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2014-05-12 - Agenda
• AGENDA ADVERTISING AND PROMOTION COMMISSION May 12, 2014 2:00 p.m. Fayetteville Town Center I. Call to Order — Ching Mong II. Reports Because of the discussion of the Funding Requests, the departmental reports are included in the agenda as a point of information only. III. Old Business IV. New Business A. 2014 Audit B. Funding Requests for 2014 V. Adjourn • • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING April 14, 2014 Commissioners Present: Ching Mong, Matt Behrend, Bobby Ferrell, Tim Freeman, Justin Tennant, and Hannah Withers Commissioner Absent: Matthew Petty Staff Present: Marilyn Heifner, Sandra Bennett, Jerri Kuburich CALL TO ORDER Ching Mong called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on April 14 at 2:00 p.m. The Commission had visited with those requesting funds prior to the meeting. APPROVAL OF THE MINUTES Moved by Ferrell, second by Tennant to approve the March 2014 minutes. Motion carried. FINANCIAL REPORTS Marilyn Heifner reported that the HMR tax for March was $213,212, approximately even with last March. Year to date collections ate $618,212, a 1.05% increase over last year. • Jerri Kuburich reviewed the financials for the Commission. Moved by Tennant, second by Freeman to approve the financials. Motion carried. Audit report will be presented at the May meeting. DELINQUENT TAX COLLECTIONS Kit Williams reported that the City Prosecutor collected $7,891.71 in overdue HMR taxes in March. Four paid in full and their cases are closed. DEPARTMENTAL REPORTS CLINTON HOUSE MUSEUM Attendance is beginning to pick up at the Museum. Johnson received the Museum Professional of the Year award from the Arkansas Museum Association. CVB Ten events were tracked in March - these events picked up 1,262 hotel rooms and had an economic impact of $2,925,562. Staff booked 18 future events and meetings with an anticipated economic impact of $4,881,535. TOWN CENTER The Town Center completed 21events in March. Collections are up 34% over last March. Average sale per event is up 66%. • AGENCY REPORT Drew Finkbiner reported that the Insider's Guide will be released to the printer at the end • of the month. Delivery is scheduled for mid-May. The Trip Advisor page has an average time on the site referral of 3 minutes and 22 sec. The site features the Ale Trail. Mike Sells told the Commissioners that the website traffic to the experiencefayetteville.com website is down 2.76%. Sources from direct traffic are down 40%. SEO's traffic on an organic search from Google is up 35%. OLD BUSINESS None NEW BUSINESS A. Replacing the City Attorney - An RFQ ad was placed in the newspaper for an A & P Attorney. No qualifications were received. It was decided to place an ad in the Washington County Bar Association newsletter in order to get applications to replace John Burrow. B. Award of bid for dance floor - Motion by Ferrell, second by Withers to approve bid of Mity Lite for the dance floor for the Town Center, It was the only bid received and was for $52,202.46. Motion carried. C. Renewal of contract with the city for collections - Moved by Ferrell, second by Tennant to allow Marilyn Heifner and Ching Mong to sign the extension of the contract with the City to collect HMR taxes. Motion carried. D. Ching Mong expressed his sympathies for the death of John Burrow and Bob Davis. Both served the A & P Commission and the City of Fayetteville. He said we will miss both of them. Commissioners discussed ways they might honor their memories through a plaque or photos in the Town Center. Moved by Behrend, second by Ferrell to dedicate this year's Insider's Guide to them. Motion carried. OTHER BUSINESS None There being no further business, the meeting adjourned. Respectfully submitted, Marilyn Heifner Executive Director, Fayetteville A & P Commission • L • Advertising and Promotion Commission For month of April 2014 Current Year HMR Collected (2120.0912.4101 .00) $ 230,626. 13 Prior Year Collected (2120.0912.4101 .01 ) $ 313.06 First Security Investment Interest Revenue (2120.0912.4708.00) $ 836.42 Total Revenues $ 231 ,775.61 Annual Bond Audit Expense (2120.9120.7602.60) Es Collection Expense (2120.9120.5333.00) $ (4,6. 18.78) Bank of OK Quarterly Fee (2120.9120.5712.00) $ Town Center Bond Payment (2120.9120.5712.00) $ (55,801 .58) 2012 Property Taxes on Town Center (2120.9120.7602.60) $ - Total Expenses $ (60,420.36) Total Check to A&P $ 1719355.25 • - This report represents HMR collections through the end of the month. These figures may include past due amounts. • 0 0 0 City of Fayetteville, Arkansas Monthly HMR Tax Collections 2010-2013 2011 2012 2012 2013 2013 2014 2014 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $179,546 $205,939 14.70% 2113138 2.52% $ 202,477 -4. 10% February $158,037 $178,289 12.81 % 187,562 5.20% $ 203,022 8.24% March $169,093 $201 ,015 18.88% 213,526 6.22% $ 213,212 -0.01 % April $1879976 $217,840 15.89% 228,865 5.06% $ 230,939 0.01 % May $188, 149 $203,966 8.41 % 2281289 11 .93% June $2053700 $222,062 7.95% 218,829 -1 .45% July $205,438 $214,750 4.53% 2273971 5.79% August $189,839 $202,624 6.73% 206,873 2. 10% September $195,427 $2153653 10. 