 0 78600 • Airport Advertising 7,140 1 ,785 4,500 2,640 0 0 3,570 78700 • Minor Equipment 165,000 100,000 104,896 60,104 0 91 ,568 3,824 78800 - Airport Info Booth 5,200 2,400 2,400 2,800 0 1 ,200 2,400 89000 • Other Expense I Unallocated 10,204 20,000 0 10,204 20,000 0 0 94300 • LOTO Special Project 10,000 0 0 10,000 0 0 325 95010 - 1st Thursday 0 0 1 ,900 -1,900 0 0 0 95000 • Misc. Special Projects - Other 262,750 175,750 111 ,343 151 ,407 87,000 27,863 108,445 96500 - Special Funding 0 0 0 0 0 0 600,000 97000 • Bond Payments - Town Center 669,636 279,015 279,008 390,628 55,803 55,802 281 ,143 97100 • Trustee Expense 6,000 3,000 2,250 3,750 0 1 ,125 2,250 99000 • Transfer Out 454,465 150,000 65,000 389,465 0 50,000 0 Total Expenditures 2,673,868 1 ,132,617 945,663 1 ,728,205 263,056 269,264 1 ,485,341 Excess of Revenues over Expenditures 0 -33,749 1713852 -1732891 -22,863 -27,479 -406,022 Page 6 of 15 Modifil*met Fayetteville! Commission • Statement of Budget, Revenue Expense May YTD 2014 CLINTON HOUSE 2014 May Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Revenue 40000 • Hotel, Motel, Restaurant Taxes 0 0 0 0 0 0 0 40200 • PY Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 40600 • Rental Income 500 100 0 500 0 0 100 40700 • tat Thursday Income 0 0 0 0 0 0 0 40800 . Other Income 650 450 50 600 100 0 566 41000 • Parking Revenue 0 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 0 41200 • Gift Shop Sales 5,400 2,350 2,363 3,037 750 599 2,629 41300 • Visitor Store 0 0 0 0 0 0 0 41400 • Partership Income 0 0 0 0 0 0 0 41600 • Admission Revenue 11 ,650 5,800 5,299 6,351 2,000 2,000 6,100 41700 • Health Reimbursement 0 0 0 0 0 0 0 42000 • Special Projects 0 0 0 0 0 0 0 42600 • Interest Income Investments 0 0 0 0 0 0 0 42800 - Interest Income Checking 150 60 25 125 12 7 67 42900 • Visitor Guide Ad Income 0 0 0 0 0 0 0 43200 • LOTO Income 0 0 0 0 0 0 0 98000 • Transfer In 81 ,777 0 15,000 66,777 0 0 0 Total Revenue 100,127 8,760 22,737 77,390 2,862 2,607 9,462 Cost of Goods 60000 • Cost of Goods 5,000 2,000 379 0 0 0 727 Total COG 5,000 2,000 379 0 0 0 727 Gross Profit 95,127 6,760 22,358 77,390 2,862 2,607 8,735 Expenditures 60400 • Bank Service Charges 0 0 0 0 0 0 0 Page 7 of 15 Modifi*rual Fayetteville Commission • Statement of Budget, Revenue Expense May YTD 2014 CLINTON HOUSE 2014 May Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 61000 • Signage-Tourism 0 0 0 0 0 0 0 61500 • Credit Card Discounts 1 ,200 500 182 1 ,018 100 89 503 62500 • Advertising & Marketing 0 0 0 0 0 0 0 62600 • Brochures 0 0 0 0 0 0 0 62700 • Website Update 0 0 0 0 0 0 0 63000 • Accounting & Legal Fees 0 0 0 0 0 0 0 63100 • Audit Expense 0 0 0 0 0 0 0 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 3,550 1 ,250 784 2,766 250 328 1 ,145 64100 • Visitor Store Expense 0 0 0 0 0 0 0 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 0 0 0 0 0 0 0 65000 • Insurance & Health Benefits 8,022 3,260 3,413 4,609 652 682 2,417 65500 • 408 (K) Company Match 1 ,172 465 465 707 93 93 445 66000 • Car Allowance 0 0 0 0 0 0 0 66500 • Telephone Expense l Internet 1 ,638 675 522 1 ,116 135 104 598 67000 • Postage & Shipping Expense 0 0 0 0 0 0 0 67100 • Tracking Software 0 0 0 0 0 0 0 68100 • Rent 12,000 12,000 