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2014-01-13 - Agenda
r• AGENDA ADVERTISING AND PROMOTION COMMISSION January 13, 2014 2 :00 p.m. Fayetteville Town Center ` I. Call to Order — Ching Mong U. Election of Chairman for 2014 HI. Reports A.Approval of minutes for December B.Financial Report 1 . HMR Revenues — Marilyn Heifner 2. Financial Statements — Jerri Kuburich Adoption of accounting method 3. Update from City Attorney re: delinquent tax collection efforts — Kit Williams C. Agency Report — Drew Finkbeiner 1 . Media plan for 2014 • D. Annual Report IV. Old Business ] .Special Funding Guidelines discussion V. New , � � Business �p VI. Executive Session - DZIuahon of the Executive Director VII. Adjourn • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING December 16, 2013 Commissioners Present: Ching Mong, Matt Behrend, Bobby Ferrell, Tim Freeman, Matthew Petty, Justin Tennant, and Hannah Withers Commissioner Absent: None Staff Present: Marilyn Heifner, Sandra Bennett, Jerri Kuburich CALL TO ORDER Ching Mong called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on December 16 at 2:00 p.m. This meeting was held following the cancellation of the December 9 meeting because of snow and ice. APPROVAL OF THE MINUTES Moved by Farrell, second by Petty to approve the December 2013 minutes. Motion carried. FINANCIAL REPORTS Marilyn Heifner reported that the HMR tax was up 10.04% in November. Year to date collections are up 4.77%. Jerri Kuburich reviewed the financials for the Commission. Moved by Mong, second by Farrell to approve the financials. Motion carried. DELINQUENT TAX COLLECTIONS Kit Williams reported that the City Prosecutor collected $9,109.70 in overdue HMR taxes in November. Year to date collections are $38,098.49. Seven cases were closed. There was an increase in cases in which no forms were submitted to twenty two restaurants. DEPARTMENTAL REPORTS Clinton House Museum The Museum has a total of 169 visitors in November. Two group tours were hosted. The interior renovation of the house was begun. The Museum received an oil painting depicting Hillary Clinton. CONVENTION VISITORS BUREAU Meetings and conventions in November had an economic impact of $302,649. Definite bookings in November were $4,884,994 value in economic impact. Thirteen hundred sixty nine inquiries were received. The Visitor Center store sales were $2548.72. TOWN CENTER Town Center had 15 contract sales and 15 completed events. Sales were $28,725, and collections were $36,271. • • EXECUTIVE DIRECTOR Marilyn reported that the Clinton House Museum restoration is being paid for by a grant from the Arkansas Humanities Council. CSpan is in this week doing the First Ladies series on Hillary Clinton from the Clinton House. It is the only site they will be using. This is huge publicity for us. The Visitors Center handled three events in November and booked future events with almost a $5 million economic impact. We are receiving resumes for the Convention University Meetings manager - 13 applicants have applied thus far. Deadline is December 27. The CVB hosted breakfasts for Sports Promoters and Hotel Managers and sales directors. Both were well attended despite bad weather conditions. A lunch was held for Parks workers who put up the lights for Lights of the Ozarks. The new sound system has been installed for the Square. AGENCY REPORT Drew Finkbeiner announced that the 2014 Media plan will be presented at the January meeting. The agency is also working on revising the tear off map and creating a new Visual Arts Guide. OLD BUSINESS • Special Funding Requests Commissioners revisited the funding requests of the events which were left on the tabled following funding meeting in November. Moved by Farrell, second by Tennant to approve Exec. Director recommendations except to reduce funding for NCAA and add that to Golden Age Games request. Motion carried. Moved by Freeman, second by Ferrell that if there is no regional baseball tournament, that money would go to track. Motion carried with Petty voting NO. All Sports Production Events - Moved by Petty to only fund TV for the Joe Martin event at $10,000. No second. Moved by Freeman, second by Behrend to delete funding for Joe Martin and Iron Pig, $9500 to Grand Fondo and $3500 for Tri Sports. Motion carried with Withers and Petty voting NO. Moved by Petty, second by Tennant to fund give $9700 to Foam Fest. Motion carried. Moved by Withers, second by Ferrell to give $3,000 Tri State Volleyball. Motion carried with Petty voting NO. Moved by Tennant, second by Petty to give $11,000 to Weekend of Champions. Motion carried. In summary, the following funding was granted: Fayetteville Foam Fest - $9700 Golden Age Games - $45,000 Iron Pig Festival - none • • Joe Martin Grand Fondo - $9500 Joe Martin Stage Race - none NC Women's Gymnastics Regionals - $3500 NCAA Regional Baseball - $5000 (if not held this money will be transferred to track prelims) NCAA Track Prelims - $5000 Tri Sports Kid's Triathlon - $3500 Tri Sport Volleyball Challenge - $3000 Weekend of Champions - $11,000 APPROVAL OF THE 2014 BUDGET FOR TOWN CENTER Moved by Mong, second by Tennant to approve the 2014 budget of the Town Center as presented. Motion carried. There being no further business, the meeting adjourned. Respectfully submitted, Marilyn Heifner Executive Director, Fayetteville A & P Commission • • • s • City of Fayetteville, Arkansas Monthly HMR Tax Collections 2010-2013 2010 2011 2011 2012 2012 2013 2013 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $ 166,645 $ 179,546 7.74% $205,939 14.70% 211 , 138 2.52% February $ 1439940 $ 158,037 9.80% $ 178,289 12.81 % 187,562 5.20% March $ 172,662 $ 169,093 -2.06% $201 ,015 18.88% 213,526 6.22% April $ 187,730 $ 187,976 0.00% $217,840 15.89% 228,865 5.06% May $ 185,096 $ 188, 149 1 .65% $203,966 8.41 % 228,289 11 .93% June $ 184,371 $205,700 11 . 