35% 226, 103 4.85% October $214,713 $241 ,017 12.25% 243, 129 0.01 % November $203,529 $210,335 3.34% 2311456 10.04% December $202,027 $208,518 3.21 % 2103064 0.74% Total $ $2,299,473 $2,522,008 9.68% $21633,805 4.43% $ 8493649 1 .02% \filename • DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY ATTORNEY Kit Williams City Attorney Blake Pennington Assistant City Attorney TO: Mayor Jordan Patti Mulford A&P Commissioners Paralegal CC: Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney q DATE: May 6, 2014 RE: Overdue HMR collection efforts • The City Prosecutors Office collected $8,467.86 in overdue, unpaid Hotel, Motel and Restaurant taxes during April of 2014 for a year to date collection of $20,079.68. A copy of the City Prosecutor's Office memo is attached showing 32 cases. Only one restaurant manager paid the complete delinquent balance and had his case closed. The average monthly collection of overdue HMR taxes is over $5,000.00 for the first four months of 2014. The City Prosecutor's Office is currently prosecuting seventeen restaurant managers who have failed to remit the required HMR tax forms to the City's Accounting Department. At least fifteen of the prosecutions also involve closed businesses which make collections more difficult. Clinton K. Jones - City Prosecutor Mandy Finklea - Office Administrator • Brian Thomas - Deputy City Prosecutor prosecutor@fayetteville-ar.gov OFFICE OF THE CITY PROSECUTOR MEMO TO: K. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: May 1, 2014 RE: Status of Active EAM cases • When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant is still current and not in violation. • 1 . Aquafire Restaurant Sherri D. Simpkins Pending Criminal Summons & Bistro Delinquent Balance: $1,920.00 2. Bariola's Pizza Mark E. Howard Paid: -0- Delinquent Balance: $1 ,590.00 3. Buck Nekkid BBQ Florentino Sanchez Jr. Active Criminal Summons Marcy L. Zahm Active Criminal Summons Delinquent Balance: No Forms 4. Bucks of Asia Quyen T. Ho Active Criminal Summons Delinquent Balance: No Forms 5. Cafd Delta Soul Michael L. Vaughn Paid: -0- Business Closed Delinquent Balance: $1,006.11 6. Dickson Street Social Club Stephen J. Schleiff Active Criminal Summons Daniel C. Sellers Active Criminal Summons Delinquent Balance: No Forms 7. Domino's Pizza Lloyd W. Hardison Trial Date: 5/21/14 Business Closed Paid: $150.00 Delinquent Balance: $2,390.66 • CITY OF FAYETTEVILLE I 176 S. CHURCH AVENUE, STE. 2 I FAYETTEVILLE, AR 72701 I ww-w.FAYETTEVILLE-AR.GOV PHONE: 479.575.8377 HOT CHECK DIVtstON: ' 479.575.8254 FAX: 479.575.8373 Kit Williams May 1 , 2014 • Page 2 8. El Paso Mexican Grill Martin Reyes Paid: $300.00 & Cantina Delinquent Balance: $1,047.78 9. Hogwild Pizzeria David S. Mackey Active Criminal Summons Business Closed Delinquent Balance: No Forms 10. Hopper Food Truck Cody M. Nethers Pending Criminal Summons Delinquent Balance: No Forms 11 . Lean Green Gourmet Jewelle D. Paynesmith Active Criminal Summons Delinquent Balance: No Forms 12. Little Caesars Michael S. Knobelock Paid: $7,017.86 Delinquent Balance: -0- Case Closed 13. Louie's Grill & Bar Mark S. Martinez Trial: 5/21/14 Business Closed Delinquent Balance: No Forms 14. Mama Dean's Soul Food Meneria D. Morrison Active Criminal Summons Business Closed Terry L. Morrison Trial Date: 1/15/14 - Settled • Delinquent Balance: No Forms 15. Mezza Luna Juan F. Barcenas Arraignment: 5/30/14 Business Closed Delinquent Balance: No Forms 16, Mordours Pizza Mark E. Howard Paid: -0- Delinquent Balance: $800.00 17. NWA Burger Shack Nolan B. Fogle Letter Paul E. Rasmussen Letter Delinquent Balance: No Forms 18. Pho Quyen Quyen T. Ho Active Criminal Summons Business Closed Delinquent Balance: No Forms 19. Rogue Pizza John M. Dortch Active Criminal Summons Delinquent Balance: No Forms 20. Rolling Pin Express Gayle O. Teague Pending Criminal Summons Delinquent Balance: No Forms 21 . Rowdy Beaver Den Amber M. Biason-Dunn Active Criminal Summons Business Closed Delinquent Balance: No Fors • 22. Seafood Market Bar/Grill Craig E. Dowd Trial Date: 5M14 Business Closed Delinquent Balance: $ 3,767.60 1 Kit Williams May 19 2014 • Page 3 23. Shanghai Chinese and Hsiao L. J. Shen Active Contempt of Court China Garden Delinquent Balance: $3,090.00 Businesses Closed 24. Shipley Donuts Sou Sokunthea Active Criminal Summons Delinquent Balance: No Forms 25, Sipamouane Twin Kitchen Jeffrey Sipamouane Active FTAS Warrant Business Closed Delinquent Balance: No Forms 26. Spring Rolls Luke N. Nguyen Active Criminal Summons Paid: $1 ,000.00 Delinquent Balance: $521 .00 27. Stone Pony Marshall L. Foreman Letter William E. Gran Letter Delinquent Balance: $715.90 28. Sumo Sushi & Steak Seung H. Kang Active Criminal Summons Business Closed Jong P. Park Active Criminal Summons Delinquent Balance: No Fomes • 29. Tim's Pisa (North) Michael A. Stephens Active Criminal Summons Business Closed Delinquent Balance: -0- 30. Uncle Gaylord's Hiram F. Brandon Active Contempt Business Closed Delinquent Balance: $508. 