12,000 0 0 0 12,000 68400 • Maintenance I Lawn 500 200 0 500 0 0 25 68500 • Repairs & Maintenance Expense 1 ,500 500 162 1,338 0 0 0 68600 • Peace Fountain Maintenance 0 0 0 0 0 0 0 68700 • Linens 0 0 0 0 0 0 0 69500 • Publication & Dues 200 200 210 -10 0 0 430 70000 • Travel / Training Expense 3,000 1 ,500 458 2,542 0 0 1 ,448 70500 • Texas & Llcenses 1 ,200 500 197 1 ,003 100 153 71 71000 • Collections Expense 0 0 0 0 0 0 0 72000 • Payroll Tax Expense 4,044 1 ,592 1,331 2,713 328 237 1 ,421 72500 • Depreciation Expense 0 0 0 0 0 0 0 73000 • Convention Development 0 0 0 0 0 0 0 76500 • Contract Labor 11 ,400 4,400 3,470 7,930 1 ,000 720 2,568 Page 8 of 15 Modifie0rual Fayetteville• Commission • Statement of Budget, Revenue Expense May YTD 2014 CLINTON HOUSE 2014 May Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77500 - Salaries Expense 39,095 15,510 15,514 23,581 3,102 3,103 14,838 78000 • Electric Utilities 1 ,408 386 253 1 ,155 85 0 283 78100 • Gas Utility 1 ,232 885 760 472 61 52 743 78200 • Water Utilitiy 1 ,691 226 237 1 ,454 46 64 214 78500 • Security 275 115 110 165 23 22 87 78600 • Airport Advertising 0 0 0 0 0 0 0 78700 • Minor Equipment 2,000 1 ,000 0 2,000 0 0 0 78800 • Airport Info Booth 0 0 0 0 0 0 0 89000 • Other Expense I Unallocated 0 0 0 0 0 0 0 94300 • LOTO Special Project 0 0 0 0 0 0 0 95010 - 1st Thursday 0 0 0 0 0 0 0 95000 • Misc. Special Projects - Other 0 0 383 -383 0 383 0 96500 • Special Funding 0 0 0 0 0 0 0 97000 • Bond Payments - Town Center 0 0 0 0 0 0 0 97100 • Trustee Expense 0 0 0 0 0 0 0 99000 • Transfer Out 0 0 0 0 0 0 0 Total Expenditures 95,127 45,164 40,453 54,674 5,975 6,030 39,237 Excess of Revenues over Expenditures 0 38,404 -18,094 22,716 -31113 3,423 -30,501 Page 9 of 15 Modifie0rual Fayetteville* Commission Statement of Budget, Revenue Expense May YTD 2014 TOWN CENTER 2014 May Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Revenue 40000 • Hotel, Motel, Restaurant Taxes 0 0 0 0 0 0 0 40200 • PY Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 40600 • Rental Income 440,476 189,000 160,846 279,630 42,000 42,379 189,017 40700 • 1st Thursday Income 0 0 0 0 0 0 0 40800 • Other Income 0 0 0 0 0 0 0 41000 • Parking Revenue 7,071 3,008 1 ,689 5,382 600 0 5,253 41001 • Parking Lease 11 ,221 7,424 5,322 5,899 3,870 250 17,453 41200 • Gift Shop Sales 0 0 0 0 0 0 0 41300 • Visitor Store 0 0 0 0 0 0 0 41400 • Partership Income 0 0 0 0 0 0 0 41600 • Admission Revenue 0 0 0 0 0 0 0 41700 • Health Reimbursement 0 0 0 0 0 0 0 42000 • Special Projects 28,532 11 ,890 29,510 -978 2,378 8,865 0 42600 • Interest Income Investments 0 0 0 0 0 0 0 42800 • Interest Income Checking 1 ,200 500 355 845 100 86 621 42900 • Visitor Guide Ad Income 0 0 0 0 0 0 0 43200 • LOTO Income 0 0 0 0 0 0 0 98000 • Transfer In 0 0 0 0 0 0 0 Total Revenue 488,500 211 ,822 197,722 290,778 48,948 51 ,580 212,344 Cost of Goods 50000 • Cost of Goods 0 0 0 0 0 0 0 Total COG 0 0 0 0 0 0 0 Gross Profit 488,500 211 ,822 197,722 290,778 48,948 51 ,580 212,344 Expenditures 60400 • Bank Service Charges 0 0 0 0 0 0 0 Page 10 of 15 Modifie0rual Fayetteville* Commission • Statement of Budget, Revenue Expense May YTD 2014 TOWN CENTER 2014 May Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 61000 • Signage-Tourism 0 0 0 0 0 0 0 61500 • Credit Card Discounts 5,400 2,250 1 ,804 3,596 450 763 2,592 62500 • Advertising & Marketing 1 ,000 0 0 1 ,000 0 0 0 62600 • Brochures 0 0 0 0 0 0 0 62700 • Website Update 0 0 0 0 0 0 0 63000 • Accounting & Legal Fees 0 0 0 0 0 0 0 63100 • Audit Expense 0 0 0 0 0 0 0 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 5,400 2,250 1 ,600 3,800 450 15 2,138 64100 • Visitor Store Expense 0 0 0 0 0 0 0 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 0 0 0 0 0 0 0 65000 • Insurance & Health Benefits 32,088 13,040 13,655 18,433 2,608 2,731 7,477 !! 65500 • 408 (K) Company Match 5,720 2,285 1,604 4,116 457 321 1 ,618 66000 • Car Allowance 0 0 0 0 0 0 0 66500 • Telephone Expense / Internet 7,410 3,087 3,100 4,310 617 652 2,926 67000 • Postage & Shipping Expense 260 200 128 132 100 0 182 67100 • Tracking Software 0 0 0 0 0 0 0 68100 • Rent 0 0 0 0 0 0 0 68400 • Maintenance / Lawn 0 0 0 0 0 0 0 68500 • Repairs & Maintenance Expense 60,000 25,000 31,570 28,430 5,000 6,590 43,060 68600 • Peace Fountain Maintenance 0 0 0 0 0 0 0 68700 • Linens 27,926 11 ,476 11 ,895 16,031 2,350 1 ,619 6,862 69500 • Publication & Dues 150 150 3,000 -2,850 0 3,000 1 ,250 70000 - Travel / Training Expense 5,000 3,000 7,094 -2,094 0 799 1,144 70500 • Taxes & Licenses 5,000 2,417 2,186 2,814 2,083 655 4,373 71000 • Collections Expense 0 0 0 0 0 0 0 72000 • Payroll Tax Expense 16,041 6,430 5,623 10,418 1 ,286 1 ,053 5,258 72500 • Depreciation Expense 0 0 0 0 0 0 0 73000 • Convention Development 0 0 0 0 0 0 0 76500 • Contract Labor 37,400 15,580 15,789 21 ,611 3,116 3,148 20,019 Page 11 of 15 Modifleorual Fayetteville* Commission • Statement of Budget, Revenue Expense May YTD 2014 TOWN CENTER 2014 May Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77500 • Salaries Expense 166,207 65,975 65,975 100,232 13,195 13,195 57,085 78000 • Electric Utilities 67,384 26,374 23,696 43,688 5,748 6,755 24,049 78100 • Gas Utility 9,803 7,079 9,389 414 655 709 10,508 78200 • Water Utilitiy 8,110 3,062 3,069 5,041 619 795 3,100 78500 • Security 4,200 1 ,750 510 3,690 350 0 720 78600 • Airport Advertising 0 0 0 0 0 0 0 78700 • Minor Equipment 0 0 0 0 0 52,202 0 78800 • Airport Info Booth 0 0 0 0 0 0 0 89000 • Other Expense I Unallocated 0 0 0 0 0 0 0 94300 • LOTO Special Project 0 0 0 0 0 0 0 95010 • 1st Thursday 0 0 0 0 0 0 0 95000 - Misc. Special Projects - Other 24,000 10,000 20,537 3,463 2,000 6,239 20,333 96500 • Special Funding 0 0 0 0 0 0 0 97000 • Bond Payments - Town Center 0 0 0 0 0 0 0 97100 • Trustee Expense 0 0 0 0 0 0 0 99000 • Transfer Out 0 0 0 0 0 0 0 Total Expenditures 488,499 201 ,405 222,225 266,274 41 ,084 101 ,242 214,694 Excess of Revenues over Expenditures 1 10,417 -24,504 24,505 71864 -49j662 .21350 Page 12 of 15 Modifleorual Fayetteville Commission • Statement of Budget, Revenue Expense May YTD 2014 VISITOR CENTER 2014 May Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Revenue 40000 - Hotel, Motel, Restaurant Taxes 0 0 0 0 0 0 0 40200 • PY Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 40600 • Rental Income 0 0 0 0 0 0 0 40700 • 1st Thursday Income 36,000 22,000 9,849 26,151 4,000 445 20,640 40800 • Other Income 0 0 2,038 -2,038 0 245 1 ,760 41000 • Parking