57% $222,062 7.95% 218,829 -1 .45% July $ 196,323 $205,438 4.60% $214,750 4.53% 227,971 5.79% August $ 1803741 $ 18%839 5.03% $202,624 6.73% 206,873 2. 10% September $ 184,471 $ 195,427 5.94% $2159653 10.35% 226, 103 4.85% October $ 195, 169 $214,713 10.01 % $241 ,017 12.25% 243, 129 0.01 % November $213,494 $203,529 -4.67% $210,335 3.34% 2319456 10.04% December $ 171 ,511 $202,027 17.79% $208, 518 3.21 % 210,064 0.74% Total $ $2,182, 155 $2,2999473 5.38% $29522,008 9.68% $21633,805 5.62% \filename 12:55 PM Fayetteville A & P Commission 01/10/14 Balance Sheet • Accrual Basis As of December 31 , 2013 Dec 31, 13 ASSETS Current Assets Checking/Savings 09500 Cash 10000 - CVB Cash in Register 100.00 10100 - CHM Cash In Register 100.00 10200 - Arvest A&P General #4856 2,828.50 10300 - 1st Security A&P General #8714 490,540.03 10400 - 1st Security Fayetteville TC 115,435.20 10500 - 1st Security Clinton House 17,558.60 10700 - Arvest Payroll Account #4636 12,561 .64 Total 09500 - Cash 639,123.97 Total Checking/Savings 639,123.97 Accounts Receivable 11000 - Accounts Receivable 6,411 .22 Total Accounts Receivable 6,411 .22 Other Current Assets 11400 - Due From Other Funds 32,759.12 11500 • Prepaid Expenses 22,000.64 13000 - Investments 13100 - Investment Adj. to Market 2,824.97 13000 - Investments - Other 1 ,786,111 .99 Total 13000 - Investments 1 ,788,936.96 • Total Other Current Assets 1 ,843,696.72 Total Current Assets ' 2,489,231 .91 Other Assets 14500 - Capital Assets 15000 - Furniture and Fixtures 34,550.01 15100 - Equipment 119,632.20 15500 - CVB Building 930,569.02 15510 - CVB Land 198,621 .00 15600 - Building Additions 438,747.15 17300 - Accumulated Depreciation -401 ,680.75 Total 14500 - Capital Assets 1 ,320,438.63 Total Other Assets 1 ,320,438.63 TOTAL ASSETS 31809,670.54 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 20000 - Accounts Payable 2,975.81 Total Accounts Payable 2,975.81 Other Current Liabilities 23002 - Colonial Life& Acc Ins. Payabl 240.57 24000 - Payroll Liabilities 6,387.81 24500 - Due to Other Funds 4,502.32 24700 - Accrued expenses 7,383.38 Total Other Current Liabilities 18,514.08 • Total Current Liabilities 21 ,489.89 Total Liabilities _ 213489.89 R, //•M I•nd�y(/ Page 1 V 12:55 PM Fayetteville A & P Commission 01110114 Balance Sheet •Accrual Basis As of December 31 , 2013 Dec 31 , 13 Equity 32000 - Unrestricted Net Assets 225,460.65 39005 - Fund Balance 4,047,133.81 Net Income -084,413.81 Total Equity 3,788,180.65 TOTAL LIABILITIES & EQUITY 3,809,670.54 • • Page 2 Modified Act:r FayettevilleCommission • Preliminary Statement odget, Revenue Expense January - December 2013 FAYETTEVILLE A & P 2013 Jan-December 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Ordinary Income/Expense Income 40000 • Hotel, Motel, Restaurant Tax 2,682,969 2,682,969 2,598,285 84,684 246,083 209,964 2,496,785 40200 • PY Hotel, Motel, Restaurant ' 0 0 34,517 -34,517 0 100 24,358 40600 • Rental Income 0 0 0 0 0 0 36,079 40700 • 1st Thursday Income 0 0 0 0 0 0 0 40800 • Other Income 6,004 6,004 51 5,953 504 0 6,995 41000 - Parking Revenue 0 0 0 0 0 0 0 41001 - Parking Lease 0 0 0 0 0 0 0 41200 • Gift Shop Sales 0 0 0 0 0 0 0 41300 • Visitor Store 0 0 0 0 0 0 0 41400 - Partership Income 0 0 0 41600 • Admission Revenue 0 0 0 0 0 0 0 42000 - Special Projects 0 0 4,000 -4,000 0 0 3,000 42600 • Interest Income Investments 11 ,850 11 ,850 6,672 5,178 960 554 11 ,466 42800 - Interest Income Checking 2,000 2,000 2,641 -641 166 246 3,355 42900 - Visitor Guide Ad Income 0 0 1 ,200 -1 ,200 0 0 36,650 43200 • LOTO Income 0 0 0 98000 - Transfer In 1 ,108,488 1 ,108,488 0 1 ,108,488 250,000 0 0 Total Income 3,811 ,311 3,811 ,311 2,647,366 1 ,163,945 497,713 210,864 2,618,689 Cost of Goods Sold 50000 • Clinton House Gift Shop 0 0 0 0 0 0 0 Total COGS 0 0 0 0 0 0 0 Gross Profit 3,811 ,311 3,811 ,311 2,647,366 1 ,163,945 497,713 210,864 2,618,689 Expense 60400 • Bank Service Charges 0 0 41 -41 0 0 157 61000 • Signage-Tourism 140,000 140,000 136,405 3,595 500 329 9,758 61500 • Credit Card Discounts 0 0 0 0 0 0 0 Preliminary statements do not reflect all adjusting enties. Page 1 of 15 Modified Acer I FayettevilleCommission Preliminary Statement oMdget, Revenue Expense January - December 2013 FAYETTEVILLE A & P 2013 Jan-December 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 62600 • Advertising & Marketing 400,000 400,000 412,518 -12,518 50,000 14,157 387,344 62600 • Brochures 150,000 150,000 163,356 -13,356 1 ,000 11 ,435 163,547 62700 • Website Update 35,000 35,000 21 ,806 13,194 0 0 0 83000 • Accounting & Legal Fees 1 ,300 1 ,300 5,487 4,187 0 2,887 12,658 63100 • Audit Expense 10,000 10,000 8,550 1 ,450 0 0 2,800 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 - Office Expense 1 ,000 10000 4,038 -3,038 0 39 21068 64100 - Visitor Store Expense 0 0 0 0 0 0 0 64200 - Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 14,862 14,862 11 ,370 3,492 0 0 0 64900 • Office Supplies 0 0 0 0 0 0 0 85000 • Insurance & Health Benefits 18,182 18,182 9,312 8,870 1 ,525 -619 -3,735 65600 - 408 (P) Company Match 4,366 4,366 3,743 624 373 219 2,945 66000 - Car Allowance 3,600 3,600 3,600 0 300 300 3,600 66500 • Telephone Expense 0 0 0 0 0 0 0 67000 - Postage & Shipping Expense 19,000 19,000 14,731 4,269 2,500 124 17,251 67100 • Tracking Software 0 0 0 0 0 0 0 67200 - Repairs and Maintenance 0 0 0 0 0 0 0 68100 - Rent 0 0 0 0 0 0 0 68400 • Maintenance I Lawn 7,500 7,500 6,975 525 0 6,975 0 68600 - Repairs & Maintenance Exp( 50,000 50,000 42,941 7,059 4,174 489 1 ,860 88600 • Kamensky Fountain Mainten 50000 5,000 7,381 -2,381 424 182 0 88700 • Linens 0 0 0 0 0 0 0 89500 • Publication & Dues 12,045 12,045 11 ,810 235 0 0 21870 70000 • Travel / Training