12 31 . WOW Japanese Bistro Chong N. Kim Active FTA Wan-ant Business Closed Delinquent Balance: $2,527.00 32. WS BBQ William H. Carr Active Criminal Summons Delinquent Balance: -0- TOTAL: $8,467.86 • 4:25 PM Fayetteville A & P Commission 05/06/14 Accrual Basis Statement of Assets, Liabilities & Fund Balance As of April 30, 2014 • ASSETS Current Assets Checking/Savings 09500 • Cash 10000 • CVB Cash in Register 100.00 10050 - TC Cash on Hand 200.00 10100 - CHM Cash In Register 100.00 10200 • Arvest A&P General #4856 5,828.50 10300 • 1st Security A&P General #8714 468,283.41 10400 • 1st Security Fayetteville TC 212,613.26 10500 - 1st Security Clinton House 17,228.11 10600 - 1st Security CVB # 8730 3,609.44 10700 - Arvest Payroll Account 94636 17,522.62 Total 09500 - Cash 725,485.34 Total Checking/savings 725,485.34 Accounts Receivable 11000 • Accounts Receivable 6,415.88 Total Accounts Receivable 6,415.88 • Other Current Assets 11400 - Due From Other Funds 7,509.09 11500 • Prepaid Expenses 8,316.17 12100 • Inventory Asset 13,055.09 13000 • Investments 13100 - Investment Adj. to Market -3,968.63 13000 • Investments - Other 1 ,826,093.08 Total 13000 - Investments 1 ,822,124.45 Total Other Current Assets 1 ,851 ,004.80 Total Current Assets 2,582,906.02 Other Assets 14500 - Capital Assets 15000 • Furniture and Fixtures 34,550.01 15100 • Equipment 134,098.62 15500 - CVB Building 930,569.02 15510 - CVB Land 198,621 .00 15600 • Building Additions 472,538.72 • 17300 - Accumulated Depreciation 443,305.00 Total 14500 • Capital Assets 1 ,327,072.37 Page 1 of 2 4:25 PM Fayetteville A & P Commission 05106114 Accrual Basis Statement of Assets, Liabilities & Fund Balance As of April 30, 2014 • Total Other Assets 1 ,327,072.37 TOTAL ASSETS 31909,978.39 LIABILITIES & FUND BALANCE Liabilities Current Liabilities Accounts Payable 20000 - Accounts Payable 5,273.45 • Total Accounts Payable 5,273.45 Other Current Liabilities 23002 • Colonial Life& Ace Ins. Payabl 110.20 24000 • Payroll Liabilities 6,649.07 24100 - Employee Benefits Payable 11718.60 24500 - Due to Other Funds 4,618.78 24800 • Unearned Revenue 2014 120,259.85 24900 - Unearned Revenue 2015 5,200.00 Total Other Current Liabilities 138,556.50 • Total Current Liabilities 143,829.95 Total Liabilities 143,829.95 Fund Balance 39005 - Fund Balance 3,720,969.91 Net Income 45,178.53 Total Equity 3,766,148.44 TOTAL LIABILITIES & EQUITY 3,909,978.39 • Page 2 of 2 Modified A 1 FayeftevilleM Commission Statement of Bud , Revenue Expense April YTD 2014 CONSOLIDATED A & P COMMISSION 2014 April Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Revenue 40000 • Hotel, Motel, Restaurant Taxes 2,611 ,138 841 ,091 815,902 11795,236 228,865 230,620 809,495 40200 . PY Hotel, Motel, Restaurant Tax 0 0 33,748 -33,748 0 319 31 ,661 40600 • Rental Income 440,976 147,100 117,542 323,435 42,000 43,962 154,617 40700 - 1st Thursday Income 36,000 18,000 9,404 26,596 4,000 4,734 20,610 40800 • Other Income 650 350 3,530 -21880 200 11987 1 ,936 41000 • Parking Revenue 7,071 2,408 1 ,689 5,382 725 0 2,765 41001 - Parking Lease 11 ,221 3,554 5,072 6,149 0 250 12,000 41200 • Gift Shop Sales 5,400 1 ,600 1 ,897 3,503 550 1 ,121 11743 41300 • Visitor Store 38,000 7,500 5,923 32,077 3,000 1 ,445 9, 155 41400 • Partership Income 0 0 0 0 0 0 3,000 41600 • Admission Revenue 11 ,650 3,800 3,478 8,172 - 2,000 1 ,388 3,887 41700 • Health Reimbursement 8,880 2,960 2,842 6,038 740 711 0 42000 • Special Projects 28,532 9,512 20,645 7,887 2,378 4,011 300 42600 • Interest Income Investments 11 ,850 3,960 2,286 9,564 990 0 2,515 42800 • Interest Income Checking 3,600 1 ,202 1 ,237 2,363 303 330 1 ,934 42900 - Visitor Guide Ad Income 40,000 10,000 18,380 18,381 10,000 3,861 20,400 43200 • LOTO Income 0 0 0 0 0 0 250 98000 • Transfer In 454,465 100,000 0 454,465 100,000 0 0 Total Revenue 3,709,433 1 ,153,037 1 ,043,576 2,662,618 395,751 294,738 1 ,076,268 Cost of Goods 50000 - Cost of Goods 5,000 2,000 3,419 1 ,581 2,000 1 ,244 0 Total COG 5,000 2,000 3,419 1 ,581 2,000 1 ,244 0 Gross Profit 3,704,433 1 ,151 ,037 1 ,040,158 2,661 ,036 393,751 293,495 1 ,076,268 Ir Expenditures 60400 - Bank Service Charges 200 40 0 200 0 0 35 Page 1 of 15 Modified A al FayettevilleAC Commission Statement of Bud§W, Revenue Expense April YTD 2014 CONSOLIDATED A & P COMMISSION 2014 April Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 61000 • Signage-Tourism 12,000 4,000 1 ,537 10,463 1 ,000 604 5,384 61500 • Credit Card Discounts 9,300 3,000 11727 7,573 750 397 2,730 62500 • Advertising & Marketing 401 ,000 115,000 176,482 224,518 55,000 91 ,623 140,572 62600 • Brochures 175,000 35,000 18,625 156,375 7,000 8,400 44,795 62700 - Website Update 35,000 0 0 35,000 0 0 0 63000 • Accounting & Legal Fees 12,000 4,000 0 12,000 1 ,000 0 250 63100 • Audit Expense 10,000 0 8,400 1 ,600 0 0 5,600 63300 - Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 19,950 6,200 4,236 15,714 1 ,800 763 7,856 64100 - Visitor Store Expense 18,000 6,000 0 18,000 2,000 0 4,568 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 12,000 0 0 12,000 0 0 0 65000 - Insurance & Health Benefits 96,756 31 ,528 29,992 66,764 71882 7,384 18,894 65500 • 408 (K) Company Match 17,269 5,504 41149 13,120 1 ,376 1 ,037 4,509 66000 • Car Allowance 3,600 1 ,200 1 ,200 2,400 300 300 1 ,200 66500 - Telephone Expense / Internet 18,360 6,114 4,969 13,391 1 ,528 11444 4,442 67000 • Postage & Shipping Expense 19,260 6,100 11 ,848 7,412 2,000 8,029 4,121 67100 • Tracking Software 14,295 3,295 4,672 9,623 3,295 41672 0 68100 - Rent 12,000 12,000 12,000 0 0 0 12,000 68400 • Maintenance / Lawn 