Revenue 0 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 0 41200 • Gift Shop Sales 0 0 0 0 0 0 0 41300 • Visitor Store 38,000 12,000 8,854 29,146 4,500 2,931 13,523 41400 • Partership Income 0 0 0 0 0 0 3,000 41600 • Admission Revenue 0 0 0 0 0 0 0 41700 • Health Reimbursement 0 0 0 0 0 0 0 42000 • Special Projects 0 0 0 0 0 0 300 42600 • Interest Income Investments 0 0 0 0 0 0 0 42800 • Interest Income Checking 250 110 72 178 20 6 174 42900 • Visitor Guide Ad Income 0 0 0 0 0 0 24,250 43200 • LOTO Income 0 0 0 0 0 0 250 98000 • Transfer In 372,688 100,000 50,000 322,688 0 50,000 0 ISI Total Revenue 446,938 134,110 70,814 376,124 8,520 53,627 63,897 Cost of Goods 50000 • Cost of Goods 18,000 7,500 4,255 0 1 ,500 1 ,215 0 Total COG 18,000 7,500 4,255 0 1 ,500 1 ,215 0 Gross Profit 428,938 126,610 66,559 376,124 7,020 52,412 63,897 Expenditures 60400 • Bank Service Charges 200 60 0 200 20 0 0 Page 13 of 15 Modifi*rual Fayetteville* Commission Statement of Budget, Revenue Expense May YTD 2014 VISITOR CENTER 2014 May Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 61000 • Signage-Tourism 0 0 0 0 0 0 0 61500 • Credit Card Discounts 2,700 1 ,000 698 2,002 200 103 1 ,017 62500 • Advertising & Marketing 0 0 509 -509 0 309 0 62600 • Brochures 0 0 0 0 0 0 0 62700 • Website Update 0 0 0 0 0 0 0 63000 • Accounting & Legal Fees 0 0 0 0 0 0 0 63100 • Audit Expense 0 0 0 0 0 0 0 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 10,000 4,500 1 ,781 8,219 1 ,500 493 3,076 64100 • Visitor Store Expense 0 0 0 0 0 0 6,173 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 0 0 0 0 0 0 0 65000 • Insurance & Health Benefits 32,076 13,040 10,242 21 ,834 2,608 2,048 9,612 65500 • 408 (IQ Company Match 5,248 2,090 1 ,377 3,871 418 275 1 ,949 66000 • Car Allowance 0 0 0 0 0 0 0 66500 • Telephone Expense / Internet 9,312 3,880 2,636 6,676 776 532 2,030 67000 • Postage & Shipping Expense 0 0 175 -175 0 17 18 67100 • Tracking Software 14,295 3,295 4,672 9,623 0 0 0 68100 • Rent 0 0 0 0 0 0 0 68400 • Maintenance / Lawn 0 0 0 0 0 0 0 68500 • Repairs & Maintenance Expense 2,500 1 ,000 454 2,046 0 197 1 ,711 68600 • Peace Fountain Maintenance 0 0 0 0 0 0 0 68700 • Linens 0 0 0 0 0 0 0 69500 • Publication & Dues 1,500 500 404 1 ,096 0 0 668 70000 • Travel I Training Expense 46,053 22,103 23,663 22,391 350 3,057 15,667 70500 • Taxes & Licenses 400 400 1 ,350 -950 400 368 353 71000 • Collections Expense 0 0 0 0 0 0 0 72000 • Payroll Tax Expense 15,104 6,396 5,750 9,354 1 ,156 1 ,112 8,091 72500 • Depreciation Expense 0 0 0 0 0 0 0 73000 • Convention Development 62,750 30,050 23,133 39,617 8,000 7,021 31,225 76500 • Contract Labor 0 0 0 0 0 0 180 Page 14 of 15 Modifie*rual Fayetteville* Commission • Statement of Budget, Revenue Expense May YTD 2014 VISITOR CENTER 2014 May Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77500 • Salaries Expense 181 ,075 72,235 65,842 115,233 14,447 13,801 82,532 78000 - Electric Utilities 5,425 2,550 3,385 2,040 450 450 2,481 78100 - Gas Utility 0 0 0 0 0 0 0 78200 - Water Utilitiy 800 335 290 510 70 51 245 78500 - Security 0 0 120 -120 0 0 0 78600 - Airport Advertising 0 0 0 0 0 0 0 78700 - Minor Equipment 7,500 5,000 0 7,500 0 0 1 ,822 78800 - Airport Info Booth 0 0 0 0 0 0 0 89000 - Other Expense I Unallocated 0 0 0 0 0 0 0 94300 • LOTO Special Project 0 0 0 0 0 0 0 95010 . 