Expense 13,095 13,095 7,739 5,356 0 0 12,433 70500 • Taxes & Licenses 0 0 619 -619 0 0 498 71000 • Collections Expense 49,648 49,648 52,656 -31008 4,230 41201 50,423 72000 • Payroll Tax Expense 15,906 15,906 11 ,012 4,894 2,002 919 8,160 72500 • Depreciation Expense 20,000 20,000 11 ,911 8,089 1 ,685 0 1 ,899 73000 • Convention Development 0 0 231 -231 0 91 37,305 78600 - Contract Labor 0 0 0 0 0 0 33,233 Preliminary statements do not reflect all adjusting enties. Page 2 of 15 Modified Accrual FayettevilleCommission • Preliminary Statement odget, Revenue Expense January - December 2013 FAYETTEVILLE A & P 2013 Jan-December 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77600 • Wages Expense 176,730 176,730 150,406 26,324 22,180 11 ,718 112,467 78000 •, Electric Utilities 0 0 0 0 0 0 0 78100 • Gas Utility 0 0 0 0 0 0 0 78200 • Water Utllitly 0 0 0 0 0 0 0 78300 • Cabling 0 0 0 0 78400 • Recycling 0 0 0 0 0 0 0 78500 - Security 0 0 0 0 0 0 0 78600 • Airport Advertising 7,140 70140 4,353 2,787 1 ,785 -1 ,002 6,960 78700 - Minor Equipment 75,000 75,000 13,403 61 ,597 6,250 3,078 8,991 78800 • Airport Info Booth 5,200 5,200 6,000 -800 0 0 41800 89000 • Other Expense I Unallocated 15,083 15,083 0 15,083 3,000 0 285 94300 • LOTO Special Project 0 878 -878 0 0 0 95000 - Misc. Special Projects - Othr 299,278 299,278 307,636 -8,358 0 64,467 324,646 95010 • 1st Thursday 0 0 459 459 0 0 0 95000 • Misc. Special Projects - 0 0 0 0 0 0 0 98500 • Special Funding 600,000 600,000 600,000 0 0 0 0 96600 • Sound System for the Squar 50,000 50,000 14,466 35,534 0 14,466 0 96000 • UA Performance Hall 500,000 500,000 0 500,000 250,000 0 0 97000 • Bond Payments - Town Cent 669,208 669,208 673,462 -4,254 55,000 55,802 675,017 97100 - Trustee Expense 6,000 6,000 4,500 1 ,500 0 0 3,975 99000 • Transfer Out 437,168 437,168 437,168 0 0 0 0 Total Expense 3,811 ,311 3,811 ,311 3,160,963 650,348 406,928 190,257 1 ,884,213 Net Ordinary Income 0 0 -513,597 513,597 90,785 20,607 734,476 Net Income 0 0 -513,597 513,597 90,785 20,607 734,476 Preliminary statements do not reflect all adjusting enties. Page 3 of 15 Modified Accr I FayettevilleCommission • Preliminary Statement odget, Revenue Expense January - December 2013 CLINTON HOUSE 2013 Jan-December 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Ordinary Income/Expense Income 40000 • Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 40200 • PY Hotel, Motel, Restaurant ' 0 40600 • Rental Income 11000 10000 550 450 0 300 300 40700 • 1st Thursday Income 0 0 0 0 0 40800 • Other Income 0 0 3,748 0 0 1 ,354 41000 • Parking Revenue 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 41200 • Gift Shop Sales 6,000 6,000 6,096 -96 500 256 6,544 41300 - Visitor Store 0 0 0 0 0 41400 • Partership Income 0 41600 • Admission Revenue 7,000 7,000 12,500 -5,500 583 345 7,371 42000 • Special Projects 0 0 0 0 0 0 0 42600 • Interest Income Investments 0 0 0 0 0 0 42800 • Interest Income Checking 150 150 137 13 12 9 176 42900 • Visitor Guide Ad Income 0 0 0 0 0 0 43200 - LOTO Income 0 98000 - Transfer In 76,314 76,314 76,314 0 0 0 0 Total Income 90,464 90,464 99,345 -5,133 1 ,095 910 15,745 Cost of Goods Sold 50000 - Clinton House Gift Shop 5,000 5,000 3,404 1 ,596 0 0 5,551 Total COGS 5,000 5,000 3,404 1 ,596 0 0 5,551 Gross Profit 85,464 85,464 95,941 -6,729 1 ,095 910 10,195 Expense 60400 - Bank Service Charges 0 0 0 0 0 0 80 61000 - Signage-Tourism 0 0 0 0 0 0 0 61500 • Credit Card Discounts 1 ,000 1 ,000 1 ,053 -53 80 130 951 Preliminary statements do not reflect all adjusting enties. Page 4 of 15 Modified Accrual FayettevilleCommission • Preliminary Statement oMidget, Revenue Expense January - December 2013 CLINTON HOUSE 2013 Jan-December 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 62500 • Advertising & Marketing 0 0 0 0 0 0 30 62600 • Brochures 0 0 0 0 0 0 0 62700 - Website Update 0 0 0 0 0 0 0 63000 • Accounting & Legal Fees 0 0 0 0 0 0 0 63100 • Audit Expense 0 0 0 0 0 0 0 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 2,500 2,500 4,043 -1 ,543 300 0 2,000 64100 • Visitor Store Expense 0 0 0 0 0 0 0 64200 • Marketing Expense 0 0 0 0 0 0 0 64600 • Insurance - Building 0 0 0 0 0 0 0 64900 • Office Supplies 0 0 0 0 0 0 0 65000 • Insurance & Health Benefits 5,876 5,877 5,935 -58 492 0 6,447 65500 • 408 (P) Company Match 1 ,073 1 ,073 1 ,068 5 138 89 975 66000 • Car Allowance 0 0 0 0 0 0 0 66500 • Telephone Expense 1 ,638 1 ,638 1 ,360 278 140 100 1 ,257 67000 • Postage & Shipping Expense 0 0 0 0 0 0 15 67100 • Tracking Software 0 0 0 0 0 0 0 67200 - Repairs and Maintenance 0 0 0 0 0 0 0 68100 • Rent 12,000 12,000 12,000 0 0 0 12,000 68400 • Maintenance / Lawn 500 500 425 75 100 0 475 68500 • Repairs & Maintenance Expe 1 ,500 1 ,500 1 ,957 A57 0 75 26,341 68600 • Kamensky Fountain Mainten 0 0 0 0 0 0 0 68700 - Linens 0 0 0 0 0 0 0 69500 - Publication & Dues 200 200 430 -230 0 0 0 70000 - Travel I Training Expense 3,000 3,000 1 ,732 11268 0 0 931 70500 • Taxes & Licenses 1 ,000 1 ,000 325 675 80 43 0 71000 • Collections Expense 0 0 0 0 0 0 0 72000 • Payroll Tax Expense 3,984 31984 31146 838 486 363 3,125 72600 • Depreciation Expense 0 0 0 0 0 0 0 73000 - Convention Development 0 0 0 0 0 0 0 76600 - Contract Labor 8,496 8,496 6,469 2,027 896 710 4,548 Preliminary Statements do not reflect all adjusting enties. Page 6 of 16 Modified Accr I FayettevilleCommission • Preliminary Statement odget, Revenue Expense January - December 2013 CLINTON HOUSE 2013 Jan-December 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77500 • Wages Expense 37,290 37,290 37,392 -102 4,477 4,748 34,110 78000 • Electric Utilities 1 ,210 1 ,209 1 ,281 -71 90 75 1 ,091 78100 - Gas Utility 1 ,232 1 ,232 1 ,092 140 138 151 957 78200 • Water Utllitiy 1 ,689 1 ,689 1 ,752 -63 40 67 11759 78300 • Cabling 0 0 