8,000 200 0 8,000 200 0 25 68500 • Repairs & Maintenance Expense 139,000 46,500 33,497 105,503 0 6,902 31 ,677 68600 • Peace Fountain Maintenance 7,500 2,500 554 6,946 625 180 3,347 68700 • Linens 27,926 9,126 10,353 17,573 2,350 5,682 6,862 69500 - Publication & Dues 15,815 11 ,150 11 ,833 3,982 0 219 12,534 70000 • Travel / Training Expense 67,148 30,753 27,592 39,556 8,045 2,925 17,790 70500 - Taxes & Licenses 6,600 733 3,043 3,557 183 1 ,475 2,188 71000 • Collections Expense 49,648 16,549 16,993 32,655 4,137 4,619 16,823 72000 - Payroll Tax Expense 49,075 16,064 15,543 33,532 3,858 3,738 16,807 72500 • Depreciation Expense 20,000 6,660 0 20,000 1 ,665 0 11 ,911 73000 • Convention Development 62,750 22,050 16,147 46,603 9,000 10,414 24,989 76500 - Contract Labor 48,800 15,864 15,391 33,409 3,916 6,589 16,848 Page 2 of 15 Modified A aI Fayetteville Commission Statement of Bud§M, Revenue Expense April YTD 2014 CONSOLIDATED A & P COMMISSION 2014 April Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77500 • Salaries Expense 559,957 178,176 178,907 381 ,050 44,544 44,927 173,837 78000 • Electric Utilities 74,217 23,027 20,129 54,088 4,346 5,243 20,721 78100 - Gas Utility 11 ,035 7,248 9,390 1 ,645 1 ,019 3,173 9,089 78200 • Water Utilitiy 10,601 2,888 2,685 7,916 669 715 21190 78500 - Security 4,475 11492 718 3,757 373 142 786 78600 • Airport Advertising 7, 140 1 ,785 4,500 2,640 1 ,785 2,250 1 ,785 78700 - Minor Equipment 174,500 106,000 13,328 161 ,172 5,500 3,308 5,646 78800 • Airport Info Booth 5,200 2,400 1 ,200 4,000 1 ,200 0 2,400 89000 - Other Expense / Unallocated 10,204 0 0 10,204 0 0 0 94300 LOTO Special Project 10,000 0 0 10,000 0 0 325 95010 • let Thursday 0 7,000 11 ,229 -11 ,229 5,000 6,579 12,161 95000 • Misc. Special Projects - Other 318,750 95,000 97,778 220,972 2,000 20,961 102,458 96500 • Special Funding 0 0 0 0 0 0 600,000 97000 - Bond Payments - Town Center 669,636 223,212 223,206 446,430 55,803 55,802 224,914 97100 • Trustee Expense 6,000 3,000 1 ,125 4,875 1 ,500 0 2,250 99000 - Transfer Out 454,465 150,000 0 454,465 150,000 0 0 Total Expenditures 3,704,432 1 ,218,358 994,975 2,709,457 392,649 310,495 1 ,577,316 Excess of Revenues over Expenditures - 1 -67,321 45,182 48,420 11102 -17,000 -501,047 Page 3 of 15 Modified Accrual FayeftevilleM Commission Statement of Budpt, Revenue Expense April YTD 2014 FAYETTEVILLE A & P 2014 April Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Revenue 40000 . Hotel, Motel, Restaurant Taxes 2,611 ,138 841 ,091 815,902 1 ,795,236 228,865 230,620 809,495 40200 • PY Hotel, Motel, Restaurant Tax 0 0 33,748 -33,748 0 319 31 ,661 40600 • Rental Income 0 0 0 0 0 0 0 40700 • 1st Thursday Income 0 0 0 0 0 0 0 40800 • Other Income 0 0 1 ,687 -1 ,687 0 1 ,687 0 41000 • Parking Revenue 0 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 0 41200 - Gift Shop Sales 0 0 0 0 0 0 0 41300 • Visitor Store 0 0 0 0 0 0 0 41400 • Partership Income 0 0 0 0 0 0 0 41600 • Admission Revenue 0 0 0 0 0 0 0 41700 • Health Reimbursement 8,880 2,960 2,842 6,038 740 711 0 42000 - Special Projects 0 0 0 0 0 0 0 42600 • Interest Income Investments 11 ,850 3,960 2,286 9,564 990 0 2,515 42800 • Interest Income Checking 2,000 664 885 1 ,115 166 227 1 ,251 42900 - Visitor Guide Ad Income 40,000 10,000 18,380 18,381 10,000 3,861 11200 43200 • LOTO Income 0 0 0 0 0 0 98000 • Transfer In 0 0 0 0 0 0 0 Total Revenue 2,673,868 858,675 875,730 1 ,794,899 240,761 237,424 846,122 Cost of Goods 50000 • Cost of Goods 0 0 0 0 0 0 0 Total COG 0 0 0 0 0 0 0 Gross Profit 2,673,868 858,675 875,730 1 ,794,899 240,761 237,424 846,122 Expenditures 60400 • Bank Service Charges 0 0 0 0 0 0 35 Page 4 of 15 Modified A I Fayeftevilleild Commission Statement of BudM, Revenue Expense April YTD 2014 FAYETTEVILLE A & P 2014 April Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 61000 - Signage-Tourism 12,000 4,000 1 ,537 10,463 1 ,000 604 5,384 61500 • Credit Card Discounts 0 0 0 0 0 0 0 62500 • Advertising & Marketing 400,000 115,000 176,282 223,718 55,000 91 ,533 140,572 62600 • Brochures 175,000 35,000 - 18,625 156,375 7,000 8,400 44,795 62700 • Website Update 35,000 0 0 35,000 0 0 0 63000 • Accounting & Legal Fees 12,000 4,000 -0� 12,000 1 ,000 0 250 63100 • Audit Expense 10,000 0 8,400 1 ,600 0 0 5,600 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 - Office Expense 1 ,000 400 907 93 100 190 2,665 64100 • Visitor Store Expense 0 0 0 0 0 0 0 64200 - Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 12,000 0 0 12,000 0 0 0 65000 • Insurance & Health Benefits 24,570 8,056 8,145 16,425 2,014 1 ,922 3,930 65500 • 408 (K) Company Match 5,129 1 ,632 1 ,392 3,737 408 348 1 ,281 66000 • Car Allowance 3,600 1 ,200 1 ,200 2,400 300 300 11200 66500 • Telephone Expense I Internet 0 0 668 -668 0 0 0 67000 • Postage 8 Shipping Expense 19,000 6,000 11 ,562 7,438 2,000 8,000 3,933 67100 • Tracking Software 0 0 ` 0 0 0 0 0 68100 . Rent 0 0 0 0 0 0 0 68400 • Maintenance / Lawn 7,500 0 0 7,500 0 0 0 68500 • Repairs & Maintenance Expense 75,000 25,000 8,098 66,902 6,250 886 4,738 68600 - Peace Fountain Maintenance 7,500 2,500 554 6,946 625 180 3,347 68700 • Linens 0 0 77 -77 0 0 0 69500 - Publication & Dues 13,965 10,300 11 ,219 21746 0 0 10,295 70000 • Travel / Training Expense 13,095 4,500 234 12,861 