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2013-12-09 - Agendas - Final
• AGENDA ADVERTISING AND PROMOTION COMMISSION December 9, 2013 2:00 p.m. Fayetteville Town Center I. Call to Order — Ching Mong II. Reports A.Approval of minutes for November B.Financial Report 1 . HMR Revenues — Marilyn Heifner 2. Financial Statements — Jerri Kuburich 3 . Update from City Attorney re: delinquent tax collection efforts — Kit Williams C. Departmental Reports 1 . Clinton House Museum 2. Convention and Visitors Bureau 3 . Town Center 4. Executive Director • III. Old Business 1 .Special Funding Requests IV. New Business 1 .Approval of 2014 budget for Town Center V. Adjourn r n, • ADVERTISING AND PROMOTION COMMISSION REGULAR MEETING November 11, 2013 Commissioners Present: Ching Mong, Matt Behrend, Bobby Ferrell, Tim Freeman, Matthew Petty, Justin Tennant, and Hannah Withers Commissioner Absent: None Staff Present: Marilyn Heifner COMMITTEE AS A WHOLE The Commission met as a Committee of the Whole at 1 p.m. to discuss funding for special project requests. That Committee meeting was adjourned at 3:15 p.m. It was the consensus of the Commission to have a discussion in 2014 on clarifying the funding application, multiyear funding, and the eligibility process. It was also the consensus that Commission will consider the applicants who have provided full financial disclosure and that others will be given 2 weeks to provide operational budget to comply with application properly. Ferrell requested a list of organizations that have received funding in the past. CALL TO ORDER • Ching Mong called the regular monthly meeting of the Fayetteville Advertising and Promotion Commission to order on October 14 at 3:28 p.m. APPROVAL OF THE BUDGETS Moved by Mong, second by Withers to approve the 2014 budgets for the Clinton House Museum, the CVB, and the A & P Commission. Motion carried. SPECIAL PROJECT FUNDING Moved by Farrell, second by Tennant to approve the following requests for special project funding in 2014: Arts Live Theatre $2,500 Ales and Tails 5,000 Blues in the Natural State 109000 Chilirhea 59250 Clicks Creative App 0 Committee for Mardi Gras 21600 Community Creative Center 14,130 Fayetteville Roots Festival 301000 Fayetteville Underground 40,000 Freedom Fireworks 15,000 (additional $5,000 if matched) NWA Juggling Festival 31000 NWA Tech Fest 1,700 Primal Challenge 49500 • Renaissance and Fantasy Faire 41000 I • TheatreSquared 281000 UA Drama Spiritual Awakenings 11000 Total - $166,680 The following requestors will be considered at the December meeting. The Commission requested full financial disclosure regarding their requests. Fayetteville Foam Fest Golden Age Games Iron Pig Festival Joe Martin Grand Fondo Joe Martin Stage Race NC Women's Gymnastics Regionals NCAA Regional Baseball NCAA Track Prelims TriSport Kid's Triathlon Tri State Volleyball Challenge Weekend of Champions FINANCIAL STATEMENTS AND DEPARTMENTAL REPORTS Financials and departmental reports were included in the Commissioners packets. No action was taken on them. OLD BUSINESS • None NEW BUSINESS None There being no further business, the meeting adjourned. Respectfully submitted, Marilyn Heifner Executive Director, Fayetteville A & P Commission • City of Fayetteville, Arkansas • Monthly HMR Tax Collections 2010.2013 2010 2011 2011 2012 2012 2013 2013 Total Total Change Over Total Change Over Total Change Over HMR Taxes HMR Taxes Prior Year HMR Taxes Prior Year HMR Taxes Prior Year January $166,645 $179,546 7.74% $205,939 14.70% 211 ,138 2.52% February $143,940 $158,037 9.80% $178,289 12.81 % 187,562 5.20% March $172,662 $169,093 -2.06% $201 ,015 18.88% 213,526 6.22% April $187,730 $187,976 0.00% $217,840 15.89% 228,865 5.06% May $185,096 $188,149 1 .65% $203,966 8.41 % 228,289 11 .93% June $184,371 $205,700 11 .57% $222,062 7.95% 218,829 -1 .45% July $196,323 $205,438 4.60% $214,750 4.53% 227,971 5.79% August $180,741 $189,839 5.03% $202,624 6.73% 206,873 2.10% September $184,471 $195,427 5.94% $215,653 10.35% 226,103 4.85% October $195,169 $214,713 10.014 $241 ,017 12.25% 243, 129 0.01 % November $213,494 $203,529 -4.67% $210,335 3.34% 231 ,456 10.04% December $171 ,511 $202,027 17.79% $208,518 3.21 % Total $ $2,182,155 $2,299,473 5.38% $2,522,008 9.68% $2,423,741 4.77% • • \filename Modifi*crual Fayeftevillew Commission • Statement of Budget, Revenue Expense January - November 2013 FAYETTEVILLE A & P 2013 Jan-November 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Ordinary Income/Expense Income 40000 • Hotel, Motel, Restaurant Tax 2,682,969 2,436,886 2,388,321 294,648 249,247 231 ,306 2,288,367 40200 • PY Hotel, Motel, Restaurant0 0 34,417 -34,417 0 150 24,258 40600 • Rental Income 0 0 0 0 0 0 30,250 40700 • tat Thursday Income 0 0 0 0 0 0 0 40800 • Other Income 6,004 5,500 51 5,953 500 0 3,032 41000 • Parking Revenue 0 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 0 41200 • Gift Shop Sales 0 0 0 0 0 0 0 41300 • Visitor Store 0 0 0 0 0 0 0 41400 • Partership Income 0 0 0 41600 - Admission Revenue 0 0 0 0 0 0 0 42000 • Special Projects 0 0 4,000 4,000 0 0 3,000 42600 • Interest