1st Thursday 0 12,000 10,399 -10,399 5,000 1 ,070 14,000 95000 • Misc. Special Projects - Other 32,000 0 0 32,000 0 0 45 96500 • Special Funding 0 0 0 0 0 0 0 97000 - Bond Payments - Town Center 0 0 0 0 0 0 0 97100 • Trustee Expense 0 0 0 0 0 0 0 99000 - Transfer Out 0 0 0 0 0 0 0 Total Expenditures 428,938 180,434 156,880 272,058 35,395 30,905 182,894 Excess of Revenues over Expenditures 0 -533824 -90,321 104,066 -28,375 21,507 -118,997 Page 15 of 15 • DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY ATTORNEY Kit Williams City Attorney Blake Pennington Assistant City Attorney TO: Mayor Jordan Patti Mulford A&P Commissioners Paralegal CC: City Council Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney �C DATE: June 4, 2014 / RE: Overdue HMR collection efforts • The City Prosecutor has continued his aggressive efforts to try to ensure all restaurants and hotels turn over the Hotel, Motel and Restaurant taxes they collect from customers to the City and A&P Commission. This is not only the law, but also necessary to ensure that scofflaw restaurants cannot gain an unfair advantage over their law abiding competitors by pocketing customer paid HMR taxes. The City Prosecutor's Office collected $9,023.30 in overdue, unpaid Hotel, Motel and Restaurant taxes during May of 2014 for a year to date collection of $29,102.98. A copy of the City Prosecutor's memo is attached. Six of the defendants made payments on their delinquent tax balance. Two of the defendants fully paid off their back taxes and zeroed out their delinquent tax balance. The average monthly collection of overdue HMR taxes is over $5,800.00 for the first five months of 2014. The City Prosecutor's Office is currently prosecuting thirteen restaurant managers who have failed to remit the required HMR tax forms to the City's Accounting Department. At least fifteen of the prosecutions also involve closed businesses which make collections more difficult. However, one of these closed businesses paid its full delinquent balance of over $2,400.00. Clinton K. Jones - City Prosecutor Mandy Finklea - Office Administrator • Brian Thomas - Deputy City Prosecutor prosecutor@fayetteville-ar.gov OFFICE OF THE CITY PROSECUTOR MEMO TO: K. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: June 2, 2014 RE: Status of Active WAR cases * When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant is still current and not in violation. • 1 . Aquafire Restaurant Sherri D. Simpkins Active Criminal Summons & Bistro Delinquent Balance: $1,920.00 2. Bariola's Pizza Mark E. Howard Pending Criminal Summons Delinquent Balance: $1 ,590.00 3. Buck Nekkid BBQ Florentino Sanchez Jr. Active Criminal Summons Marcy L. Zahm Active Criminal Summons Delinquent Balance: No Forms 4. Bucks of Asia Quyen T. Ho Active Criminal Summons Paid: $3,226.06 Delinquent Balance: -0- 5. Cafe Delta Soul Michael L. Vaughn Paid: -0- Business Closed Delinquent Balance: $1 ,006.11 6. Dickson Street Social Club Stephen J. Schleiff Active Criminal Summons Daniel C. Sellers Active Criminal Summons Delinquent Balance: No Forms 7. Domino's Pizza Lloyd W. Hardison Trial Date: 6/25/14 Business Closed Paid: $150.00 • Delinquent Balance: $2,240.66 CITY OF FAYETTEVILLE ( 176 S. CHURCH AVENUE, STE. 2 I FAYETTEVILLE, AR 72701 1 WWW.FAYETTEVILLE-AR.GOV PHONE: 479.575.8377 HOT CHECK DIVISION: 479. 