0 17 2,804 70500 - Taxes & Licenses 0 0 486 -486 0 378 619 71000 • Collections Expense 49,648 16,549 16,993 32,655 4,137 4,619 16,823 72000 • Payroll Tax Expense 13,886 4,416 5,242 8,644 1 ,104 1 ,136 4,535 72500 - Depreciation Expense 20,000 6,660 0 20,000 1 ,665 0 11 ,911 73000 • Convention Development 0 0 35 -35 0 0 0 76500 - Contract Labor 0 0 0 0 0 0 0 Page 5 of 15 Modified A FayettevilleM Commission Statement of Bud , Revenue Expense April YTD 2014 FAYETTEVILLE A & P 2014 April Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77500 • Salaries Expense 173,580 55,200 61 ,674 111 ,906 13,800 14,531 50,199 78000 • Electric Utilities 0 0 0 0 0 0 0 78100 • Gas Utility 0 0 0 0 0 0 0 78200 • Water Utilitiy 0 0 0 0 0 0 0 78500 - Security 0 0 0 0 0 0 0 78600 • Airport Advertising 7,140 1,785 4,500 2,640 1 ,785 2,250 1 ,785 78700 • Minor Equipment 165,000 100,000 12,800 152,200 0 2,781 3,824 78800 • Airport Info Booth 5,200 2,400 1 ,200 4,000 1 ,200 0 2,400 89000 • Other Expanse / Unallocated 10,204 0 0 10,204 0 0 0 94300 • LOTO Special Project 10,000 0 0 10,000 0 0 325 95010 • 1st Thursday 0 0 1 ,900 -1 ,900 0 1 ,900 0 95000 - Misc. Special Projects - Other 262,750 87,000 83,480 179,270 0 17,996 85,376 96500 • Special Funding 0 0 0 0 0 0 600,000 97000 • Bond Payments - Town Center 669,636 223,212 223,206 446,430 55,803 55,802 224,914 97100 • Trustee Expense 6,000 3,000 11125 4,875 1 ,500 0 2,250 99000 • Transfer Out 454,465 150,000 0 454,465 150,000 0 0 Total Expenditures 2,673,868 867,810 661 ,539 2,012,329 306,691 213,772 1 ,235,791 Excess of Revenues over Expenditures 0 -9,135 2140191 -217,430 -659930 23,653 -3899669 Page 6 of 15 Modified A W I Fayetteville& Commission • Statement of Bud , Revenue Expense April YTD 2014 CLINTON HOUSE 2014 April Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Aeeum Budget Actual of Budget Budget Actual Actual Revenue 40000 • Hotel, Motel, Restaurant Taxes 0 0 0 0 0 0 0 40200 • PY Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 40600 • Rental Income 500 100 0 500 0 0 100 40700 • 1st Thursday Income 0 0 0 0 0 0 0 40800 • Other Income 650 350 50 600 200 0 466 41000 - Parking Revenue 0 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 0 41200 • Gift Shop Sales 5,400 1 ,600 1 ,897 3,503 550 1 ,121 1 ,743 41300 • Visitor Store 0 0 0 0 0 0 0 41400 • Partership Income 0 0 0 0 0 0 0 41600 • Admission Revenue 11 ,650 3,800 3,478 8,172 2,000 1 ,388 3,887 41700 • Health Reimbursement 0 0 0 0 0 0 0 42000 • Special Projects 0 0 0 0 0 0 0 42600 • Interest Income Investments 0 0 0 0 0 0 0 42800 • Interest Income Checking 150 48 18 132 12 7 55 42800 • Visitor Guide Ad Income 0 0 0 0 0 0 0 43200 • LOTO Income 0 0 0 0 0 0 0 98000 • Transfer In 81 ,777 0 0 81 ,777 0 0 0 Total Revenue 100,127 51898 5,443 94,684 2,762 2,516 61250 Cost of Goods 50000 - Cost of Goods 5,000 2,000 379 0 0 264 0 Total COG 5,000 2,000 379 0 0 264 0 Gross Profit 95,127 3,898 5,064 94,684 2,762 2,252 6,250 Expenditures 60400 • Bank Service Charges 0 0 0 0 0 0 0 Page 7 of 16 Modified al FayettevilleAt Commission Statement of Bud , Revenue Expense April YTD 2014 CLINTON HOUSE 2014 April Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 61000 • Signage-Tourism 0 0 0 0 0 0 0 61600 • Credit Card Discounts 1 ,200 400 94 1 ,106 100 48 384 62600 • Advertising & Marketing 0 0 0 0 0 0 0 62600 • Brochures 0 0 0 0 0 0 0 62700 • Website Update 0 0 0 0 0 0 0 63000 • Accounting & Legal Fees 0 0 0 0 0 0 0 63100 • Audit Expense 0 0 0 0 0 0 0 63300 • Insurance Expense 0 0 0 0 0 0 0 84000 • Office Expense 3,550 1 ,000 455 3,095 250 245 958 64100 • Visitor Store Expense 0 0 0 0 0 0 0 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 0 0 0 0 0 0 0 86000 • Insurance 8 Health Benefits 8,022 2,608 2,730 5,292 652 682 1 ,900 66500 • 408 (K) Company Match 10172 372 372 800 93 93 356 66000 • Car Allowance 0 0 0 0 0 0 0 66500 • Telephone Expense / Internet 1 ,638 540 418 1 ,220 135 106 455 67000 - Postage 8. Shipping Expense 0 0 0 0 0 0 0 67100 • Tracking Software 0 0 0 0 0 0 0 68100 • Rent 12,000 12,000 12,000 0 0 0 12,000 68400 • Maintenance / Lawn 500 200 0 500 200 0 25 68500 • Repairs & Maintenance Expense 1 ,500 500 162 1 ,338 0 0 0 68600 • Peace Fountain Maintenance 0 0 0 0 0 0 0 68700 • Linens 0 0 0 0 0 0 0 69600 • Publication & Dues 200 200 210 -10 0 0 430 70000 • Travel / Training Expense 3,000 1 ,500 458 2,542 500 354 1 ,189 70500 • Taxes 8 Licenses 1 ,200 400 44 1 ,156 100 27 0 71000 • Collections Expense 0 0 0 0 0 0 0 72000 • Payroll Tax Expense 4,044 1 ,264 1 ,093 2,951 312 270 1 ,194 72500 • Depreciation Expense 0 0 0 0 0 0 0 73000 • Convention Development 0 0 0 0 0 0 0 76500 • Contract Labor 11 ,400 3,400 2,750 8,650 800 720 1 ,765 Page 8 of 15 Modified aI Fayettevilleild Commission Statement of Bud§K, Revenue Expense April YTD 2014 CLINTON HOUSE 2014 April Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77500 • Salaries Expense 39,095 12,408 12,411 26,684 3,102 31103 11 ,871 78000 • Electric Utilities 1 ,408 301 253 1 ,155 75 69 283 78100 • Gas Utility 1 ,232 824 709 523 120 96 659 78200 • Water Utilitiy 1 ,691 180 173 1 ,518 45 43 172 78500 • Security 275 92 88 187 23 22 66 78600 • Airport Advertising 0 0 0 0 0 0 0 78700 • Minor Equipment 2,000 1 ,000 0 2,000 500 0 0 78800 • Airport Info Booth 0 