Income Investments 11 ,850 10,890 6,118 5,732 990 566 10,581 42800 • Interest Income Checking 2,000 1,834 2,394 -394 166 212 3,074 42900 - Visitor Guide Ad Income 0 0 1,200 -1,200 0 0 36,650 43200 • LOTO Income 0 0 0 98000 - Transfer In 1 ,108,488 858,488 0 1 ,108,488 0 0 0 Total Income 3,811 ,311 3,313,598 2,436,501 1 ,374,810 250,903 232,235 2,399,213 Cost of Goods Sold 50000 • Clinton House Gift Shop 0 0 0 0 0 0 0 Total COGS 0 0 0 0 0 0 0 Gross Profit 3,811 ,311 3,313,598 2,436,501 1 ,374,810 250,903 232,235 2,399,213 Expense 60400 • Bank Service Charges 0 0 41 41 0 0 155 61000 • Signage-Tourism 140,000 139,500 136,075 3,925 500 261 8,937 61500 • Credit Card Discounts 0 0 0 0 0 0 0 Page 1 of 15 Modifi*rual Fayetteville Commission • Statement of Budget, Revenue Expense January - November 2013 FAYETTEVILLE A & P 2013 Jan-November 2013 2013 Balance Monthly Monthty 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 62500 • Advertising & Marketing 400,000 350,000 398,361 1 ,639 25,000 89,736 385,489 62600 • Brochures 150,000 149,000 151,920 -1 ,920 10,000 1 ,510 161 ,878 62700 • Website Update 35,000 35,000 21,806 13,194 0 0 0 63000 • Accounting 8 Legal Fees 1 ,300 1,300 2,600 -1 ,300 0 0 10,708 63100 • Audit Expense 10,000 10,000 8,550 1 ,450 0 0 2,200 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 1 ,000 1,000 3,999 -2,999 0 413 1 ,212 64100 • Visitor Store Expense 0 0 0 0 0 0 0 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 14,863 14,863 11 ,370 3,493 0 0 0 64900 • Office Supplies 0 0 0 0 0 0 0 65000 - Insurance 8 Health Benefits 18,182 16,657 9,931 8,251 1 ,525 1 ,211 8,322 65500 • 408 (P) Company Match 4,366 3,993 3,524 843 363 219 2,615 66000 • Car Allowance 3,600 3,300 3,300 300 300 300 3,300 66500 • Telephone Expense 0 0 0 0 0 0 0 67000 • Postage 8 Shipping Expense 19,000 16,500 14,608 4,392 500 1 ,828 16,251 67100 - Tracking Software 0 0 0 0 0 0 0 67200 • Repairs and Maintenance 0 0 0 0 0 0 0 68100 • Rent 0 0 0 0 0 0 0 68400 • Maintenance I Lawn 7,500 7,500 0 7,500 7,500 0 0 68500 • Repairs 8 Maintenance Exp( 50,000 45,826 42,452 7,548 4,166 0 1 ,491 68600 - Kamensky Fountain Malnten 5,000 4,576 7,199 -2,199 416 1 ,972 0 68700 - Linens 0 0 0 0 0 0 0 69500 • Publication 8 Dues 12,045 12,045 11 ,810 235 500 700 2,770 70000 • Travel I Training Expense 13,095 13,095 7,739 5,356 0 48 11 ,520 70500 • Taxes & Licenses 0 0 619 -619 0 0 499 71000 • Collections Expense 49,648 45,418 48,455 1 ,193 4,206 4,629 46,253 72000 • Payroll Tax Expense 15,906 13,904 10,093 5,813 1 ,264 809 8,883 72500 • Depreciation Expense 20,000 18,315 11,911 8,089 1 ,665 0 0 73000 • Convention Development 0 0 140 -140 0 0 36,952 76500 • Contract Labor 0 0 0 0 0 0 30,250 Page 2 of 15 Modifi•crual Fayetteville Commission _ • Statement of Budget, Revenue Expense January - November 2013 FAYETTEVILLE A & P 2013 Jan-November 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77500 • Wages Expense 176,730 154,550 138,689 38,042 14,050 10,270 100,167 78000 • Electric Utilities 0 0 0 0 0 0 0 78100 • Gas Utility 0 0 0 0 0 0 0 78200 • Water Utilitiy 0 0 0 0 0 0 0 78300 • Cabling 0 0 0 0 78400 • Recycling 0 0 0 0 0 0 0 78500 • Security 0 0 0 0 0 0 0 78600 • Airport Advertising 7,140 5,355 5,355 1 ,785 0 0 5,175 78700 • Minor Equipment 75,000 68,750 10,325 64,675 6,250 1 ,776 3,902 78800 • Airport Info Booth 5,200 5,200 6,000 -800 0 1 ,200 4,800 89000 • Other Expense I Unallocated 15,083 12,082 0 15,083 3,000 0 285 94300 - LOTO Special Project 0 878 -878 0 553 0 95000 • Misc. Special Projects - Oth[ 299,278 299,278 243,168 56,110 0 22,487 290,094 95010 • 1st Thursday 0 0 459 -459 0 0 0 95000 - Misc. Special Projects - 0 0 0 0 0 0 0 96500 - Special Funding 600,000 600,000 600,000 0 0 0 0 96600 • Sound System for the Squar 50,000 50,000 50,000 0 0 0 96000 • UA Performance Hall 500,000 250,000 0 500,000 0 0 0 97000 - Bond Payments - Town Cent 669,208 614,208 617,660 51 ,548 55,000 55,802 618,788 97100 • Trustee Expense 6,000 6,000 4,500 1 ,500 0 0 3,975 99000 • Transfer Out 437,168 437,168 437,168 0 0 0 130,000 Total Expense 3,811 ,312 3,404,383 2,970,705 840,607 136,205 195,723 1 ,896,871 Net Ordinary Income -1 -90,785 -534,204 534,203 114,698 36,512 502,342 Net Income -1 -90,785 -534,204 534,203 114,698 36,512 502,342 Page 3 of 15 Medi*crual Fayettevill.P Commission • Statement of Budget, Revenue Expense January - November 2013 CLINTON HOUSE 2013 Jan-November 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Ordinary Income/Expense Income 40000 • Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 40200 • PY Hotel, Motel, Restaurant0 40600 • Rental Income 1 ,000 1 ,000 550 450 200 0 300 40700 - 1st Thursday Income 0 0 0 0 0 - 40800 - Other Income 0 0 3,448 0 1 ,443 1 ,354 41000 • Parking Revenue 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 41200 • Gift Shop Sales 6,000 5,500 5,840 160 500 185 6,105 41300 • Visitor Store 0 0 0 0 0 41400 • Partership Income 0 41600 • Admission Revenue 7,000 6,417 12,155 -5,155 583 413 6,727 42000 - Special Projects 0 0 0 0 0 0 0 42600 • Interest Income Investments 0 0 0 0 0 0 42800 • Interest Income Checking 150 138 