259 78400 • Recycling 0 0 0 0 0 0 0 78500 Security 275 275 241 34 22 22 284 78600 • Airport Advertising 0 0 0 0 0 0 0 78700 - Minor Equipment 1 ,000 1 ,000 1 ,171 -171 0 0 0 78800 • Airport Info Booth 0 0 0 0 0 0 0 89000 • Other Expense / Unallocated 0 0 0 0 0 0 0 94300 - LOTO Special Project 0 95000 • Misc. Special Projects - Otht 0 0 1 ,840 -1 ,840 0 0 748 95010 • 1st Thursday 0 0 0 0 0 0 0 95000 - Misc. Special Projects - 0 0 0 0 0 0 0 98500 • Special Funding 0 0 0 0 0 0 0 96600 - Sound System for the Squar 0 96000 • UA Performance Hall 0 0 0 0 0 0 0 97000 • Bond Payments - Town Cent 0 0 0 0 0 0 0 97100 • Trustee Expense 0 0 0 0 0 0 0 99000 • Transfer Out 0 0 0 0 0 0 0 Total Expense 85,464 85,463 84,712 752 7,479 6,573 98,383 Net Ordinary Income 0 1 11 ,229 -7,481 -6,384 -5,663 -88,188 Net Income 0 1 11 ,229 -71481 -6,384 -51663 -88,188 Preliminary statements do not reflect all adjusting enties. Page 6 of 15 Modified Accrual FayettevilleCommission • 0 Preliminary Statement odget, Revenue Expense January - December 2013 TOWN CENTER 2013 Jan-December 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Ordinary Income/Expense Income 40000 • Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 40200 • PY Hotel, Motel, Restaurant ' 40600 • Rental Income 408,000 408,000 386,397 21 ,603 26,000 8,925 378,861 40700 . 1 at Thursday Income 0 0 0 0 0 0 0 40800 • Other Income 0 0 0 0 0 6,988 41000 • Parking Revenue 7,071 7,071 9,451 -2$ 80 332 0 6,115 41001 - Parking Lease 10,000 10,000 12,341 -2,341 0 250 44,369 41200 • Gift Shop Sales 0 0 0 0 0 0 0 41300 • Visitor Store 0 0 0 0 0 0 0 41400 • Partership Income 0 41600 • Admission Revenue 0 0 0 0 0 0 0 42000 • Special Projects 15,234 15,234 36,597 -21 ,363 11270 8,658 320 42600 - Interest Income Investments 0 0 0 0 0 0 0 42800 - Interest Income Checking 1 ,000 1 ,000 1 ,287 -287 83 60 1 ,108 42900 • Visitor Guide Ad Income 0 0 0 0 0 0 0 43200 • LOTO Income 0 98000 • Transfer In 0 0 0 0 0 0 0 Total Income 441 ,305 441 ,305 446,073 -40768 27,684 17,893 437,760 Cost of Goods Sold 50000 • Clinton House Gift Shop 0 0 0 0 0 0 0 Total COGS 0 0 0 0 0 0 0 Gross Profit 441 ,305 441 ,305 446,073 -4,768 27,684 17,893 437,760 Expense 60400 • Bank Service Charges 0 0 0 0 0 0 0 61000 • Signage-Tourism 0 0 0 0 0 0 0 61500 • Credit Card Discounts 2,500 2,500 5,411 -2,911 208 498 3,467 Preliminary.statements do not reflect all adjusting enties. Page 7 of 15 Modified Accr I FayettevilleCommission • Preliminary Statement odget, Revenue Expense January - December 2013 TOWN CENTER 2013 Jan-December 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 62600 • Advertising & Marketing 1 ,000 11000 0 1 ,000 0 0 197 62600 Brochures 0 0 0 0 0 0 0 62700 • Website Update 0 0 0 0 0 0 0 63000 • Accounting & Legal Fees 0 0 0 0 0 0 0 63100 • Audit Expense 0 0 0 0 0 0 0 63300 - Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 7,589 7,589 5,758 1 ,831 632 0 5,860 64100 • Visitor Store Expense 0 0 0 0 0 0 0 64200 - Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 0 0 0 0 0 0 9,134 64900 • Office Supplies 0 0 0 0 0 0 0 65000 • Insurance & Health Benefits 23,505 23,505 19,503 41002 1 ,959 0 23,114 65600 • 408 (P) Company Match 4,722 41722 3,503 11219 393 307 31738 66000 - Car Allowance 0 0 0 0 0 0 0 66500 • Telephone Expense 7,410 7,410 7,341 69 617 596 848 67000 - Postage & Shipping Expense 150 150 182 -32 0 0 762 67100 • Tracking Software 0 0 0 0 0 0 0 67200 • Repairs and Maintenance 0 0 0 0 0 0 0 68100 • Rent 0 0 0 0 0 0 0 68400 • Maintenance I Lawn 0 0 0 0 0 0 0 68500 - Repairs & Maintenance Exp( 50,750 50,750 68,982 -18,232 4,229 6,049 106,329 68600 • Kamensky Fountain Mainten 0 0 739 -739 0 0 2,309 66700 • Linens 31 ,290 31 ,290 25,320 50970 2,607 1 ,809 30,353 69600 - Publication & Dues 150 150 1 ,250 -11100 0 0 144 70000 • Travel I Training Expense 5,000 5,000 2,703 2,297 0 0 195 70500 • Taxes & Licenses 5,000 5,000 6,909 -1 ,909 83 319 3,510 71000 • Collections Expense 0 0 0 0 0 0 0 72000 • Payroll Tax Expense 15,624 15,624 12,871 2,753 2,312 1 ,426 14,226 72500 • Depreciation Expense 0 0 0 0 0 0 47,643 73000 • Convention Development 0 0 0 0 0 0 0 76500 • Contract Labor 10,500 10,500 42,781 -32,281 875 3,321 27,494 Preliminary statements do not reflect all adjusting enties. Page 8 of 16 Modified Accrue Fayetteville Wornmission • • Preliminary Statement ofVbdget, Revenue Expense January - December 2013 TOWN CENTER 2013 Jan-December 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77500 • Wages Expense 173,596 173,596 148,131 25,465 26,713 18,519 147,963 78000 • Electric Utilities 67,384 67,384 66,032 1 ,352 5,418 4,487 58,570 78100 • Gas Utility 9,803 9,803 15,650 -5,846 1 ,217 3,897 8,423 78200 • Water Utllitiy 8,110 8,110 8,174 -63 782 568 7,947 78300 • Cabling 0 6,513 78400 • Recycling 11569 1 ,569 0 1 ,569 131 0 1 ,046 78500 • Security 51652 5,652 3,780 1 ,872 471 360 41788 78600 - Airport Advertising 0 0 0 0 0 0 0 78700 - Minor Equipment 0 0 0 0 0 0 6,115 78800 • Airport Info Booth 0 0 0 0 0 0 0 89000 • Other Expense / Unallocated 0 0 0 0 0 0 9,646 94300 - LOTO Special Project 0 95000 - Misc. Special Projects - Othr 10,000 10,000 32,820 -22,820 0 11419 25,814 95010 • 1st Thursday 0 0 0 0 0 0 0 95000 • Misc. Special Projects - 0 0 0 0 0 0 0 96500 - Special Funding 0 0 0 0 0 0 0 96600 • Sound System for the Squar 0 96000 • UA Performance Hall 0 0 0 0 0 0 0 97000 - Bond Payments - Town Cent 0 0 0 0 0 0 -1 ,125 97100 • Trustee Expense 0 0 0 0 0 0 525 99000 • Transfer Out 0 0 0 0 0 0 0 Total Expense 441 ,305 441 ,305 477,840 -36,535 48,648 43,575 555,547 Net Ordinary Income 0 0 -31 ,767 311767 -20,963 -25,682 -117,788 Net Income 0 0 -31 ,767 31 ,767 -20,963 -25,682 -1179788 Preliminary statements do not reflect all adjusting enties. Page 9 of 15 Modified Accr I FayettevilleCommission • Preliminary Statement odget, Revenue Expense January - December 2013 VISITOR CENTER 2013 Jan-December 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Ordinary Income/Expense Income 40000 • Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 40200 • PY Hotel, Motel, Restaurant ' 0 40600 • Rental Income 0 0 0 0 0 0 1 ,255 40700 - 1st Thursday Income 20,000 20,000 21 ,313 -1 ,313 0 0 0 40800 • Other Income 0 0 8,440 -8,440 0 300 18,996 41000 • Parking Revenue 0 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 0 41200 • Gift Shop Sales 0 0 0 0 0 0 0 41300 • Visitor Store 40,000 40,000 38,877 1 ,123 0 4,620 57,273 41400 - Partership Income 0 0 3,000 -3,000 0 0 2,000 41600 • Admission Revenue 0 0 0 0 0 0 0 42000 • Special Projects 0 0 300 -300 0 0 2,146 42600 • Interest Income Investments 0 0 0 0 0 0 0 42800 • Interest Income Checking 250 250 278 -28 20 9 726 42900 • Visitor Guide Ad Income 25,000 25,000 26,812 -1 ,812 0 0 0 43200 • LOTO Income 0 0 7,400 -7,400 0 0 7,775 98000 • Transfer In 360,854 360,854 360,854 0 0 0 0 Total Income 446,104 446,104 467,274 -21 ,170 20 4,929 90,171 Cost of Goods Sold 50000 • Clinton House Gift Shop 0 0 0 0 0 0 0 Total COGS 0 0 0 0 0 0 0 Gross Profit 446,104 446,104 467,274 -21 ,170 20 4,929 90,171 Expense 60400 • Bank Service Charges 200 200 0 200 0 35 0 61000 • Signage-Tourism 0 0 0 0 0 0 -150 61600 • Credit Card Discounts 2,700 2,700 2,589 111 200 498 2,596 Preliminary statements do not reflect all adjusting enties. Page 10 of 15 Modified Accrual FayettevilleCommission • 40 Preliminary Statement oMdget, Revenue Expense January - December 2013 VISITOR CENTER 2013 Jan-December 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 62500 • Advertising & Marketing 0 0 35 -35 0 42 801 62600 • Brochures 0 0 262 -262 0 0 0 62700 • Website Update 0 0 0 0 0 0 0 63000 • Accounting & Legal Fees 0 0 0 0 . 0 0 0 63100 • Audit Expense 0 0 0 0 0 0 0 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 10,000 10,000 6,452 3,548 1 ,000 952 8,380 64100 • Visitor Store Expense 20,000 20,000 19,086 914 3,000 1 ,876 43,268 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 0 0 0 0 0 0 0 64900 • Office Supplies 0 0 0 0 0 0 0 65000 • Insurance & Health Benefits 29,382 29,382 23,723 5,659 2,978 0 25,755 65500 • 408 (P) Company Match 5,726 5,726 4,505 1 ,221 687 346 4,463 66000 • Car Allowance 0 0 0 0 0 0 0 66500 - Telephone Expense 5,000 5,000 6,125 -1 ,125 424 425 4,892 67000 - Postage & Shipping Expense 0 0 116 -116 0 0 80 67100 • Tracking Software 13,000 13,000 4,000 9,000 0 0 0 67200 • Repairs and Maintenance 0 0 0 0 0 0 0 66100 • Rent 0 0 0 0 0 0 0 68400 • Maintenance I Lawn 0 0 0 0 0 0 0 88500 . Repairs & Maintenance Expi 21000 2,000 2,093 -93 0 0 2,077 68600 • Kamensky Fountain Malnten 0 0 0 0 0 0 0 68700 • Linens 0 0 0 0 0 0 0 89600 • Publication & Dues 2,600 2,600 1 ,638 962 0 0 2,549 70000 • Travel I Training Expense 41 ,625 41 ,625 28,816 12,809 11940 3,343 32,847 70500 • Taxes & Licenses 400 400 3,505 -3,105 0 631 0 71000 • Collections Expense 0 0 0 0 0 0 0 72000 • Payroll Tax Expense 17,177 17,177 16,422 755 21063 1 ,575 15,370 72600 • Depreciation Expense 0 0 0 0 0 0 0 73000 • Convention Development 65,400 65,400 62,544 2,856 400 11702 48,986 76500 • Contract Labor 0 0 498 -498 0 0 716 Preliminary statements do not reflect all adjusting enties. Page 11 of 16 Modified Accru I Fayettevilleommission • Preliminary Statement o�dget, Revenue Expense January - December 2013 VISITOR CENTER 2013 Jan-December 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77600 • Wages Expense 192,496 192,496 187,268 5,228 23,107 20,136 161 ,674 78000 . Electric Utilities 5,100 5,100 5,067 33 330 325 4,844 78100 • Gas Utility 0 0 0 0 0 0 0 78200 • Water Utllltly 800 800 648 152 65 47 721 78300 • Cabling 0 0 0 78400 - Recycling 0 0 0 0 0 0 0 78600 • Security 0 0 0 0 0 0 0 78600 • Airport Advertising 0 0 0 0 0 0 0 78700 - Minor Equipment 71500 7,500 2,793 4,707 0 0 15,382 78800 • Airport Info Booth 0 0 0 0 0 0 0 89000 • Other Expense I Unallocated 0 0 0 0 0 0 2,774 94300 • LOTO Special Project 0 71482 0 0 546 95000 • Misc. Special Projects - Othr 0 0 0 0 0 0 14,637 95010 • 1a Thursday 25,000 25,000 31 ,840 -6,840 0 -90 0 95000 • Misc. Special Projects - 0 0 45 -45 0 410 0 96500 • Special Funding 0 0 0 0 0 0 0 96600 - Sound System for the Squar 0 0 96000 • UA Performance Hall 0 _ 0 0 0 0 0 0 97000 • Bond Payments - Town Cent 0 0 0 0 0 0 0 97100 • Trustee Expense 0 0 0 0 0 0 0 99000 • Transfer Out 0 0 0 0 0 0 0 Total Expense 446,105 446,105 417,553 36,035 36,194 32,253 393,210 Net Ordinary Income -1 -1 49,721 -57,205 -36,174 -27,324 -303,039 Net Income -1 -1 49,721 -579205 -36,174 -27,324 -303,039 Preliminary statements do not reflect all adjusting enties: Page 12 of 16 Modified Accr}1aI FayettevilleCommission • Preliminary Statement odget, Revenue Expense January - December 2013 . CONSOLIDATED A & P COMMISSION 2013 Jan-December 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Ordinary Income/Expense Income 40000 • Hotel, Motel, Restaurant Tax 2,682,969 2,682,969 2,598,285 84,684 246,083 209,964 2,496,785 40200 • PY Hotel, Motel, Restaurant ' 0 0 34,517 -34,517 0 100 24,358 40600 • Rental Income 409,000 409,000 386,947 22,053 26,000 9,225 416,495 40700 • 1st Thursday Income 20,000 20,000 21 ,313 -1 ,313 0 0 0 40800 • Other Income 6,004 6,004 12,239 -2,487 504 300 34,333 41000 - Parking Revenue 7,071 7,071 9,451 -2,380 332 0 6,115 41001 • Parking Lease 10,000 10,000 12,341 -2,341 0 250 44,369 41200 • Gift Shop Sales 6,000 6,000 6,096 -96 500 256 6,544 41300 • Visitor Store 40,000 40,000 38,877 1 123 0 4,620 57,273 41400 • Partership Income 0 0 3,000 -3,000 0 0 2,000 41600 - Admission Revenue 7,000 7,000 12,500 -5,500 583 345 71371 42000 • Special Projects 15,234 15,234 40,897 -25,663 1 ,270 8,658 