0 0 0 0 0 0 89000 • Other Expense / Unallocated 0 0 0 0 0 0 0 94300 • LOTO Special Project 0 0 0 0 0 0 0 95010 • 1st Thursday 0 0 0 0 0 0 0 95000 • Misc. Special Projects - Other 0 0 0 0 0 0 0 96500 • Special Funding 0 0 0 0 0 0 0 97000 • Bond Payments - Town Center 0 0 0 0 0 0 0 97100 - Trustee Expense 0 0 0 0 0 0 0 99000 • Transfer Out 0 0 0 0 0 0 0 Total Expenditures 95,127 39,189 34,421 60,706 7,007 5,878 33,705 Excess of Revenues over Expenditures 0 -35,291 -299357 33,978 -4,245 -3,625 -27,455 Page 9 of 15 Modified aI FayeftevilleAt Commission Statement of Bud , Revenue Expense April YTD 2014 TOWN CENTER 2014 April Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Revenue 40000 • Hotel, Motel, Restaurant Taxes 0 0 0 0 0 0 0 40200 • PY Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 40600 • Rental Income 440,476 147,000 117,542 322,935 42,000 43,962 154,517 40700 • 1st Thursday Income 0 0 0 0 0 0 0 40800 . Other Income 0 0 0 0 0 0 0 41000 • Parking Revenue 7,071 2,408 1 ,689 5,382 725 0 2,765 41001 • Parking Lease 11 ,221 3,554 5,072 6,149 0 250 12,000 41200 • Gift Shop Sales 0 0 0 0 0 0 0 41300 • Visitor Store 0 0 0 0 0 0 0 41400 • Partership Income 0 0 0 0 0 0 0 41600 • Admission Revenue 0 0 0 0 0 0 0 41700 • Health Reimbursement 0 0 0 0 0 0 0 42000 • Special Projects 28,532 9,512 20,645 7,887 2,378 4,011 0 42600 • Interest Income Investments 0 0 0 0 0 0 0 42800 • Interest Income Checking 1 ,200 400 269 931 100 83 485 42900 • Visitor Guide Ad Income 0 0 0 0 0 0 0 43200 • LOTO Income 0 0 0 0 0 0 0 98000 - Transfer In 0 0 0 0 0 0 0 Total Revenue 4880500 162,874 145,216 343,284 45,203 48,305 169,767 Cost of Goods 50000 • Cost of Goods 0 0 0 0 0 0 0 Total COG 0 0 0 0 0 0 0 Gross Profit 488,500 162,874 145,216 343,284 45,203 48,305 169,767 Expenditures 60400 • Bank Service Charges 0 0 0 0 0 0 0 Page 10 of 15 Modified aI FayettevilleAt Commission Statement of Bud§K, Revenue Expense April YTD 2014 TOWN CENTER 2014 April Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 61000 • Signage-Tourism 0 0 0 0 0 0 0 61600 • Credit Card Discounts 5,400 1 ,800 1 ,041 4,359 450 167 1 ,480 62500 • Advertising & Marketing 1 ,000 0 0 1 ,000 0 0 0 62600 • Brochures 0 0 0 0 0 0 0 62700 • Website Update 0 0 0 0 0 0 0 63000 • Accounting & Legal Fees 0 0 0 0 0 0 0 63100 • Audit Expense 0 0 0 0 0 0 0 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 5,400 1 ,800 1 ,585 3,815 450 15 11426 64100 • Visitor Store Expense 0 0 0 0 0 0 0 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 0 0 0 0 0 0 0 65000 • Insurance & Health Benefits 32,088 10,432 10,924 21 ,164 2,608 2,731 5,925 65500 • 408 (K) Company Match 5,720 11828 1 ,283 4,437 457 321 1 ,294 66000 • Car Allowance 0 0 0 0 0 0 0 66500 • Telephone Expense I Internet 7,410 2,470 1 ,850 5,560 617 647 2,380 67000 • Postage & Shipping Expense 260 100 128 132 0 0 182 67100 - Tracking Software 0 0 0 0 0 0 0 68100 • Rent 0 0 0 0 0 0 0 66400 • Maintenance / Lawn 0 0 0 0 0 0 0 68500 - Repairs & Maintenance Expense 60,000 20,000 24,980 35,020 5,000 5,930 25,309 68600 • Peace Fountain Maintenance 0 0 0 0 0 0 0 68700 • Linens 27,926t:791267-1-0,276D17,650 21350 5,682 6,862 69600 • Publication & Dues 150 150 0 150 0 0 1 ,250 70000 • Travel / Training Expense 5,000 3,000 6,294 -1 ,294 0 0 593 70500 • Taxes & Licenses 5,000 333 1 ,531 3,469 83 335 1 ,544 71000 • Collections Expense 0 0 0 0 0 0 0 72000 • Payroll Tax Expense 16,041 5,144 4,570 11 ,471 1 ,286 1 ,088 4,344 72500 • Depreciation Expense 0 0 0 0 0 0 0 73000 • Convention Development 0 0 0 0 0 0 0 76500 • Contract tabor 37,400 12,464 12,641 24,759 3,116 5,869 14,903 Page 11 of 15 Modified A�I Fayetteville Commission • Statement of BudM, Revenue Expense April YTD 2014 TOWN CENTER 2014 April Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77500 • Salaries Expense 166,207 52,780 520780 113,427 13,195 13,195 45,132 78000 • Electric Utilities 670384 20,626 16,940 50,444 3,821 4,766 18,383 78100 • Gas Utility 9,803 6,424 8,681 1 ,122 899 3,077 8,430 78200 • Water Utilitiy 80110 2,443 2,274 5,836 554 576 1 ,871 78500 • Security 4,200 1 ,400 510 3,690 350 0 720 78600 • Airport Advertising 0 0 0 0 0 0 0 78700 • Minor Equipment 0 0 528 -528 0 528 0 78800 • Airport Info Booth 0 0 0 0 0 0 0 89000 • Other Expense / Unallocated 0 0 0 0 0 0 0 94300 • LOTO Special Project 0 0 0 0 0 0 0 95010 - let Thursday 0 0 0 0 0 0 0 95000 • Misc. Special Projects - Other 24,000 8,000 14,298 9,702 2,000 2,966 17,037 96500 • Special Funding 0 0 0 0 0 0 0 97000 • Bond Payments - Town Center 0 0 0 0 0 0 0 97100 • Trustee Expense 0 0 0 0 0 0 0 99000 • Transfer Out 0 0 0 0 0 0 0 Total Expenditures 488,499 160,320 173,114 315,385 37,236 47,892 159,064 Excess of Revenues over Expenditures 1 2,554 -27,898 27,899 71967 413 109703 Page 12 of 15 Modified A aI FayettevilleM Commission Statement of Bud§R, Revenue Expense April YTD 2014 VISITOR CENTER 2014 April Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Revenue 40000 • Hotel, Motel, Restaurant Taxes 0 0 0 0 0 0 0 40200 • PY Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 40600 • Rental Income 0 0 0 0 0 0 0 40700 • 1st Thursday Income 36,000 18,000 9,404 26,596 4,000 4,734 20,610 40800 • Other Income 0 0 1 ,793 -1 ,793 0 300 1 ,470 41000 • Parking Revenue 0 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 