129 21 12 9 158 42900 • Visitor Guide Ad Income 0 0 0 0 0 0 43200 - LOTO Income 0 98000 • Transfer In 76,314 76,314 76,314 0 0 0 30,000 Total Income 90,464 89,369 98,436 4,523 1 ,295 2,049 44,643 Cost of Goods Sold 50000 • Clinton House Gift Shop 5,000 5,000 3,404 1 ,596 0 167 4,760 Total COGS 5,000 5,000 3,404 1 ,596 0 167 4,760 Gross Profit 85,464 84,369 95,032 -6,120 1 ,295 1 ,883 39,884 Expense 60400 • Bank Service Charges 0 0 0 0 0 0 76 61000 • Slgnage-Tourism 0 0 0 0 0 0 0 61500 • Credit Card Discounts 1 ,000 920 923 77 80 31 822 Page 4 of 15 Modih*rual Fayetteville& Commission • Statement of Budget, Revenue Expense January - November 2013 CLINTON HOUSE 2013 Jan-November 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 62500 • Advertising & Marketing 0 0 0 0 0 0 30 62600 • Brochures 0 0 0 0 0 0 0 62700 • Website Update 0 0 0 0 0 0 0 63000 • Accounting & Legal Fees 0 0 0 0 0 0 0 63100 • Audit Expense 0 0 0 0 0 0 0 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 2,500 2,200 4,043 -1 ,543 200 1 ,625 1 ,396 64100 • Visitor Store Expense 0 0 0 0 0 0 0 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 0 0 0 0 0 0 0 64900 • Office Supplies 0 0 0 0 0 0 0 65000 • Insurance & Health Benefits 5,876 5,385 5,935 -58 492 682 5,958 65500 • 406 (P) Company Match 1 ,073 935 979 94 85 89 890 66000 • Car Allowance 0 0 0 0 0 0 0 66500 • Telephone Expense 1 ,638 1 ,498 1 ,261 377 140 114 1 ,149 67000 • Postage & Shipping Expense 0 0 0 0 0 0 0 67100 • Tracking Software 0 0 0 0 0 0 0 67200 • Repairs and Maintenance 0 0 0 0 0 0 0 68100 • Rent 12,000 12,000 12,000 0 0 0 12,000 68400 • Maintenance I Lawn 500 400 425 75 0 0 475 68500 • Repairs & Maintenance Expc 1 ,500 1 ,500 1 ,882 -382 0 1 ,792 7,735 68600 • Kamensky Fountain Mainten 0 0 0 0 0 0 0 68700 • Linens 0 0 0 0 0 0 0 69500 • Publication & Dues 200 200 430 -230 0 0 0 70000 • Travel I Training Expense 3,000 3,000 1,732 1 ,268 0 0 931 70500 • Taxes & Licenses 1 ,000 920 282 718 80 27 0 71000 • Collections Expense 0 0 0 0 0 0 0 72000 • Payroll Tax Expense 3,984 3,498 2,783 1 ,201 318 227 2,724 72500 - Depreciation Expense 0 0 0 0 0 0 0 73000 • Convention Development 0 0 0 0 0 0 0 76500 • Contract Labor 8,496 7,600 5,759 2,737 600 660 3,893 Page 5 of 15 Modili* ual Fayetteville& Commission • Statement of Budget, Revenue Expense January - November 2013 CLINTON HOUSE 2013 Jan-November 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual - 77500 • Wages Expense 37,290 32,813 32,644 4,646 2,983 2,968 29,663 78000 • Electric Utilities 1 ,210 1 ,119 1 ,205 5 91 83 1 ,091 78100 • Gas Utility 1 ,232 1 ,094 941 291 78 73 854 78200 • Water Utililiy 1 ,689 1 ,649 1 ,685 4 40 159 1 ,719 78300 • Cabling 0 0 259 78400 • Recycling 0 0 0 0 0 0 0 78500 • Security 275 253 219 56 23 22 262 78600 • Airport Advertising 0 0 0 0 0 0 0 78700 • Minor Equipment 1 ,000 1 ,000 1 ,171 -171 0 0 0 78800 • Airport Info Booth 0 0 0 0 0 0 0 89000 • Other Expense I Unallocated 0 0 0 0 0 0 0 94300 • LOTO Special Project 0 95000 - MIse. Special Projects - Othc 0 0 1 ,840 -1 ,840 0 0 748 95010 • 1st Thursday 0 0 0 0 0 0 0 95000 • Misc. Special Projects - 0 0 0 0 0 0 0 96500 • Special Funding 0 0 0 0 0 0 0 96600 - Sound System for the Squar 0 96000 • UA Performance Hall 0 0 0 0 0 0 0 97000 • Bond Payments - Town Cent 0 0 0 0 0 0 0 97100 • Trustee Expense 0 0 0 0 0 0 0 99000 • Transfer Out 0 0 0 0 0 0 0 Total Expense 85,464 77,984 78,139 7,325 5,210 8,551 72,675 Net Ordinary Income 0 6,385 16,893 -13,445 -3,915 -6,668 -32,792 Net Income 0 6,385 16,893 -13,445 -39915 -6,668 -32,792 Page 6 of 16 Modill met Fayettevillew Commission • Statement of Budget, Revenue Expense January - November 2013 TOWN CENTER 2013 Jan-November 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Ordinary Income/Expense Income 40000 • Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 40200 • PY Hotel, Motel, Restaurant ' 40600 • Rental Income 408,000 382,000 399,725 8,275 39,000 34,230 352,881 40700 • 1st Thursday Income 0 0 0 0 0 0 0 40800 • Other Income 0 0 0 0 0 5,897 41000 • Parking Revenue 7,071 6,739 9,451 -2,380 409 2,122 6,115 41001 • Parking Lease 10,000 10,000 12,091 -2,091 0 4,316 11 ,369 41200 • Gift Shop Sales 0 0 0 0 0 0 0 41300 - Visitor Store 0 0 0 0 0 0 0 41400 - Parlershlp Income 0 41600 • Admission Revenue 0 0 0 0 0 0 0 42000 • Special Projects 15,234 13,965 5,686 9,548 1 ,270 2,238 320 42600 • Interest Income Investments 0 0 0 0 0 0 0 42800 • Interest Income Checking 1 ,000 917 1 ,227 -227 83 53 994 42900 • Visitor Guide Ad Income 0 0 0 0 0 0 0 43200 • LOTO Income 0 98000 - Transfer In 0 0 0 0 0 0 0 Total Income 441,305 413,620 428,180 13,125 40,762 42,958 377,575 Cost of Goods Sold 50000 • Clinton House Gift Shop 0 0 0 0 0 0 0 Total COGS 0 0 0 0 0 0 0 Gross Profit 441,305 413,620 428,180 13,125 40,762 42,958 377,575 Expense 60400 - Bank Service Charges 0 0 0 0 0 0 0 61000 • Signage-Tourism 0 0 0 0 0 0 0 61500 • Credit Card Discounts 2,500 2,292 4,912 -2,412 208 204 2,950 Page 7 of 15 Modifi0met Fayetteville& Commission • Statement of Budget, Revenue Expense January - November 2013 TOWN CENTER 2013 Jan-November 