5,466 42600 • Interest Income Investments 11 ,850 11 ,850 6,672 5,178 960 554 11 ,466 42800 • Interest Income Checking 3,400 3,400 4,343 -943 281 324 5,364 42900 . Visitor Guide Ad Income 25,000 25,000 28,012 -3,012 0 0 36,650 43200 - LOTO Income 0 0 7;4 -7,400 0 0 71775 98000 • Transfer In 1 ,545,656 1 ,545,656 437,168 1 ,108,488 250,000 0 0 Total Income 41789,184 4,789,184 3,660,057 1 ,132,875 526,513 234,596 3,162,365 Cost of Goods Sold 60000 • Clinton House Gift Shop 5,000 5,000 3,404 1 ,596 0 0 5,551 Total COGS 5,000 5,000 31404 1 ,596 0 0 5,551 Gross Profit 4784,184 40784,184 3,656,654 11131 ,278 526,513 234,596 3,156,814 Expense 60400 • Bank Service Charges 0 200 41 0 0 35 237 61000 • Signage-Tourism 140,000 140,000 136,405 3,595 500 329 9,608 61500 - Credit Card Discounts 6,200 6,200 9,052 -2,852 488 1 ,127 7,015 Preliminary statements do not reflect all adjusting enties. Page 13 of 15 Modified Accr I FayettevilleCommission • Preliminary Statement odget, Revenue Expense January - December 2013 CONSOLIDATED A & P COMMISSION 2013 Jan-December 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 62500 • Advertising & Marketing 401 ,000 401 ,000 412,553 -11 ,553 50,000 14,200 388,371 62600 - Brochures 150,000 150,000 163,618 -13,618 1 ,000 11 ,435 163,547 62700 - Website Update 35,000 35,000 21 ,806 13,194 0 0 0 63000 • Accounting & Legal Fees 1 ,300 1 ,300 5,487 4,187 0 21887 12,658 63100 • Audit Expense 10,000 10,000 8,550 1 ,450 0 0 2,800 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 21 ,089 21 ,089 200291 798 1 ,932 991 18,307 64100 • Visitor Store Expense 20,000 20,000 19,086 914 3,000 1 ,876 43,268 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 14,862 14,862 11 ,370 3,492 0 0 9,134 64900 • Office Supplies 0 0 0 0 0 0 0 65000 • Insurance & Health Benefits 76,945 76,946 58,473 18,472 61954 -619 51 ,581 65500 • 4081P) Company Match 15,887 15,887 12,818 3,068 1 ,591 961 12, 121 66000 • Car Allowance 3,600 3,600 - 3,600 0 300 300 3,600 66500 - Telephone Expense 14,048 14,048 14,826 -778 1 ,181 1 ,121 6,997 67000 • Postage & Shipping Expensi 19,150 19,150 15,030 4,120 2,500 124 18,107 67100 • Tracking Software 13,000 13,000 4,000 9,000 0 0 0 67200 - Repairs and Maintenance 0 0 0 0 0 0 0 68100 - Rent 12,000 12,000 12,000 0 0 0 12,000 68400 • Maintenance I Lawn 8,000 8,000 7,400 600 100 6,975 475 68600 • Repairs & Maintenance Expf 104,250 104,250 115,974 -11 ,724 8,403 6,614 136,607 68600 • Kamensky Fountain Malnten 5,000 5,000 8,120 -3,120 424 . 182 2,309 68700 • Linens 31 ,290 31 ,290 25,320 5,970 2,607 1 ,809 30,353 69500 • Publication & Dues 14,995 14,995 15,128 -133 0 0 5,563 70000 • Travel I Training Expense 62,720 62,720 40,991 21 ,729 1 ,940 3,343 46,406 70500 • Taxes & Licenses 6,400 6,400 11 ,358 -4,958 163 994 4,008 71000 • Collections Expense 49,648 49,648 52,656 -3,008 4,230 4,201 50,423 72000 • Payroll Tax Expense 52,691 52,691 43,451 9,240 6,863 4,283 40,882 _ 72500 • Depreciation Expense 20,000 20,000 11 ,911 8,089 1 ,685 0 49,542 73000 • Convention Development 65,400 65,400 62,776 2,624 400 1 ,793 86,291 76500 • Contract Labor 18,996 18,996 49,748 -30,752 1 ,771 4,031 65,990 Preliminary statements do not reflect all adjusting enties. Page 14 of 15 Modified Accru I FayettevilleCommission • Preliminary Statement oMdget, Revenue Expense January - December 2013 CONSOLIDATED A & P COMMISSION 2013 Jan-December 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77500 • Wages Expense 580,112 580,112 523,197 56,915 76,477 55,119 456,213 78000 • Electric Utilities 73,694 73,693 72,380 1 ,315 5,838 4,886 64,506 78100 • Gas Utility 11 ,036 11 ,035 .16,742 -5,706 1 ,355 4,048 9,380 78200 - Water Utilitly 10,600 10,599 10,574 26 887 681 10,427 78300 • Cabling 0 0 0 0 0 0 6,771 78400 - Recycling 1 ,569 1 ,569 0 1 ,569 131 0 1 ,046 78500 - Security 51927 5,927 4,021 1 ,906 493 382 5,072 78600 - Airport Advertising 7,140 7,140 4,353 2,787 1 ,785 -1 ,002 6,960 78700 • Minor Equipment 83,500 83,500 17,367 66,133 6,250 3,078 30,488 78800 • Airport Info Booth 5,200 5,200 6,000 -800 0 0 4,800 89000 - Other Expense I Unallocated 15,083 15,083 0 15,083 3,000 0 12,705 94300 • LOTO Special Project 0 0 8,360 -878 0 0 546 95000 • Misc. Special Projects - Othe 309,278 309,278 342,296 -33,018 0 65,886 365,844 95010 • tat Thursday 25,000 25,000 32,299 -7,299 0 -90 0 95000 - Misc. Special Projects - 0 0 45 45 0 410 0 98500 • Special Funding 600,000 600,000 600,000 0 0 0 0 96600 • Sound System for the Squar 50,000 50,000 14,466 35,534 0 14,466 0 96000 • UA Performance Hall 500,000 500,000 0 500,000 250,000 0 0 97000 - Bond Payments - Town Cent - 669,208 669,208 673,462 -4,254 55,000 55,802 673,892 97100 - Trustee Expense 6,000 6,000 4,500 1 ,500 0 0 4,500 99000 • Transfer Out 437,168 437,168 437,168 0 0 0 0 Total Expense 4,783,985 4,794,184 4,141 ,067 650,441 499,249 272,659 2,931 ,353 Net Ordinary Income 199 0 -484,414 480,837 27,264 -38,063 225,461 Net Income 199 0 484,414 480,837 279264 -38,063 225,461 Preliminary statements do not reflect all adjusting enties. Page 16 of 15 l Tye a Departmental Correspondence AaKA Kit Williams City Attorney Jason B. Kelley Assistant CilyAttorney TO: Mayor Jordan A&P Commissioners CC: City Council Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney DATE: January 3, 2014 RE: Overdue HMR collection efforts • The City Prosecutor's Office collected $5,894.39 in overdue Hotel, Motel and Restaurant taxes in December, the final report for 2013. A copy of the Prosecutor's Office memo is attached. $43,992.88 in overdue Hotel, Motel, and Restaurant taxes were collected by the City Prosecutors Office in 2013. The average monthly collection of Overdue Hotel, Motel and Restaurant taxes was $3,666.07 for all of 2013. Five cases of the thirty-five reported were closed. Three of the