0 41200 • Gift Shop Sales 0 0 0 0 0 0 0 41300 • Visitor Store 38,000 7,500 5,923 32,077 3,000 1 ,445 91155 41400 • Partership Income 0 0 0 0 0 0 3,000 41600 - Admission Revenue 0 0 0 0 0 0 0 41700 • Health Reimbursement 0 0 0 0 0 0 0 42000 • Special Projects 0 0 0 0 0 0 300 42600 • Interest Income Investments 0 0 0 0 0 0 0 42800 • Interest Income Checking 250 90 66 184 25 13 143 42900 • Visitor Guide Ad Income 0 0 0 0 0 0 19,200 43200 • LOTO Income 0 0 0 0 0 0 250 98000 • Transfer In 372,688 100,000 0 372,688 100,000 0 0 Total Revenue 446,938 125,590 17,187 429,751 107,025 6,493 54,128 Cost of Goods 60000 • Cost of Goods 0 0 3,040 0 2,000 980 0 Total COG 0 0 3,040 0 2,000 980 0 Gross Profit 446,938 125,590 14,147 429,751 105,025 5,513 54,128 Expenditures 60400 - Bank Service Charges 200 40 0 200 0 0 0 Page 13 of 15 Modified A I Fayeftevilleliif Commission Statement of BudWR, Revenue Expense 10 April YTD 2014 VISITOR CENTER 2014 April Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 61000 - Signage-Tourism 0 0 0 0 0 0 0 61500 • Credit Card Discounts 2,700 800 592 2,108 200 181 866 62500 • Advertising & Marketing 0 0 200 -200 0 89 0 62600 • Brochures o 0 0 0 0 0 0 62700 • Website Update 0 0 0 0 0 0 0 63000 • Accounting & Legal Fees 0 0 0 0 0 0 0 63100 • Audit Expense 0 0 0 0 0 0 0 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 10,000 3,000 1 ,289 8,711 1 ,000 313 2,807 64100 • Visitor Store Expense 18,000 6,000 0 18,000 2,000 0 4,568 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 0 0 0 0 0 0 0 65000 • Insurance 8. Health Benefits 32,076 10,432 8, 193 23,883 2,608 2,048 7,138 65500 • 408 (K) Company Match 5,248 11672 1 , 102 4,146 418 275 1 ,578 66000 • Car Allowance 0 0 0 0 0 0 0 66500 • Telephone Expense I Internet 9,312 3,104 2,034 70278 776 691 1 ,607 67000 • Postage & Shipping Expense 0 0 157 -157 0 29 6 67100 • Tracking Software 14,295 3,295 4,672 9,623 3,295 4,672 0 68100 • Rent 0 0 0 0 0 0 0 68400 • Maintenance I Lawn 0 0 0 0 0 0 0 68500 • Repairs & Maintenance Expense 21500 1 ,000 257 2,243 Sao 86 1 ,629 66600 • Peace Fountain Maintenance 0 0 0 0 0 0 0 68700 • Linens 0 0 0 0 0 0 0 69500 • Publication 8 Dues 1 ,500 500 404 1 ,096 0 219 559 70000 • Travel I Training Expense 46,053 21 ,753 20,606 25,447 7,545 2,554 13,204 70500 • Taxes & Licenses 400 0 982 -582 0 735 25 71000 • Collections Expense 0 0 0 0 0 0 0 72000 • Payroll Tax Expense 15,104 51240 4,638 10,466 1 ,156 1 ,244 6,733 72500 • Depreciation Expense 0 0 0 0 0 0 0 73000 • Convention Development 62,750 22,050 16,112 46,638 9,000 10,414 24,989 76500 • Contract Labor 0 0 0 0 0 0 180 Page 14 of 16 Modified A I Fayettevillebt Commission • Statement of Bud§W, Revenue Expense April YTD 2014 VISITOR CENTER 2014 April Year to Date 2014 Balance Monthly Monthly 2013 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77500 • Salaries Expense 181 ,075 57,788 52,042 129,033 14,447 14,098 66,636 78000 • Electric Utilities 5,425 2,100 21935 2,490 450 408 2,055 78100 • Gas Utility 0 0 0 0 0 0 0 78200 • Water Utilltiy 800 265 239 561 70 97 146 78500 • Security 0 0 120 -120 0 120 0 78600 • Airport Advertising 0 0 0 0 0 0 0 78700 • Minor Equipment 7,500 5,000 0 7,500 5,000 0 1 ,822 78800 • Airport Info Booth 0 0 0 0 0 0 0 89000 • Other Expense I Unallocated 0 0 0 0 0 0 0 94300 • LOTO Special Project 0 0 0 0 0 0 0 95010 • 1st Thursday 0 7,000 9,329 -9,329 5,000 4,679 12,161 95000 • Misc. Special Projects - Other 32,000 0 0 32,000 0 0 45 96500 • Special Funding 0 0 0 0 0 0 0 97000 • Bond Payments - Town Center 0 0 0 0 0 0 0 97100 • Trustee Expense 0 0 0 0 0 0 0 99000 • Transfer Out 0 0 0 0 0 0 0 Total Expenditures 446,938 151 ,039 125,902 321 ,036 53,465 42,953 148,755 Excess of Revenues over Expenditures 0 -25,449 -111 ,755 108,715 51,560 -379440 -94,627 Page 15 of 15 Completions by Meeting Date Block April 2014 Rep Meeting Dates Completion Attend Peak Pickup $ Value UA Gymnastics MARLO 04/04/2014 04/1512014 1 ,000 200 400 $370,590 NCAA Gymnastics Regional 04/06/2014 428 HO: Multiple Hotels AAO MARLO 04/04/2014 04115/2014 800 40 80 $185,295 Hawks King of the Hill Tournament 04/06/2014 374 HO: Multiple Hotels U.S. Forestry Service JEFF 04/07/2014 04/07/2014 200 100 350 $98,824 To Bridge a Gap Conference 04/10/2014 375 HO: Chancellor Hotel UA Track and Field MARLO 04/10/2014 04/16/2014 3,500 150 300 $1 ,297,065 John McDonnell Invitational 04/12/2014 186 HQ: Multiple Hotels AAO MARLO 04111/2014 04/16/2014 1 ,250 250 500 $370,590 "Rockin' the Hardwood" 04113/2014 791 HQ: Multiple Hotels Midwest Bank Club Directors JEFF 04/22/2014 04/28/2014 35 35 105 $17,294 Annual Conference 2014 04/25/2014 45 HQ: Staybrldge Suites All Sports Productions MARLO 04/24/2014 04/29/2014 1 ,500 150 450 $741 ,180 Joe Martin Stage Race 04/27/2014 567 HO: Multiple Hotels Total for April 7Groups Blocked 2,185 $3,080,838 Picked Up 29766 % Picked Up 126.69% Total for 2014 7Groups Blocked 2,185 $3,080,838 Picked Up 2,766 % Picked Up 126.59% Page 1 of 1 Printed: 615/2014 1:34PM • Definite Bookings • By Booking Date April 2014 Meeting Dates Attnd Peak Rooms $ Value Arkansas Pharmacists Association 06/11/2014 250 136 303 123,530 Annual Meeting 06/142014 UA College of Engineering 07/24/2014 2,500 200 600 1 ,235,300 First Robotics Competition 