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 62500 • Advertising & Marketing 1 ,000 1,000 0 1 ,000 0 0 197 62600 • Brochures 0 0 0 0 0 ll 0 62700 - Website Update 0 0 0 0 0 0 0 63000 - Accounting & Legal Fees 0 0 0 0 0 0 0 63100 • Audit Expense 0 0 0 0 0 0 0 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 7,589 6,957 5,758 1 ,831 632 101 5,405 64100 • Visitor Store Expense 0 0 0 0 0 0 0 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 - Insurance - Building 0 0 0 0 0 0 9,134 64900 • Office Supplies 0 0 0 0 0 0 0 65000 • Insurance & Health Benefits 23,505 21 ,546 19,503 4,002 1 ,959 4,097 21 ,646 65500 • 408 (P) Company Match 4,722 4,328 3,196 1 ,526 393 307 3,430 66000 • Car Allowance 0 0 0 0 0 0 0 66500 - Telephone Expense 7,410 6,792 6,745 665 617 601 848 67000 - Postage & Shipping Expense 150 150 182 -32 0 0 682 67100 • Tracking Software 0 0 0 0 0 0 0 67200 • Repairs and Maintenance 0 0 0 0 0 0 0 68100 • Rent 0 0 0 0 0 0 0 68400 • Maintenance I Lawn 0 0 0 0 0 0 0 66500 - Repairs & Maintenance Exp( 50,750 46,521 62,933 -12,183 4,229 10,242 66,961 68600 • Kamensky Fountain Mainten 0 0 739 -739 0 0 1 ,966 68700 • Linens 31 ,290 28,682 23,510 7,780 2,607 2,350 26,652 69500 • Publication & Dues 150 150 1 ,250 -1 ,100 0 0 144 70000 • Travel I Training Expense 5,000 5,000 2,703 2,297 0 0 45 70500 • Taxes & Licenses 5,000 4,916 6,589 -1 ,589 83 233 3,510 71000 • Collections Expense 0 0 0 0 0 0 0 72000 • Payroll Tax Expense 15,624 13,312 11 ,445 4,178 1 ,201 1 ,055 12,692 72500 • Depreciation Expense 0 0 0 0 0 0 0 73000 - Convention Development 0 0 0 0 0 0 0 76500 • Contract Labor 10,500 9,625 39,460 -28,960 875 2,903 22,765 Page 8 of 15 Modifi*rual Fayetteville& Commission • Statement of Budget, Revenue Expense January - November 2013 TOWN CENTER 2013 Jan-November 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77500 - Wages Expense _ 173,596 146,883 129,612 43,984 13,353 12,559 131,067 78000 • Electric Utilities 67,384 61 ,967 61 ,546 5,839 6,610 4,713 54,524 78100 • Gas Utility 9,803 8,587 11 ,753 -1 ,949 952 612 7,028 78200 • Water Utllitly 8,110 7,328 7,606 504 912 595 7,427 78300 • Cabling 0 5,960 78400 • Recycling 1 ,569 1 ,438 0 1 ,569 131 0 1 ,046 78500 • Security 5,652 5,181 3,420 2,232 471 480 4,668 78600 • Airport Advertising 0 0 0 0 0 0 0 78700 • Minor Equipment 0 0 0 0 0 0 44,930 78800 • Airport Info Booth 0 0 0 0 0 0 0 89000 - Other Expense I Unallocated 0 0 0 0 0 0 9,646 94300 - LOTO Special Project 0 95000 • Misc. Special Projects - Othr 10,000 10,000 31 ,401 -21 ,401 0 852 24,708 95010 • 1 st Thursday 0 0 0 0 0 0 0 95000 • Misc. Special Projects - 0 0 0 0 0 0 0 96500 • Special Funding 0 0 0 0 0 0 0 96600 • Sound System for the Squar 0 96000 • UA Performance Hall 0 0 0 0 0 0 0 97000 • Bond Payments - Town Cent 0 0 0 0 0 0 0 97100 • Trustee Expense 0 0 0 0 0 0 0 99000 • Transfer Out 0 0 0 0 0 0 0 Total Expense 441,305 392,655 434,265 7,040 35,234 41 ,903 470,031 Net Ordinary Income 0 20,965 -6,085 6,085 5,528 1 ,055 -92,456 Net Income 0 209965 -6,085 6,085 5,528 1,055 -92,456 Page 9 of 15 Modlfl*met Fayetteville& Commission • Statement of Budget, Revenue Expense January - November 2013 VISITOR CENTER 2013 Jan-November 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Ordinary Income/Expense Income 40000 • Hotel, Motel, Restaurant Tax 0 0 0 0 0 0 0 40200 • PY Hotel, Motel, Restaurant ' 0 40600 • Rental Income 0 0 0 - 0 0 0 1 ,255 40700 • list Thursday Income 20,000 20,000 21 ,313 -1 ,313 0 0 0 40800 • Other Income 0 0 8,140 -8,140 0 2,652 29,711 41000 • Parking Revenue 0 0 0 0 0 0 0 41001 • Parking Lease 0 0 0 0 0 0 0 41200 • Gift Shop Sales 0 0 0 0 0 0 0 41300 • Visitor Store 40,000 40,000 34,257 5,743 0 2,915 50,003 41400 • Partership Income 0 0 3,000 -3,000 0 0 2,000 41600 • Admission Revenue 0 0 0 0 0 0 0 42000 • Special Projects 0 0 300 -300 0 0 760 42600 • Interest Income Investments 0 0 0 0 0 0 0 42800 • Interest Income Checking 250 230 269 -19 20 7 686 42900 • Visitor Guide Ad Income 25,000 25,000 26,812 -1 ,812 0 0 0 43200 • LOTO Income 0 0 7,400 -7,400 0 7,150 1 ,525 98000 - Transfer In 360,854 360,854 360,854 0 88,355 0 100,000 Total Income 446,104 446,084 462,345 -16,241 88,375 12,724 185,940 Cost of Goods Sold 50000 - Clinton House Gift Shop 0 0 0 0 0 0 0 Total COGS 0 0 0 0 0 0 0 Gross Profit 446,104 446,084 462,345 -16,241 88,375 12,724 185,940 Expense 60400 • Bank Service Charges 200 200 0 200 0 0 0 61000 - Signage-Tourism 0 0 0 0 0 0 -150 61500 • Credit Card Discounts 2,700 2,500 2,091 609 200 144 2,354 Page 10 of 15 Medifi*rual Fayetteville& Commission is Statement of Budget, Revenue Expense January - November 2013 VISITOR CENTER 2013 Jan-November 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 62500 • Advertising & Marketing 0 0 220 -220 0 0 801 62600 • Brochures 0 0 0 0 0 0 0 62700 • Website Update 0 0 0 0 0 0 0 63000 • Accounting & Legal Fees 0 0 0 0 0 0 0 63100 • Audit Expense 0 0 0 0 0 0 0 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 10,000 9,000 5,500 4,500 500 837 7,045 64100 • Visitor Store Expense 20,000 29,500 17,209 2,791 2,000 73 42,161 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 