575.8254 FAX: 479.575.8373 Kit Williams June 2, 2014 Page 2 08. El Paso Mexican Grill Martin Reyes Paid: $1 ,047.78 & Cantina Delinquent Balance: No Forms 9. Hogwild Pizzeria David S. Mackey Active Criminal Summons Business Closed Delinquent Balance: No Forms 10. Hopper Food Truck Cody M. Nethers Active Criminal Summons Delinquent Balance: No Forms 11. Lean Green Gourmet Jewelle D. Paynesmith Active Criminal Summons Delinquent Balance: No Forms 12_ Louie's Grill & Bar Mark S. Martinez Trial: 7/9/14 Business Closed Delinquent Balance: $17,449.00 13. Mama Dean's Soul Food Meneria D. Morrison Active Criminal Summons Business Closed Terry L. Morrison Pending Contempt of Court Paid: $2,148.00 Delinquent Balance: -07 14. Mezza Luna Juan F. Barcenas Trial Date: 7/30/14 Business Closed Delinquent Balance: No Forms 1015. Mordours Pizza Mark E. Howard Pending Criminal Summons Delinquent Balance: $800.00 16. NWA Burger Shack Nolan B. Fogle Paid: $2,401 .46 Paul E. Rasmussen Delinquent Balance: -0- Case Closed 17, Pho Quyen Quyen T. Ho Active Criminal Summons Business Closed Delinquent Balance: No Forms 18. Rogue Pizza John M. Dortch Active Criminal Summons Delinquent Balance: No Forms 19. Rolling Pin Express Gayle O. Teague Paid: -0- Delinquent Balance: $287.42 20. Rowdy Beaver Den Amber M. Biason-Dunn Active Criminal Summons Business Closed Delinquent Balance: No Forms 21 . Seafood Market Bar/Grill Craig E. Dowd Trial Date: 6/4/14 Business Closed Paid: $50.00 Delinquent Balance: $ 3,717.60 i Kit Williams June 2, 2014 • Page 3 22. Shanghai Chinese and Hsiao L. J. Shen Active Contempt of Court China Garden Delinquent Balance: $3,090.00 Businesses Closed 23. Shipley Donuts Sou Sokunthea Active Criminal Summons Delinquent Balance: No Forms 24. Sipamouane Twin Kitchen Jeffrey Sipamouane Active FTAS Warrant Business Closed Delinquent Balance: No Forms 25. Spring Rolls Luke N. Nguyen Active Criminal Summons Delinquent Balance: $521 .00 26. Stone Pony Marshall L. Foreman Active Criminal Summons William E. Oman Active Criminal Summons Delinquent Balance: $715.90 27. Sumo Sushi & Steak Seung H. Kang Active Criminal Summons Business Closed Jong P. Park Active Criminal Summons Delinquent Balance: No Forms • 28. Tim's Pizza (North) Michael A. Stephens Active Criminal Summons Business Closed Delinquent Balance: -0- 29. Uncle Gaylord's Hiram F. Brandon Active Contempt Business Closed Delinquent Balance: $508. 12 30. WOW Japanese Bistro Chong N. Kim Active FTA Warrant Business Closed Delinquent Balance: $2,527.00 31 . WS BBQ William H. Carr Active Criminal Summons Delinquent Balance: -0- TOTAL: $9,023.30 • CLINTON HOUSE MUSEUM • MONTHLY REPORT MAY 2014 The Clinton House Museum had a total of 460 visitors in May. MUSEUM ACTIVMES AND EVENTS : May 1' — RECEPTION — Fayetteville High School Young Democrats — 33 visitors May 1" — Candidates & Cocktails — College Democrats — 65 visitors May 2"d — GROUP TOUR — Homeschoolers of Southern Missouri — 25 visitors May 8h — Kate Johnson is awarded the Mayor's Award for Historic city of Fayetteville Preservation Awards Preservation, Partner in Preservation Award by the The intadc"1"nn Cammltslon present,the Historic District Commission of the City of Fayetteville. 