cases showed that no HMR taxes were now owed, but the cases were still being prosecuted. There was a decrease in cases in which the business had failed to submit forms from twenty two to eighteen. The total amount of overdue HMR taxes since I became Fayetteville City Attorney in 2001 and asked City Prosecutor Casey Jones to prosecute nonpayers of HMR taxes more vigorously now totals almost $800,000.00. With good help from the City's Accounting Department, our City Prosecutor's Office has collected $799,406.19 from businesses which collected these HMR taxes from their customers, but initially failed to remit • them to the City for use by the A&P Commission and the City Parks Department. The City Prosecutor's Office accomplished this recovery of almost $800,000.00 in customer payments with no additional staff for over a dozen years. The City Prosecutor's Office is also successfully prosecuting almost twice as many DWI's and other crimes in the Fayetteville District Court now as it prosecuted in 2001 . ANNUAL SUMMARIES Overdue HMR Taxes Collected By City Prosecutor 2001 Enforcement measures changed. City Prosecutor asked to emphasize collection of overdue HMR taxes in August of 2001 Fall 2001 through December 2002 Slightly over $ 1003000.00 2003 $ 530000.00 2004 $ 533131 .97 • 2005 $ 67, 127.44 2006 $ 1022541 .05 2007 $ 48,748.73 2008 $ 1063508.40 2009 $ 71 ,341 .64 2010 $ 519373.96 2011 $ 47,080. 19 2012 $ 54,559.93 2013 $ 43.992.88 TOTAL $ 7999406.19 CLINTON K. JONES OFFlG U9TRATOR FINKLEA CITY PROSECUTOR ye"V P E4W: h�xt�t�wmex.� BRIAN THOMAS V PHONE:ARKANSM (419) • DEPUTY CITY PROSECUTOR Hot Checks: i4n) 6754Mt OFFICE OF CITY PROSECUTOR FAXO : (47e) 67e4m mmmo RECEIVED TO: K Williams JAN 0 2 2014 Fayetteville City Attorney CITY ATTORNEY'S ^ " FROM: Casey Jones Fayetteville City Prosecutor DATE: January 2, 2014 RE: Status of Active HMR cases When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendam is still current and not in violation. 1 . AquaSre Sherri D. Simpkins Paid: $2,048.00 Delinquent Balance: -0- Case Closed 2. Bar-B-Q Place Gary W. Alderson Paid: $150.00 Delinquent Balance: $335.58 3. Bariola's Pizza Mark E. Howard Paid: -0- Delinquent Balance: $1,790.00 4. Bariola's Pizza Michael V. McNamara Active Failure to Appear Warrant Paid: -0- Delinquent Balance: $654.00 5. Buck Nekkid BBQ Florentino Sanchez Jr. Active Criminal Summons Marcy L. Zahm Active Criminal Summons Delinquent Balance: No Forms 6. Bucks of Asia Quyen T. Ho Active Criminal Summons Paid: $1,076.40 Delinquent Balance: No Forms 7. Cable Car Pizza Ray A. Reynolds Letter Delinquent Balance: No Forms •8. Cafb Delta Soul Michael L. Vaughn Paid: -0- Business Closed Delinquent Balance: $1,006.11 Teiecommumcanon Device for the Dear TDD (479) 521-1318 170 south church, suite 2— Fayettevale, AR 727ow Kit Williams January 2, 2014 • Page 2 9. Celi's True Mexican Jose A. Oseguera Paid: $324.76 Cuisine Delinquent Balance: No Fors 10. Dickson Street Social Club Stephen J. Schleiff Pending Criminal Summons Daniel C. Sellers Pending Criminal Summons Delinquent Balance: No Fors 11 . Domino's Pizza Lloyd W. Hardison Trial Date: 1/15/14 Business Closed Paid: $150.00 Delinquent Balance: $2,990.66 12. Guesthouse Hotel Katherine E. Wilkerson Case Closed & Suites 13. Hogwild Pizzeria David S. Mackey Active Criminal Summons Business Closed Delinquent Balance: No Fors 14. Hookah Java Cafd Melanie A. Vergura Paid: $83.88 & Lounge Delinquent Balance: -0- Case Closed 4115. Lean Green Gourmet Jewelle D. Paynesmith Paid: $272.90 Delinquent Balance: No Forms Case Closed 16. Louie's Grill & Bar Mark S. Martinez Trial Date: 3/5/14 Delinquent Balance: No Fors 17. Mama Dean's Soul Food Meneria D. Morrison Active Criminal Summons Business Closed Terry L. Morrison Trial Date: 1/15/14 Delinquent Balance: No Forms 18, Mezza Luna Juan F. Barcenas Active Criminal Summons Delinquent Balance: No Forms 19. Mordours Pizza Mark E. Howard Paid: -0- Delinquent Balance: $800.00 20. Pesto Cafd Stephen M. Glenn Trial Date: 3/5/14 Delinquent Balance: -0- 21. Pho Quyen Quyen T. Ho Active Criminal Summons Paid: $1 ,558.06 • Delinquent Balance: No Fors 22. Rogue Pizza John M. Dortch Active Criminal Summons Delinquent Balance: No Forms Kit Williams January 2, 2014 • Page 3 23. Rolling Pin Express Gayle O. Teague Active Criminal Summons Delinquent Balance: No Forms 24. Rowdy Beaver Den Amber M. Biason-Dunn Active Criminal Summons Business Closed Delinquent Balance: No Forms 25. Seafood Market Bar/Grill Craig E. Dowd Trial Date: 1/15/14 Business Closed Paid: $50.00 Delinquent Balance: $3,917.60 26. Shanghai Chinese and Hsiao L. J. Shen Active Contempt of Court China Garden Delinquent Balance: $3,090.00 Businesses Closed 27. Shipley Donuts Sou Sokunthea Active Criminal Summons Delinquent Balance: No Forms 28. Sipamouane Twin Kitchen Jeffrey Sipamouane Arraignment: 12/20/13 — No Show Pending FTAS Warrant Delinquent Balance: No Forms 0929. Spring Rolls Luke N. Nguyen Active Criminal Summons Delinquent Balance: No Forms 30. Sumo Sushi & Steak Seung H. Kang Active Criminal Summons Business Closed Jong P. Park Active Criminal Summons Delinquent Balance: No Forms 31 . Tim's Pizza (North) Michael A. Stephens Active Criminal Summons Business Closed Delinquent Balance: -0- 32. Too Cool Kevin B. Mitchell Paid: $171 .03 Delinquent Balance: -0- Case Closed 33. Uncle Gaylord's Hiram F. Brandon Pending Contempt Business Closed Delinquent Balance: $508.12 34. WOW Japanese Bistro Chong N. Kim Active FTA Warrant Business Closed Delinquent Balance: $2,527.00 35. WS BBQ William H. Carr Pending Criminal Summons Paid: $9.36 • Delinquent Balance: -0- TOTAL: $5,894.39 Fa etteville Visitor Center - 2013 Sales & Visitor Count Jan Feb Mar Apr May June July AugSep Oct Nov Dec Sales Totals $996.00 $1 ,564. 