0 0 0 0 0 0 0 64900 • Office Supplies 0 0 0 0 0 0 0 65000 - Insurance & Health Benefits 29,382 26,403 23,723 5,659 2,978 2,731 23,799 65500 • 408 (P) Company Match 5,726 5,038 4,159 1 ,567 458 371 4,110 66000 • Car Allowance 0 0 0 0 0 0 0 66500 • Telephone Expense 5,000 4,576 5,699 -699 416 494 4,461 67000 • Postage & Shipping Expenst 0 0 116 -116 0 0 80 67100 • Tracking Software 13,000 13,000 4,000 9,000 0 0 0 67200 • Repairs and Maintenance 0 0 0 0 0 0 0 68100 • Rent 0 0 0 0 0 0 0 68400 • Maintenance / Lawn 0 0 0 0 0 0 0 68500 - Repairs & Maintenance Expf 2,000 2,000 2,093 -93 400 0 1 ,854 68600 • Kamensky Fountain Mainten 0 0 0 0 0 0 0 68700 • Linens 0 0 0 0 0 0 0 69500 • Publication & Dues 2,600 0 1 ,638 962 0 200 2,405 70000 • Travel I Training Expense 41,625 39,685 25,474 16,151 1,200 2,305 29,533 70500 • Taxes & Licenses 400 400 2,874 -2,474 0 272 0 71000 • Collections Expense 0 0 0 0 0 0 0 72000 • Payroll Tax Expense 17,177 15,114 14,847 2,330 1 ,374 1,095 13,674 72500 • Depreciation Expense 0 0 0 0 0 0 0 73000 • Convention Development 65,400 65,000 60,843 4,557 300 1 ,621 43,866 76500 - Contract Labor 0 0 498 498 0 0 562 Page 11 of 15 ModiO rual Fayetteville& Commission • Statement of Budget, Revenue Expense January - November 2013 VISITOR CENTER 2013 Jan-November 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77500 • Wages Expense 192,496 169,389 167,133 25,363 15,399 13,807 143,513 78000 • Electric Utilities 5,100 4,770 4,742 358 335 320 4,544 78100 • Gas Utility 0 0 0 0 0 0 0 78200 • Water Utilitly 800 735 601 199 65 47 668 78300 - Cabling 0 0 0 78400 - Recycling 0 0 0 0 0 0 0 78500 • Security 0 0 0 0 0 0 0 78600 • Airport Advertising 0 0 0 0 0 0 0 78700 • Minor Equipment 7,500 770 2,383 5,117 0 0 12,980 78800 • Airport Info Booth 0 0 0 0 0 0 0 89000 • Other Expense I Unallocated 0 3,000 0 0 0 0 2,774 94300 • LOTO Special Project 0 7,482 0 0 546 95000 • Misc. Special Projects - Othf 0 0 0 0 0 0 14,160 95010 • 1st Thursday 25,000 25,000 - 31 ,930 £,930 0 15 0 95000 • Misc. Special Projects - 0 0 45 -45 0 0 0 96500 • Special Funding 0 0 0 0 0 0 0 96600 • Sound System for the Squar 0 0 96000 - UA Performance Hall 0 0 0 0 0 0 0 97000 • Bond Payments - Town Cent 0 0 0 0 0 0 0 97100 •Trustee Expense 0 0 0 0 0 0 0 99000 • Transfer Out 0 0 0 0 0 0 0 Total Expense 446,105 416,080 385,300 68,288 25,625 24,332 355,739 Net Ordinary Income -1 30,004 77,045 -84,529 62,750 -11 ,608 -169,799 Net Income -1 30,004 77,045 -84,529 62,750 -11 ,608 -169,799 Page 12 of 15 Modlfi*mat Fayetteville& Commission • Statement of Budget, Revenue Expense January - November 2013 CONSOLIDATED A & P COMMISSION 2013 Jan-November 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual Ordinary Income/Expense Income 40000 • Hotel, Motel, Restaurant Tax 2,682,969 2,436,886 2,388,321 294,648 249,247 231 ,306 2,288,367 40200 • PY Hotel, Motel, Restaurant0 0 34,417 -34,417 0 150 24,258 40600 • Rental Income 409,000 383,000 400,275 8,725 39,200 34,230 384,686 40700 . 1st Thursday Income 20,000 20,000 21 ,313 -1 ,313 0 0 0 40800 • Other Income 6,004 5,500 11 ,639 -2,187 500 4,094 39,994 41000 • Parking Revenue 7,071 6,739 9,451 -2,380 409 2,122 6,115 41001 - Parking Lease 10,000 10,000 12,091 -2,091 0 4,316 11 ,369 41200 - Gift Shop Sales 6,000 5,500 5,840 160 500 185 6,105 41300 • Visitor Store 40,000 40,000 34,257 5,743 0 2,915 50,003 41400 • Partership Income 0 0 3,000 -3,000 0 0 2,000 41600 • Admission Revenue 7,000 6,417 12,155 -5,155 583 413 6,727 42000 • Special Projects 15,234 13,965 9,986 5,248 1 ,270 2,238 4,080 42600 • Interest Income Investments 11 ,850 10,890 6,118 5,732 990 566 10,581 42800 • Interest Income Checking 3,400 3,119 4,020 620 281 281 4,911 42900 • Visitor Guide Ad Income 25,000 25,000 28,012 -3,012 0 0 36,650 43200 • LOTO Income 0 0 7,400 -7,400 0 7,150 1 ,525 98000 • Transfer In 1 ,545,656 1,295,656 437,168 1 ,108,488 88,355 0 130,000 Total Income 4,789,184 4,262,671 3,425,462 1 ,367,170 381,335 289.966 3,007,371 Cost of Goods Sold 50000 • Clinton House Gift Shop 5,000 5,000 3,404 1 ,596 0 167 4,760 Total COGS 5,000 5,000 3,404 1 ,596 0 167 4,760 Gross Profit 4,784,184 4,257,671 3,422,058 1,365,574 381 ,335 289,799 3,002,612 Expense 60400 • Bank Service Charges 0 200 41 0 0 0 231 61000 • Signage-Tourism 140,000 139,500 136,075 3,925 500 261 8,787 61500 • Credit Card Discounts 6,200 5,712 7,925 -1 ,725 488 380 6,126 Page 13 of 15 Modifi*rual Fayetteville& Commission • Statement of Budget, Revenue Expense January - November 2013 CONSOLIDATED A & P COMMISSION 2013 Jan-November 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 62500 • Advertising & Marketing 401 ,000 351,000 398,581 2,419 25,000 89,736 386,517 62600 • Brochures 150,000 149,000 151 ,920 -1 ,920 10,000 1 ,510 161 ,878 r 62700 • Website Update 35,000 35,000 21 ,806 13,194 0 0 0 63000 • Accounting & Legal Fees 1 ,300 1,300 2,600 -1 ,300 0 0 10,708 63100 • Audit Expense 10,000 10,000 8,550 1 ,450 0 0 2,200 63300 • Insurance Expense 0 0 0 0 0 0 0 64000 • Office Expense 21 ,089 19,157 19,300 1 ,790 1 ,332 2,976 15,059 64100 • Visitor Store Expense 20,000 29,500 17,209 2,791 