2014 Partner in Preservation Award The award recognizes exemplary service in historic 9Cate Johnson preservation and advancing the knowledge of the cultural b heritage and history of Fayetteville. CCinton House Nuseum In recognidan of ammplaryttMee In IIII prezervaIff and advan6 [M1e=edge May 19d' — GROUP TOUR — American Music Trail Adventure ofthe mItural hentege and hhn ryal FayettcdlN. • Caravan — 38 visitors May 24d' — GROUP TOUR — Talent Search Kansas — 31 visitorsn May 29th— GROUP TOUR — FHA of Lynne, MO — 37 visitors May 30d' — Fayetteville Chamber of Commerce Book Launch, "Good Night, Fayetteville" — This colorful children's book that features the sights and sounds that make Fayetteville a wonderful place to live, work and play. Illustrations were done by art teachers in the Fayetteville School District. Amber Ebbrecht's (pictured below) watercolor of the Clinton House Museum is featured in the book. She teaches at Holt Middle School.Will }x t y i T I " fAr i. 1Itij �j�f t r i= i77 °e 1� l ' WnP by ler .ifer III In , '� i 4, _..,✓ If If tl by l.rt ieOCM1=�� r - x a Completions by Meeting Date Block May 2014 Rep Meeting Dates Completion Attend Peak Pickup $ Value Primal Challenge MARLO 05/03/2014 05/06/2014 500 50 50 $123,530 05/03/2014 0 NO: Chancellor Hotel AAO MARLO 05/09/2014 05/13/2014 1 ,000 100 200 $370,590 MAYB Arkansas State Championships 05/11/2014 114 HQ: Multiple Hotels Arkansas Activities Association MARLO 05/15/2014 05/22/2014 750 50 100 $741 ,180 7A Boys State Soccer Tournament Playoffs 05/17/2014 102 NO: Multiple Hotels AAO MARLO 05/16/2014 05/22/2014 500 50 100 $185,295 MAYB Billy Carter Tournament 05/18/2014 173 NO: Multiple Hotels Arkansas Activities Association MARLO 05/23/2014 05/29/2014 10,000 300 600 $1 ,852,950 Weekend of Champions 05/25/2014 678 NO: Citywide AAO MARLO 05/23/2014 05/29/2014 500 50 100 $185,295 PBR Fayetteville Memorial Day Classic 05/25/2014 213 NO: Multiple Hotels Total for May 6 Groups Blocked 11150 $3,4589840 Picked Up 11280 % Picked Up 111.30% Total for 2014 6 Groups Blocked 15150 $3,4581840 Picked Up 1,280 % Picked Up 111.30% Page 1 of 1 Printed: 6/3/2014 9:36AM 0 0 0 Definite Bookings By Booking Date May 2014 Meeting Dates Attnd Peak Rooms $ Value Adventure Caravans 05/19/2014 45 0 0 5,559 05/19/2014 Chile Pepper Run" 10/03/2014 10,000 750 750 2,470,600 10/04/2014 Junquers Travel 10/14/2014 38 0 0 4,694 10/14/2014 Faust Tours 10/22/2014 38 0 0 4,694 10/22/2014 Sub-Total for May 4 10,121 750 $2,485,547 GRAND TOTAL 4 10,121 750 $2,485,547 Page 1 of 1 Printed: 61312014 9:45AM Inquiries By Source • From: 5/1/2014 To: 5/31/2014 Showing: a0 records Source Inquiries S/Inquiry @ Website 2 $0.00 Midwest Living 207 $0.00 NATA Leads 11207 $0.00 Southern Living 304 $0.00 Travel Guides Free 11011 $0.00 Travel lnformation.com 228 $0.00 2,959 • Page 1 of 1 6/3/2014 09:49 AM Fayetteville Convention & Visitors Bureau 21 S. Block - Fayetteville, AR 72701 • Phone: (800) 766-4626, (479) 521-5776 - Fax: (479) 571-4731 - info@experiencefayetteville.com - Web: w .expenencefayefteville.com