16 $2,073.39 1 $3,131 .23 $4,493.52 1 $4.584.801 $4,029.94 1 $5,587.10 1 $4,760.32 1 $3,293.561 $2,548.72 1 $4,266.01 $1 ,863.93 $4 548.24 $4,516.75 $5o '115.91 $8,605.52 $7o445. 15 $6 500.47 $5p994.26 $4o466.88 $4,551 .391 $3,781 .01 $6A34.56 % Change from 2011 -46.6% -65.6% -54.1 % -38.6% -47.8% -38.4% -38.0% -6.8% 6.6% -27.6% -32.6% -33.7% Visitor Count 614 831 1169 1229 1 ,587 1778 1660 2052 1430 1698 875 769 01 BeaSE 686 1041 1513 1570 1898 2271 1684 1853 1359 1111 805 1026 % Change from 201 1 -10.50% -20.17% -22.74% 21 .72% -16.39% -21 .71 % -1 .43%1 10.74%1 5.22%1 52.84%1 8.70% -25.05% 2012 Totals 2013 Totals E Sales I $63,824.0711 Sales $41328.75 11 Visitors 16817 Visitors 15,692 Yo Change = divide the difference between the two numbers by the 2012 number then move the decimal two spaces right 2012 montFil sales avers e= $5 318.67 12013 monthly sales avers e= $4132.88 2012 monthly visitor average= 1401 12013 monthly visitor averse 1569 '2012 sales per visitor = $3.80 12013 sales per visitor = $2.63 Fayetteville Town Center, Manager's Activity Report December 1 , 2013 — December 31 , 2013 December December Month YTD YTD YTD • 2012 (base) 2013_ % Change 2012 2013 % Change Sales 15 6 1 # returned contracts b I date — GL � (60%) i 175 154 (12%) Complete Events (Paid/Sponsored) 19 17 1 0- 1 236 221 1 (6%), Sales $26,750.00 $7,975.00 (70%) $331 ,571 .61 $322,812.88 (3% $ returned contracts b I date — GL ) Collections " $23,026.75 $13,372.05 47% $390,042.67 $408,132.50 5%' ; - I $ - Payment Log) ( ) Executed Contracts $27,250.00 $21 ,700.00 (20%) 1 $375,965.00 $345,505.00 •(8%) Credit -0- -0- NA -0- -0- NA' $ - GL Average per event ( $ SalesJ_# Sales)- _ $1 ,783.33 $1 ,329.17 (25%) $1 ,894.69 $2,096.1910°/u Operations Items 0 Carpet Cleaned 0 General Maintenance Sales Contract Written Event Date Client Room Total Dogwood- Tuesday, December,10. 2013 Monday, July 28, 2014 Gertrude Navarro Mockingbird - Friday, December 13, 2013 Friday, February 28, 2014 Trout Unlimited Dogwood-Ozark Tuesday, December 17, 2013 Thursday, April 03, 2014 Chi-Omega Founders Day Razorback Thursday, December 19, 2013 Saturday, June 14, 2014_ Jorge Mezza Reception Razorback • Thursday, December 19, 2013 Saturday, August 02, 2014 Jean Hill Reception Ozark Friday, December 20, 2013 Saturday, April 12, 2014 Arkansas CRU Razorback Tuesday, December 31 , 2013 1/22 & 2/6, 2014 Bedford Camera Dogwood Thursday, December 26, 2013 4/24 & 4/252 2014 Skill Path Seminars Dogwood $21 ,700.00 Event Coordination Alpha Omicron Pi We facilitated the Alpha Omicron Pi chapter meetings for the girls to gather and discuss upcoming events Chapter Meetings and to nominate new council members. Little Craft Show The Little Craft Show is an indie craft show that features local artist and their handmade goods. We host this show every year in December. UofA Football The University of Arkansas Football banquet highlighted and honored the senior football players. Banquet VA Meetings We facilitated four VA meetings this month. Holiday Parties We had two Holiday parties: Central EMS and Edward Jones. Wedding Receptions We faciliated two full facility Wedding Ceremonies/Receptions. One being a two day event. Event List December 2 - AOP Chapter Meeting December 18 - Bikes, Blues & BBQ Banquet December 4 - Hanson Pipe December 19 - Central EMS Banquet December 7 - Little Craft Show December 20 - Edward Jones Banquet December 10 - Veterans Administration December 21 - Ismail Reception December 11 - BUX Banquet December 22 - Ismail Reception December 11 - Veterans Administration December 28 - Buchannan Party December 12 - UA Athletics Football Banquet December 31 - Last Night December 12 - Veterans Administration • December 13 - UA Athletics Football Banquet December 14 - Bradley Reception Event Breakdown Corporate -39 % Social -28 % UA -22% NP-11 % • �� ' • Fayetteville A&P Commission PO Box 4157 — -- Fayetteville, Arkansas 72702 A R K A 'N S A S FUNDING REQUEST GUIDELINES AND FORMAT INTRODUCTION The primary goal of the A & P Commission is to effectively manage public dollars to increase tourism and economic impact for the City of Fayetteville. The Commission is the body that determines the use of the Advertising and Promotion fund. Requests for support and/or funding for annual events and for amounts larger than $2,000 should be submitted to the Executive Director on April 1 or October 1 . Requests are reviewed by the Commission only twice each year for budgeting purposes. An organization ca request funding only once a year. When considering request for support, the impact on the City of Fayetteville should include one of more of the following: • Attraction of visitors and/or overnight guests • Economic impact (local spending) • Potential for repeat business and return visitors • • Improvement of the city' s hospitality and overall public image It is the burden of the requestor to show how request for funding meets the criteria of uses for A & P funds (see Funding criteria below) A & P funds should be used as seed money and should not be considered for long term funding of special events, tourist-oriented facilities or festivals. Commission support of an annual event will under no circumstances obligate the Commission to continued support for the event in subsequent years. Organizations should not assume nor budget Commission support annually. It is not the intent of the Commission to fund requests that could be funded by the requesting organization. Organizational bankruptcies or event deficits will not be covered by A & P funds. The Commission will not "bail out" events that incur losses. It is the sole responsibility of the requesting organization to properly plan their event and manage funds in a manner that demonstrates both fiscal accountability and management responsibility. •