2,000 73 42,161 64200 • Marketing Expense 0 0 0 0 0 0 0 64500 • Insurance - Building 14,863 14,863 11 ,370 3,493 0 0 9,134 64900 • Office Supplies 0 0 0 0 0 0 0 65000 • Insurance & Health Benefits 76,945 69,991 59,092 17,853 6,954 8,720 59,725 65500 - 408 (P) Company Match 15,887 14,294 11 ,858 4,029 1 ,299 986 11 ,045 66000 • Car Allowance 3,600 3,300 3,300 300 300 300 3,300 66500 • Telephone Expense 14,048 12,866 13,705 343 1 ,173 1 ,209 6,458 67000 • Postage & Shipping Expen& 19,150 16,650 14,906 4,244 500 1 ,828 17,012 67100 • Tracking Software 13,000 13,000 4,000 9,000 0 0 0 67200 • Repairs and Maintenance 0 0 0 0 0 0 0 68100 • Rent 12,000 12,000 12,000 0 0 0 12,000 68400 • Maintenance / Lawn 8,000 7,900 425 7,575 7,500 0 475 68500 • Repairs & Maintenance Expc 104,250 95,847 109,360 -5,110 8,795 12,034 78,041 68600 - Kamensky Fountain Mainten 5,000 4,576 7,939 -2,939 416 1,972 1 ,966 68700 • Linens 31 ,290 28,682 23,510 7,780 2,607 2,350 26,652 69500 - Publication & Dues 14,995 12,395 15,128 -133 500 900 5,319 70000 • Travel I Training Expense 62,720 60,780 37,648 25,072 1 ,200 2,353 42,030 70500 - Taxes & Licenses 6,400 6,236 10,365 -3,965 163 532 4,009 71000 • Collections Expense 49,648 45,418 48,455 1 ,193 4,206 4,629 46,253 72000 • Payroll Tax Expense 52,691 45,828 39,168 13,523 4,157 3,186 37,973 72500 • Depreciation Expense 20,000 18,315 11 ,911 8,089 1 ,665 0 0 73000 • Convention Development 65,400 65,000 60,983 4,417 300 1,621 80,818 76500 • Contract Labor 18,996 17,225 45,717 -26,721 1 ,475 3,563 57,470 Page 14 of 15 Modin*rual Fayetteville* Commission • Statement of Budget, Revenue Expense January - November 2013 CONSOLIDATED A & P COMMISSION 2013 Jan-November 2013 2013 Balance Monthly Monthly 2012 YTD Annual Budget Accum Budget Actual of Budget Budget Actual Actual 77500 • Wages Expense 580,112 503,635 468,077 112,035 45,785 39,604 404,409 78000 • Electric Utilities 73,694 67,856 67,493 6,201 7,036 5,117 60,160 78100 • Gas Utility 11 ,036 9,681 12,694 -1 ,658 1 ,030 684 7,882 78200 • Water Utllitly 10,600 9,712 9,893 707 1 ,017 801 9,814 78300 • Cabling 0 0 0 0 0 0 6,219 78400 • Recycling 1 ,569 1 ,438 0 1 ,569 131 0 1 ,046 78500 • Security 5,927 5,434 3,639 2,288 494 502 4,930 78600 • Airport Advertising 7,140 5,355 5,355 1 ,785 0 0 5,175 78700 • Minor Equipment 83,500 70,520 13,879 69,621 6,250 1 ,776 61 ,812 78800 • Airport Info Booth 5,200 5,200 6,000 -800 0 1 ,200 4,800 89000 • Other Expense I Unallocated 15,083 15,082 0 15,083 3,000 0 12,706 94300 - LOTO Special Project 0 0 8,360 -878 0 553 - 546 95000 • Misc. Special Projects - Othr 309,278 309,278 276,410 32,868 0 23,340 329,710 95010 • 1st Thursday 25,000 25,000 32,389 -7,389 0 15 0 95000 • Misc. Special Projects - 0 0 45 45 0 0 0 96500 • Special Funding 600,000 600,000 600,000 0 0 0 0 96600 • Sound System for the Squar 50,000 50,000 0 50,000 0 0 0 96000 • UA Performance Hall 500,000 250,000 0 500,000 0 0 0 97000 • Bond Payments - Town Cent 669,208 614,208 617,660 51 ,548 55,000 55,802 618,788 97100 • Trustee Expense 6,000 6,000 4,500 1 ,500 0 0 3,975 99000 • Transfer Out 437,168 437,168 437,168 0 0 0 130,000 Total Expense 4,783,986 4,291 ,102 3,868,409 923,101 202,274 270,509 2,795,317 Net Ordinary Income 198 -33,431 446,351 442,473 179,061 19,291 207,295 Net Income 198 -33,431 -446,351 442,473 179,061 19,291 207,295 Page 15 of 15 4:09 PM Fayetteville A & P Commission 12104/13 Balance Sheet • Accrual Basis As of November 30, 2013 Nov 30, 13 ASSETS Current Assets Checking/Savings 09500 • Cash 10000 • CVB Cash In Register 100.00 10100 • CHM Cash In Register 100.00 10200 • Arvest A&P General #4856 2,828.50 10300 • 1st Security A&P General #8714 499,732.33 10400 - tat Security Fayetteville TC 131,024.06 10500 • tat Security Clinton House 18,434.78 10600 • 1st Security CVB # 8730 9,452.44 10700 - Arvest Payroll Account #4636 11 ,298.66 Total 09500 • Cash 672,970.77 Total Checking/Savings 672,970.77 Other Current Assets 11400 • Due From Other Funds 42,076.09 11500 • Prepaid Expenses 701.30 13000 - Investments 13100 • Investment Ad). to Market 2,824.97 13000 • Investments - Other 1 ,797,895.09 Total 13000 • Investments 1 ,800,720.06 Total Other Current Assets 1 ,843,497.45 Total Current Assets 2,516,468.22 Other Assets • 14500 • Capital Assets 15000 • Furniture and Fixtures 34,550.01 15100 • Equipment 119,632.20 15500 • CVB Building 930,569.02 15510 • CVB Land 198,621 .00 15600 • Building Additions 438,747.15 17300 • Accumulated Depreciation 401 ,680.75 Total 14500 • Capital Assets 1 ,320,438.63 TOWI Other Assets 1 ,320,438.63 TOTAL ASSETS 3,8369906.85 LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities 23002 • Colonial Life& Acc Ins. Payabl 227.77 24000 • Payroll Liabilities 5,809.19 24500 • Due to Other Funds 4,626.12 Total Other Current Liabilities 10,663.08 TOWI Current Liabilities 10,663.08 TOWI Liabilities 10,663.08 Equity 32000 • Unrestricted Net Asset 225,460.65 39005 • Fund Balance 4,047,133.81 Net Income 446,350.69 Total Equity 3,826,243.77 TOTAL LIABILITIES & EQUITY 3,836,906.85 Page 1 • aye evl a Departmental Correspondence APKANSAS LEGAL Kit Williams