07272014 NARBA- North American Rasberry and Blackberry Association 02/232015 150 75 235 111 , 177 Annual Conference 02/282015 99's International Organization of Women Pilots 05/15/2015 80 40 80 29,647 Annual Regional Conference 2015 05/17/2015 Sub-Total for April 4 29980 1 ,218 $1 ,499,654 GRAND TOTAL 4 2,980 1 ,218 $11499,654 Page 1 of 1 Printed: 5/5/2014 1 :49PM Fayetteville Town Center, Manager's Activity Report April 1 , 2014 to April 30, 2014 AM Sales: I APRIL APRIL Month YTD YTD YTD [� 2013 __ 2014 % Chane 2013 2014 % Change Sales # returned contracts by log date — GL 15 19 1 _ 27% - 59 70 1 190/0 ;Com lete Events (Paid/Sponsored) 23 27 1 17% 73 77 5% Sales $ returned contracts by log date – GL $31,545.00 $47,055.48 1 49% $ 124,839.32 $ 171 ,455.48 37% ,Collections **($ - Payment Lo 1 $481708.48 $57,515.58 18% $ 152,920.88 $ 187,941 .81 23% $ Executed Contracts $23,975.00 $72,275.00 200% $ 113,525.00 $2022975.00 79% Avera a. per event $ Sales ! # Sales _ 1 $2, 103.00 $2,476.60 i IS% $29115.92 $25449.36 L_16% Operations Items • Getting quotes for tile in lobby. • Getting quotes on tile replacement in fountain. • Working on concrete repair on plaza. Coordination 9 - University of Arkansas events We have had many U of A events this month; the Chi Omega Sorority celebrated their Founder's day, Mechanical Engineering Banquet honoring the alumni, the Chancellor's Ball, the Crusade for Christ banquet, the Industrial Engineering Banquet, the U of A Poetry reading who had Joyce Carol Oats as their guest speaker, Sigma Chi Derby days competition, Walton College of Business, and the Brother's under Christ Banquet. US Forestry Service conference This was a 3 day conference for the Forestry members to gathcr andspeak of their experiences within the Forestry. 3 - proms and a senior banquet We facilitated the West Fork High school, the Huntsville High school and the Fayetteville High school prom this year and also had the Shiloh Christian senior banquet. Storms Orthodontics conference This conference gave doctors and hygienist an opportunity to increase their knowledge and to grow further in their field. Life Source Fundraiser Their goal was to raise Ponding so that they can continue reaching out and helping those families in need within our communi . F3—returning est Sales Meeting This meeting is in effort to bring employees from all branches in Fayetteville to be acknowledged and receive awards for their hard work. rk Natural Foods This meetingis intended for the current board to vote for the 2014 Board election. VA meetings Event Listing • April 3 — Chi Omega Founders Day • April 22 — Lifesource Banquet • April 4 – UA Mechanical Engineering Banquet • April 23 – UA Derby Days • April 5 – West Fork Prom • April 24 – Arvest Sales Meeting • April 7 – US Forestry Service Conference • April 24 – Skill Path Training Seminar • April 8 – US Forestry Service Conference • April 24 – UA Walton College of Business Banquet • April 9 – US Forestry Service Conference • April 25 – Shiloh Junior Senior Banquet • April 10 – US Forestry Service Conference • April 25 – Skill Path Training Seminar • April I 1 – UA Associate Student Government • April 26 – FHS Prom • April l2 – UA CRU Banquet • April 27 – Ozark Natural Foods Annual Meeting • April 15 – UA Industrial Engineering Banquet • April 28 – UA Brothers Under Christ • April l5 – UA Veterans Administration • April 29 – Veterans Administration • April 18 – Storms Orthodontics • April 30 – Arkansas Fleet Association • April l9 – Huntsville Prom • April 30 – Veterans Administration • April 21 – UA Poetry Department vent Breakdown Corporate - 48% Non-Profit - 4% Educational - 14% UA - 30% Social - 4% 0 UNIVERSITY OF , �s, ARKAN SAS Facilities Management April 28, 2014 Ms. Marilyn Hefner, Executive Director Fayetteville Advertising & Promotions Commission 1. 13 West Mountain Street Fayetteville, AR 72701 RE: University of Arkansas Faulkner Center for the Performing Arts Dear Marilyn: Per your earlier request (Oct. 2013 timeframe) we are providing you the latest status on the above campus construction project: March 21 , 2014 100% Construction & Design Documents (CD) Complete April 14 — May 1 , 2014 Asbestos Abatement Start - Completion April 28, 2014 Design Complete • May 23, 2014 Existing Facility Empty (currently @ 90%)/Select Demolition Complete June 3, 2014 Guaranteed Maximum Price (GMP) Established June 9, 2014 Construction Start Date (13 months) June 30, 2015 Construction Substantial Completion Date We understood that you would provide our full $500,000 grant amount once asbestos abatement has commenced as the initial step in the actual construction process, that initial work is now complete. The University appreciates the strong partnership that we have established with the Fayetteville A&P Commission and look forward to dedicating a world-class facility in the summer of 2015. Please do not hesitate to call should you have any questions. Sincerely, 4Q Mike John . Associate Vice Chancellor for Facilities cc: Chancellor G. David Gearhart • Vice Chancellor for Finance & Administration Donald Pederson Mike White Bob Beeler B 125 Facilities Management • Fayetteville, AR 72701 • 479-575-3851 • fama.uark.edu The Unmrsiry aJAik=l is an egad orgnlna7igdafrmalive action innimnian.