QyAnorney Jason B. Kelley Assistant City Attorney TO: Mayor Jordan A&P Commissioners CC: Casey Jones, Prosecuting Attorney FROM: Kit Williams, City Attorney v /� DATE: December 9, 2013 RE: Overdue HMR collection efforts The City Prosecutor's Office collected $9,109.70 in overdue Hotel, • Motel and Restaurant taxes in November. A copy of the Prosecutor's Office memo is attached. The total year to date collection is $38,098.49. Seven cases of the forty two reported were closed. Two of the cases showed that no HMR taxes were now owed, but the cases were still being prosecuted. There was an increase in cases in which the restaurant had failed to submit forms to twenty two. The average monthly collection of Overdue Hotel, Motel and Restaurant taxes was $3,463.50 for the first eleven months of 2013. CLINTON K. JONES MAIM UEA GFRCE ADYa99TRATOR CITY PROSECUTOR YeP Eme�i: �Iwau BRIAN THOMAS it PHONE: q+6) 6/e-arn DEPUTY CITY PROSECUTOR ARi A/5"� (ae) 4Ts Hoteheetu: (47e) er641282s4 OFFICE OF CITY PROSECUTOR FAM (479) e756M MEMO TO: K. Williams Fayetteville City Attorney FROM: Casey Jones Fayetteville City Prosecutor DATE: December 3, 2013 RE: Status of Active HMR cases • When a Criminal Summons is issued for a violation and the Defendant subsequently pays the delinquent balance the Criminal Summons remains active and is then routinely dismissed by the Judge at arraignment if the Defendant is still current and not in violation. 1 . Aquafire Sherri D. Simpkins Paid: $ 1,000.00 Delinquent Balance: $1,998.00 2. Bar-B-Q Place Gary W. Alderson Paid: -0- Delinquent Balance: $485.58 3. Bariola's Pizza Mark E. Howard Paid: -0- Delinquent Balance: $ 1,790.00 4. Bariola's Pizza Michael V. McNamara Active Failure to Appear Warrant Paid: -0- Delinquent Balance: $654.00 5. Buck Nekkid BBQ Florentino Sanchez Jr. Active Criminal Summons Marcy L. Zahm Active Criminal Summons Delinquent Balance: No Forms 6. Bucks of Asia Quyen T. Ho Arraignment: 12/13/13 Delinquent Balance: No Forms 7. Cable Car Pizza Ray A. Reynolds Letter Delinquent Balance: No Forms 8. Cafb Delta Soul Michael L. Vaughn Paid: -0- Business Closed Delinquent Balance: $1,006. 11 Te1ecommunk8tim DMICe for Bre Deaf MD (479) 621-1316 176 South Church, SuHe 2 — FayetMlle, AR 73M Kit Williams December 3, 2013 Page 2 9. Celi's True Mexican Jose A. Oseguera Paid: $185.28 Cuisine Delinquent Balance: No Forms 10. Clubhaus Fitness Centers Stuart Walker Paid: $93.78 Delinquent Balance: -0- Case Closed 11 . Dickson Street Social Club Stephen J. Schleiff Letter Daniel C. Sellers Letter Delinquent Balance: No Forms 12. Domino's Pizza Lloyd W. Hardison Trial Date: 12/11/13 Business Closed Paid: $200.00 Delinquent Balance: $ 3,140.66 13. Domino's Pizza Harold Grant Paid: $3,876.00 Brent Medders Delinquent Balance: -0- Case Closed 14. Guesthouse Hotel Katherine E. Wilkerson Letter & Suites Delinquent Balance: No Forms 15. Hogwild Pizzeria David S. Mackey Active Criminal Summons Business Closed Delinquent Balance: No Forms 16. Hookah Java Cafd Melanie A. Vergura Letter & Lounge Delinquent Balance: No Forms 17. Kind Kitchen Thomas K. Rollins Paid: $46.62 Delinquent Balance: -0- Case Closed 18. Lean Green Gourmet Jewelle D. Paynesmith Arraignment: 12/20/13 Paid: $731 .86 Delinquent Balance: No Forms 19. Louie's Grill & Bar Mark S. Martinez Arraignment: 12/20/13 Delinquent Balance: No Forms 20. Lucy's Diner Jason G. Rider Paid: $722.10 Delinquent Balance: -0- Case Closed • 21 . Mama Dean's Soul Food Meneria D. Morrison Active Criminal Summons Business Closed Terry L. Morrison Trial Date: 1/15/14 Delinquent Balance: No Forms Kit Williams December 3, 2013 • Page 3 22. Mezza Luna Juan F. Barcenas Active Criminal Summons Delinquent Balance: No Forms 23. Mordours Pizza Mark E. Howard Paid: -0- Delinquent Balance: $800.00 24. Nighthird Books Lisa K. Sharp Paid: $152.06 Delinquent Balance: -0- Case Closed 25. Pesto Cafd Stephen M. Glenn Arraignment: 12/20/13 Paid: $1 ,530.00 Delinquent Balance. -0- 26. Pho Quyen Quyen T. Ho Active Fail to Appear Warrant Delinquent Balance: No Fors 27. Rogue Pizza John M. Dortch Active Criminal Summons Delinquent Balance: No Fors 28. Rolling Pin Express Gayle O. Teague Active Criminal Summons Delinquent Balance: No Forms 29. Rowdy Beaver Den Amber M. Biason-Dunn Active Criminal Summons Business Closed Delinquent Balance: No Forms 30. Rufino's Mexican Raymond A. Montez Trial Date: 11/13/13 - Settled Restaurant Raymond R. Montez Trial Date: 11/13/13 - Settled Business Closed Delinquent Balance: -0- Case Closed 31 . Seafood Market Bar/Grill Craig E. Dowd Trial Date: 12/18/13 Business Closed Paid: $100.00 Delinquent Balance: $3,967.60 32. Shanghai Chinese and Hsiao L. J. Shen Active Contempt of Court China Garden Delinquent Balance: $3,090.00 Businesses Closed 33. Shipley Donuts Sou Sokunthea Active Criminal Summons Delinquent Balance: No Forms 34. Sipamouane Twin Kitchen Jeffrey Sipamouane Arraignment: 12/20/13 • Delinquent Balance: No Fomes 35. Spring Rolls Luke N. Nguyen Active Criminal Summons Delinquent Balance: No Forms Kit Williams December 3, 2013 • Page 4 36. Sumo Sushi & Steak Seung H Kang Active Criminal Summons Jong P. Park Active Criminal Summons Delinquent Balance: No Forms 37. Taste Bar & Grill Sheryl D. Edwards Paid: $472.00 Delinquent Balance: -0- Case Closed 38. Tim's Pizza (North) Michael A. Stephens Active Criminal Summons Business Closed Delinquent Balance: -0- 39. Too Cool Kevin B. Mitchell Letter Delinquent Balance: No Fomes 40. Uncle Gaylord's Hiram F. Brandon Trial Date: 9/25/13 - Settled (90 days to pay) Business Closed Delinquent Balance: $508. 12 41 . WOW Japanese Bistro Chong N. Kim Active FTA Warrant Business Closed Delinquent Balance: $2,527.00 42. WS BBQ William H. Car Letter Delinquent Balance: No Fomes TOTAL: $9,109.70 • Advertising and Promotion Commission For month of November 2013 Current Year HMR Collected (2120.0912.4101 .00) $ 231 ,305.89 Prior Year Collected (2120.0912.4101 .01 ) $ 150.00 First Security Investment Interest Revenue (2120.0912.4708.00) $ 566.38 Total Revenues $ 232,022.27 Annual Bond Audit Expense (2120.9120.7602.60) $ - Collection Expense (2120.9120.5333.00) $ (4,629. 12) Bank of OK Quarterly Fee (2120.9120.5712.00) $ - Town Center Bond Payment (2120.9120.5712.00) $ (55,801 .58) 2012 Property Taxes on Town Center (2120.9120.7602.60) $ - Total Expenses $ (60,430.70) Total Check to A&P $ 1719591 .57 — This report represents HMR collections through the end of the month. These figures may include past due amounts. • CLINTON HOUSE MUSEUM MONTHLY REPORT NOVEMBER 2013 The Clinton House Museum had a total of 169 visitors in November. MUSEUM EVENTS: October 81h — GROUP TOUR — Girl Scout Troop #201 (12 visitors) October 16th — GROUP TOUR — (30 visitors) Phase One began of interior restoration of the House. This includes repair of plaster walls, painting of ceilings/walls/trim, and kitchen restoration. Cost of the project is fully funded by procurement of a Small Museums Operating Grant from the Arkansas Humanities Council. Restoration will be completed by the end of December. The Museum received an oil painting depicting the face of Hillary Clinton in the style of American pop artist Roy Lichtenstein. . The 48"x48" canvas is hand painted acrylic in blue and black, and was donated for auction by the Arkansas Democratic Hispanic Caucus[] Democratas Unidos to raise funds for candidate support and voter protection efforts in 2014. The auction coincided with Hillary's birthday on October 261h. The artist is a 15-yr old high school student from Little Rock. The artwork will be displayed in the Museum upon completion of the interior restoration. 01 'O. Fayetteville Visitor Center - 2013 Sales & Visitor Count Jan Feb Mar I Apr May June July I AugSep I Oct I Nov Dec Sales Tot $996.00 $1 ,564.16 $2,073.39 $3,131 .23 $4,493.52 $4,584.80 $4,029.94 $5,587. 10 $4,760.32 $3,293.56 $2,548.72 c7,a15 $1 ,863.93 $4,548.24 $4o516.75 $5 115.91 $8 605.52 $7,445.15 $6P500.47 $5,994.26 $4,466.88 $4,551 .39 $3781 .01 $6,434.56 % Change from 2071 -46.6% -65.6% -54.1 % 38.8% 47.8% 38.4% 38.0% 6.8% 6.6% -27.6% -32.6% -100.0% Visitor Count 614 831 1169 1229 1 ,587 1778 1660 2052 1430 1698 875 _2 ' 2"TdtaS 686 1041 1513 1570 1898 2271 1684 1853 1 1359 1111 805 1026 % Change from 2077 -10.50% -20. 17% -22.74% -21 .72% -16.39% -21 .71 % -1 .43%1 10.74% 5.22% 52.84% 6.70% -100.00% 2012 Totalsl i 1 2013 Totals 11 Sales 1 $63,824.07- 1 Sales $37062.74 _ Visitors 16817 Visitors 14,923 4o Change = divide the difference between the two numbers by the 2072 number then move the decimal two spaces right 2012 monthly sales average= 4 1 12013 month) sales avers e= $3 706.27 2012 monthly visitor average= 1401 2013 mont-hily visitor averse 1492 2012 sales per visitor 2013 sales per visitor = $2.48 Completions by Meeting Date Block November 2013 Rep Meeting Dates Completion Attend Peak Pickup $ Value Fayetteville Disc Association MARLO 11/02/2013 1 ,000 50 50 $247,060 Harvest Moon Ultimate Classic 11/03/2013 0 HG: Multiple Hotels Are We There Yet? JULIE 11/06/2013 50 $18,530 11/08/2013 Hispanic Caucus HAZEL 11/15/2013 150 25 25 $37,059 Fall Conference 11/16/2013 0 HQ: Chancellor Hotel Total for November 3 Groups Blocked 75 $302,649 Picked Up 0 % Picked Up 0.00% Total for 2013 3 Groups Blocked 75 $302,64 Picked Up 0 % Picked Up 0.00% Page 1 of 1 Printed: 11/2712013 9:07AM • • i Definite Bookings By Booking Date November 2013 Meeting Dates Attnd Peak Rooms $ Value Ozark Juniors Volleyball Club 01/11/2014 1,500 200 200 370,590 2K Tournament 01/1212014 Ozark Juniors Volleyball Club 02/22/2014 1,500 250 250 370,590 Natalie Jones Memorial Tournament 02/23/2014 Hogeye Marathon & Relays - 03/29/2014 2,000 100 100 494,120 Hogeye Marathon 03/302014 Ozark Juniors Volleyball Club 03/292014 2,500 600 600 617,650 Ozark Invitational 03/3012014 Primal Challenge 04/1912014 1 ,000 50 50 123,530 04/1912014 All Sports Productions 04/24/2014 1 ,500 150 450 741 ,180 Joe Martin Stage Race 04127/2014 R&J Tours 041292014 45 0 0 5,559 04/2912014 B.E.S.T Baseball 06/1612014 2,500 350 2,100 2,161 ,775 Hawg Showcase 06/22/2014 Sub-Total for November 8 Meetings 12,545 3,750 $4,884,994 GRAND TOTAL 8 Meetings 129545 3,750 $4,884,994 Page 1 of 1 Printed: 1112712013 9:04AM